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Home My WebLink About2017-07-25; City Council; ; Receive Public Input and Adopt a Resolution Accepting Cost Assessments for Abatement~ CITY COUNCIL ~ Staff Report Meeting Date: To: From: Staff Contact: 7/25/2017 Mayor and City Council Kevin Crawford, City Manager Randy Metz, Fire Marshal Randy.Metz@carlsbadca .gov or 760-602-4661 CA Review Ml.,;, Subject: Receive Public Input and Adopt a Resolution Accepting Cost Assessments for Abatement Recommended Action That the City Council hold a public hearing, and adopt a Resolution accepting the cost assessments for abatement and directing the City Clerk to file a certified copy of the Resolution with the San Diego County Assessor on or before August 10, 2017. Executive Summary At the direction of the Fire Department, the city's weed abatement contractor abated hazards on eleven (11) parcels, three (3) of which are undivided interest. Abatement was achieved primarily by means of mowing and hand labor. The contractor's fees per abated parcel range from $128 to $1,692 with an average of $728.51. Five (5) parcels incurred abatement charges in excess of $500. Each parcel will be charged for the actual work performed by the city's contractor, plus an administrative fee of $263. The total amount for private lot weed abatement is $10,906.66. This amount, broken out by parcel, will be forwarded to the County Assessor for inclusion on each property tax bill. Discussion At the March 28, 2017 City Council meeting, 217 parcels were declared public nuisances due to the presence of hazardous combustible material upon them, or the likelihood of that condition existing during the drier months. The Fire Department mailed notices to the property owners on March 29, 2017 explaining the City Council's action, and informing them of the date of the public hearing. At the April 25, 2017 meeting, City Council adopted Resolution 2017-069 directing the Fire Chief to abate the declared nuisances. Property owners were notified that the nuisances existing after May 15, 2017 are subject to abatement by the City of Carlsbad crews and the cost of the abatement will appear on their property tax bill. The total cost for private lot weed abatement, broken down by APN and address, is $10,906.66, and can be found in Exhibit 2. This includes $8,013.66 in contract charges and $2,893 in administrative fees. The contract charge includes the labor (mowing and hand work) performed by the contractor, Habitat Restoration Sciences. The administrative fee covers contract administration, public notices, and other administrative tasks. #9 Page 147 Fiscal Analysis All costs associated with the nuisance abatement on !he privately owned parcels are recoverable, through a special assessment on each property owner's property tax bill. The weed abatement cost assessment (Exhibit 2) is broken out by parcel and made up of a contract charge and an administrative fee. The total amount to be submitted to the County of San Diego for inclusion on property tax bills is $10,906.66, Exhibit 4. Next Steps Adopt a Resolution accepting the cost assessments for abatement and directing the City Clerk to file a certified copy of the Resolution with the San Diego County Assessor on or before August 10, 2017. Environmental Evaluation (CEQA) Pursuant to Public Resources Code section 21065, this action does not constitute a "project" within the meaning of CEQA in that it has no potential to cause either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, and therefore does not require further environmental review. Public Notification Information regarding public notifications of this item such as mailings, public hearing notices posted in the newspaper and on the City website are available in the Office of the City Clerk. Exhibits 1. Resolution approving the cost assessments for abatement and directing the City Clerk to file a certified copy of the Resolution with the San Diego County Assessor on or before August 10, 2017. 