The URL can be used to link to this page

Home My WebLink About2017-09-12; City Council; ; Adopt a Resolution approving the plans and specifications and authorizing the city clerk to advertise for bids for the Bridge Preventive Maintenance ProgramCA Review lfS ~ CITY COUNCIL ~ Staff Report Meeting Date: To: From: Staff Contact: Subject: Recommended Action Sept. 12, 2017 Mayor and City Council Kevin Crawford, City Manager Emad Elias, Assistant Engineer emad.elias@carlsbadca.gov or 760-602-7558 Adopt a Resolution approving the plans and specifications and authorizing the city clerk to advertise for bids for the Bridge Preventive Maintenance Program (2017}, Project No. 6066-17. Adopt a Resolution approving the plans and specifications and authorizing the city clerk to advertise for bids for the Bridge Preventive Maintenance Program (2017}, Project No. 6066-17 (Project). Executive Summary This Project is part of the citls Bridge Preventive Maintenance Program (BPMP} as included in the Capital Improvement Program (CIP}. The Project will perform maintenance activities on the Poinsettia Lane Bridge over the train tracks and the Calle Barcelona Pedestrian Bridge. Staff recommends approval of the Project plans and specifications, and authorization to advertise for construction bids for the Project. Discussion In 2006, Caltrans issued a letter to local agencies notifying them of a new Local Assistance Program (Program) to develop a Bridge Preventive Maintenance Plan (Plan). The purpose of the Program is to help local agencies develop plans to extend the life of their bridges by performing certain activities that have been pre-approved by the Federal Highway Administration. Some of the goals are to 1} maintain the existing inventory of bridges in a structurally safe and serviceable condition, 2) correct minor structural deficiencies early in a bridge1s life, and 3} extend the service life of existing bridges. In accordance with this Program, the city obtained federal funding via Caltrans and prepared the Plan, which includes relevant physical data, recommended preventive maintenance work, and an engineer1s estimate of cost to complete the work for each of the city owned bridges. This Project is the first in a series of construction projects that will be implemented in accordance with the citls Plan and as programmed in the CIP. The work on the Poinsettia Lane Bridge will include full replacement of the concrete barrier and chain-link fencing on the south side of the bridge, as well as concrete patching of the spalling and rusting components of the bridge approaches. The work on the Calle Barcelona Pedestrian Bridge will include repairing stone veneers and sealing the bridge deck. The Project will extend the service life of both bridges, eliminate costly repairs due to lack of maintenance, and keep the citls bridges in good and attractive condition, as desired by the city and the public. Implementation of these maintenance activities are examples of the city's organizational values of stewardship and excellence. Page 81 #6 Fiscal Analysis There are sufficient funds available to complete the Project. Funding for the Project is available from the Infrastructure Replacement Fund. Remaining funds will be used on future BPMP projects. The available funds and estimated construction costs for the Project are shown in the following table: BRIDGE PREVENTIVE MAINTENANCE PROGRAM (BPMP}, CIP NO. 6066 Current Appropriation -BPMP, CIP No. 6066 $692,818 Current Year Expenditures/Encumbrances -BPMP, CIP No. 6066 $48,169 TOTAL AVAILABLE BPMP, CIP NO. 6066 $644,649 BRIDGE PREVENTIVE MAINTENANCE PROGRAM {2017}, PROJECT NO. 6066-17 Construction Contract $330,025 Construction Contingency $33,000 Construction Management, Inspection, and Material Testing (CM&I)* $90,000 TOTAL ESTIMATED CONSTRUCTION COSTS ,, $453,025 REMAINING BALANCE AFTER PROJECT $191,624 ADDITIONAL APPROPRIATION NEEDED $0 * Due to the number of working days, nature, and complexity of the project, the estimated CM&I costs are higher than the typical 10-15% of construction contract amount. Next Steps A Request for Bids to construct the Project will be advertised. Responses will be evaluated and the lowest responsive and responsible bidder will be identified by city staff. Staff will then return to City Council with a recommendation to award the construction contract to the identified bidder. Environmental Evaluation (CEQA) The Project is exempt from the California Environmental Quality Act (CEQA) per State CEQA Guidelines Section 15301(d) -Existing Facilities -restoration or rehabilitation of existing facilities that are deteriorated or damaged and are required to meet current standards of public health and safety involving negligible or no expansion. Public Notification This item was noticed in accordance with the Ralph M. Brown Act and was available for public viewing and review at least 72 hours prior to the scheduled meeting date. Prior to the start of construction the public will be notified of the construction activities using media methods such as signage, email, website, and other city communication channels. The construction contractor will also be required to notify the public of construction activities via changeable message signs, door hangers, letters to residents, and/or "NO PARKING" signs, as applicable. Exhibits 1. Resolution approving the plans and specifications and authorizing the city clerk to advertise for bids for the Bridge Preventive Maintenance Program (2017), Project No. 6066-17. 2. Location Map. 3. Project plans, specifications and contract documents are on file at the Public Works Department of the City of Carlsbad. Page 82 RESOLUTION NO. 2017-179 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING THE PLANS AND SPECIFICATIONS AND AUTHORIZING THE CITY CLERK TO ADVERTISE FOR BIDS FOR THE BRIDGE PREVENTIVE MAINTENANCE PROGRAM {2017), PROJECT NO. 6066-17. Exhibit 1 WHEREAS, the City Council of the City of Carlsbad, California has determined it necessary, desirable, and in the public interest to perform maintenance activities on various bridges in accordance with the city's Bridge Preventive Maintenance Program; and WHEREAS, the plans, specifications and contract documents for the Bridge Preventive Maintenance Program (2017), Project No. 6066-17 (Project), have been prepared and are on file in the Public Works Department of the City of Carlsbad and are incorporated herein by reference; and WHEREAS, there are sufficient Bridge Preventive Maintenance Program funds available to complete the Project; and WHEREAS, the Project is exempt from the California Environmental Quality Act (CEQA) per CEQA Guidelines Section 15301(d). NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That the plans, specifications and contract documents for the Project are hereby approved 3. The city clerk of the City of Carlsbad is hereby authorized and directed to publish, in accordance with State law, a notice to contractors inviting bids for the construction of the Project, in accordance with the plans, specifications and contract documents referred to herein. PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 12th day of September, 2017, by the following vote, to wit: AYES: NOES: ABSENT: M. Hall, K. Blackburn, M. Schumacher, C. Schumacher, M. Packard. None. None. (SEAL) EXHIBIT 2 LOCATION MAP NOT TO SCALE PROJECT NAME BRIDGE PREVENTIVE MAINTENANCE PROGRAM (2017) PLOTTED BY: SCOTT EVANS PLOT DATE::8/2/17 PATH:D: \TRANSPORTAnON D£PAR1MENT\LOCAnON MAPS\AUTOCAD\6066-17.DWG PROJECT NUMBER 6066-17 EXHIBIT. 2 Page 85 THIS PAGE WAS INTENTIONALLY LEFT BLANK Page 86