HomeMy WebLinkAbout2018-02-01; City Council; ; City Council Discussion Regarding Update of Carlsbad Municipal Code Title 2 Relating to Boards, Committees and Commissions~ CITY COUNC I L
~ Staff Report
Meeting Date:
To:
From:
Staff Contact:
Feb. 1,2018
Mayor and City Council
Kevin Crawford, City Manager
Celia Brewer, City Attorney
Celia.brewer@carlsbadca.gov
Sheila Cobian, City Clerk Services Manager
Sheila.cobian@carlsbadca.gov
CA Review j)J,<..
Subject: City Council Discussion Regarding Update of Carlsbad Municipal Code Title
2 Relating to Boards, Committees and Commissions
Recommended Action
Discuss and provide feedback to city staff on potential changes to the Carlsbad Municipal Code
Chapters relating to the city's boards, committees and commissions. Staff will return at a future
meeting with a draft of the revised chapters, based on input.
Executive Summary
The Carlsbad Municipal Code is made up of ordinances passed by the City Council that specify
city laws, rules and regulations. Individual sections have been changed when needed, but the
city has not completed a comprehensive review and update for many years. The City Council
directed staff to commence work on updating the Carlsbad Municipal Code at the regular
meeting held on May 23, 2017. Staff has identified the boards, committees and commissions
areas of Title 2 as an area requiring Council input prior to preparing a draft Ordinance noting
specific changes for formal consideration by the City Council.
Discussion
At its May 23, 2017, meeting, the City Council directed staff to review and update the Code
with an initial focus on Titles 1 and 2. The City Council directed the formation of a
subcommittee including Council Members Mark Packard and Michael Schumacher and city staff
to identify areas within the Code that need to be updated.
Title 1, Chapter 1.20, covering City Council meetings, was updated first, and those changes go
into effect Feb. 19.
Title 2 includes the ordinances forming boards, committees and commissions. The city
currently has the following boards, committees and commissions:
• Agricultural Conversion Mitigation Fee Ad Hoc Citizens' Advisory Committee
• Arts Commission
• Beach Preservation
• Golf Lodging BID
• Tourism BID
• Historic Preservation
• Housing Commission
Feb. 1, 2018 Item #1 Page 1 of 44
• Library Board of Trustees
• Parks and Recreation Commission
• Planning Commission
• Senior Commission
• Traffic Safety Commission
• Underground Utility Advisory Committee
Current Activity
City ·staff compiled data covering the past two years as one way to gain insight into the current
functions, activities and levels of involvement. Staff found a wide variety of meeting frequency,
number of agenda items and public participation. Some boards meet during the day; others in
the evenings. Some meet in conference rooms; others meet in the City Council Chamber. Some
are required to issue formal reports to the City Council; others provide meeting summaries as
the primary method of informing the City Council of their work.
To ensure these boards, committees and commissions continue to provide the greatest value to
the community and the City Council, city staff recommend the City Council consider the
following issues:
Purpose
What is the purpose of the boards, committees and commissions? Do the current ordinances
support that purpose?
Issue Areas
Are the issue areas covered by boards, committees and commissions the right ones? Could
related issues be combined? Should there be a regular review of the issues areas, such as a
sunset review process, to ensure they are meeting the needs of the community and the City
Council?
Administration
Currently, the rules for each board, committee and commission are covered in a separate
section of the municipal code or in previously adopted resolutions. An alternative approach
would be to create a single ordinance that governs all. This approach would potentially increase
understanding and transparency while streamlining the administration. An ordinance could
include:
Application process
Nomination process
Procedural rules -Chapter 1.20
Attendance
Preparation
Absences
Removal of members
Work plans
Under this approach, boards, committees and commissions could have specific rules directed
by City Council ordinance or resolution.
Feb. 1, 2018 Item #1 Page 2 of 44
Fiscal Analysis
Council adopted Resolution No. 2017-095 authorizing the Administrative Services Director to
transfer and appropriate $80,000 from the City Council contingency to the City Attorney's
budget for use in updating the city's municipal code.
Next Steps
Staff will return to the City Council with proposed Ordinances and/or Resolutions reflecting
changes requested at this meeting.
Environmental Evaluation (CEQA)
Pursuant to Public Resources Code Section 21065, this action does not constitute a "project"
within the meaning of CEQA in that it has no potential to cause either a direct physical change
in the environment, or a reasonably foreseeable indirect physical change in the environment,
and therefore does not require environmental review.
Public Notification
This item was noticed in, accordance with the Ralph M. Brown Act and was posted and
distributed at least 24 hours prior to the meeting date. The updated Ordinance will be
presented for introduction , during a public meeting, followed by a second public meeting for
adoption.
Exhibits
1. Carlsbad Municipal Code Chapters 2.16, 2.18, 2.24, 2.28, 2.36, 2.38, 2.40, 2.42
2. Carlsbad Resolution Nos. 4073, 8596, 93-178, 2003-120 and 2005-242
3. Matrix of Boards, Committees and Commissions Information
4. Council Policy Nos. 19, 47 and 81
Feb. 1, 2018 Item #1 Page 3 of 44
Sections:
2.16.005
2.16.010
2.16.025
2.16.030
2.16.035
2.16.040
2.16.045
2.16.050
2.16.055
2.16.060
2.16.070
2.16.075
2.16.080
2.16.085
2.16.090
2.16.095
2.16.105
2.16.110
2.16.115
Chapter 2.16
BOARD OF LIBRARY TRUSTEES
Created.
Membership-Appointment-Terms.
Monthly meetings.
Special meetings.
Quorum.
President.
Record of proceedings.
Rules, regulations and bylaws for the administration of the board.
Administration of trusts-Receipt, holding and disposal of property.
Recommendations to city council.
Exhibit 1
Purchase of real property-Erection or rental and equipment of buildings or rooms.
State publications.
Borrowing library materials.
Incidental powers of board.
Annual report.
Safety, preservation and application of funds not payable into library trust fund.
Free use of library by residents and nonresident taxpayers-Exclusions.
Contracts for lending books with neighboring municipalities or county-
Compensation.
Title to property.
2.16.005 Created.
The board of library trustees is created to manage the city library. (Ord. CS-036 § 1, 2009; Ord. NS-169 § 7,
1991)
2.16.01 O Membership-Appointment-Terms.
The board of library trustees shall consist of five members, appointed by the mayor with the approval of the
city council. The trustee shall serve a four-year term. Trustees may serve no more than two complete terms.
