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Home My WebLink About2018-05-08; City Council; ; Purchase of NetApp Data Storage from CDW-G in an Amount Not to Exceed $304,975.29~ CITY COUNCIL ~ Staff Report Meeting Date: To: From: Staff Contact: May 8, 2018 Mayor and City Council Kevin Crawford, City Manager Maria Callander, Director of Information Technology Maria.callander@carlsbadca.gov or 760-602-2454 CA Review 1l~ Subject: Purchase of NetApp Data Storage from CDW-G in an Amount Not to Exceed $304,975.29 Recommended Action Adopt a Resolution Approving the Purchase of NetApp Data Storage from CDW-Gin an Amount Not to Exceed $304,975.29. Executive Summary Our current data storage solution is unable to provide sufficient performance and application response necessary for our high-end databases and enterprise applications. The purchase of the proposed new platform will achieve two objectives. First, it will deliver the performance required by our data intensive applications and databases and prepare us for the demands of future initiatives. Second, it will consolidate multiple platforms into one provider including aligning the Police and City Information Technology (IT) environments to gain efficiencies in support and training. Pursuant to Section 3.28.050, Procurement of Goods, of the CMC, the City Council shall be the awarding authority for procurement of goods for which the cost to the city is more than $100,000:oo per agreement year. Discussion Currently, both City IT and Police IT utilize multiple storage solutions that are under performing for new applications and data processing needs. The new data storage solution will replace the technology listed below that was acquired in fiscal year 2013 for $195,990.63: Description Location Fiscal Year Cost Purchased NetApp 2240 Faraday 2013 28,583.28 IBM Storwize V7000 Faraday 2013 99,988.00 NetApp 2240 Safety Center 2013 20,358.84 IBM Storwize V3700 Safety Center 2013 27,171.68 Stratus Fault Tolerant Server Safety Center 2013 19,888.83 195,990.63 The proposed new solution will provide for superior performance as well as scalability for future needs. This approach will also align the two Information Technology staffs who will now use a similar standard in order to benefit from cross training opportunities. May 8, 2018 Item #4 Page 1 of 9 Staff is recommending that the City Council approve the purchase of two storage devices, one for the Police Department and the other for all city departments. Staff performed a storage assessment to determine the most appropriate type and capacity for relevant workloads. This purchase will support numerous council goals including future Smart City initiatives and technology improvements relating to public safety. Fiscal Analysis The total cost for both devices is $304,975.29 as detailed below: Description Location Total Netapp A-300 Faraday $235,946.46 Netapp A-200 Safety Center $69,028.83 $304,975.29 Funding for this purchase is provided in the FY 2017-18 Information Technology operations budget with offset from the IT replacement fund as detailed below: IT replacement funds available: IT operations contingency: $195,990.63 $108,984.66 $304,975.29 This cost includes installation and one year of maintenance. Funding for following years maintenance estimated at $13,995 per year, will be brought forth with future budget submittals for consideration and approval. Next Steps Purchase two storage devices from CDW-G using the National IPA contract and schedule installation with NetApp Environmental Evaluation (CEQA) Pursuant to Public Resources Code Section 21065, this action does not constitute a "project" within the meaning of CEQA in that it has no potential to cause either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, and therefore does not require environmental review. Public Notification This item was noticed in accordance with the Ralph M. Brown Act and was available for public viewing and review at least 72 hours prior to scheduled meeting date. Exhibits 1. City Council Resolution May 8, 2018 