HomeMy WebLinkAbout2018-01-09; City Council; ; Adopt a Resolution accepting bids and awarding a contract to Leonida Builders, Inc. for an amount not to exceed $434,420 for the construction of the Bridge Preventive MaiCONTRACTOR TOTAL BID
Leonida Builders, Inc. $434,420
AToM Engineering Construction, Inc. $456,398
Beador Construction Company, Inc. $531,300
Staff has completed its review of the contract documents and found a mathematical error in
the bid from Leon ida Builders, Inc. The mathematical error results in a reduction in the total
bid amount by $5,000 which does not change the ranking of the bidders. Staff has informed
the contractor of the mathematical error, and the contractor recognized the error and agreed
to honor the unit price submitted. Staff recommends that City Council waive this minor
irregularity under Carlsbad Municipal Code section 3.28.080(G)(3).
Staff has determined that Leonida Builders, In c. is the lowest responsive and responsible
bidder. The contractor's bid is responsive as it meets the requirements of the bidding
documents. The bidder is also deemed responsible as they submitted a list of similar projects
to show their capability and qualification to perform the specified work. The contract for
construction contains general performance standards and references technical specifications,
which if not met, allow the city to withhold payment, and includes a one-year warranty period.
Fiscal Analysis
There are sufficient funds available in the Bridge Preventive Maintenance Program, CIP No.
6066 Fund to complete the Project. Funding for the Project is available from the Infrastructure
Replacement Fund. Remaining funds will be used on future projects. The available funds and
estimated construction costs for the Project are shown in the following table:
BRIDGE PREVENTIVE MAINTENANCE PROGRAM {BPMP), CIP NO. 6066
Current Appropriation -BPMP, CIP No. 6066 $690,368
Current Year Expenditures/Encumbrances -BPMP, CIP No. 6066 $50,967
-
,TOTAL AVAILABLE BPMP, CIP NO. 6066 $639,401
BRIDGE PREVENTIVE MAINTENANCE PROGRAM {2017), PROJECT NO. 6066-17
Construction Contract $434,420
Construction Contingency $43,000
Construction Management, Inspection, and Material Testing $90,000 -TOTAL ESTIMATED CONSTRUCTION COSTS $567,420 -
REMAINING BALANCE AFTER PROJECT $71,981 ;
ADDITIONAL APPROPRIATION NEEDED
,r;
$0
Next Steps
Once contract documents are fully executed and a purchase order is issued, staff will schedule a
pre-construction meeting with the contractor, and issue a notice to proceed with the
construction of the Project.
January 9, 2018 Item #4 Page 2 of 6
Environmental Evaluation (CEQA)
The Project is exempt from the California Environmental Quality Act {CEQA) per State CEQA
Guidelines Section 15301{d)-Existing Facilities -restoration or rehabilitation of existing
facilities that are deteriorated or damaged and are required to meet current standards of public
health and safety involving negligible or no expansion.
Public Notification
This item was noticed in accordance w ith the Ralph M . Brown Act and was available for public
viewing and review at least 72 hours prior to the scheduled meeting date. Prior to the start of
construction the public will be notified of the construction activities using media methods such
as signage, email, website, and other city communication channels.
Exhibits
1. Resolution accepting bids and awarding a contract to Leonida Builders, Inc. for an amount
not to exceed $434,420 for the const ruct ion of the Bridge Preventive Maintenance Program
{2017), Project No. 6066-17.
2. Location Map.
January 9, 2018 Item #4 Page 3 of 6
RESOLUTION NO. 2018-003
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, ACCEPTING BIDS AND AWARDING A CONTRACT TO LEONIDA
BUILDERS, INC. FOR AN AMOUNT NOT TO EXCEED $434,420 FOR THE
CONSTRUCTION OF THE BRIDGE PREVENTIVE MAINTENANCE PROGRAM
(2017), PROJECT NO. 6066-17.
Exhibit 1
WHEREAS, the City Council of the City of Carlsbad, California has determined it necessary,
desirable, and in the public interest to perform maintenance activities on various bridges in accordance
with the city's Bridge Preventive Maintenance Program; and
WHEREAS, on Sept. 12, 2017, the City Council adopted Resolution No. 2017-179 approving plans
and specifications and authorizing the advertisement for bids for the construction of the Bridge
Preventive Maintenance Program (2017), Project No. 6066-17 (Project); and
WHEREAS, three sealed bids were received on Oct. 24, 2017 for the construction of the Project;
and
WHEREAS, the lowest responsive and responsible bid was submitted by Leonida Builders, Inc.
in the amount of $434,420; and
WHEREAS, staff recommends that pursuant to Carlsbad Municipal Code section 3.28.080(G)(3),
City Council waive the minor irregularity in the bid from Leonida Builders, Inc., which included a
mathematical error resulting in a reduction of the total bid by $5,000 but which did not change the
identity of the low bidder; and
WHEREAS, there are sufficient Bridge Preventive Maintenance Program funds available to
complete the Project; and
WHEREAS, subsection 3.28.040(C)(5) and 3.28.090(8) of the Carlsbad Municipal Code
authorizes the city manager to approve change orders in the amount equal to the contingency set at the
time of Project award; and
WHEREAS, the Project is exempt from the California Environmental Quality Act (CEQA) per
CEQA Guidelines Section 15301(c).
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1. That the above recitations are true and correct.
January 9, 2018 Item #4 Page 4 of 6
2. That the minor irregularity in the bid submitted by Leonida Builders, Inc., in a
mathematical error, is hereby waived under Carlsbad Municipal Code section
3.28.080(G}(3).
3. That the low bid of $434,420 submitted by Leoniqa Builders, Inc. for the construction of
the Bridge Preventive Maintenance Program (2017), Project No. 6066-17 is accepted
and the mayor is hereby authorized to execute a contract for the Project.
4. That the city manager or designee is hereby authorized to approve construction change
orders up to $43,000.
5. That the award of this contract is contingent upon Leonida Builders, Inc. executing the
required contract and submitting the required bonds and insurance policies, as
described in the contract, within 20 days of adoption of this Resolution. The city
manager may grant reasonable extensions of time.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 9th day of January, 2018, by the following vote, to wit:
AYES:
NOES:
ABSENT:
Hall, Blackburn, M. Schumacher, C. Schumacher, Packard.
None.
None.
(SEAL)
January 9, 2018 Item #4 Page 5 of 6