If a vacancy occurs as a result of a trustee leaving the board before the end of the trustee's term, the suc-
cessor shall serve for the remaining term of his or her predecessor. (Ord. CS-036 § 1, 2009; Ord. NS-176 §
7, 1991)
2.16.025 Monthly meetings.
Boards of library trustees shall meet at least once a month at such times and places as they may fix by reso-
lution. (Ord. CS-036 § 1, 2009; Ord. 1072 § 6)
2.16.030 Special meetings.
Special meetings may be called at any time by three trustees, by written notice served upon each member
at least three hours before the time specified for the proposed meeting. (Ord. CS-036 § 1, 2009; Ord. 1072 §
7)
2.16.035 Quorum.
A majority of the board shall constitute a quorum for the transaction of business. (Ord. CS-036 § 1, 2009;
Ord. 1072 § 8)
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Feb. 1, 2018 Item #1 Page 4 of 44
2.16.040 President.
The board shall appoint one of its members president, who shall serve for one year and until his or her suc-
cessor is appointed, and in his or her absence, shall select a president pro tempore. The president shall
serve as chair of the board, and in his or her absence, the president pro tempore shall serve as vice-chair of
the board. (Ord. CS-036 § 1, 2009; Ord. 1072 § 9)
2.16.045 Record of proceedings.
The board of library trustees shall cause a proper record of its proceedings to be kept. (Ord. CS-036 § 1,
2009; Ord. 1072 § 10)
2.16.050 Rules, regulations and bylaws for the administration of the board.
The board of library trustees may make and enforce all rules, regulations and bylaws necessary for the ad-
ministration of the board of library trustees and all property belonging thereto. (Ord. CS-174 § 2, 2012; Ord.
CS-036 § 1, 2009; Ord. 1072 § 11)
2.16.055 Administration of trusts-Receipt, holding and disposal of property.
Subject to city council approval, the board of library trustees may administer any trust declared or created for
the benefit of the library, and receive by gift, devise, or bequest and hold in trust or otherwise, property situ-
ated in this state or elsewhere, and where not otherwise provided, dispose of the property for the benefit of
the library. (Ord. CS-036 § 1, 2009; Ord. 1072 § 12)
2.16.060 Recommendations to city council.
The board of library trustees may make recommendations to the city council and advise the city council in
matters pertaining to the following:
A The duties and powers of the librarian and other library employees;
B. The number of employees;
C. The purchase of equipment, real estate and buildings;
D. The advisability and desirability of facilities of the city library;
E. The amounts of moneys required to operate the library;
F. Policies related to the administration of the city library. (Ord. CS-174 § 3, 2012; Ord. CS-036 § 1, 2009;
Ord. 1072 § 13)
2.16.070 Purchase of real property-Erection or rental and equipment of buildings or rooms.
Subject to city council approval, the board of library trustees shall have the authority to purchase real proper-
ty, and erect or rent and equip, such buildings or rooms as may be necessary, providing they have sufficient
funds in the "library trust fund" provided for in Section 3.24.020. (Ord. CS-036 § 1, 2009; Ord. 1072 § 15)
2.16.075 State publications.
The board of library trustees may request the appropriate state officials to furnish the library with copies of
any and all reports, laws and other publications of the state not otherwise disposed of by law. (Ord. CS-036
§ 1, 2009; Ord. 1072 § 16)
2.16.080 Borrowing library materials.
The board of library trustees shall authorize the library and cultural arts director to borrow library materials
from, lend library materials to, and exchange library materials with other libraries, and may allow residents
and nonresidents to borrow library materials upon such condition as the board may prescribe. (Ord. CS-164
§ 16, 2011; Ord. CS-036 § 1, 2009; Ord. 1072 § 17)
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2.16.085 Incidental powers of board.
The board of library trustees may do and perform any and all other acts and things necessary or proper to
carry out the provisions of this chapter. The board of library trustees shall further have the power to promul-
gate and adopt rules and regulations pertaining to the city library. (Ord. CS-174 § 4, 2012; Ord. CS-036 § 1,
2009; Ord. 1072 § 18)
2.16.090 Annual report.
The board of library trustees, or if there is no board of trustees, then the library and cultural arts director
shall, on or before September 30, in each year, report to the legislative body of the municipality and to the
state librarian on the condition of the library, for the year ending the 30th day of June preceding. The reports
shall, in addition to other matters deemed expedient by the board of trustees or library and cultural arts di-
rector, contain such statistical and other information as is deemed desirable by the state librarian. For this
purpose, the state librarian may send to the several boards of trustees or library and cultural arts director
instructions or question blanks so as to obtain the material for a comparative study of library conditions in
the state. (Ord. CS-164 § 16, 2011; Ord. CS-036 § 1, 2009; Ord. 1072 § 19)
2.16.095 Safety, preservation and application of funds not payable into library trust fund.
If payment into the library trust fund or other fund is inconsistent with the conditions or terms of any gift, de-
vise or bequest, the board of library trustees shall provide for the safety and preservation of the funds, and
the application thereof to the use of the library in accordance with the terms and conditions of the gift, devise
or bequest. (Ord. CS-036 § 1, 2009; Ord. 1072 § 22)
2.16.105 Free use of library by residents and nonresident taxpayers-Exclusions.
Every city library established pursuant to this chapter shall be forever free to the residents and nonresident
taxpayers of the municipality, subject always to such rules and regulations as may be made by the board of
library trustees. Any person who violates any rule or regulation may be fined or excluded from the privileges
of the library. (Ord. CS-036 § 1, 2009; Ord. 1072 § 24)
2.16.110 Contracts for lending books with neighboring municipalities or county-Compensation.
The board of library trustees and the legislative body of any neighboring municipality or the board of super-
visors of the county in which the public library is situated, may contract for lending the books of the library to
residents of the county or neighboring municipality, upon a reasonable compensation to be paid by the
county or neighboring municipality. (Ord. CS-036 § 1, 2009; Ord. 1072 § 25)
2.16.115 Title to property.
The title to all property acquired for the purposes of the library, when not inconsistent with the terms of its
acquisition, or otherwise designated, vests in the municipality in which the library is situated, and in the
name of the municipal corporation may be sued for and defended by action at law or otherwise. The city
council may authorize title to any property acquired for the purposes of the library to be vested in the board
of library trustees. (Ord. CS-036 § 1, 2009; Ord. 1076 § 1; Ord. 1072 § 26)
Quality Code Data 10/24/2017, Page 71
Feb. 1, 2018 Item #1 Page 6 of 44
Chapter 2.18
CARLSBAD ARTS COMMISSION
Created.
Purpose.
Membership-Terms-Vacancies.
Compensation.
Chair.
Meetings.
Staff liaison.
Duties.
Rules.
Powers generally.
Appropriations for arts.
Selection and placement of works of art.
