HomeMy WebLinkAbout2017-09-26; City Council; ; Adopt a Resolution accepting bids and awarding a contract to Burtech Pipeline Inc. for an amount not to exceed $193,280 for the construction of the La Costa Avenue StormCA Review ff~
~ CITY COUNCI L
~ Staff Report
Meeting Date:
To:
From:
Staff Contact:
Subject:
Sept. 26, 2017
Mayor and City Council
Kevin Crawford, City Manager
Daniel Zimny, Assistant Engineer
daniel.zi mny@ca rlsbadca.gov or 760-602-7551
Adopt a Resolution accepting bids and awarding a contract to Burtech
Pipeline Inc. for an amount not to exceed $193,280 for the construction
of the La Costa Avenue Storm Drain Replacement (La Coruna Place),
Project No. 6602.
Recommended Action
Adopt a Resolution accepting bids and awarding a contract to Burtech Pipeline Inc. for an
amount not to exceed $193,280 for the construction of the La Costa Avenue Storm Drain
Replacement (La Coruna Place), Project No. 6602.
Executive Summary
On June 13, 2017, City Council approved Resolution No. 2017-121 approving the plans and
specifications and authorizing advertisement of the La Costa Avenue Storm Drain Replacement
(La Coruna Place), Project No. 6602 (Project) for construction bids. The documents were posted
on PlanetBids for at least 30 days. Bids were received on Aug. 17, 2017, and the lowest bidder
was Miramar General Engineering. On Aug. 21, 2017, Miramar withdrew their bid and the
Project was then awarded to the next lowest and responsive bidder, Burtech Pipeline Inc. with
a bid in the amount of $193,280. Staff recommends award of the construction contract to
Burtech Pipeline Inc.
Discussion
The Project was established to improve the drainage conditions along the La Costa Avenue
corridor. La Coruna Place is a residential street along this corridor that has experienced surface
ponding of water due to the absence of adequate drainage infrastructure. The proposed
improvements within the Project will capture and convey storm water and groundwater runoff
from La Coruna Place via an underground pipe system to an existing storm drain system in La
Costa Avenue. In addition, La Coruna Place will receive a 2-inch overlay consistent with and
funded by the city's Pavement Management Program.
September 26, 2017 Item #8 Page 1 of 7
On Aug. 17, 2017, 13 sealed bids were received for the construction of this project as shown on
the following table:
CONTRACTOR TOTAL BID
Burtech Pipeline Inc. $193,280
PAL General Engineering $197,428
Schilling-Paradise Corporation $203,674
Blue Pacific Engineering & Construction $212,760
IQ-Environmental Infrastructure Inc. $213,750
CHI Construction $215,733
M-Rae Engineering Inc. $216,677
AtoM Engineering and Construction, Inc. $217,398
Wright Construction Engineering Corp. $225,510
Trinity Grading Inc. $228,498
Marcon Engineering Inc. $285,888
Bali Construction Inc. $295,892
Miramar General Engineering Withdrew bid
Staff has completed its review of the contract documents and determined Burtech Pipeline Inc.
is the lowest responsive and responsible bidder. Burtech Pipeline Inc. is responsive as it meets
the requirements of the bidding documents. The bidder is also deemed responsible as they
submitted a list of similar projects to show their capability and qualification to perform the
specified work. Some of the listed similar projects were for the City of Carlsbad in recent years,
and the projects were performed to the city's satisfaction. The construction contract contains
general performance standards and references technical specifications, which if not met, allow
the city to withhold payment, and includes a 1 year warranty period.
Fiscal Analysis
There are sufficient funds available in the La Costa Avenue Storm Drain Replacement Program,
CIP Project No. 6602, and the Pavement Management Program, CIP Project No. 6001, to
complete the improvements at La Coruna Place.
Funding for the La Costa Avenue Storm Drain Replacement Program (Program) consists of
Infrastructure Replacement Funds. Remaining funds in the Program will be used to replace or
rehabilitate other drainage system assets along the La Costa Avenue corridor. The available
funds and distribution of the estimated construction costs for the drainage system components
of the Project are shown in the following table:
September 26, 2017 Item #8 Page 2 of 7
LA COSTA AVENUE STORM DRAIN REPLACEMENT PROGRAM, CIP NO. 6602
Current Appropriation $642,805
Current Year Expenditures/Encumbrances $110,795
TOTAL LA COSTA AVE STORM DRAIN PROGRAM FUNDING AVAILABLE $532,010
LA COSTA AVENUE STORM DRAIN REPLACEMENT (LA CORUNA PLACE), PROJECT NO. 6602
Construction Contract $161,005
Construction Contingency $20,000
Construction Management, Inspection, and Material Testing $35,000
TOTAL ESTIMATED CONSTRUCTION COSTS $216,005
REMAINING BALANCE AFTER PROJECT NO. 6602 $316,005
ADDITIONAL APPROPRIATION NEEDED $0
Funding for the pavement resurfacing is provided by the Pavement Management Program and
consists of Gas Tax Funds. The available funds and distribution of the estimated construction
costs for the pavement management component of the Project are shown in the following
table:
PAVEMENT MANAGEMENT PROGRAM, CIP NO. 6001
Current Appropriation -Pavement Management, CIP No. 6001 $8,540,392
Current Year Expenditures/Encumbrances-Pavement Management, CIP $745,856 No. 6001
TOTAL PAVEMENT MANAGEMENT PROGRAM FUNDING AVAILABLE '$7,782,795
LA CORUNA PLACE, PROJECT NO. 6001
Construction Contract $32,275
Construction Contingency $5,000
Construction Management, Inspection, and Material Testing $10,000
TOTAL ESTIMATED CONSTRUCTION COSTS $47,275
REMAINING BALANCE AFTER PROJECT NO. 6001 $7,735,520
ADDITIONAL APPROPRIATION NEEDED $0
Next Steps
Once contract documents are fully executed and a purchase order is issued, staff will schedule a
pre-construction meeting with the contractor, and issue a notice to proceed with the
construction of the Project.