2. Certification of Fixed Charge Assessments Page 148 RESOLUTION NO. 2017-147 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING THE COST ASSESSMENTS FOR ABATEMENT AND DIRECTING THE CITY CLERK TO FILE A CERTIFIED COPY OF THE RESOLUTION WITH THE SAN DIEGO COUNTY ASSESSOR. EXHIBIT 1 WHEREAS, the City Council of the City of Carlsbad, California has determined that on March 28, 2017, Resolution No. 2017-048 pursuant to Government Code Section 39501 through Sections 39588 declaring weeds, rubbish, and refuse on the real property described therein to be a public nuisance; and WHEREAS, pursuant to Resolution No. 2017-048, a public hearing was held on April 25, 2017 by the City Council, and thereafter City Council adopted Resolution No. 2017-069, directing the Fire Chief to abate the nuisance by removal of the weeds, rubbish, and refuse on the real property described in said resolution; and WHEREAS, California State Government Code Section 39560, et. Seq., requires that a report of the cost of such abatement be submitted to the City Council for consideration and confirmation following a public hearing, and the Fire Chief has provided and attached an accounting, and has submitted the accounting to the City Council for confirmation; and WHEREAS, said accounting is attached hereto as Attachment A and will be considered for confirmation by the City Council, at which time all protests and objections will be heard in respect to any matter relating to said abatement work; and WHEREAS, all persons desiring to be heard have been heard by the City Council. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That the abatement work, the report submitted to the City Council, and the postings of the Notice of Time and Hearing on said report were duly and regularly performed in the manner and time required by law. 3. That all protests and objections, other than those heretofore allowed and deleted from said report, if any, were and are hereby overruled and denied. 4. That said report, Attachment Bis attached hereto, and is hereby confirmed, and each of the amounts set forth herein are hereby assessed against the parcel of real property EXHIBIT 1 shown with said sum and shall constitute a special assessment and a lien against such parcel of land. 5. The City Clerk is hereby directed to forward a certified copy of this Resolution, together with a copy of said report to the Office of the San Diego Assessor on or before August 10, 2017. PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 25th day of :!!!.!_y, 2017, by the following vote, to wit: AYES: NOES: ABSENT: M. Hall, K. Blackburn, M. Schumacher, C. Schumacher, M. Packard. None. None. (SEAL) Clerk Carlsbad Fire Department Attachment A Private Lot Weed Abatement Accounting May 15, 2017 through July 14, 2017 APN I Address Mow Mow Mow Mow Hand Work I Hand I Hand I Hand Work I Contract I Admin I Total Size/Amt Dollar Amt Hrs Dollar Amt Sq Ft 1 DollarAmt 1 Hr l DollarAmt I Charges I __ Charge I Cost B W LIVING TRUST 08-10-88 1 12061920700 IC/0 BETTY WOOD D $75.00 16560 I $579.60 I I I $654.60 I $263.00 I $917.60 PO BOX 2794 PACIFIC LEGACY HOMES INC 2 12071004800 116870 W BERNARDO DR #400 I I I 5 I $300.00 I I I 48 I s1,392.oo I $1,692.00 I $263.00 I $1,955.00 SAN DIEGO CA 92127-1678 HAMSAYEH GOSHTASB M+BAGHOLESTANI 3 12153702800 PARIZAD A FAMILY TRUST 10-07-97 14299 KINGSPARK DR I I I 2 I $116.00 I I I 32 I $928.00 I $1,044.00 I $263.00 I $1,307.00 SAN JOSE CA 95136 2154914601 GARDEN CREST TRUST 11114 GARDENCREST LN I $974.28 Total Paid I I 21208 I $742.28 I 8 I $232.00 2154914602 HOUSTON TX 77077 GARDEN CREST TRUST 2154914701 11114 GARDENCREST LN I $1148.78 Total Paid I I 7965 I $278.78 I 30 I $870.00 2154914702 HOUSTON TX 77077 BYTHEWAY JANN S TRUST 4 12154931400 19135 GOLDEN GATE AVE I I I 3 I s180.oo I 4000 I s14o.oo I I I $320.00 I $263.00 I $583.00 ORANGEVALE CA 95662-2219 LACOSTA TRUST 5 12161242601 PO BOX7244 I I I I I I I 16 I $464.00 I $464.00 I $263.00 I $727.00 2161242602 BEVERLY HILLS CA 90212 2474/76 LACOSTA AVANUE LLC 6 12161601800 