Sections:
2.18.010
2.18.020
2.18.030
2.18.040
2.18.050
2.18.060
2.18.070
2.18.080
2.18.090
2.18.100
2.18.110
2.18.120
2.18.130 Powers delegated to commission to be advisory.
2.18.010 Created.
A Carlsbad Arts Commission for the city is created. (Ord. CS-124 § 2, 2011)
2.18.020 Purpose.
The purpose of the Carlsbad Arts Commission is to advise the city council on arts and culture related mat-
ters and implementation of the arts element of the Carlsbad General Plan. (Ord. CS-268 § 1, 2015; Ord. CS-
124 § 3, 2011)
2.18.030 Membership-Terms-Vacancies.
The Carlsbad Arts Commission shall consist of seven members appointed by the mayor with the approval of
the city council. Of the members so appointed, three shall be for a term of three years, two shall be for a
term of two years and two shall be for a term of one year. Their successors shall be appointed for a term of
four years and be eligible for a second successive term. Members appointed to an unexpired term are eligi-
ble for two successive terms in addition to the unexpired term. Members shall be residents of the City of
Carlsbad. (Ord. CS-124 § 4, 2011)
2.18.040 Compensation.
The Carlsbad Arts Commission shall act without compensation. (Ord. CS-124 § 5, 2011)
2.18.050 Chair.
The members of the Carlsbad Arts Commission shall elect their own chair who shall preside at all meetings.
The chair shall hold office for a term of one year. Thereafter a new chair shall be elected at each succeeding
year. One chair may serve for more than one successive term. (Ord. CS-124 § 6, 2011)
2.18.060 Meetings.
The Carlsbad Arts Commission shall establish a regular time and place of meetings and shall hold not less
than one meeting per quarter. The majority of the appointed members shall constitute a quorum for the pur-
pose of transacting the business of the commission. (Ord. CS-124 § 7, 2011)
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Feb. 1, 2018 Item #1 Page 7 of 44
2.18.070 Staff liaison.
The city manager shall appoint an employee of the city to act as staff liaison to the commission. (Ord. CS-
124 § 8, 2011)
2.18.080 Duties.
The Carlsbad Arts Commission shall have the power, and it shall be the duty of the commission, to make
recommendations to the city council on arts and culture related matters and advise it on the implementation
of the arts element of the general plan. (Ord. CS-268 § 2, 2015; Ord. CS-124 § 9, 2011)
2.18.090 Rules.
The commission may adopt its own rules and regulations. (Ord. CS-124 § 10, 2011)
2.18.100 Powers generally.
The Carlsbad Arts Commission shall have the power to:
A. Encourage and advocate for the arts.
B. Provide assistance and guidance to the cultural arts office regarding arts programming, public art and
arts-related educational programming.
C. Recommend to city council policies related to arts programming, public art and arts-related educational
programming.
D. Provide a forum for citizen concerns regarding art issues.
E. Assign members to serve on advisory committees related to arts programming, public art, arts-related
educational programming and arts-related ad hoc committees that may be established from time to
time. No more than three commissioners may serve on the same advisory or ad hoc committee at one
time. All ad hoc committees of the arts commission shall be open to the public and subject to "The
Brown Act," pursuant to Section 2.08.110 of this code.
F. Provide financial assistance whenever feasible to groups or individuals who provide public arts pro-
gramming to the citizens.
G. Recommend to city council the planning and development of new or augmented arts facilities as may
be needed.
H. Recommend to city council all works of art to be acquired by the city, either by purchase, gift or other-
wise, and their proposed locations.
I. Recommend to city council regarding the conservation, restoration, relocation or disposition of works of
art in the city's possession.
J. Determine a method or methods of recommending the selection and commissioning of artists with re-
spect to the design, execution and placement of works of art for which appropriations have been made,
and pursuant to such method or methods, recommend to the city council selection of artists by contract
for such purposes. (Ord. CS-124 § 11, 2011)
2.18.110 Appropriations for arts.
A. All city departments shall include in all estimates of necessary expenditures and all requests for author-
izations or appropriations for construction projects, an amount for works of art equal to at least one
percent of the total cost of any such construction project as estimated in the city's capital improvement
program for the year in which such estimate or request is made. If there are legal restrictions on the
source of funding with respect to any particular project which precludes art as an object of expenditure
of funds, the amount of funds so restricted shall be excluded from the total project cost in making the
required estimate.
Quality Code Data 10/24/2017, Page 73
Feb. 1, 2018 Item #1 Page 8 of 44
B. The city council may make appropriations for works of art in connection with construction projects as
provided in this chapter.
C. Construction project means any of the following:
1. Construction, reconstruction, or renovation in excess of $500,000.00, involving any publicly
owned, leased, or operated facility including any plant, building, structure, utility system, real
property, streets and highways, or other public work improvement.
2. Street or streetscape improvement projects other than street repair or reconstruction. In the case
of streetscape and right-of-way enhancement projects, streetscape means an improvement to a
public right-of-way, including a sidewalk, tree, light fixture, sign, and furniture. Some funding
sources (e.g., sources restricted to "transportation purposes" or "direct construction costs") may
prohibit formula-based expenditures for art. Thus, percent for art will not be collected from those
sources. However, city council may provide funding for public art for street or streetscape im-
provements from general fund revenues on a case by case basis.
3. In the case of a publicly owned utility system, capital improvement project shall include only the
construction, erection, improvement, of dams, reservoirs and power plants.
D. For the purposes of the art in public places program, capital improvement project does not mean any of
the following maintenance work:
1. Routine, recurring, and usual work for the preservation or protection of any publicly owned or
publicly operated facility ( see Section 2.18. 11 O(C)( 1)) for its intended purposes.
2. Resurfacing of streets and highways.
3. Landscape maintenance, including mowing, watering, trimming, pruning, planting, replacement of
plants, and servicing of irrigation and sprinkler systems.
4. Work performed to keep, operate, and maintain publicly owned water, power, or waste disposal
systems, including, but not limited to, dams, reservoirs, and power plants.
E. Annually, the administrative services department of the City of Carlsbad will verify the one percent for
public art allocation for all eligible CIP projects has been included in the budgeted amounts for city
council approval. As an alternative, where funding for eligible projects is restricted and cannot be used
for public art, the council may appropriate percent for art funding from the general capital construction
fund or the general fund. The funds for art allocations may be used for projects located at the direct site
of the CIP project, or pooled for other future public art projects identified by the cultural arts manager
and Carlsbad Arts Commission. The park in lieu fee funded percent for art allocations must be used for
artwork at a park within the same quadrant where the fee was paid.
F. Any funds realized from the disposition of objects in the city's art in public places collection shall be
used for the benefit of the city's art in public places collection; specifically, for the purposes of acquir-
ing, restoring and refurbishing public art. Notwithstanding the foregoing sentence, the city council shall
have the discretion to appropriate any funds realized from the disposition of objects in the city's art in
public places collection for other purposes. (Ord. CS-268 § 3, 2015; Ord. CS-124 § 12, 2011)
2.18.120 Selection and placement of works of art.
A The selection of artists, commissioning of artworks, acceptance of donated artworks, and placement of
works of art shall be governed by the art in public places program as developed and adopted by the
Carlsbad Arts Commission and city council.
B. The arts commission shall further have the power to promulgate and adopt rules and regulations per-
taining to the art in public places program. (Ord. CS-268 § 4, 2015; Ord. CS-124 § 13, 2011)
Quality Code Data 10/24/2017, Page 74
Feb. 1, 2018 Item #1 Page 9 of 44
Chapter 2.24
PLANNING COMMISSION
Created.
