HomeMy WebLinkAbout2018-05-08; City Council; ; Accept bids and award a contract to American Asphalt South for an amount not to exceed $44,270 for the construction of the Carlsbad Boulevard and Beech Avenue RestripingCAReview *
(i) CITY COUNCIL
Staff Report
Meeting Date:
To:
From:
Staff Contact:
Subject:
May 8, 2018
Mayor and City Council
Kevin Crawford, City Manager
John Kim, Associate Engineer
John.Kim@carlsbadca.gov or 760-602-2757
Accept bids and award a contract to American Asphalt South for an
amount not to exceed $44,270 for the construction of the Carlsbad
Boulevard and Beech Avenue Restriping Project, and introduce an
ordinance amending Carlsbad Municipal Code Section 10.40.080 to
establish angle parking on Beech Avenue.
Recommended Action
Adopt a Resolution accepting bids and awarding a contract to American Asphalt South for an
amount not to exceed $44,270 for the construction of the Carlsbad Boulevard and Beech
Avenue Restriping Project, Project No. 6079, and appropriating funds from the Parking In-Lieu
Fund in the amount of $55,000, and introduce an ordinance amending Carlsbad Municipal Code
Section 10.40.080 to establish angle parking on Beech Avenue.
Executive Summary
On Sept. 12, 2017, City Council adopted Resolution No. 2017-180 approving the plans and
specifications and authorizing advertising of the Carlsbad Boulevard and Beech Avenue
Restriping Project, Project No. 6079 (Project), for construction bids. The documents were
posted on the city's website to solicit bids. Bids were opened on Jan. 23, 2018, and the lowest
responsive and responsible bidder was American Asphalt South with a bid in the amount of
$44,270. Staff recommends award of the contract to American Asphalt South for the
construction of the Project.
The Project proposes to implement restriping along Carlsbad Boulevard from Mountain View
Drive to Beech Avenue to improve traffic operations, facilitate the addition of parallel parking
spaces on Carlsbad Boulevard, and restripe Beech Avenue east of Carlsbad Boulevard to
facilitate the addition of reverse angle parking on the north side of Beech Avenue between
Carlsbad Boulevard and Washington Street. In conjunction with the construction, and as
required by California Vehicle Code Section 22503, Carlsbad Municipal Code Section 10.40.080
will be updated to include reverse angle parking on Beech Avenue between Carlsbad Boulevard
and Washington Street.
City Council approval is needed for the ordinance to amend the Carlsbad Municipal Code and
for the appropriation of Parking-in-Lieu Funds.
May 8, 2018 Item #7 Page 1 of 11
Discussion
Parking availability in the downtown village and beach areas of Carlsbad is a high priority and
staff has been investigating ways to maximize on-street parking where feasible. The Project will
result in additional parking spaces along both Carlsbad Boulevard and Beech Avenue in the
vicinity of shopping, restaurants, the Army and Navy sports field, Magee Park, and the north
beach area.
Carlsbad Boulevard between Beech Avenue and Mountain View Drive will be slurry sealed and
restriped to provide 35 additional parallel parking spaces. Beech Avenue will be restriped to
include reverse angle parking along the northerly curbline resulting in four additional parking
spaces. The Project will result in the addition of 39 parking spaces.
The Project directly advances the following values identified in the Carlsbad Community Vision:
\
• Small town feel, beach community character and connectedness
• Access to recreation and active, healthy lifestyles
• Walking, biking, public transportation and connectivity
• Neighborhood revitalization, community design and livability
On Jan. 23, 2018, three sealed bids were received for the construction of the Project, as shown
on the following table:
CONTRACTOR TOTAL BID
American Asphalt South $44,270
All American Asphalt $51,466
Roy Allan Slurry Seal $57,812
Staff has completed its review of the contract documents and determined that American
Asphalt South is the lowest responsive and responsible bidder. The contractor's bid is
responsive as it meets the requirements of the bidding documents. The bidder is also deemed
responsible as they submitted a list of similar projects to show their capability and qualification
to perform the specified work.
