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HomeMy WebLinkAbout2017-11-14; City Council; ; Adopt a Resolution adopting a new Transportation Director job classification and amending the affected salary schedulee CITY COUNCIL Staff Report Meeting Date: November 14, 2017 Mayor and City Council To: From: Kevin Crawford, City Manager Staff Contact: Drew Cook, Senior Management Analyst Drew.Cook@carlsbadca.gov or 760-602-7536 CA Review IJVV Subject: Adopt a Resolution adopting a new Transportation Director job classification and amending the affected salary schedule Recommended Action Adopt a Resolution adopting a new Transportation Director management job classification and amending the affected salary schedule. Executive Summary As part of the 2017 /18 budgeting process, the City Council approved .the addition of a full time director level position in the Public Works Department. The new job classification of Transportation Director has been created and staff is now recommending that this management job classification be adopted and that the Management Salary Schedule be amended to include the new classification. Discussion The Human Resources Department is responsible for preparing and maintaining job classifications for all positions. Each job classification includes a list of typical duties and a statement of the minimum qualifications required for appointment. All job classifications describe duties which employees occupying the job classification may be required to perform. Before a new job classification becomes effective, it must first be approved by resolution of the City Council at a public meeting. During the most recent budget process, the City Council authorized a new full time director level position in the Public Works Department. A review of the current Public Works organizational structure indicates the need for a Transportation Director to coordinate activities across several divisions within the Public Works Department and staff recommends that a new job classification be established to accurately reflect these job duties. Staff proposes the new job classification of Transportation Director, and recommends that the position be leveled on the salary schedule at Grade 7A. The new job classification and the updated Management Salary Schedule are reflected in Attachment A and B to the resolution. Nov. 14, 2017 Item #1 Page 1 of 11 Fiscal Analysis There is no fiscal impact as the recommended changes to headcount and funding are reflected in the FY 2017-18 budget. Next Steps Staff recommends adopting the new job classification and amending the affected salary schedule. Environmental Evaluation {CEQA) Pursuant to Public Resources Code section 21065, this action does not constitute a 11project" within the meaning of CEQA in that it has no potential to cause either a direct physical change in the environment, or a reasonable foreseeable indirect physical change in the environment; and therefore, does not require environmental review. Public Notification This item was noticed in accordance with the Ralph M. Brown Act and was available for viewing at least 72 hours prior to the meeting date. Exhibits 1. Resolution adopting the new job classification Transportation Director and revising the Management Salary Schedule to reflect this change. Nov. 14, 2017 Item #1 Page 2 of 11 RESOLUTION NO. 2017-220 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, ADOPTING A NEW TRANSPORTATION DIRECTOR JOB CLASSIFICATION AND AMENDING THE AFFECTED SALARY SCHEDULE WHEREAS, the City Council of the City of Carlsbad, California has determined the need to adopt, revise or eliminate job classifications and job titles as necessary. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That Attachment A, which includes the new job classification of Transportation Director, attached hereto is hereby adopted. 3. That Attachment B, the Management Salary Schedule, attached hereto is amended to include the job classification of Transportation Director at salary range 7A. PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 14th day of November, 2017, by the following vote, to wit: AYES: M. Hall, K. Blackburn, M. Schumacher, C. Schumacher, M. Packard NOES: None. ABSENT: None. ~Qi~ ARBARAENGLESON, City cu-1 (SEAL) Nov. 14, 2017 Item #1 Page 3 of 11 JOB TITLE: DEPARTMENT: BASIC FUNCTION: CITY OF CARLSBAD CLASS SPECIFICATION TRANSPORTATION DIRECTOR PUBLIC WORKS Attachment A Under broad administrative direction of the Public Works Director: develop and manage transportation plans, policies and funding programs; lead, plan, organize, coach, direct and coordinate the city's Transportation Engineering, Traffic and Construction Management and Inspections (CMI) divisions and programs, including the city's capital improvement program. Perform highly responsible and complex professional administrative work; and perform related responsibilities as required. DISTINGUISHING CHARACTERISTICS: This is a single incumbent position reporting directly to the Public Works Director. The Transportation Director is responsible for the development of transportation engineering, traffic and CMI policies, goals, objectives and priorities as well as execution of the City's transportation programs and objectives. This role provides general strategic and administrative direction to the City departments that are assigned, which typically include Traffic Design Engineering, Traffic Monitoring, Inspection, and Signal Operations, Mobility Programs and CMI. KEY RESPONSIBILITES: Direct the city's Transportation Programs, which include but are not limited to: design, construction, operations and maintenance of streets and other public facilities. Assist in the development of the division's goals, objectives, policies, and