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Home My WebLink About2017-08-15; City Council; ; Adopt a Resolution accepting bids and awarding a contract to Bali Construction Inc for construction of the Corrugated Metal Pipe Replacement Project - Carlsbad Boulevard North of Island Way, Project No. 6607CAReview ~ ~ CITY COUNCIL '1;!;I Staff Report Meeting Date: To: From: Staff Contact: Subject: Aug. 15,2017 Mayor and City Council Kevin Crawford, City Manager Daniel Zimny, Assistant Engineer daniel.zimny@carlsbadca.gov or 760-602-7551 Adopt a Resolution accepting bids and awarding a contract to Bali Construction Inc. for an amount not to exceed $275,400 for construction of the Corrugated Metal Pipe Replacement Project -Carlsbad Boulevard North of Island Way, Project No. 6607. Recommended Action Adopt a Resolution accepting bids and awarding a contract to Bali Construction Inc. for an amount not to exceed $275,400 for construction of the Corrugated Metal Pipe Replacement Project -Carlsbad Boulevard North of Island Way, Project No. 6607. Executive Summary On May 23, 2017, City Council approved Resolution No. 2017-090 approving the plans and specifications and authorizing advertisement of the Corrugated Metal Pipe Replacement Project -Carlsbad Boulevard North of Island Way, Project No. 6607 (Project) for construction bids. The documents were posted on the city's website for 35 days. Eight sealed bids were received on July 10, 2017, and the lowest responsive and responsible bidder was Bali Construction Inc., with a bid in the amount of $275,400. Staff recommends award of the construction contract to Bali Construction Inc. Discussion The Corrugated Metal Pipe Replacement Program (Program) was established to replace, repair, or remediate deteriorated corrugated metal pipe storm drain systems throughout the city. The pipelines included in the Program were identified after city staff inspected and assessed the condition of the corrugated metal pipe storm drain pipelines. The storm drain system crossing northbound Carlsbad Boulevard, just north of Island Way, was inspected in March 2016 using closed circuit television technology. The inspection revealed that the pipe structure is compromised at several locations. City staff then prioritized this system for removal, replacement and repair. A total of 690 feet of storm drain pipeline is included in this Project. The Project will remove 300 feet of corrugated metal pipe and replace it with reinforced concrete pipe. The remaining 390 feet of corrugated metal pipe is structurally intact, but has deteriorated, and will be lined with a cured-in-place pipe lining. In addition, a curb inlet and 240 feet of asphalt berm along the roadway shoulder will be installed to improve street drainage conditions. Page 45 #4 On July 10, 2017, eight sealed bids were received for the construction ofthis Project as shown on the following table: CONTRACTOR TOTAL BID Bali Construction Inc. $275,400.00 Wright Construction Corp. $281,999.90 Bert W. Salas $318,841.15 Ortiz Corp. $332,084.00 Falcon Construction Inc. $340,134.00 El Cajon Grading and Engineering Co . $344,313.00 Palm Engineering Construction $374,750.00 Burtech Pipeline $383,064.00 Staff has completed the review of the contract documents and determined that Bali Construction Inc. is the lowest responsive and responsible bidder. Bali Construction lnc.'s bid is responsive as it meets the requirements of the bidding documents. The bidder is also deemed responsible as they submitted a list of similar projects to show their capability and qualification to perform the specified work. The construction contract contains general performance standards and references technical specifications, which if not met, allow the city to withhold payment, and includes a one year warranty period. Fiscal Analysis There are sufficient funds available in the Corrugated Metal Pipe Replacement Program, CIP No. 6607 fund to complete the replacement on Carlsbad Boulevard north of Island Way. The Corrugated Metal Pipe Replacement Program is funded by Infrastructure Replacement Funds. The available funds and estimated construction costs for this project are shown