Item #4 Page 2 of 9 RESOLUTION NO. 2018-063 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING THE PURCHASE OF NET APP DATA STORAGE FROM CDW-G IN AN AMOUNT NOT TO EXCEED $304,975.29 Exhibit 1 WHEREAS, the City of Carlsbad has determined the most effective way to support the City and Police data storage needs is through NetApp data storage technology; and WHEREAS, the City of Carlsbad currently utilizes multiple storage solutions from multiple storage vendors and these storage platforms are not providing sufficient performance for new applications and data processing needs; and WHEREAS, a storage assessment was conducted with long time partner CDW-G, and the NetApp solution was determined to meet the necessary performance and capacity criteria; and WHEREAS, this data storage solution will replace legacy storage devices across two IT divisions and align all platforms improving overall application performance and supportability. WHEREAS, CDW-G, an authorized NetApp data storage reseller provides products under the National IPA Technology Solutions Contact No. 130733. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That the purchase of NetApp data storage is hereby approved and the City Manager or his designee is authorized to execute all required documents on behalf of the city. 3. That the purchase of NetApp data storage from CDW-Gunder a National IPA Technology Solutions Contract shall not exceed $304,975.29 (Attachments A and B). 4. That funding for this purchase is in the FY 2017-18 Information Technology operations budget with offset from the Information Technology replacement fund and the funding for following years maintenance will be brought forth with future budget submittals for consideration and approval. May 8, 2018 Item #4 Page 3 of 9 PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 8th day of May, 2018, by the following vote, to wit: AYES: M. Packard, M. Schumacher, C. Schumacher. NOES: None. ABSENT: M. Hall, K. Blackburn. (SEAL) May 8, 2018 Item #4 Page 4 of 9 ~r:tmm. .. n••th·•-1 - NETAPP DOCS AFF-A300 -C MODEL A300A 1 4339935 $0.00 $0.00 Mfg. Part#: DOC-AFF-A300-C Contract: MARKET NetA1n! -SFP+ transceiver module -10Gb Fibre Channel (SW} 8 3266778 $583.49 $4,667.92 Mfg. Part#: X6599A-R6-C UNSPSC: 43201553 Contract: National IPA Technology Solutions (130733) NETAPP RAIL KIT 4POST RNDLSQ HOLE 2 4483092 $112.41 $224.82 Mfg. Part#: X-02659-00-C Contract: National IPA Technology Solutions (130733) NetApp power cable 4 1407909 $0.00 $0.00 Mfg. Part#: X800E-R6-C UNSPSC: 26121636 Contract: National IPA Technology Solutions (130733) N!;;TAPe QeIIMIZED Sl212 PER~QNALID'. 1 3762796 $0.00 $0.00 Mfg. Part#: ALL-FLASH-OPTIMIZED Contract: MARKET NETAPP SW DATA AT BES! Et!ICRYPI ENABL 2 4391081 $0.00 $0.00 Mfg. Part#: SW-2-A300A-NVE-C Electronic distribution -NO MEDIA Contract: MARKET t!l!;;IAee SW TB!.!12IED ebAIEQRM l'!IQl2 !;;t!IABL 2 4339989 $0.00 $0.00 Mfg. Part#: SW-2-A300A-TPM-C Electronic distribution -NO MEDIA Contract: MARKET t!IETAPP DATA AT BEST EN!;;RYPTIQt!I cAeAB 2 4337076 $0.00 $0.00 Mfg. Part#: DATA-AT-REST-ENCRYPTION Electronic distribution -NO MEDIA Contract: MARKET NETAPP QNTAP PER-Q.lTB FLASHB!.!t!IDl,,E !.! 912 4340001 $151.81 $138,450.72 Mfg. Part#: SW-FLASH-PREM-BNDL-UHC-C Electronic distribution -NO MEDIA Contract: National IPA Technology Solutions (130733) NETAPP BASE INSTALL FLASH FAS SYS 1 3762788 $4,995.00 $4,995.00 Mfg. Part#: CS-INSTALL-AFF Electronic distribution -NO MEDIA Contract: National IPA Technology Solutions (130733) t!IETAPP ~!.!eEDGE PREM 4HR ON~ITE 1-2~ 1 3004058 $10,000.00 $10,000.00 Mfg. Part#: CS-02-4HR-VA Electronic distribution -NO MEDIA Contract: National IPA Technology Solutions (130733) i PURCHASER BILLING I N FO SUBTOTAL I $230,012.54 Billing Address: SHIPPING $0.00 cm OF CARLSBAD ACCOUNTS PAYABLE SALES TAX $5,933.92 1635 FARADAY AVE CARLSBAD, CA 92008-7314 GRAND TOTAL $235,946.46 Phone: (760) 602-2400 Payment Terms: Net 30 Days-Govt State/Local DELIVER TO Please remit payments to: Page 2 of 3 May 8, 2018 Item #4 Page 6 of 9