Environmental Evaluation (CEQA}
The Project is exempt from the California Environmental Quality Act (CEQA) per State CEQA
Guidelines Section 15301(c) -minor alteration of existing facilities including streets, sidewalks,
gutters, and similar facilities involving negligible or no expansion.
September 26, 2017 Item #8 Page 3 of 7
Public Notification
This item was noticed in accordance with the Ralph M. Brown Act and was available for public
viewing and review at least 72 hours prior to the scheduled meeting date. The public will be
notified in advance of the construction activities using multiple media methods such as sign age,
email, website, and other city communication channels. The construction contractor will also be
required to notify the public of construction activities.
Exhibits
1. Resolution accepting bids and awarding a contract to Burtech Pipeline Inc. for an amount not
to exceed $193,280 for the construction of the La Costa Avenue Storm Drain Replacement
{La Coruna Place), Project No. 6602.
2. Location Map.
September 26, 2017 Item #8 Page 4 of 7
RESOLUTION NO. 2017-195
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, ACCEPTING BIDS AND AWARDING A CONTRACT TO BURTECH
PIPELINE INC. FOR AN AMOUNT NOT TO EXCEED $193,280 FOR THE
CONSTRUCTION OF THE LA COSTA AVENUE STORM DRAIN REPLACEMENT
(LA CORUNA PLACE), PROJECT NO. 6602.
EXHIBIT I
WHEREAS, the City Council ofthe City of Carlsbad, California has determined that it is necessary,
desirable, and in the public's best interest to construct the La Costa Avenue Storm Drain Replacement
(La Coruna Place), Project No. 6602; and
WHEREAS, on June 13, 2017, the City Council of the City of Carlsbad adopted Resolution No.
2017-121 approving plans and specifications for the construction of the La Costa Avenue Storm Drain
Replacement (La Coruna Place), Project No. 6602; and
WHEREAS, the City of Carlsbad received 13 sealed bids on Aug. 17, 2017 for the construction of
the La Costa Avenue Storm Drain Replacement (La Coruna Place), Project No. 6602 (Project); and
WHEREAS, Miramar General Engineering was the lowest bidder but withdrew their bid in
compliance with Public Contracting Code sections 5101(a) and 5103; and
WHEREAS, Burtech Pipeline Inc. submitted the next lowest responsive and responsible bid to
construct the Project in the amount of $193,280; and
WHEREAS, there are sufficient funds available in the La Costa Avenue Storm Drain Replacement
Program and Pavement Management Program to complete the Project; and
WHEREAS, subsections 3.28.040(C)(5) and 3.28.090(8) of the Carlsbad Municipal Code
authorize the city manager or designee to approve change orders in the amount equal to the
contingency set at the time of the Project award.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1. That the above recitations are true and correct.
2. That the bid of $193,280 submitted by Burtech Pipeline Inc. for the construction of the
La Costa Avenue Storm Drain Replacement (La Coruna Place), Project No. 6602 is
accepted and the mayor is hereby authorized to execute a contract for this Project.
3. That the city manager or designee is hereby authorized to approve construction change
orders up to $20,000.
September 26, 2017 Item #8 Page 5 of 7
EXHIBIT I
4. That the award of this contract is contingent upon the bidder submitting the lowest
responsible bid executing the required contract and submitting the required bonds and
insurance policies within 20 days of adoption of this Resolution. The city manager may
grant reasonable extensions of time.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 26th day of September, 2017, by the following vote, to wit:
AYES:
NOES:
ABSENT:
M. Hall, K. Blackburn, M. Schumacher, C. Schumacher, M. Packard.
None.
None.
(SEAL)
September 26, 2017 Item #8 Page 6 of 7
LOCATION MAP
NOT TO SCALE
PROJECT NAME
LA CORUNA STORM DRAIN INSTALLATION
PLOTTED BY: SCOTT EVANS PLOT DA'TE::4/24/17 PATH:D: \TRANSP0RTA110N D£PAR1MENT\LOCA710N MAPS\AUTOCAD\6602-LA CORUNA.DWG
PROJECT
NUMBER
6602
Exhibit 2
EXHIBIT
2
September 26, 2017 Item #8 Page 7 of 7