Composition-Appointment.
Absence from meetings.
Regular and adjourned meetings.
Officers-Rule adoption-Records.
Duties.
Sections:
2.24.010
2.24.020
2.24.030
2.24.040
2.24.050
2.24.060
2.24.065
2.24.070
General plan conformance-Time for or waiver of report.
Quorum and vote.
2.24.010 Created.
Under and pursuant to an act of the legislature of the state, known as the "conservation and planning law," a
planning commission for the city is created and established. (Ord. CS-040 § I, 2009; Ord. 1020 § 1)
2.24.020 Composition-Appointment.
The planning commission shall consist of seven members to be appointed by a majority vote of the council,
and of four ex officio members who shall be the community and economic development director, the city en-
gineer, the city attorney and the city planner. Of the seven members of the commission first appointed under
this chapter, two shall be appointed for one-year terms, two shall be appointed for three-year terms, and one
shall be appointed for a four-year term. Their successors shall be appointed for terms of four years. If a va-
cancy occurs otherwise than by expiration of term, it shall be filled by appointment by a majority vote of the
council for the unexpired portion of the term of the member so vacating. The terms of ex officio members
shall correspond to their respective official tenures. No ex officio member shall be entitled to a vote. Each
member shall hold office until the member is reappointed or the member's successor is appointed. (Ord. CS-
164 §§ 10, 14, 2011; Ord. CS-040 § I, 2009; Ord. NS-676 §§ 1, 2, 2003; Ord. 1256 § 1, 1982; Ord. 1200 § 1,
1977; Ord. 1157 § 1, 1973; Ord. 1020 § 2)
2.24.030 Absence from meetings.
If a member of the planning commission is absent from three successive meetings of the commission with-
out cause, the city planner shall inform the mayor of such absence, who may therewith remove the member
from the commission without further notice. (Ord. CS-164 § 10, 2011; Ord. CS-040 § I, 2009; Ord. NS-676 §
2, 2003; Ord. 1261 § 2, 1983; Ord. 1020 § 3)
2.24.040 Regular and adjourned meetings.*
A regular meeting shall be held at least once a month, or more often if the planning commission may by rule
adopt. Any meeting held pursuant to rule of the planning commission, or any special meeting advertised as
a public hearing, shall be deemed a regular meeting. The commission may adjourn any regular meeting
from time to time to meet at a time and place specified at the regular meeting and any such adjourned meet-
ing shall be deemed to be a regular meeting. (Ord. CS-040 § I, 2009; Ord. 1020 § 4)
For provisions on attendance of city manager at commission meetings, see Section 2.12.125 of this code.
2.24.050 Officers-Rule adoption-Records.
The planning commission shall elect from among its appointed members a chair and vice-chair to serve for a
term of one year. It shall adopt rules for the transaction of business and shall keep a record of the resolu-
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Feb. 1, 2018 Item #1 Page 11 of 44
tions, transactions, findings and determinations, which record shall be a public record. (Ord. CS-040 § I,
2009; Ord. 1157 § 2, 1973; Ord. 1020 § 5)
2.24.060 Duties.
In addition to the duties specified by this chapter, the planning commission shall perform the duties and have
all the rights, powers and privileges specified and provided for by city or state law. For the village review ar-
ea, the planning commission shall be responsible for the administration of, and shall carry out the duties
specified in Chapters 21.35 and 21.81 of the Carlsbad Municipal Code. (Ord. CS-040 § I, 2009; Ord. 9424 §
1, 1975; Ord. 1020 § 6)
2.24.065 General plan conformance-Time for or waiver of report.
A. The planning commission shall not be required to report as to conformity with the general plan regard-
ing real property acquired by dedication or otherwise for street, square, park or other public purposes,
the disposition of real property, vacated or abandoned streets, and the construction or authorization of
a public building or structure. The city council shall make a finding of consistency with the general plan
when approving any of the above.
B. The planning commission shall not be required to make a general plan consistency finding for the list of
proposed public works recommended for planning, initiation or construction during the ensuing fiscal
year for the city's capital improvement program. The city council shall make the general plan con-
sistency finding when approving the city's annual capital improvement program or any amendments
thereto. (Ord. CS-071 § 1, 2009; Ord. CS-040 § I, 2009; Ord. 9424 § 2, 1975)
2.24.070 Quorum and vote.
A. Four members of the planning commission shall constitute a quorum for the transaction of business.
B. Except when otherwise provided by law, a majority vote of the quorum shall be required for any plan-
ning commission action, provided that a recommendation for approval of a general plan amendment
shall be made by at least four affirmative votes.
C. Tie votes shall constitute "no action," and the matter voted upon remains before the commission and is
subject to further commission consideration. If the commission is unable to take action on a matter be-
fore it because of a tie vote, the matter shall be again considered at the next regular commission meet-
ing. If the matter receives a tie vote at the subsequent meeting, the matter shall be deemed denied.
D. Every commissioner should vote unless disqualified by reason of conflict of interest. A commissioner
who abstains from voting acknowledges that a majority of the quorum may decide the question voted
upon. (Ord. CS-040 § I, 2009; Ord. NS-135 § 1, 1991; Ord. 1247 § 1, 1982; Ord. 1244 § 1, 1982; Ord.
1159 § 1, 1973)
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Feb. 1, 2018 Item #1 Page 12 of 44
Sections:
2.28.010
2.28.020
2.28.040
2.28.050
Chapter 2.28
TRAFFIC SAFETY COMMISSION
Created.
Membership-Appointment-Terms.
Officers-Meetings-Reports-Conduct of meetings.
Duties.
2.28.010 Created.
A traffic safety commission for the city is created. (Ord. CS-214, 2013; Ord. NS-169 § 4, 1991; Ord. 1262,
1983; Ord. 1106 § 1, 1968)
2.28.020 Membership-Appointment-Terms.
The traffic safety commission shall consist of five members appointed by the mayor and confirmed by the
city council. Each member shall serve until their successor is duly appointed. The members shall serve
staggered terms at least two years apart. In order to stagger the terms, upon the next appointment of com-
mission members after the effective date of the ordinance from which this section derives, two members will
be appointed for terms expiring two years thereafter and three members will be appointed for terms expiring
four years thereafter. All subsequent appointments will be for four-year terms. Members of the commission
may be removed by the mayor with the consent of the city council at any time. The transportation director
shall be an ex officio member and serve as secretary to the commission. The ex officio member shall not be
entitled to vote. (Ord. CS-214, 2013; Ord. CS-164 § 2, 2011; Ord. CS-031 § 1, 2009; Ord. NS-169 § 4, 1991;
Ord. 1262, 1983; Ord. 1106 § 2, 1968)
2.28.040 Officers-Meetings-Reports-Conduct of meetings.
The commission shall elect a chair, a vice chair, and such other officers as it deems desirable. The officers
shall serve for a term of one year and until the election of successors. The commission shall hold meetings
no less than once during each calendar month (provided agenda items exist), and shall send a report of
each month's meeting to the city council. The commission may adopt its own rules and regulations. (Ord.
