HomeMy WebLinkAbout2018-03-27; City Council; ; Adopt a Resolution awarding a contract to Creative Home DBA: CHI Construction for construction of the Simsbury Sewer Pipeline Extension, Project No. 5533 and authorizingCA Review fr;
CITY COUNC I L
Staff Report
Meeting Date:
To:
From:
Staff Contact:
Subject:
March 27, 2018
Mayor and City Council
Kevin Crawford, City Manager
David Hull, Assistant Engineer
david.hull@carlsbadca.gov or 760-603-7322
Adopt a Resolution accepting bids and awarding a contract to Creative
Home OBA: CHI Construction for an amount not to exceed $413,075 for
the construction of the Simsbury Sewer Pipeline Extension, Project No.
5533 and authorizing an additional appropriation of $50,000 from the
Sewer Replacement Fund.
Recommended Action
Adopt a Resolution accepting bids and awarding a contract to Creative Home OBA: CHI
Construction for an amount not to exceed $413,075 for the construction of the Simsbury Sewer
Pipeline Extension, Project No. 5533 and authorizing an additional appropriation of $50,000
from the Sewer Replacement Fund.
Executive Summary
On Oct. 24, 2017, the City Council adopted Resolution No. 2017-203 approving the plans and
specifications and authorizing the advertisement of the Simsbury Sewer Pipeline Extension,
Project No. 5533 (Project) for construction bids. All of the documents were posted on the city's
website. Bids were received on Feb. 8, 2018, and the lowest responsive and responsible bidder
was Creative Home OBA: CHI Construction, with a bid in the amount of $413,075. Staff
recommends award of the construction contract to Creative Home OBA: CHI Construction and
authorization of an additional appropriation in the amount of $50,000 from the Sewer
Replacement Fund for the construction of the Project. City Council approval is required to
award public works contracts in excess of $175,000.
Discussion
Sewer pipeline systems are ideally constructed to flow by gravity from higher elevations to
lower elevations, relying when possible on the topography of the basin. Lift stations become
necessary when there is no available gravitational alignment. The City of Carlsbad's sewer
system includes 15 sewer lift stations. Lift stations are significantly more complex and generally
less desirable than gravity systems, as they consume significant electrical power and require
lifelong maintenance for their multiple components.
The completion of the Quarry Creek development's sewer system provides the opportunity to
eliminate the Simsbury Lift Station by extending a gravity pipeline from the Simsbury sewer
basin into the new adjacent gravity flow sewer system. This Project would install approximately
700 linear feet of polyvinyl chloride (PVC) pipe by standard open cut methods. There will be no
March 27, 2018 Item #4 Page 1 of 7
interruption to sewer services during construction. The development's sewer network was
constructed and sized in anticipation of the additional flow. Also, the Project is included in the
city's Sewer Master Plan. The Project includes the demolition and removal of the existing
Simsbury Sewer Lift Station along with the decommissioning ofthe Simsbury Sewer Lift
Station's force main. Removal of this station will save the city, or allow the repurposing of,
approximately $40,000 in annual operational and maintenance costs. Staff averages 460 hours
annually on planned and unplanned maintenance of the station. This staff time would be
reallocated to other tasks. Additionally, future repairs or station replacement costs will be
avoided once the station is decommissioned.
On Feb. 8, 2018, five sealed bids were received for the construction of this Project as shown in
the following table:
SIMSBURY SEWER PIPELINE ~><TENSION, PROJECT NO. 5533
CONTRACTOR TOTAL BID
1. Creative Home OBA: CHI Construction $413,075
2. SRK Engineering $459,820
3. Capriati Construction Corporation $484,623
4. Burtech Pipeline, Inc. $510,210
5. Blue Pacific Engineering and Construction $786,700
Staff has completed reviewing the contract documents and determined that Creative Home
OBA: CHI Construction is the lowest responsive and responsible bidder as they meet the
requirements of the bidding documents. The bidder is also deemed responsible because they
submitted a list of similar projects to show their capability and qualification to perform the
specified work. Creative Home OBA: CHI Construction did not include notarization for their
surety's signature which is a minor irregularity that staff recommends waiving under Carlsbad
Municipal Code section 3.28.080(G)(3). The construction contract contains general
performance standards, and references technical specifications, which if not met, allow the city
to withhold payment, and includes a one-year warranty period.
Additional funds are being requested because bids received were higher than the engineers
estimate. Research into conditions at the site showed geological formations that will require
more resources to manage.
Fiscal Analysis
Sufficient funds are not available in the Simsbury Sewer Extension, CIP No. 5533. The available
funds and estimated construction costs for the Project are shown in the following table:
March 27, 2018 Item #4 Page 2 of 7
SIMSBURY SEWER EXTENSION, CIP NO. 5533
Current Appropriation -Simsbury Sewer Extension, CIP No. 5533 $621,000
Current Expenditures/Encumbrances -Simsbury Sewer Extension, CIP No. 5533 $78,144
TOTAL AVAILABLE SIMSBURY SEWER EXTENSION, CIP NO. 5533 $542,856
SIMSBURY SEWER PIPELINE EXTENSION, PROJECT NO. 5533
Construction Contract $413,075
Construction Contingency (estimated) $62,000
Construction Management, Inspection, and Material Testing (estimated) $73,000
TOTAL ESTIMATED CONSTRUCTION COSTS ,, $548,075
Engineering Support During Construction (estimated) $30,000
Community Outreach (estimated) $10,000
TOTAL ESTIMATED PROJECT COSTS $588,075
REMAINING BALANCE AFTER PROJECT NO. 5533 {$45,219)
ADDITIONAL APPROPRIATION NEEDED $50,000
An additional appropriation of $50,000 is required from the Sewer Replacement Fund to
complete the anticipated Project budget. Sufficient funds are available for this request.
