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Home My WebLink About2017-08-22; City Council; ; Adopt a Resolution accepting bids and awarding a contract to Palm Engineering Construction Company, Inc. for an amount not to exceed $990,472 for the construction of the Carlsbad Boulevard Bridge Improvements Over the Encina Po#9 CA Review f{S ~ CITY COUNC IL ~ Staff Report Meeting Date: To: From: Staff Contact: Subject: Aug.22,2017 Mayor and City Council Kevin Crawford, City Manager Brandon Miles, Associate Engineer Brandon.Miles@carlsbadca.gov or 760-602-2745 Adopt a Resolution accepting bids and awarding a contract to Palm Engineering Construction Company, Inc. for an amount not to exceed $990,472 for the construction of the Carlsbad Boulevard Bridge Improvements Over the Encina Power Station Discharge Channel, Project Nos. 6014 and 6053. Recommended Action Adopt a Resolution accepting bids and awarding a contract to Palm Engineering Construction Company, Inc. for an amount not to exceed $990,472 for the construction of the Carlsbad Boulevard Bridge Improvements Over the Encina Power Station Discharge Channel, Project Nos. 6014 and 6053. Executive Summary On May 23, 2017, City Council adopted Resolution No. 2017-089 approving the plans and specifications and authorizing the advertisement for bids to construct the Carlsbad Boulevard Bridge Improvements Over the Encina Power Station Discharge Channel, Project Nos. 6014 and 6053 (Project). The documents were posted on the city's website for at least 30 days. Three bids were received on July 12, 2017, and the lowest responsive and responsible bidder was Palm Engineering Construction Company, Inc. with a bid in the amount of $990,472. Staff recommends award of the construction contract to Palm Engineering Construction Company, Inc. Discussion The Carlsbad Boulevard Bridge (Bridge) was constructed in 1954 and is a 2-span reinforced concrete culvert. The Bridge consists of sidewalks, bike lanes, and two vehicle travel lanes in each direction with a raised concrete median. Currently, chain-link fences located behind the sidewalk on both the west and east sides of the Bridge are the barriers at the edge of the structure. The construction of Bridge railings will increase the safety across the Bridge for vehicles, bicyclists, and pedestrians. The railings will complement the aesthetic characteristics of the existing sea wall along the west side of Carlsbad Boulevard to the north and south of the Bridge. In addition to the Bridge railing construction, the Project will replace the water pipeline attached to the east side of the Bridge. The construction documents prepared for the Project include performance standards and specifications which govern construction as well as a one year warranty period. Page 143 In May 2017, CalTrans issued the "Authorization to Proceed with Construction and Construction Engineering," which authorizes the City of Carlsbad to proceed with the construction phase of the Project beginning with the advertising for construction bids. On July 11, 2017, three sealed bids were received for construction of the Carlsbad Boulevard Bridge Improvements over the Encina Power Station Discharge Channel, Project Nos. 6014 and 6053, as shown in the following table: CONTRACTOR BID TOTAL 1. Wright Construction Engineering, Corp. $929,073 2. Palm Engineering Construction $990,472 3. Hazard Construction $1,089,145 Staff has completed its review of the contract documents and determined that Wright Construction Engineering, Corp. submitted a non-responsive bid because its Disadvantage Business Enterprises participation did not meet the goal of 11.25 percent as described in the bid documents. The next lowest responsive and responsible bidder was determined to be Palm Engineering Construction Corporation, Inc. with a bid of $990,472. The construction contract contains general performance standards and references technical specifications, which if not met, allow the city to withhold payment, and includes a one year warranty period from notice of completion. Fiscal Analysis Sufficient funds are available to complete the Project. Funding for the Project consists of Federal Highway Bridge Program (HBP) funds, TransNet-Local funds and a payment from Kiewitt Shea Desalination (KSD) to satisfy Project conditions related to their desalination project. The available funds and the estimated construction costs for the Project are shown in the following table: CARLSBAD BOULEVARD BRIDGE IMPROVEMENTS OVER THE ENCINA POWER STATION DISCHARGE CHANNEL, PROJECT NOS. 6014 AND 6053 Federal Highway Bridge Program (HBP, CalTrans Local Assistance) $1,030,268 TransNet -Local $133,482 KSD Payment $338,455 TOTAL ESTIMATED FUNDS AVAILABLE $1,502,205 TASK DESCRIPTIONS Construction Contract (Palm Engineering Construction Company, Inc.) $990,472 Construction Contingency1 $198,094 Construction Management (Staff), Resident Engineer (Consultant), $190,000 and Inspection (Consultant) (estimated) TOTAL ESTIMATED CONSTRUCTION COSTS $1,378,566 REMAINING BALANCE AFTER PROJECT NOS. 6014 AND