CS-214, 2013; Ord. NS-110 § 1, 1990; Ord. 1262, 1983; Ord. 1106 § 4, 1968)
2.28.050 Duties.
It shall be the duty of the traffic safety commission to study all matters referred to it concerning traffic safety
and pedestrian safety and to make written recommendations to the city council regarding measures that
should be taken to promote traffic and pedestrian safety within the city as follows:
A. Review staff studies and make recommendations to the city council on matters involving traffic and
pedestrian safety;
B. Provide a public forum to review citizen complaints and requests regarding traffic and pedestrian safe-
ty;
C. Provide recommendations for revision to the city codes and plans on matters involving traffic and pe-
destrian safety, parking and school safety. (Ord. CS-214, 2013; Ord. NS-9 § 1, 1988; Ord. 1262, 1983;
Ord. 1106 § 5, 1968)
Quality Code Data 10/24/2017, Page 80
Feb. 1, 2018 Item #1 Page 13 of 44
Chapter 2.36
PARKS AND RECREATION COMMISSION
Created.
Membership-Terms-Vacancies.
Compensation of members.
Chair.
Meetings.
Duties.
Additional duties.
Powers generally.
Funds-Disposition of moneys.
Budget.
Sections:
2.36.010
2.36.020
2.36.030
2.36.040
2.36.060
2.36.070
2.36.075
2.36.080
2.36.090
2.36.100
2.36.110 Powers delegated to commission to be advisory.
2.36.010 Created.
A parks and recreation commission for the city is created. (Ord. 1025 § 1)
2.36.020 Membership-Terms-Vacancies.
The parks and recreation commission shall consist of seven members, who may be persons who hold an
office or a position with the city; provided, however, that the number of members of such commission who
are not officials of the city shall exceed the number of members who may be officers or employees of such
city. Members are to be appointed by the mayor and shall be approved by the city council. Of the members
of the commission first appointed hereunder, one shall be for a term of four years, two shall be for a term of
three years, two sha·ll be for a term of two years and two shall be appointed for a term of one year. Their
successors shall be appointed for the terms of four years. If vacancies shall occur otherwise than by expira-
tion of the term, they shall be filled in the same fashion as the original members were appointed. (Ord. 1025
§ 2)
2.36.030 Compensation of members.
The parks and recreation commission shall act as such without any compensation. (Ord. 1025 § 6)
2.36.040 Chair.
The appointed members of the parks and recreation commission shall elect their own chair, who shall pre-
side at all meetings. The chair, as elected by the commission, shall hold office for a term of one year from
and after his or her date of election. Thereafter, successive elections shall elect a new chair at each suc-
ceeding year. One chair may serve for more than one successive term. (Ord. 1025 § 3)
2.36.060 Meetings.*
The parks and recreation commission shall meet at such time or times as the members may in their discre-
tion see fit; provided, that such meetings be held at least once each month. The majority of the appointed
members shall constitute a quorum for the purpose of transacting the business of the commission. (Ord.
1025 § 4)
As to attendance of city manager at commission meetings, see Section 2.12.125.
Quality Code Data 10/24/2017, Page 81
Feb. 1, 2018 Item #1 Page 14 of 44
donations accepted in the trust must be used exclusively for purposes relating to the development, op-
eration, and maintenance of the Carrillo Ranch. (Ord. NS-113 § 1, 1990; Ord. 1025 § 10)
2.36.100 Budget.
The parks and recreation commission shall submit a budget for required funds to the city council on or be-
fore the 30th day of June of each year. (Ord. 1025 § 11)
2.36.110 Powers delegated to commission to be advisory.
Nothing in this chapter shall be construed as restricting or curtailing any of the powers of the city council, or
as a delegation to the parks and recreation commission of any of the authority or discretionary powers vest-
ed and imposed by law in the city council. The city council declares that the public interest, convenience and
welfare require the appointment of a parks and recreation commission to act in a purely advisory capacity to
the city council for the purposes enumerated. Any power herein delegated to the commission to adopt rules
and regulations shall not be construed as a delegation of legislative authority but purely a delegation of ad-
ministrative authority. (Ord. 1025 § 12)
Quality Code Data 10/24/2017, Page 83
Feb. 1, 2018 Item #1 Page 16 of 44
Chapter 2.38
SENIOR COMMISSION
Created.
Membership-Appointment-Terms.
Meetings.
Functions.
Funds-Disposition of money.
Sections:
2.38.010
2.38.020
2.38.030
2.38.040
2.38.050
2.38.060 Powers delegated to commission to be advisory.
2.38.010 Created.
A senior commission of the city is created. (Ord. NS-45 § 1, 1988; Ord. 1282 § 1, 1985)
2.38.020 Membership-Appointment-Terms.
The senior commission shall consist of five members appointed by the mayor with the approval of the city
council. Members shall serve four-year terms. The senior coordinator shall be an ex officio member of the
commission. The ex officio member shall not be entitled to vote. (Ord. NS-169 § 5, 1991; Ord. NS-45 § 1,
1988; Ord. 1282 § 1, 1985)
2.38.030 Meetings.
The senior commission shall meet at such time or times as the commission may establish by rule, provided
that a regular meeting shall be held at least once each month. The majority of the appointed members shall
constitute a quorum for the purpose of transacting the business of the commission. The commission shall
elect a chair and shall establish rules and procedures necessary for the conduct of its business. (Ord. NS-45
§ 1, 1988; Ord. 1282 § 1, 1985)
2.38.040 Functions.
It is the responsibility of the senior commission to make recommendations to the city council and to advise
the city council on the special needs and concerns of seniors, including the creation, operation, mainte-
nance, management and control of senior programs, activities and facilities. (Ord. NS-45 § 1, 1988; Ord.
1282 § 1, 1985)
2.38.050 Funds-Disposition of money.
The senior commission is authorized to and may receive donations, gifts, legacies, endowments or bequests
made to the city or to the commission for or on behalf of the city. All donations, gifts, legacies, endowments
or bequests so received by the commission shall be turned over to the city treasurer and shall be kept in a
special fund to be designated as the senior fund. All moneys in the fund shall be used for promotion, super-
vision and operation of senior programs. No moneys in the fund shall be spent without prior council authori-
zation. (Ord. NS-45 § 1, 1988; Ord. 1282 § 1, 1985)
2.38.060 Powers delegated to commission to be advisory.
Nothing in this chapter shall be construed as restricting or curtailing any of the powers of the city council, or
as a delegation to the senior commission of any of the authority or discretionary powers vested and imposed
by law in the city council. The city council declares that the public interest, convenience and welfare require
the appointment of a senior commission to act in a purely advisory capacity to the city council for the pur-
poses enumerated. Any power herein delegated to the commission to adopt rules and regulations shall not
Quality Code Data 10/24/2017, Page 84
Feb. 1, 2018 Item #1 Page 17 of 44
be construed as a delegation of legislative authority but purely a delegation of administrative authority. (Ord.