17668 EICamino Real #104 CARLSBAD CA 92009 I C I $80.00 I I I I I 4 I $116.00 I $196.00 I $263.00 I $459.00 NOVELLO GENE N&SHEILA N 7 12231305000 !7901 E DAVENPORT DR I B I $65.00 I I I 1800 I $63.00 I I I $128.00 I $263.00 I $391.00 SCOTTSDALE AZ 85260 KO SUNG-TAO/UN MALI 8 12232501200 42 BAYBROOK LN IOAK BROOK IL 60523-1638 I I I I I I I 16 I $464.00 I $464.00 I $263.00 I $727.00 Totals I I I I I I I I I $4,962.60 I $2, 104.oo I $7,066.60 Totals: 8 Parcels I I !Average per parcel cost Contract Charges $ l 883.321 I I Page 1 of 1 Attachment B 7/26/2017 FIXED CHARGE SPECIAL ASSESSMENT INPUT FORMAT FOR TYPEWRITTEN LIST City: City of Carlsbad Submitted By: Cristina Wilson Type of Assessment: Weed Abatement Telephone No:_ 760-602-4665 Fund Number: 601004 FAX No. 760-602-8561 E-mail Address: montt.kalin@carlsbadca.gov AUDITOR'S USE PARCEL NUMBER AMOUNT *FOR STATE ROLL ONLY ONLY* BOOK PAGE PARCEL UNDIVIDED TAX RATE ASSESSEE INTEREST AREA* NUMBER* XXX XXX xx xx XX,XXX.XX xxxxx xxxx X 206 192 7 $ 917.60 207 100 48 $ 1,955.00 215 370 28 $ 1,307.00 223 130 so $ 391.00 215 493 14 $ 583.00 216 124 26 1 $ 363.50 216 124 26 2 $ 363.50 216 160 18 $ 459.00 223 250 12 $ 727.00 Total $ 7,066.60 July 26, 2017 County of San Diego Auditor and Controller Property Tax Services 1600 Pacific Coast Highway, Room 077 San Diego, CA 92101 CERTIFICATION OF FIXED CHARGE SPECIAL ASSESSMENTS EXHIBIT 2 This letter certifies that according to the records of the City of Carlsbad that all assessments and special taxes are in compliance with Article XIIIC and D ofthe Constitution of the State of California that the total number of parcels subject to Fixed Charge Special Assessments and the dollar amount by fund 2017 /18 are as listed below: Fund No. 601004 Barb r ngleson City Clerk Count 9 Amount $7,066.60 AFFIDAVIT OF MAILING NOTICE OF PUBLIC HEARING TO: CITY CLERK DATE OF PUBLIC HEARING: __ J_uly....__28~,_20_1_7 __________ _ SUBJECT: Approval of Cost Assessment for Abatement LOCATION: Council Chamber, 1200 Carlsbad Village Drive, Carlsbad, CA, 92008 DATE NOTICES MAILED TO PROPERTY OWNERS: March 29, 2017 NUMBER MAILED: 207 ----'~--------------------- I declare under penalty of perjury under the laws of the State of California that I am employed by the City of Carlsbad and the foregoing is true and correct. CITY CLERK'S OFFICE --7jj-J,v;17 1 (D'ate) SENT TO FOR PUBLICATION VIA E-MAIL TO: 0 Union Tribune D Coast News PUBLICATION DATE: Union Tribune --------------- Coast News ---------------- I declare under penalty of perjury under the laws of the State of California that I am employed by the City of Carlsbad in the City Clerk's Office and the foregoing is true and correct. 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EXHIBIT 2 -Notice to Property Owners In an effort to reduce hazardous conditions on lots throughout the community, the City of Carlsbad has begun its Annual Weed and Rubbish Abatement Program. Your property has been identified due to the fact that a potential fire hazard exists upon the property. As the property owner, the reduction of hazards on the property is your responsibility. Should you no longer own the property, please notify this office immediately. In conformity with the provisions of Sections 39560, et. seq., of the California Government Code, you are hereby notified that hazardous vegetation and/or rubbish shall be removed from the above-mentioned property by May 15, 201. Notices will not be placed on the property. PLEASE REFER TO THE NOTICE ON THE REVERSE SIDE OF THIS LETTER. Property cleared and maintained free of combustible vegetation and/or rubbish, and in compliance with the requirements listed on the enclosed City of Carlsbad Fire Department Hazard Reduction Information sheet, is not subject to further action by this department. After May 15, 2017, property that is not cleared of a hazardous condition and/or maintained in a safe condition is subject to abatement by City contracted crews. THE COST FOR ABATEMENT BY THE CITY, PLUS AN ADMINISTRATIVE CHARGE (NOT