p053 $123,639 ADDITIONAL APPROPRIATION NEEDED $0 1 Contingency anticipated for unknown bridge conditions once pavement and existing concrete are removed for the new bridge railing installation. Page 144 Next Steps Once contract documents are fully executed with Palm Engineering Construction Company, Inc. and a purchase order is issued, staff will schedule a pre-construction meeting with the contractor and issue a notice to proceed with the construction of the Project. Environmental Evaluation (CEQA/NEPA) This Project is exempt from California Environmental Quality Act (CEQA) review pursuant to CEQA Guidelines Section 15301(d) -Existing Facilities -restoration or rehabilitation of existing facilities that are deteriorated or damaged and are required to meet current standards of public health and safety involving negligible or no expansion of use. This Project is also exempt from the National Environmental Policy Act (NEPA) review pursuant to NEPA Regulations 23 CFR 771.117(c): activity (c){28)-Bridge rehabilitation, reconstruction, or replacement or the construction of grade separation to replace existing at grade railing crossing, if the actions meet the constraints in paragraph (e) of this section. CalTrans made a NEPA determination on Jan. 6, 2015, which indicates the Project is exempt and has no significant impacts or unusual circumstances. Public Notification This item was noticed in accordance with the Ralph M. Brown Act and was available for public viewing and review at least 72 hours prior to the scheduled meeting date. The public will be notified in advance of the construction activities using multiple media methods such as sign age, email, website, and other city communication channels. The construction contractor will also be required to notify the public of construction activities via changeable message signs, door hangers, letters to residents, and/or "NO PARKING" signs, as applicable. Exhibits 1. Resolution accepting bids and awarding a contract to Palm Engineering Construction Company, Inc. for an amount not to exceed $990,472 for the construction ofthe Carlsbad Boulevard Bridge Improvements Over the Encina Power Station Discharge Channel, Project Nos. 6014 and 6053 2. Location Map. Page 145 RESOLUTION NO. 2017-168 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, ACCEPTING BIDS AND AWARDING A CONTRACT TO PALM CONSTRUCTION ENGINEERING COMPANY, INC. FOR AN AMOUNT NOT TO EXCEED $990,472 FOR THE CONSTRUCTION OF THE CARLSBAD BOULEVARD BRIDGE IMPROVEMENTS OVER THE ENCINA POWER STATION DISCHARGE CHANNEL, PROJECT NOS. 6014 AND 6053. EXHIBIT 1 WHEREAS, the City Council of the City of Carlsbad, California has determined it necessary, desirable, and in the public interest to improve the Carlsbad Boulevard Bridge Over the Encina Power Station Discharge Channel; and WHEREAS, on May 23, 2017, the City Council adopted Resolution No. 2017-089 approving plans and specifications and authorizing the advertisement for bids for the construction of the Carlsbad Boulevard Bridge Improvements over the Encina Power Station Discharge Channel, Project Nos. 6014 and 6053 (Project); and WHEREAS, on July 12, 2017, three sealed bids were received for the Project; and WHEREAS, the lowest responsive and responsible bid for the Project was submitted by Palm Engineering Construction Company, Inc. in the amount of $990,472; and WHEREAS, Federal Highway Bridge Program funds, TransNet-Local funds and a payment from Kiewit Shea Desalination for Project Nos. 6014 and 6053 have been appropriated and are sufficient to complete the Project; and WHEREAS, subsections 3.28.040(C)(5) and 3.28.090(8) of the Carlsbad Municipal Code authorize the city manager or designee to approve change orders in the amount equal to the contingency set at the time of project award. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That the bid of $990,472 submitted by Palm Engineering Construction Company, Inc. for the construction of the Carlsbad Boulevard Bridge Improvements Over the Encina Power Station Discharge Channel, Project Nos. 6014 and 6053, is hereby accepted and the mayor is hereby authorized to execute the contract for this Project. 3. That the city manager or his designee is hereby authorized to approve construction change orders up to $198,094. 4. The award of this contract is contingent upon Palm Engineering Construction Company, Inc. executing the required contract and submitting the required bonds and insurance policies, as described in the contract, within 20 calendar days of adoption of this Resolution. The city manager may grant reasonable extensions of time. PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 22nd day of August, 2017, by the following vote, to wit: AYES: M. Hall, K. Blackburn, M. Schumacher, C. Schumacher, M. Packard. NOES: None. ABSENT: None. EXHIBIT 2 PACIFIC OCEAN NOT TO SCALE PROJECT NAME PACIFIC OCEAN CARLSBAD BL VD. BRIDGE IMPROVEMENTS PLOTTt:D BY: SCOTT [VANS Pl.OT DAT[: 7/17/17 PAfH:D: \TRANSPORTAnON D[PARTM[NT\LOCAnDN MAPS\AUTOCAD\6014.DWG PROJECT EXHIBIT NUMBERS 2 6014 & 6053 Page 148