priorities. Direct design work necessary for the construction of capital improvement projects. Direct the securing of rights-of-way or easements. Determine the need for (and plan for) obtaining rights-of-way. Plan transportation improvements that focus on improving the mobility of people and promote transit-oriented commuriity development. Develop work plans, research issues and studies; evaluate operational needs and policies for City and regional transportation plans and projects; establish shared traffic service objectives for high priority transportation improvement projects. Direct the checking of plans and the review of maps submitted by consultants or contractors. Transportation Director Page 1 of 5 Nov. 14, 2017 Item #1 Page 4 of 11 Direct the maintenance of record maps and direct land surveys. Direct the inspection of public improvement construction. Coordinate office and field engineering activities. Responsible for oversight of the Traffic Safety Commission. Direct the preparation, development and evaluation of technical studies; analyze and determine necessary actions. Lead and direct traffic efforts involving the design and installation of vehicular and pedestrian transportation systems such as streets, bikeways and parking facilities. Develop and direct project design and construction schedules. Review and approve plans and specifications for traffic and transportation construction. Direct the preparation of calls for bids and recommends award of contracts. Develop and review plats and spreads for special assessment districts.· Coordinate work with engineering representatives of other governmental agencies on items of common concern. Oversee the efforts of traffic design engineering. Oversee Construction Management and Inspections. Develop annual division budget, performance measures, and cost of service studies. Oversee and promote public outreach concerning projects, policies, activities and services of the transportation department. Analyze data, make recommendations, prepare reports and make presentations on the formulation of policy recommendations and procedure, and staffing and organizational requirements for Transportation and Traffic Management, in alignment with guiding principles adopted by the City Council. Conduct policy and fiscal-related analytical studies and reports involving the evaluation of departmental operations and service programs. Attend and make presentations at meetings of the City Council, and other city boards and commissions. Coordinate and provide responsible staff assistance to the Public Works Director and other City boards and commissions as assigned. Transportation Director Page 2 of 5 Nov. 14, 2017 Item #1 Page 5 of 11 Participate in regional transportation activities and maintain city presence and position on regional committees/commissions. Represent the city at community or professional meetings; make presentations to Council, advisory committees, business and educational groups on a variety of department issues. Attend conferences, schools and professional meetings to keep current with new developments in traffic/ civil engineering and administration. Coordinate activities with other city departments and other public or private agencies. Establish inclusive citizen involvement that promotes understanding, input and feedback to further the department's mission. Collaborate with other City Directors: Police Department, Community and Economic Development, the City Attorney's Office, and Finance. Respond to and resolve difficult and sensitive inquiries and complaints. QUALIFICATIONS: To perform a job in this classification, an individual must be able to perform the essential duties as generally described in the specification. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties in a specific job. The requirements listed below are representative of the knowledge, skill and/or ability required. Knowledge of: • Strategic management techniques and methodology. • Advanced Systems Management, continuous improvement practices and Project Management principles. • Principles of program organization, contracting, business administration, budget and human resources management. • Principles and practices of civil and-traffic engineering. • Federal, State, municipal laws, statutes, codes and ordinances related to public works and civil and traffic engineering. • Permitting, legal, regulatory, and technical requirements related to traffic and transportation. • Local government financial practices and procedures. • Methods and techniques of research, statistical analysis and report presentation. Ability to: • Plan, organize and direct the development and operation of the City's Transportation Engineering and Traffic Management, CMI and related programs. • Provide administrative and professional leadership for the division. • Properly interpret and make decisions in accordance with laws, regulations and policies. • Research, collect, compile, and analyze technical data and reports; review documents for completeness and accuracy. Transportation Director Page 3 of 5 Nov. 14, 2017 Item #1 Page 6 of 11 • Analyze problems, identify alternative solutions, predict consequences of proposed actions, and implement recommendations in support of division goals. • Develop and administer annual and long-range programs and budgets. • Exercise good judgment, flexibility, creativity, and sensitivity in response to changing situations and needs. • Exercise judgment and determine compliance with existing laws and regulations. • Work cooperatively and effectively with management staff, employees and others. • Select, supervise, coach, train, support, and evaluate assigned staff. • Communicate clearly and concisely. • Maintain records and logs; prepare