TO EXCEED $263.00) WILL BE ADDED TO THE OWNER'S TAX STATEMENT. The condition of property remains the responsibility of the owner and legal action may be initiated to enforce applicable regulations. IN ORDER TO AVOID ADMINISTRATIVE CHARGES, THE CITY URGES PROPERTY OWNERS TO MAKE PRIVATE ARRANGEMENTS FOR THE CLEARING OF HAZARDS FROM THEIR PROPERTIES BY MAY 15, 2017. A list of local contractors is enclosed for your convenience. For further information or assistance, you may contact the Weed Abatement Officer Monty Kalin at 760-602-4665, between the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday or via e-mail: Monty.kalin@carlsbadca.gov. MD:cdw Enclosure SEE NOTICE NEXT PAGE Notice to Property Owners March 28, 2017 Page 2 of 4 NOTICE TO DESTROY WEEDS & REMOVE RUBBISH NOTICE IS HEREBY GIVEN that on the 28th day of March 2017, the City Council of the City of Carlsbad passed a resolution declaring that noxious or dangerous weeds were growing upon or in front of the property on certain streets in the City as described in the resolution and, that rubbish was upon or in front of said property, and that the weeds and rubbish constitute a public nuisance which must be abated by the removal of the weeds and rubbish. Otherwise, they will be removed and the nuisance will be abated by the City, and the cost of removal assessed upon the land from or in front of which the weeds or rubbish are removed and will constitute a lien upon such said land until paid. (Note: PROPERTY OWNERS WITH SPECIAL CLEANING PROBLEMS MUST CONTACT THE CITY FIRE MARSHAL AT (760) 602-4665 PRIOR TO April 25, 2017). Reference is hereby made to said resolution for further particulars. A copy of the resolution is on file in the Office of the City Clerk. All property owners having an objection to the removal of such weeds are hereby notified of a meeting of the Carlsbad City Council on April 25, 2017, at 6:00 p.m. The agenda of this meeting includes a public hearing to consider objections of property owners. A public hearing will be scheduled for 6:00 p.m. on July 25, 2017, by the Carlsbad City Council to consider the Weed Abatement Cost Report. This Cost Report will be posted for one week prior to the hearing. Objections may be heard at this public hearing. For further information on the locations of these meetings, please call (760) 602-4665. Dated this 28 day of March 2017. • CITY OF ~--~ CARLSBAD ~·,:·~, · Fire Department In Reference Assessor's Parcel No. Dear Property Owner: EXHIBIT 2-Notice to Property Owners In an effort to reduce hazardous conditions on lots throughout the community, the City of Carlsbad has begun its Annual Weed and Rubbish Abatement Program. Your property has been identified due to the fact that a potential fire hazard exists upon the property. As the property owner, the reduction of hazards on the property is your responsibility. Should you no longer own the property, please notify this office immediately. In conformity with the provisions of Sections 39560, et. seq., of the California Government Code, you are hereby notified that hazardous vegetation and/or rubbish shall be removed from the above-mentioned property by May 15, 201. Notices will not be placed on the property. PLEASE REFER TO THE NOTICE ON THE REVERSE SIDE OF THIS LETTER. Property cleared and maintained free of combustible vegetation and/or rubbish, and in compliance with the requirements listed on the enclosed City of Carlsbad Fire Department Hazard Reduction Information sheet, is not subject to further action by this department. After May 15, 2017, property that is not cleared of a hazardous condition and/or maintained in a safe condition is subject to abatement by City contracted crews. THE COST FOR ABATEMENT BY THE CITY, PLUS AN ADMINISTRATIVE CHARGE (NOT TO EXCEED $263.00) WILL BE ADDED TO THE OWNER'S TAX STATEMENT. The condition of property remains the responsibility of the owner and legal action may be initiated to enforce applicable regulations. IN ORDER TO AVOID ADMINISTRATIVE CHARGES, THE CITY