Fiscal Analysis
There are sufficient General Capital Construction funds of $200,000 currently appropriated in
the Roadway Improvements, Coastal Area, Analysis and Implementation Program, Project No.
6079 to complete the Project. However, given the goal of the Project to construct additional
parking spaces staff is recommending the approval of an appropriation from the city's Parking-
in-Lieu Fund to finance the construction of the Project which creates 39 additional parking
spaces. The available funds and estimated construction costs for the Project are shown in the
table below:
May 8, 2018 Item #7 Page 2 of 11
ROADWAY IMPROVEMENTS, COASTAL AREA, ANALYSIS AND IMPLEMENTATION PROGRAM,
PROJECT NO. 6079
Current Appropriation -Roadway Improvements, Coastal Area, Analysis and
Implementation Program, Project No. 6079 $200,000
Current Year Expenditures/Encumbrances -Roadway Improvements, Coastal Area,
Analysis and Implementation Program, Project No. 6079 $0
TOTAL AVAILABLE ROADWAY IMPROVEMENTS, COASTAL AREA, ANALYSIS AND
IMPLEMENTATION PROGRAM, PROJECT NO. 6079 $200,000
CARLSBAD BOULEVARD AND BEECH AVENUE RESTRIPING PROJECT, PROJECT NO. 6079
Construction Contract $44,270
Construction Contingency (estimated) $5,730
Construction Management, Inspection, and Material Testing (estimated) $5,000
TOTAL ESTIMATED CONSTRUCTION COSTS $55,000
ADDITIONAL APPROPRIATION FROM PARKING-IN-LIEU FUND $55,000
- - -
REMAINI_NG BALANCE AFTER PROJECT NO. 6079 $200,000
Next Steps
After the contract documents are fully executed and a purchase order is issued, staff will
schedule a pre-construction meeting with the contractor and issue a notice to proceed with the
construction of the Project.
Environmental Evaluation (CEQA)
The Project is exempt from the California Environmental Quality Act (CEQA) per State CEQA
Guidelines Section 15301(c) -minor alteration of existing facilities including streets, sidewalks,
gutters, and similar facilities involving negligible or no expansion.
Public Notification
This item was noticed in accordance with the Ralph M. Brown Act and was available for public
viewing and review at least 72 hours prior to the scheduled meeting date. During development
of the Project, staff reached out to the property owners adjacent to the Project site, including
the Army and Navy Academy and other businesses. There will also be public notification in
conjunction with construction activities. Signage will be installed on Beech Avenue to educate
drivers of proper parking techniques, and an instructional video will be posted on the city's
website and promoted.
Exhibits
1. City Council Resolution.
2. Ordinance.
3. Redline/strikeout version of the Ordinance.
4. location Map.
May 8, 2018 Item #7 Page 3 of 11
RESOLUTION NO. 2018-066
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, ACCEPTING BIDS AND AWARDING A CONTRACT TO AMERICAN
ASPHALT SOUTH FOR AN AMOUNT NOT TO EXCEED $44,270 FOR THE
CONSTRUCTION OF THE CARLSBAD BOULEVARD AND BEECH AVENUE
RESTRIPING PROJECT, PROJECT NO. 6079, AND APPROPRIATING FUNDS
FROM THE PARKING IN-LIEU FUND IN THE AMOUNT OF $55,000.
Exhibit 1
WHEREAS, the City Council of the City of Carlsbad, California has determined it necessary,
desirable, and in the public interest to construct the Carlsbad Boulevard and Beech Avenue Restriping
Project, Project No. 6079 (Project); and
WHEREAS, on Sept. 12, 2017, the City Council adopted Resolution No. 2017-180 approving plans
and specifications authorizing the advertisement for bids for the construction of the Project; and
WHEREAS, three sealed bids were received on Jan. 3, 2018 for the construction of the Project;
and
WHEREAS, the lowest responsive and responsible bid was submitted by American Asphalt South
in the amount of $44,270; and
WHEREAS, an appropriation and the expenditure of funds from the Parking In-Lieu Fund is
consistent with the creation of 39 additional parking spaces resulting from the construction of this
Project; and
WHEREAS, subsection 3.28.040(C)(S) and 3.28.090(B) of the Carlsbad Municipal Code
authorizes the city manager to approve change orders in the amount equal to the contingency set at
the time of project award.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1. That the above recitations are true and correct.