NS-45 § 1, 1988; Ord. 1282 § 1, 1985)
Quality Code Data 10/24/2017, Page 85
Feb. 1, 2018 Item #1 Page 18 of 44
Sections:
2.40.010
2.40.020
2.40.030
2.40.040
2.40.050
2.40.060
2.40.080
2.40.010
Established.
Membership.
Qualifications.
Meetings.
Vote required.
Functions.
Chapter 2.40
HOUSING COMMISSION
Relocation appeals board.
Established.
Pursuant to Section 34291 of the California Health and Safety Code, a housing commission is created as an
advisory body to the city council and community development commission. (Ord. CS-199 § 1, 2013; Ord.
NS-467 § 1, 1999)
2.40.020 Membership.
A. The housing commission shall consist of five members. The members shall be appointed by the mayor
and confirmed by the city council. After the initial term, the members shall serve four-year terms; and
each member shall serve until their successor is duly appointed and qualified. The initial members of
the commission shall serve staggered terms as follows:
1. Two members shall serve for a period of two years; and
2. Three members shall serve for a period of four years.
B. Members shall serve without compensation. Members of the commission may be removed by the
mayor with the consent of the city council. (Ord. NS-467 § 1, 1999)
2.40.030 Qualifications.
All members of the housing commission shall be residents of the city and registered voters. In addition, two
members of the housing commission shall be tenants assisted by the Carlsbad housing authority, one of
which shall be at least 62 years of age. The remaining three members shall, to the extent possible, have
experience and expertise within one or more of the following areas: development, construction, real estate,
social services, housing advocacy, planning, architecture or finance. To the extent possible, the commission
members shall be representative of the four quadrants of the city. If a tenant member ceases to be a tenant
assisted by the authority and/or ceases to reside within the city limits of Carlsbad, or a nontenant member
ceases to reside within the city limits of the city, his or her membership on the commission shall terminate
and another member shall be appointed for the remainder of the unexpired term. (Ord. NS-467 § 1, 1999)
2.40.040 Meetings.
The housing commission shall meet regularly, on days and times established by the commission for the
transaction of business. The commission may adjourn any regular meeting to a time and place specified at
the regular meeting and any such adjourned meeting shall be deemed a regular meeting. The housing
commission shall elect from among its appointed members a chair and vice-chair. The rules and procedures
of the planning commission shall be modified, as necessary, and approved by the housing commission for
the conduct of its business. (Ord. NS-467 § 1, 1999)
Quality Code Data 10/24/2017, Page 86
Feb. 1, 2018 Item #1 Page 19 of 44
2.40.050 Vote required.
Three members of the housing commission shall constitute a quorum. The affirmative vote of three mem-
bers shall be necessary for any action by the commission. (Ord. NS-467 § 1, 1999)
2.40.060 Functions.
The housing commission shall advise and make recommendations to the community development commis-
sion and/or the city council on the following matters:
A. Establishment of, or amendment of affordable housing programs, policies and regulations;
B. Adoption of, or amendments to, the general plan housing element, and related strategies or programs;
C. Review of project concept and affordability objectives of off-site combined projects as defined by Chap-
ter 21.85 of this code and located outside of the master plan area, specific plan area or subdivision
which has the inclusionary housing requirement;
D. Requests for financial assistance and/or incentives for the development of affordable housing projects;
E. Requests to sell or purchase affordable housing credits for transaction/purchases of 10 credits or more
to satisfy an inclusionary housing obligation;
F. The commission shall annually report to the city council on the status and progress of affordable hous-
ing programs;
G. Other special assignments as requested by the community development commission and/or city coun-
cil as related to the development of affordable housing. (Ord. CS-199 § 1, 2013; Ord. NS-467 § 1,
1999)
2.40.080 Relocation appeals board.
Pursuant to Government Code Section 7266, the housing commission is designated as the relocation ap-
peals board for the city, the municipal water district, and the redevelopment agency of the city to hear and
determine (subject to appeal to the appropriate governing body) complaints regarding relocation and com-
pliance with applicable local, state and federal relocation assistance laws and regulations. (Ord. NS-574 § 1,
2001)
Quality Code Data 10/24/2017, Page 87
Feb. 1, 2018 Item #1 Page 20 of 44
Chapter 2.42
HISTORIC PRESERVATION COMMISSION
Sections:
2.42.010
2.42.020
2.42.030
2.42.040
2.42.050
Created.
Membership.
Term of office.
Duties.
Rules and procedures.
2.42.010 Created.
A historic preservation commission of the city is created. (Ord. NS-433 § 1, 1997)
2.42.020 Membership.
Membership on the historic preservation commission shall consist of the following:
A Five regular members and one ex officio representative from the planning commission. All regular
members of the commission must have knowledge of and a demonstrated interest in historic preserva-
tion and local history. Three members will have a background or an interest in architecture, archaeolo-
gy, history, biology, engineering, geology or a related field. Two members will have an interest in local
history and will serve at large from the community.
B. All members of the commission must be Carlsbad residents and registered voters. The ex officio rep-
resentative shall not be entitled to a vote. Appointment to the historic preservation commission shall be
made by the city council. The planning commission shall appoint a member to serve as the ex officio
representative. (Ord. NS-433 § 1, 1997)
2.42.030 Term of office.
Of the five members of the commission first appointed, one member shall be appointed for three years and
two members shall be appointed for four years. The successors shall be appointed for terms of four years. If
a vacancy occurs other than by expiration of a term, it shall be filled by appointment by the city council for
the unexpired portion of the term. Each member shall hold office until reappointed or a successor is appoint-
ed. (Ord. NS-433 § 1, 1997)
2.42.040 Duties.
Duties of the historic preservation commission are as follows:
A The commission shall act in an advisory capacity to the city council, planning commission, housing
commission, and design review board in all matters relating to the identification, protection, retention,
and preservation of historic resources within the city.