URGES PROPERTY OWNERS TO MAKE PRIVATE ARRANGEMENTS FOR THE CLEARING OF HAZARDS FROM THEIR PROPERTIES BY MAY 15, 2017. A list of local contractors is enclosed for your convenience. For further information or assistance, you may contact the Weed Abatement Officer Monty Kalin at 760-602-4665, between the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday or via e-mail: Monty.kalin@carlsbadca.gov. MIKE DAVIS Fire Chief MD:cdw Enclosure SEE NOTICE NEXT PAGE Notice to Property Owners March 28, 2017 Page 2 of 4 NOTICE TO DESTROY WEEDS & REMOVE RUBBISH NOTICE IS HEREBY GIVEN that on the 28th day of March 2017, the City Council of the City of Carlsbad passed a resolution declaring that noxious or dangerous weeds were growing upon or in front of the property on certain streets in the City as described in the resolution and, that rubbish was upon or in front of said property, and that the weeds and rubbish constitute a public nuisance which must be abated by the removal of the weeds and rubbish. Otherwise, they will be removed and the nuisance will be abated by the City, and the cost of removal assessed upon the land from or in front of which the weeds or rubbish are removed and will constitute a lien upon such said land until paid. (Note: PROPERTY OWNERS WITH SPECIAL CLEANING PROBLEMS MUST CONTACT THE CITY FIRE MARSHAL AT (760) 602-:-4665 PRIOR TO April 25, 2017). Reference is hereby made to said resolution for further particulars. A copy of the resolution is on file in the Office of the City Clerk. All property owners having an objection to the removal of such weeds are hereby notified of a meeting of the Carlsbad City Council on April 25, 2017, at 6:00 p.m. The agenda of this meeting includes a public hearing to consider objections of property owners. A public hearing will be scheduled for 6:00 p.m. on July 25, 2017, by the Carlsbad City Council to consider the Weed Abatement Cost Report. This Cost Report will be posted for one week prior to the hearing. Objections may be heard at this public hearing. For further information on the locations of these meetings, please call (760) 602-4665. Dated this 28 day of March 2017. MIKE DAVIS Fire Chief BARBARA ENGLESON City Clerk · Notice to Property Owners March 28, 2017 Page 3 of 4 CITY OF CARLSBAD FIRE DEPARTMENT HAZARD REDUCTION INFORMATION I. WEED ABATEMENT STANDARDS Items A through F are the basic standards employed by the City Of Carlsbad Fire Department when abating hazardous conditions. Properties cleaned by owners or private contractors will be evaluated by means of the following standards: A. Grass, weeds, trash, and other rubbish shall be removed from vacant lots, yards, courtyards, parkways and other locations as specified by the Fire Department. B. Native brush and chaparral that have been cleared or thinned previously in the past five years shall be modified in the same manner for a minimum distance of 60 feet measured from the closest combustible structure, discounting fences. Fuel modification shall conform to the standard requirements. Further information may be obtained from the Carlsbad Fire Department Fire Prevention Division at (760) 602-4665. C. Native brush and chaparral that have not been previously cleared or modified in the past five years must be assessed on a case-by-case basis to determine whether the removal will conflict with the Federal Endangered Species Act of 1993. Questions should be forwarded to Fire Prevention Division and to the Fish and Wildlife Service (760) 431-9440. D. Fuel breaks of 60 feet or more that have been previously required in the past five years shall be maintained by mowing. New fuel breaks may be required on a case-by-case basis and owners of affected properties will be notified by mail before abatement. E. Abatement shall be accomplished by power mowing to three inches in height. In some areas, such as fuel breaks or problem areas involving hazards to mowing equipment, discing may be approved. Regardless of method used, standing weeds remaining around perimeters of lots