2. That the administrative services director is authorized to appropriate funds in the
amount of $55,000 to the Project from the Parking In-Lieu Fund.
3. That the low bid of $44,270 submitted by American Asphalt South for the construction
of the Project is accepted and the mayor is hereby authorized to execute a contract for
the Project.
May 8, 2018 Item #7 Page 4 of 11
4. That the city manager or designee is hereby authorized to approve construction change
orders up to $5,730.
5. That the award of this contract is contingent upon American Asphalt South executing
the required contract and submitting the required bonds and insurance policies, as
described in the contract, within 20 days of adoption of this Resolution. The city
manager may grant reasonable extensions of time.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 8th day of May, 2018, by the following vote, to wit:
AYES:
NOES:
ABSENT:
M. Packard, M. Schumacher, C. Schumacher.
None.
M. Hall, K. Blackburn. ~i9~J
dPACKARD Council Member
(SEAL)
May 8, 2018 Item #7 Page 5 of 11
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, AMENDING CARLSBAD MUNICIPAL CODE SECTION 10.40.080
TO ESTABLISH ANGLE PARKING ON BEECH AVENUE.
Exhibit 2
WHEREAS, the City Council of the City of Carlsbad, California, has determined it necessary,
desirable, and in the public interest to construct the Carlsbad Boulevard and Beech Avenue Restriping
Project, Project No. 6079; and
WHEREAS, California Vehicle Code section 22503 authorizes local authorities to permit angle
parking on a roadway by ordinance;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California,
ordains as follows that:
1. The above recitations are true and correct.
2. Title 10, Chapter 10.40 of the Carlsbad Municipal Code is amended by the revision of
Section 10.40.080 to read as follows:
"In accordance with Section 10.40.025, and when signs or markings are in place
giving notice thereof, drivers of vehicles may stand or park a vehicle only as
indicated by such marks or signs on the following street or portions thereof:
A. On both sides of State Street commencing at the intersection of State Street
and Grand Avenue and extending northward 325 feet;
B. On both sides of State Street between the intersection of Carlsbad Village
Drive and Grand Avenue;
C. Repealed by Ord. 3157 § 1;
D. On the south side of Grand Avenue from 150 feet west of Roosevelt Street
to Harding Street;
E. On the north side of Grand Avenue from Jefferson Street to Hope Avenue;
F. On both sides of Grand Avenue from Ocean Street to Carlsbad Boulevard;
G. On the north side of Beech Avenue from Carlsbad Boulevard to Washington
Street."
May 8, 2018 Item #7 Page 6 of 11
EFFECTIVE DATE: This ordinance shall be effective 30 days after its adoption; and the city clerk
shall certify the adoption of this ordinance and cause the full text of the ordinance or a summary of the
ordinance prepared by the city attorney to be published at least once in a newspaper of general
circulation in the City of Carlsbad within 15 days after its adoption.
INTRODUCED AND FIRST READ at a Regular Meeting ofthe Carlsbad City Council on the __ _
day of , 2018, and thereafter
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the_ day of ____ , 2018, by the following vote, to wit:
AYES:
NOES:
ABSENT:
APPROVED AS TO FORM AND LEGALITY:
CELIA A. BREWER, City Attorney
MATI HALL, Mayor
BARBARA ENGLESON, City Clerk
(SEAL)
May 8, 2018 Item #7 Page 7 of 11
Exhibit 3
Title 10, Chapter 10.40 of the Carlsbad Municipal Code is amended by the revision of Section 10.40.080
to read as follows:
"In accordance with Section 10.40.025, and when signs or markings are in place
giving notice thereof, drivers of vehicles may stand or park a vehicle only as
indicated by such marks or signs on the following street or portions thereof:
A. On both sides of State Street commencing at the intersection of State Street
and Grand Avenue and extending northward 325 feet;
B. On both sides of State Street between the intersection of Carlsbad Village
Drive and Grand Avenue;
C. Repealed by Ord. 3157 § 1;
D. On the south side of Grand Avenue from 150 feet west of Roosevelt Street
to Harding Street;
E. On the north side of Grand Avenue from Jefferson Street to Hope Avenue;
F. On both sides of Grand Avenue from Ocean Street to Carlsbad Boulevard;
G. On the north side of Beech Avenue from Carlsbad Boulevard to Washington
Street."