clear and concise reports, correspondence, and complex written materials. • Use word processing, spreadsheets, database, and presentation applications or other technology to perform relevant job duties. • Work well under pressure to meet deadlines. • Establish, maintain, and foster positive working relationships. EXPERIENCE AND EDUCATION: Any combination equivalent to experience and education that could likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be: Equivalent to a bachelor's degree and preferably a graduate degree from an accredited college or university with major course work in transportation planning, civil engineering or related field, and, ten years of progressively responsible professional work experience in the field of transportation planning, traffic engineering, construction management, or a closely related field at management and leadership level. A master's degree is highly desirable. SPECIAL REQUIREMENTS: Possession of a valid certificate of registration as a Civil Engineer issued by the State of California Board of Registration for Civil and Professional Engineers. PHYSICAL/MENTAL DEMANDS AND ENVIRONMENTAL SETTING: While performing the duties of this class, an employee is regularly required to sit; talk or hear, in person and by telephone; use hands to finger, handle, feel or operate standard office equipment; and reach with hands and arms. An employee is frequently required to walk and stand. Specific vision abilities required by this job include close vision and the ability to adjust focus to read and operate office equipment as necessary during the course of the work assignments. While performing the duties, employees of this class are regularly required to use written and oral communication skills; read and interpret financial and statistical data, information and documents; analyze and solve problems; use math and apply mathematical reasoning and abstract statistical concepts; observe and interpret people and situations; learn and apply new information or skills; perform highly detailed work on multiple, concurrent tasks; work under intensive deadlines; and interact with staff, Council members and others encountered in the course of work. Transportation Director Page 4 of 5 Nov. 14, 2017 Item #1 Page 7 of 11 Ability to work in a standard office environment with some exposure to the outdoors; ability to travel to different sites and locations; attend evening meetings; work under pressure and potentially stressful situations. This is an at-will management classification. DATE APPROVED: November 14, 2017 Transportation Director Page 5 of 5 Nov. 14, 2017 Item #1 Page 8 of 11 Management Salary Schedule (Base Pay) 11/14/2017 JOB TITLE GRADE MINIMUM Administrative Services Director 8 $ 140,300, Assistant City Manager 8 Fire Chief 8 Police Chief 8 Public Works Director 8 Senior Assistant City Attorney 8 Assistant City Attorney 7B $ 127,500 Community & Economic Dev. Director 78 Finance Director 7B Parks and Recreation Director 7B Utilities Director 78 Fire Division Chief 7A $ 117,600 Housing & Neighborhood Services Director 7A Human Resources Director 7A Information Technology Director 7A Library and Cultural Arts Director 7A Transportation Director 7A Utilities Manager 7A Assistant Finance Director 6 $ 100,200 Building & Code Enforc. Manager 6 Business Intelligence & Analytics Manager 6 City Communications Manager 6 City Traffic Engineer 6 City Planner 6 Deputy City Attorney 6 Economic Development Manager 6 Environmental Manager 6 Engineering Manager 6 Fire Battalion Chief 6 Fire Marshal 6 Information Technology Manager 6 Municipal Property Manager 6 Parks Services Manager 6 Project Portfolio Manager 6 Public Works Manager 6 Recreation Services Manager 6 Transportation Manager 6 Assistant to the City Manager 5 $ 91,900 City Clerk Services Manager 5 Deputy Library Director 5 Development Services Manager 5 Page 1 Attachment B MIDPOINT MAXIMUM $ 171,900 $ 203,500 $ 156,250 $ 185,000 $ 142,850 $ 168,100 $ 122,700 $ 145,200 $ 109,250 $ 126,600 Nov. 14, 2017 Item #1 Page 9 of 11 Management Salary Schedule (Base Pay) 11/14/2017 JOB TITLE GRADE MINIMUM Emergency Medical Services (EMS) Manager 5 Facilities Manager 5 Finance Manager 5 Finance Payroll Information Technology Mgr 5 Geographic Info. Systems Manager 5 Human Resources Manager 5 Information Technology Project Manager 5 Municipal Projects Manager 5 Police Communications Manager 5 Principal Planner 5 Public Safety Info. Technology Manager 5 Public Works Superintendent 5 Real Estate Manager 5 Risk Manager 5 Senior Engineer 5 Utilities Asset Manager 5 Utilities Supervisor 5 Cultural Arts Manager 4 $ 78,500 Emergency Preparedness Manager 4 Park Planning Manager 4 Public Information Officer 4 Senior Accountant 4 Senior Program Manager 4 Senior Management Analyst 4 Special Projects Manager 4 Video Production Manager 4 Community Relations Manager 3 $ 64,500 Management Analyst 3 Meter Services Supervisor 3 Parks/Trees Supervisor 3 Principal Librarian 3 Program Manager 3 Public Works Supervisor 3 Recreation Area Manager 3 Senior Crime Intelligence Analyst 3 Utilities Maintenance Planner 3 Aquatic Supervisor 2 $ 55,400 Associate Analyst 2 Crime Intelligence Analyst 2 Programs and Venues Coordinator 2 Secretary to City Attorney 2 Page 2 MIDPOINT MAXIMUM $ 93,200 $ 107,900 $ 76,500 $ 88,500 $ 65,800 $ 76,200 Nov. 14, 2017 Item #1 Page 10 of 11 JOB TITLE Secretary to City Council Secretary to City Manager Communications Coordinator Community Arts Coordinator CommLrnity Volunteer Coordinator Graphic Product.ion Supervisor Management Assistant Management Salary Schedule (Base Pay) 11/14/2017 GRADE MINIMUM 2 2 1 $ 50,400 1 1 1 1 Page 3 MIDPOINT MAXIMUM $ 59,800 $ 69,200 Nov. 14, 2017 Item #1 Page 11 of 11