HomeMy WebLinkAbout2018-03-27; City Council; ; Adopt a Resolution approving the plans and specifications and authorizing the city clerk to advertise for bids for the 2018 Concrete Replacement, Project No. 6013-18CA Review tf>
e CITY COUNCIL
Staff Report
Meeting Date:
To:
From:
Staff Contact:
Subject:
Recommended Action
March 27, 2018
Mayor and City Council
Kevin Crawford, City Manager
Emad Elias, Assistant Engineer
emad.elias@carlsbadca.gov or 760-602-7558
Adopt a Resolution approving the plans and specifications and
authorizing the city clerk to advertise for bids for the 2018 Concrete
Replacement, Project No. 6013-18.
Adopt a Resolution approving the plans and specifications and authorizing the city clerk to
advertise for bids for the 2018 Concrete Replacement, Project No. 6013-18 (Project).
Executive Summary
This Project, which will replace damaged concrete throughout the city, is part of the city's
Concrete Repair Program (Program) as included in the Capital Improvement Program (CIP). The
Carlsbad Municipal Code requires the City Council to adopt plans and specifications for all
construction projects that are to be formally bid when the value exceeds the limits established
by the Public Contract Code including the alternative provisions of the Uniform Public
Construction Cost Accounting Act. The limit is $175,000 and therefore this project is subject to
this requirement. Staff recommends approval of the Project plans and specifications, and
authorization to advertise for construction bids for the Project.
Discussion
As part of the city's annual Program, staff has identified damaged, deteriorated, cracked, and
otherwise unusable concrete improvements within the city's right-of-way. A list of locations
was produced to identify the concrete sidewalks, curb ramps, driveway approaches, curbs, and
gutters in need of replacement.
Implementation of these improvements is an example of the city's organizational values of
stewardship and excellence.
Fiscal Analysis
There are sufficient funds available in the Program to complete the Project. The source of
funding for the Program is the city's Gas Tax funds. The available funds and estimated
construction costs for the Project are shown in the following table:
March 27, 2018 Item #6 Page 1 of 5
CONCRETE REPAIR PROGRAM, CIP NO. 6013
Current Appropriation -Concrete Repair Program, CIP No. 6013 $917,905
Current Year Expenditures/Encumbrances -Concrete Repair Program, $178,436 CIP No. 6013
TOTAL AVAILABLE CONCRETE REPAIR PROGRAM, CIP NO. 6013 $739,469
2018 CONCRETE REPLACEMENT, PROJECT NO. 6013-18
Construction Contract (Engineer's Estimate) $560,000
Construction Contingency (Estimated) $70,000
Construction Management, Inspection, and Testing (CM&I) (Estimated) $70,000
TOTAL ESTIMATED CONSTRUCTION COSTS $700,000
REMAINING BALANCE AFTER PROJECT NO. 6013-18 $39,469
ADDITIONAL APPROPRIATION NEEDED $0
Next Steps
A Request for Bids to construct the Project will be advertised. Responses will be evaluated and
the lowest responsive and responsible bidder will be identified by city staff. Staff will then
return to City Council with a recommendation to award the construction contract to the
identified bidder.
Environmental Evaluation (CEQA)
The Project is exempt from the California Environmental Quality Act (CEQA) per State CEQA
Guidelines Section 15301(c) -minor alteration of existing facilities including streets, sidewalks,
gutters, and similar facilities involving negligible or no expansion.
Public Notification
This item was noticed in accordance with the Ralph M. Brown Act and was available for public
viewing and review at least 72 hours prior to the scheduled meeting date. Prior to the start of
construction the public will be notified of the construction activities using media methods such
as signage, email, website, and other city communication channels. The construction contractor
will also be required to notify the public of construction activities via changeable message signs,
door hangers, letters to residents, and/or "NO PARKING" signs, as applicable.
Exhibits
1. Resolution approving the plans and specifications and authorizing the city clerk to advertise
for bids for the 2018 Concrete Replacement, Project No. 6013-18.
2. 2018 Concrete Replacement Street List.
3. Contract documents, including plans and specifications, are on file at the Public Works
Department of the City of Carlsbad.
March 27, 2018 Item #6 Page 2 of 5
RESOLUTION NO. 2018-044
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, APPROVING THE PLANS AND SPECIFICATIONS AND
AUTHORIZING THE CITY CLERK TO ADVERTISE FOR BIDS FOR THE 2018
CONCRETE REPLACEMENT, PROJECT NO. 6013-18.
Exhibit 1
WHEREAS, the City Council of the City of Carlsbad, California has determined it necessary,
desirable, and in the public interest to replace damaged and unuseable concrete in accordance with
the city's Concrete Repair Program; and
WHEREAS, the plans and specifications for the 2018 Concrete Replacement, Project No. 6013-
18 (Project), have been prepared and are on file in the Public Works Department of the City of Carlsbad
and are incorporated herein by reference; and
WHEREAS, there are sufficient Concrete Repair Program funds available to complete the
Project; and
WHEREAS, the Project is exempt from the California Environmental Quality Act (CEQA) per
CEQA Guidelines Section 15301(c).
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1. That the above recitations are true and correct.
2. That the plans and specifications for the Project are hereby approved.
3. The city clerk of the City of Carlsbad is hereby authorized and directed to publish, in
accordance with State law, a notice to contractors inviting bids for the construction of
the Project, in accordance with the plans, specifications and contract documents
referred to herein.
March 27, 2018 Item #6 Page 3 of 5
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 27th day of March, 2018, by the following vote, to wit:
AYES:
NOES:
ABSENT:
M. Hall, K. Blackburn, C. Schumacher, M. Packard.
None.
M. Schumacher
(SEAL)
March 27, 2018 Item #6 Page 4 of 5
Exhibit 2
2018 Concrete Replacement Street List
Alga Rd Melrose
Altisma Way Millford
Beach Bluff Navarra
Cape May Olivenhain Rd
Caringa Way Palmer
Carlsbad Village Drive Paseo Del Norte
Cougar Pirineos
Crescent Point Poinsettia
Havens Point Rancho Santa Fe
Hillside Rogue Isle
Impala Schooner
Isle Tamarack
Jefferson St Thames
La Costa Ave Viejo Castilla
March 27, 2018 Item #6 Page 5 of 5