B. It shall be the responsibility of the commission to provide advice to the city council on the following
matters:
1. Criteria for guidelines to be used in a comprehensive historic survey of properties within the city;
2. The designation of historic resources;
3. Maintaining the Carlsbad historic resources inventory adopted by the city council;
4. Hiring of staff or consultants to conduct a comprehensive survey of properties within the bounda-
ries of the city to identify historical sites and areas;
5. Participation in and promotion and dissemination of public information, education, and interpretive
programs pertaining to historical areas and sites;
Quality Code Data 10/24/2017, Page 88
Feb. 1, 2018 Item #1 Page 21 of 44
6. Cooperation with local, county, state, and federal governments in pursuit of the objectives of his-
toric preservation; and
7. Any other matter which the commission deems necessary to protect historical resources.
C. The commission shall be responsible for:
1. Publicizing and periodically updating survey results;
2. Maintaining a Carlsbad historic resources inventory;
3. Investigating and reporting to the city council on the use of various federal, state, local, or private
funding sources available to promote historic preservation in the city;
4. Rendering advice and guidance, upon the request of the property owner or occupant, on the res-
toration, alteration, decoration, landscaping, or maintenance of any historical area or site; and
5. Performing any other functions that may be designated by the city council. (Ord. NS-433 § 1,
1997)
2.42.050 Rules and procedures.
The historic preservation commission shall establish such rules, regulations, and procedures consistent with
this chapter for the transaction of business and shall keep a public record of its resolutions, transactions,
findings, and determinations. (Ord. NS-433 § 1, 1997)
Quality Code Data 10/24/2017, Page 89
Feb. 1, 2018 Item #1 Page 22 of 44
1
2
3
4
• •
RESOLUTION NO. 4073
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, CREATING AND ESTABLISHING
THE UNDERGROUND UTILITY lrnVISORY COMMITTEE
Exhibit 2
5 WHEREAS, Section 11.08.020 of the Municipal Code provides
6 for public hearings to ascertain whethe.r overhead utilities shall
7 be replaced with underground utilities in certain areas of the
8 City;. and
9 WHEREAS, the Council requires specific information on the
10 boundaries of the area to be undergrounded, the cost, compliance
11 with Public Utility Commission regulations, availability of funds
12 and other information on community effects; and
13 WHEREAS, this information can best be provided by a
14 Committee familiar with public utility regulations, construction
15 costs, and community needs;
16 NOW, THEREFORE, BE IT RESOLVED by the City Council of the
17 City of Carlsbad as follows:
18 Section 1. A standing committee, known as the Underground
19 Utility Advisory Committee, shall be authorized and appointed by
20 the authority of the City Council;
21 Section 2. This committee shall be an advisory committee
22 composed of members from the City staff, the utility companies,
23 the cable TV industry, and the community at large;
24 Section 3. The City staff members on the committee shall
25 be the incumbent Public Works Administrator (who will act as
26 Chairman) or his designated representative, and the incumbent
27 Director of Planning or his designated representative. The Utility
28 Company members on the Committee shall be the Liaison Engineer
29 designated by Pacific Telephone and the Electric Conversion Co-
30 ordinator designated by the San Diego Gas and Electric Company.
31 The local cable TV member shall be designated by the ·cable TV
32 Franchisee(s). The Planning Commission member shall be the Chairma
Feb. 1, 2018 Item #1 Page 23 of 44
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
RESOLUTION NO. 2005-242
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, CREATING THE AGRICULTURAL
CONVERSION MITIGATION FEE AD HOC CITIZENS'
ADVISORY COMMITTEE TO A FOUR YEAR LIFE TO MAKE
RECOMMENDATIONS TO THE CITY COUNCIL ON GRANT
PROPOSALS FOR FUNDS FROM THE AGRICULTURAL
CONVERSION MITIGATION FEE FUND, APPOINTING
MEMBERS TO SAID COMMITTEE FOR FOUR-YEAR TERMS,
AND APPROPRIATING OPERATING BUDGETS FROM THE
AGRICULTURAL CONVERSION MITIGATION FEE FUND IN
THE AMOUNTS OF $5,000 FOR THE FIRST YEAR AND $3,000
EACH FOR THE SECOND THROUGH FOURTH YEARS OF THE
COMMITTEE'S LIFE
WHEREAS, the City Council of the City of Carlsbad has created the
Agricultural Conversion Mitigation Fee program and fund, through which coastal agriculture
land may be converted from agricultural land uses to urban uses upon the payment of an
agricultural conversion mitigation fee; and
WHEREAS fees in the amount of approximately $6 million have been
collected and deposited into the Agricultural Conversion Mitigation Fee Fund ("Fund") for
use in mitigation projects; and
WHEREAS, on July 6, 2004, the City Council held a duly-noticed public
hearing as prescribed by law to consider zone code amendment ZCA 04-04 and Local
Coastal Plan amendment LCPA 03-06 to implement the agricultural conversion mitigation
fee program, and adopted City Council Resolution No. 2004-227 and Ordinance NS-711 to
approve the amendments; and
WHEREAS, on January 13, 2005, the California Coastal Commission held a
duly-noticed public hearing as prescribed by law to consider the City's Local Coastal
Program Amendment, and approved it subject to the following modifications: distinguishing
the City's program from the state-administrated program, requiring a California Coastal
Conservancy staff member to be part of the Citizens' Advisory Committee, emphasizing the
restoration aspect of coastal and lagoon environments and sandy beaches, and promoting
agricultural lands and activities; and
Feb. 1, 2018 Item #1 Page 34 of 44
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
WHEREAS, the City Council on April 12, 2005, held a duly noticed public
hearing as prescribed by law to consider the suggested modifications of the California
Coastal Commission and adopted Resolution 2005·105 and Ordinance No. NS 752
adopting said modifications; and
WHEREAS, at the April 12 public hearing the City Council also considered
staff recommendations regarding the establishment of an ad hoc Citizens' Advisory
Committee whose task would be to solicit proposals for use of the Fund and make
recommendations to the City Council with regard to those proposals;
NOW, THERFORE, the City Council of the City of Carlsbad does hereby
resolve as follows:
1. That the above recitations are true and correct.
2. That there is hereby created an Agricultural Conversion Mitigation Fee Ad
Hoc Advisory Committee whose charge shall be to call for, review, and make
recommendations to the City Council for proposed expenditures from the Fund via the
following powers, duties and responsibilities:
a. The Ad Hoc Advisory Committee shall be appointed by the Mayor
with the advice and recommendations of the City Council and the members shall be
seven citizens of the City of Carlsbad, one member from the City Planning
Commission and six members at large as follows:
1. Eric Larson
2. Irv Roston
3. Ken Alfrey
4. Richard Erhardt
5. Hope Wrisley
6. Julie Nygaard
7. Julie Baker (Planning Commissioner)
b. The Ad Hoc Committee shall exist for a period of four years, or until
all funds are allocated, whichever occurs first, from the date of this resolution and, at
the end of this time period, shall cease to exist unless on or before that expiration
date the City Council acts by further resolution to renew its term in either the same
or an amended state. The terms of the Committee members shall be for four years.
Committee members shall serve without compensation.
c. Staff from the California Coastal Conservancy and the City of
Carlsbad shall be ex.officio, non.voting, members of the Committee, and shall
provide support and advice as is appropriate. The Committee shall be given all
reasonable tools, resources, background information, and staff support necessary
for it to accomplish its objectives. A budget not to exceed $5,000 for the first year
and $3,000 for subsequent years is hereby appropriated from the Fund to support
the work of the Ad Hoc Committee.