in the following table: Page 46 CORRUGATED METAL PIPE REPLACEMENT (CMP) PROGRAM, CIP NO. 6607 Current Appropriation $717,578 Current Year Expenditures/Encumbrances $66,037 TOTAL CMP REPLACEMENT PROGRAM FUNDING AVAILABLE $651,541 CMP REPLACEMENT ON CARLSBAD BLVD. NORTH OF ISLAND WAY, PROJECT NO. 6607 Construction Contract $275,400 Construction Contingency $28,000 Construction Management, Outreach, Inspection, and Material Testing $57,000 TOTAL ESTIMATED CONSTRUCTION COSTS $360,400 REMAINING BALANCE AFTER PROJECT, CIP NO. 6607 $291,141 ADDITIONAL APPROPRIATION NEEDED $0 Next Steps Once contract documents are fully executed and a purchase order is issued, staff will schedule a pre-construction meeting with the contractor, and issue a notice to proceed with the construction of the Project. Environmental Evaluation (CEQA} The Project is exempt from the California Environmental Quality Act (CEQA) per State CEQA Guidelines Section 15301{c) -minor alteration of existing facilities including streets, sidewalks, gutters, and similar facilities involving negligible or no expansion. Public Notification This item was noticed in accordance with the Ralph M. Brown Act and was available for public viewing and review at least 72 hours prior to the scheduled meeting date. The public will be notified in advance of the construction activities using multiple media methods such as sign age, email, website, and other city communication channels. Exhibits 1. Resolution accepting bids and awarding a contract to Bali Construction Inc. for an amount not to exceed $275,400 for construction of the Corrugated Metal Pipe Replacement Project - Carlsbad Boulevard North of Island Way, Project No. 6607. 2. Location map. Page 47 RESOLUTION NO. 2017-157 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, ACCEPTING BIDS AND AWARDING A CONTRACT TO BALI CONSTRUCTION INC. FOR AN AMOUNT NOT TO EXCEED $275,400 FOR CONSTRUCTION OF THE CORRUGATED METAL PIPE REPLACEMENT PROJECT -CARLSBAD BOULEVARD NORTH OF ISLAND WAY, PROJECT NO. 6607. Exhibit I WHEREAS, the City Council of the City of Carlsbad, California has determined that it is necessary, desirable, and in the public's best interest to construct the Corrugated Metal Pipe Replacement Project -Carlsbad Boulevard North of Island Way, Project No. 6607; and WHEREAS, on May 23, 2017, the City Council of the City of Carlsbad adopted Resolution No. 2017-090 approving plans and specifications for the construction of the Corrugated Metal Pipe Replacement Project -Carlsbad Boulevard North of Island Way, Project No. 6607; and WHEREAS, the City of Carlsbad received eight sealed bids on July 10, 2017 for the construction of the Corrugated Metal Pipe Replacement Project -Carlsbad Boulevard North of Island Way, Project No. 6607 (Project); and WHEREAS, Bali Construction Inc. submitted the lowest responsive and responsible bid to construct the Project in the amount of $275,400; and WHEREAS, there are sufficient funds available in the Corrugated Metal Pipe Replacement Program to complete the Project; and WHEREAS, subsections 3.28.040(C)(S) and 3.28.090(8) of the Carlsbad Municipal Code authorize the city manager or designee to approve change orders in the amount equal to the contingency set at the time of project award. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That the bid of $275,400 submitted by Bali Construction Inc. for the construction of the Corrugated Metal Pipe Replacement Project -Carlsbad Boulevard North of Island Way, Project No. 6607 is accepted and the mayor is hereby authorized to execute a contract for this project. 3. That the city manager or designee is hereby authorized to approve construction change orders up to $28,000. 4. That the award of this contract is contingent upon Bali Construction Inc. executing the required contract and submitting the required bonds and insurance policies within 20 days of adoption of this Resolution. The city manager may grant reasonable extensions of time. PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 15th day of August, 2017, by the following vote, to wit: AYES: NOES: ABSENT: M. Hall, K. Blackburn, C. Schumacher, M. Packard. None. M. Schumacher (SEAL)