HomeMy WebLinkAbout2018-02-13; City Council; ; A Resolution authorizing the 2018 North Beach lifeguard program~ CITY COUNCIL V Staff Report
Meeting Date
To:
From:
Staff Contact:
February 13, 2018
Mayor and City Council
Kevin Crawford, City Manager
Jason Haber, Assistant to the City Manager
Jason.Haber@carlsbadca.gov or 760-434-2958
Michael Calderwood, Fire Division Chief
Michael.Calderwood@carlsbadca.gov or 760-931-2141
CA Review tuG
Subj ect: A Resolution authorizing the 2018 North Beach lifeguard program
Recommended Action
Adopt a Resolution authorizing the 2018 North Beach lifeguard program to operate from March
1 to October 31, 2018, and appropriating program funds in an amount not to exceed $360,000.
Executive Summary
On January 16, 2018, the City Council directed staff to implement an interim in-house lifeguard
program on North Beach from March 1 to October 31, 2018. Council also directed staff to
conduct a bid solicitation during that time; seeking proposals from third-party service providers
interested in performing contracted lifeguard services on North Beach. In October, Council will
have the option to either award a lifeguard service contract to a third-party provider, or
authorize an ongoing in-house lifeguard program.
The projected budget for the 2Q18 North Beach lifeguard program is $360,000. An
appropriation in the amount of $256,718 is requested from Council Contingency to supplement
available Fire Department funds in the amount of $103,282. As this funding will only provide
lifeguard services through October 2018, additional funding will be required to extend services
beyond that date.
Discussion
Beginning in March 2018, two existing city Fire Department personnel will be assigned to serve
as Lead Lifeguards, and will begin program design, training, purchasing of uniforms and
equipment, and the hiring of part-time seasonal lifeguards. A one-week (40-hour) training
academy will be designed using USLA standards and administered by the Lead Lifeguards.
During the 2017 pilot program, lifeguards operated from two sand towers, with the Army and
Navy Academy tower serving as a third, headquarters location. A lead lifeguard and relief
lifeguard operated from a pickup truck to respond in support of rescues, and to provide
coverage during break periods. In 2018, the Lead Lifeguards will conduct public outreach and
begin the process of designing, permitting and building two portable lifeguard towers to
replace the sand towers. Operations from the pickup truck will be continued.
February 13, 2018 Item #3 Page 1 of 4
A budget contingency is included to provide funding for unanticipated program costs, such as:
overstaffing for peak summer crowds, special events, and extended emergency operations, and
hiring part-time seasonal lifeguards during the off-peak season for high beach attendance days.
Fiscal Analysis
A total of $360,000 is required to implement the 2018 North Beach lifeguard program. With
$103,282 in unspent Fire Department funds available from the 2017 North Beach Lifeguarding
and Law Enforcement Pilot Program budget, an additional $256,718 is recommended to be
appropriated from Council Contingency to the Fire Department budget for program staffing,
equipment, and contingency. Sufficient funds are available in the Council Contingency account
to accommodate this request.
Estimated Costs
Personnel $253,000
Equipment/Uniforms $ 20,000
Lifeguard Academy $ 25,000
Lifeguard Towers $ 10,000
Operating Subtotal $308,000
Operating Contingency $ 52,000
Program Total $360,000
Remaining 2017 Pilot Program Funds ($ 103,282)
Funding from Council Contingency $256,718
Next Steps
Upon City Council approval, the Administrative Services Director will transfer and appropriate
the requested funds to the Fire Department budget, allowing staff to begin preparations for
program implementation, with the goal of starting service on March 1, 2018. Staff will return
to the City Council in October 2018 to present options to either award a contract to a third-
party lifeguard service provider, or to authorize an ongoing in-house lifeguard program.
Environmental Evaluation (CEQA)
Pursuant to Public Resources Code section 21065, this action does not constitute a "project"
within the meaning of CEQA in that it has no potential to cause either a direct physical change
in the environment, or a reasonably foreseeable indirect physical change in the environment,
and therefore does not require further environmental review.
Exhibits
1. City Council Resolution.
2 February 13, 2018 Item #3 Page 2 of 4
RESOLUTION NO. 2018-016
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, AUTHORIZING THE 2018 NORTH BEACH LIFEGUARD PROGRAM
TO OPERATE FROM MARCH 1 TO OCTOBER 31, 2018, AND APPROPRIATING
PROGRAM FUNDS IN AN AMOUNT NOT TO EXCEED $360,000
WHEREAS, on April 11, 2017, the City Council of the City of Carlsbad, California directed staff to
conduct a 2017 North Beach Lifeguarding and Law Enforcement Pilot Program; and
WHEREAS, on December 12, 2017, staff presented the City Council with an overview and
evaluation of the 2017 North Beach Lifeguarding and Law Enforcement Pilot Program, including cost
data, statistics and lessons learned; and
WHEREAS, on January 16, 2018, the City Council directed staff to implement an interim in-house
North Beach lifeguard program on North Beach from March 1 to October 31, 2018, and
WHEREAS, on January 16, 2018, the City Council directed staff to conduct a concurrent bid
solicitation process seeking proposals to provide contracted lifeguard services on North Beach; and
WHEREAS, on January 16, 2018, the City Council directed staff to return to Council in October
2018, to present Council with options to either award a contract to a third-party lifeguard service
provider, or authorize an ongoing in-house lifeguard program.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1. That the above recitations are true and correct.
2. That the City Manager is authorized to implement the 2018 interim in-house North
Beach lifeguard program on North Beach from March 1 to October 31, 2018.
3. That funds in the amount of $103,282, which were originally appropriated for, but
unspent during the 2017 North Beach Lifeguard and Law Enforcement Pilot Program,
shall be utilized to partially fund the 2018 North Beach lifeguard program.
4. That the Administrative Services Director is authorized to transfer $256,718 from the
City Council contingency account to the Fire Department operating budget for
implementation of the 2018 North Beach lifeguard program.
February 13, 2018 Item #3 Page 3 of 4
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 13th day of February, 2018, by the following vote, to wit:
AYES:
NOES:
ABSENT:
M. Hall, K. Blackburn, M. Schumacher, C. Schumacher, M. Packard.
None.
None.
(SEAL)
February 13, 2018 Item #3 Page 4 of 4