after mowing or discing shall be cut to three inches in height. Cut vegetation shall be reduced on site or disposed of in an approved method. F. Open burning is prohibited. II. SPECIAL CONDITIONS A. Eucalyptus trees (within 60 feet of structures): Remove all heavy accumulation of leaves to a maximum depth of four inches. Remove fallen limbs, litter, debris and loose bark from the ground. Trim low hanging limbs and foliage to a height of six feet. Existing native vegetation must be thinned by 50 percent. Grasses must be mowed or trimmed to 3 inches. Notice to Property Owners • March 28, 2017 Page 4 of 4 B. Inactive groves (citrus, avocado, etc.): Remove all dead growth, disc the property and maintain free of hazard. C. Palm trees on vacant lots (within 60 feet of structures) shall have dead fronds removed as necessary. Should the property be abated Palm trees will be removed. D. Trimmings from trees and other vegetation may be reduced by chipping to mulch and may be evenly dispersed on the site to a level of four inches. Ill. STRUCTURES IN BRUSH COVERED AREAS A. All chimneys, stovepipe or flue outlets are required to be equipped with an approved spark arrester. B. Remove that portion of any tree which extends within ten feet of the outlet of any chimney, stovepipe or roof line. C. Maintain any tree adjacent to any building, free of dead or dying wood. D. Trim low hanging foliage of trees located within 60 feet of structures to a height of six feet above ground level. IV. HOMEOWNER ASSOCIATIONS A. Homeowners Associations that have Fuel Modification Zones, must maintain these areas in compliance with these standards. B. Necessary maintenance should occur on both a regular schedule and as needed. C. Should a Drought Alert occur, that limits water to Fuel Modification Zones, it will be critical that these areas are monitored. Accumulations of dead material will require removal. V. COST OF CLEANING BY THE CITY OF CARLSBAD A. The cost of cleaning parcels by the City is based upon a square foot unit price for discing, mowing, and handwork, and by the cubic yard for mulching or chipping. B. The cost of rubbish removal is based upon a flat rate per ton, including loading, hauling and disposal. C. The charge for cleaning by the City will also reflect an administration charge of $263.00 per parcel. . ' Be in the 11Zone" Fire pst'IIE!ntion e:xperts often refe:r to three zones a round your home. The size of each zones depellds on bcal conditions and fire codes. In earls.bad, it ts geoora[ly rocommendoo to create a 60 foot safety zone around your home. These zones shou Id be free of de.ad flammable landsc:..aping and maintained regula!ly. Zone 2 20to40feet • ~ .. k'f!M,f'' ~ f~ . i'"'', 6'. 0 to 20 feet :, ·-;4 • ~ / ,l f(} I-";,·,;,;.. ZONE2 , Reduce the chance of wind blown embers Catching materials ooaryour home on lirQ. • Remove-debfis from gutters.. • Cover attic, foundation and other vents with 1 /8 inch metal mesh screens. • USf! rock or gravel mulch instead of wood chips in this area, and brick or concrete walkways.. Keep firewood, lumber and other flamma bk! materials away from your home. • You may plant re-resistant, irrigated landscaping in this area . • Create a landsc:..apethat is. not as l[kely to spread fire to your home. • You may keep natural vegetation in this area. • ative plantSf's ruos that are retailled should be thinned ill a mo,saic pattern {With space between plants}. Grass or weeds should be cut back to no more than four i oches above the ground. ow trailers/RVs, storage sheds and other flammable structures out oUhi.s area. If una.bl,e to move, create defensible space arou d them. • Thinning and rngufa r rnaintenarrce wil help to reduce the strength and speed of fire ·n this area. • Remoi.-e dead plan~ and tree branches.. • Thin alld separate trees and shrubs. \W1'w.carl~badl:a.gCJ\f WEED ABATEMENT CONTRACTORS HABITAT RESTORATION SCIENCES (HRS) COLES WEED CONTROL ED WHITNEY WALL TRACTOR SERVICE (760) 4 79-4210 (760) 753-7035 (760) 510-9030 (760) 758-5219