May 8, 2018 Item #7 Page 8 of 11
EXHIBIT 4
LOCATION MAP
" ' $
~
NOT TO SCALE
! .5
Carlsbad Boulevard and Beech Avenue Restriping EXHIBIT
Project No. 6079 4 f ..... ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~--~~~~~~
May 8, 2018 Item #7 Page 9 of 11
AFFIDAVIT OF MAILING
NOTICE OF PUBLIC HEARING
TO: CITY CLERK
DATE OF PUBLIC HEARING: __ --5~/~y ......... /~1_'~-----------
SUBJECT: Jor8--I 9 QUu,'--.n fkn l--iK. c_1;::f3lh /J/l£CJ..O.IY)
LOCATION: 1 d:GJ 8, Ju:lx-,j)U.1!4z /0;..) 9~
DATE NOTICES MAILED TO PROPERTY OWNERS: ----------
NUMBER MAILED: -------
I declare under penalty of perjury under the laws of the State of California that I am
employed by the City of Carlsbad and the foregoing is true and correct.
CITY CLERK'S OFFICE
(Signature) (Date)
SENT TO FOR PUBLICATION VIA E-MAIL TO: 0 Union Tribune
~ Coast News
PUBLICATION DATE: Union Tribune --------------
CoastNews __ L/.L....C/._;;;_____coc.....,_/_t'i? _______ _
I declare under penalty of perjury under the laws of the State of California that I am
employed by the City of Carlsbad in the City Clerk's Office and the foregoing is true and
correct. • ~ ~ il.1tL1!1~ Date: _L/....,____,/4--'----'13=...,..../_I Y ____ _
(Signature)
Attachments: 1) Mailing Labels
2) Notice w/ attachments
May 8, 2018 Item #7 Page 10 of 11
City of Carlsbad
2018-2019 Action Plan for Community Development Block Grant (CDBG} Program
Notice of Public Hearing
The citizens of Carlsbad and other interested parties are hereby notified that the City Council
of the City of Carlsbad will hold a public hearing on Tuesday, May 8 at 6 p.m. in the Council
Chamber located at 1200 Carlsbad Village Drive, to accept public comments on the needs of
lower income persons in Carlsbad for development of the city's CDBG Program's 2018-2019
Action Plan. The City of Carlsbad has approximately $513,746 available for allocation to eligible
CDBG projects.
The City of Carlsbad is committed to using CDBG funds to finance projects/services that provide
direct benefit to lower income residents. To develop a CDBG program that meets the needs of
the low and moderate-income population, the City of Carlsbad requests assistance from
members of the community. Citizen participation is critical to the success of the Carlsbad
CDBG program. Therefore, the city invites all community members to consider the needs of
lower income persons within Carlsbad, to attend the public meetings, and to provide
comments on the housing and community development needs of lower-income persons as
part of the development of a 2018-2019 annual Action Plan for the program. The Draft 2018-
2019 Action Plan will be available for public review beginning on April 16, 2018, at the Housing
& Neighborhood Services Department located at Carlsbad City Hall, 1200 Carlsbad Village
Drive, the City Clerk's Office, 1200 Carlsbad Village Drive, and also available on the City's
website at www.carlsbadca.gov.
All interested persons are encouraged to submit written comments on the draft 2018-2019
Action Plan on, or before, the May 8, 2018, public hearing to the Housing & Neighborhood
Services Department, 1200 Carlsbad Village Drive, Carlsbad, CA 92008, or to Courtney Pene,
Management Analyst (Contact information: Phone -760-434-2010 or email -
courtney.pene@carlsbadca.gov)
PUBLISH: April 20, 2018
May 8, 2018 Item #7 Page 11 of 11