2
Feb. 1, 2018 Item #1 Page 35 of 44
Exhibit 3
Library Arts Planning Traffic Safety Parks & Rec Senior Housing Historic Pres. Beach Pres. Ag. Conversion Underground Utility
Trustees (CMC 2.18) (CMC 2.24) (CMC 2.28) (CMC 2.36) (CMC 2.38) (CMC 2.40) (CMC 2.42) Committee Mit. Fee Advisory Advisory Committee
(CMC 2.16) Est: 5/7/85 Est. 6/2/53 Est. 7/2/68 Est. 7/7/53 Est. 7 /16/85 Est. 6/15/93 Est. 10/1/85 (Reso.8596) (Reso. 2005-242) (Reso. 4073)
Est. 3/7/61 Est. 6/10/86 Est: 8/2/05 Est. 1/4/77
r Membership 5 7 7 5 7 5 5 5 7 7 9
Terms 4 Years 4 Years 4 Years 4 Years 4 Years 4 Years 4 Years 4 Years 4 years 4 years 4 years
Term Limit 2 Terms 2 Terms Per Council None None None None None None None None
Policy 47 -
Two Four-
Year Terms
Quorum Majority of Majority of 4 Members Not specified Majority of Majority of 3 Members None Not specified Not specified Not specified
Members Members appointed appointed
Members Members
Qualifications None None None None Majority of None Yes Knowledge & None Yes Yes
members {Complex) Expertise . {Complex)
cannot be
City
employees
Removal None None After 3 By Mayorw/ None None By Mayor None After 3 None None
Procedure successive consent of w/consent of successive
absences Council Council absences •.
Mayor may Mayor may
remove remove with
concurrence of
' Council
Salary None None Receive None None None None None None None None
$100 per
meeting
stipend set
by
resolution
Feb. 1, 2018 Item #1 Page 37 of 44
, Library Arts Planning Traffic Safety Parks & Rec Senior Housing Historic Pres. Beach Pres. Ag. Conversion Underground Utility
Trustees (CMC 2.18) (CMC 2.24) (CMC 2.28) (CMC 2.36) (CMC 2.38) (CMC 2.40) (CMC 2.42) Committee Mit. Fee Advisory Advisory Committee
(CMC 2.16) Est: 5/7/85 Est. 6/2/53 Est. 7/2/68 Est. 7/7/53 Est. 7 /16/85 Est. 6/15/93 Est. 10/1/85 (Reso.8596) (Reso. 2005-242) (Reso. 4073)
Est. 3/7/61 Est. 6/10/86 Est: 8/2/05 Est.1/4/77
Appointment By Mayor By Mayor Majority By Mayor By Mayor By Mayor By Mayor By City By Mayorw By Mayor w/ with By Mayor w/ consent
w/approval of w/approval of vote of confirmed by approved by w/approval confirmed by Council concurrence of advice & of Council
Council Council Council Council Council of Council Council the City recommendations
Council of Council
Meeting 3rd Monday pt Thursday pt & 3rd pt Monday 3rd Monday pt Thursday 2nd Thursday 2nd Monday 2nd Tuesday No set schedule. Once per quarter.
Details Monthly@4 Monthly@ 9 Wednesday Monthly@ 5 Monthly@ Monthly@ 3 Monthly@ 6 Monthly@ 5 Monthly@ Meet as needed
p.m in the a.m. in the Monthly@ p.m. in the 5:30 p.m. in p.m. in the p.m. in the p.m. in the 4:30 p.m. in
Library Board Library Board .. 6 p.ni. in Council the Council Senior Center Council Cole Library the Parks &
Room 2nd Floor Room 2nd the Council Chamber Chamber Chamber Community Rec'. Admin.
Floor Chamber Room ..
Total 21 21 35 18 18 11 6 11 8 2 0 (Per Don Neu,
Meetings Committee hasn't
2016 & 2017 convened a meeting
-in at least 11 years)
# of Agenda 136 93 142 64 50 34 7 86 27 15 0
items 2016 &
2017 .. -
# of Public 0 5 369 71 9 4 9 7 1 2 0
Speakers
2016 & 2017
Feb. 1, 2018 Item #1 Page 38 of 44
PASSED, APPROVED AND ADOPTED at a regular meeting
of the City Council of the City of Carlsbad, California,
held on the day of , 1974, by the
following vote, to wit:
AYES:
NOES:
ABSENT:
ATTES~:
MARGARETE. ADAMS, City Clerk
(SEAL)
ROBERT C. FRAZEE, Mayor
Feb. 1, 2018 Item #1 Page 41 of 44
Celia Brewer, City Attorney
Sheila Cobian, Clerk Services Manager
Julie Dubick, Facilitator
February 2, 2018
Carlsbad Municipal Code
Title 2
Boards, Committees & Commissions
Today’s Agenda
•Discuss boards, committees and commissions
•Provide feedback to city staff
•Staff will return at a future meeting with a draft
of the revised chapters, based on input
Today’s Agenda
•Background and history
•Issues for consideration
•Subcommittee input
•Facilitated discussion
Background
•City Council authorized a comprehensive review
and update of the Carlsbad Municipal Code
–May 23, 2017
•Formed City Council subcommittee
•Staff has identified the boards, committees and
commissions as an area requiring City Council
input prior to preparing a draft
Current Bodies
•Parks and Recreation Commission (1953)
•Planning Commission (1953)
•Senior Commission (1985)
•Traffic Safety Commission (1968)
Current Bodies
•Arts Commission (1985)
•Beach Preservation (1986)
•Historic Preservation (1985)
•Housing Commission (1993)
•Library Board of Trustees (1961)
Current Bodies
•Agricultural Conversion Mitigation Fee Ad Hoc
Citizens' Advisory Committee (2005)
•Underground Utility Advisory Committee (1977)
Data Collection Findings
•Composition and scope
•Meeting locations/time
•Frequency of meetings
•Amount of public participation
Goal
•Ensure boards, committees and commissions
continue to provide the greatest value to the
community and the City Council
Discussion
Discussion Format
•Introduce topic/question
•All City Council members have equal
opportunity to provide input
•Goals is consensus where possible
•Staff will return with recommended changes
Discussion Format
Big Picture
Details
Subcommittee Input
Topic #1: Purpose
What do you consider the most
important purpose(s)?
Purpose
•Advise City Council on policy issues
•Advise City Council on community interests
•Provide an opportunity for community members to
learn about and influence policy in its early stages
•Provide an opportunity for an in-depth review of issues
prior to them coming before the City Council
•Provide training for future city leaders
Topic #2: Issue Areas
What issues should they cover?
Issue Areas
•Are these the right boards, committees and
commissions
•Could any be combined?
•Should there be a regular review?
•Process for identifying new issues?
Topic #3: Administration
Could the administration be made
more efficient?
Administration
•Today: each one has separate code section
•Proposed:
–Master ordinance covering most rules
–Specific ordinances/resolutions where
needed
Master Ordinance
•Application process
•Nomination process
•Procedural rules –Chapter 1.20
•Attendance
•Preparation
•Absences
•Removal of members
•Work plans
Recap/Conclusion
•Additional discussion needed?
•Staff will return with proposed updated for
consideration