Next Steps
Once contract documents are fully executed and a purchase order is issued, staff will schedule a
pre-construction meeting with Creative Home DBA: CHI Construction and issue a notice-to-
proceed with the construction of the Project.
The duration of the construction contract is 70 working days, exclusive of weather related
events and change orders that may extend the contract duration. Upon the successful
completion of the Project, staff will request that the city manager accept the construction of
the Simsbury Sewer Pipeline Extension, Project No. 5533, and direct the secretary to the city
clerk to record a Notice of Completion and to release bonds.
Environmental Evaluation (CEQA)
The Project is exempt from the California Environmental Quality Act (CEQA) per State CEQA
Guidelines Section 15302(c)-replacement or reconstruction of existing utility systems and/or
facilities involving negligible or no expansion of capacity, and Section 15304(f) -minor
trenching and backfilling where the surface is restored.
Public Notification
This item was noticed in accordance with the Ralph M. Brown Act and was available for public
viewing and review at least 72 hours prior to the scheduled meeting date. Prior to the start of
construction, the public will be notified of the construction activities using media methods such
as signage, email, website, and other city communication channels.
March 27, 2018 Item #4 Page 3 of 7
Exhibits
1. Resolution accepting bids and awarding a contract to Creative Home DBA : CHI Construction
for an amount not to exceed $413,075 for the construction of the Simsbury Sewer Pipeline
Extension, Project No. 5533 and authorizing an additional appropriation of $50,000 from the
Sewer Replacement Fund.
2. Location Map.
March 27, 2018 Item #4 Page 4 of 7
RESOLUTION NO. 2018-042
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, ACCEPTING BIDS AND AWARDING A CONTRACT TO CREATIVE
HOME OBA: CHI CONSTRUCTION FOR AN AMOUNT NOT TO EXCEED
$413,075 FOR THE CONSTRUCTION OF THE SIMSBURY SEWER PIPELINE
EXTENSION, PROJECT NO. 5533 AND AUTHORIZING AN ADDITIONAL
APPROPRIATION OF $50,000 FROM THE SEWER REPLACEMENT FUND.
EXHIBIT 1
WHEREAS, the City Council of the City of Carlsbad, California has determined that it is necessary,
desirable, and in the public interest to connect a new gravity flow sewer pipeline to reroute sewer
flows; and
WHEREAS, on Oct. 24, 2017, City Council adopted Resolution No. 2017-203 approving plans and
specifications authorizing the advertisement for bids for the Simsbury Sewer Pipeline Extension, Project
No. 5533 (Project); and
WHEREAS, five sealed bids were received on Feb. 8, 2017 for the construction of the Project;
and
WHEREAS, the lowest responsive and responsible bid was submitted by Creative Home OBA:
CHI Construction in the amount of $413,075; and
WHEREAS, an additional appropriation of $50,000 is requested to fund the Simsbury Sewer
Extension, CIP No. 5533; and
WHEREAS, the Project is exempt from the California Environmental Quality Act (CEQA) per State
CEQA Guidelines Section 15302(c) -replacement or reconstruction of existing utility systems and/or
facilities involving negligible or no expansion of capacity, and Section 15304(f) -minor trenching and
backfilling where the surface is restored.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1. That the above recitations are true and correct.
2. That the minor irregularity in the bid submitted by Creative Home OBA: CHI
Construction, in failing to include notarized signatures, is hereby waived under Carlsbad Municipal
Code section 3.28.080(G)(3).
March 27, 2018 Item #4 Page 5 of 7
EXHIBIT 1
3. That the low bid in the amount of $413,075 submitted by Creative Home DBA: CHI
Construction for construction of the Simsbury Sewer Pipeline Extension, Project No. 5533, is accepted
and the mayor is hereby authorized to execute a contract for the Project.
4. That the administrative services director is hereby authorized to appropriate an
additional $50,000 from the Sewer Replacement Fund.
5. That the award of this contract is contingent upon Creative Homes DBA: CHI
Construction, executing the required contract and submitting the required bonds and insurance
policies, as described in the contract, within 20 days of adoption of this Resolution. The city manager
may grant reasonable extensions of time.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 27th day of March, 2018, by the following vote, to wit:
AYES: M. Hall, K. Blackburn, C. Schumacher, M. Packard.
NOES: None.
ABSENT: M. Schumacher
(SEAL)
March 27, 2018 Item #4 Page 6 of 7
LOCATION MAP
NOT TO SCALE
PROJECT NAME
SIMSBURY SEWER PIPELINE EXTENSION
PLOTTED BY: SCOTT EVANS PLOT DATE:B/1/17 PATH:D: \UTILITIES DEPARTMENT\LOCATION MAPS\AUTOCAD\55JJ.DWG
PROJECT
NUMBER
5533
EXHIBIT
2
March 27, 2018 Item #4 Page 7 of 7