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HomeMy WebLinkAbout2018-06-26; City Council; ; Adopt a new job classification, revise an existing job classification and amend the Carlsbad City Employees' Association Salary Schedule~ CITY COUNC I L ~ Staff Report Meeting Date: To: From: Staff Contact: June 26, 2017 Mayor and City Council Kevin Crawford, City Manager Drew Cook, Senior Management Analyst Drew.Cook@carlsbadca.gov or 760-602-7536 CA Review l)fa" Subject Adopt a new job classification, revise an existing job classification and amend the Carlsbad City Employees' Association Salary Schedule Recommended Action Adopt a Resolution approving a new job classification, revising a current job classification, and amending the Carlsbad City Employees' Association (CCEA) Salary Schedule. Executive Summary Throughout the year, the Human Resources Department works with city departments to conduct job studies to ensure that job classifications reflect current job duties. Job classifications may be added, revised or deleted to align with operational changes or changes to service delivery. This report recommends approving one new CCEA classification, revising one management job classification, and amending the CCEA Salary Schedule. There is no recommended change to the Management Salary Schedule. Pursuant to Section 3.3 of the City of Carlsbad's Personnel Rules and Regulations, new and revised job classifications and associated salary schedules must be approved by resolution of the City Council at a public meeting. Discussion Section 3.1 of the City of Carlsbad's Personnel Rules and Regulations states that the Human Resources Department will be responsible for preparing and maintaining job classifications for all positions. Each job classification will include a list of typical duties and a statement of the minimum qualifications required for appointment. All job classifications will describe duties which employees occupying the job classification may be required to perform. Prior to submission of the classification additions and revisions to the City Council for I consideration, the affected employee organizations must be provided with written notice of the changes being proposed and an opportunity to meet and confer as to those matters that are within the scope of representation. To meet the changing needs of departments, job classification studies were performed for two positions, Facilities Attendant and Utilities Manager. These studies analyzed both the duties and responsibilities of the positions, as well as compared the positions to outside agencies for salary information. June 26, 2018 Item #6 Page 1 of 24 Based on the classification studies, the changes being proposed are summarized below: -- Job Classification Action Employee Group .... ·-----·1 Facility Attendant New Classification CCEA Utilities Manager Revised Classification Management Per the Personnel Rules, the city has met and conferred with CCEA concerning the changes affecting represented employees. The CCEA Salary Schedule will be revised accordingly. Fiscal Analysis There is no fiscal impact as the recommended changes are reflected in the proposed FY 2018- 2019 budget. There is no direct change in the number of full time employees as a result of . these recommended changes. Next Steps Staff will revise the current job classifications as proposed and amend the affected salary schedules. Environmental Evaluation (CEQA) Pursuant to Public Resources Code section 21065, this action does not constitute a "project" within the meaning of CEQA in that it has no potential to cause either a direct physical change in the environment, or a reasonable foreseeable indirect physical change in the environment; and therefore, does not require environmental review. Public Notification This item was noticed in accordance with the Ralph M. Brown Act and was available for viewing at least 72 hours prior to the meeting date. Exhibits 1. City Council Resolution. 2. Strikeout copy of CCEA Salary Schedule. 3. Strikeout copy of Utilities Manager Job Classification. 2 June 26, 2018 Item #6 Page 2 of 24 RESOLUTION NO. 2018-106 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING A NEW JOB CLASSIFICATION, REVISING A CURRENT JOB CLASSIFICATION, AND AMENDING THE CARLSBAD CITY EMPLOYEES' ASSOCIATION SALARY SCHEDULE Exhibit 1 WHEREAS, the City Council of the City of Carlsbad, California has determined the need to adopt or revise job classifications as necessary. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That Attachment A, which includes the new job classification of Facility Attendant and the revised job classification of Utilities Manager, attached hereto is hereby adopted. 3. That Attachment B, the Carlsbad City Employees' Association Salary Schedule, attached hereto is amended to include the position of Facility Attendant. PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 26th day of June, 2018, by the following vote, to wit: AYES: M. Hall, K. Blackburn, M. Schumacher, C. Schumacher, M. Packard. NOES: None. ABSENT: None. June 26, 2018 Item #6 Page 3 of 24 Attachment A JOB TITLE: DEPARTMENT: BASIC FUNCTION: CITY OF CARLSBAD CLASSIFICATION DESCRIPTION FACILITY ATTENDANT PUBLIC WORKS -SAFETY TRAINING CENTER Under the direction of the Safety Training Center Facility Manager, performs assigned duties of a Facility Attendant to support facility maintenance and operations at the Carlsbad Safety Training Center (STC); and performs other related duties as assigned. Field work and office work are both required in this position, with occasional weekend and evening work. DISTINGUISHING CHARACTERISTICS: Supplement facility management by coordinating with vendors, overseeing facility maintenance, supporting environmental health and safety compliance requirements and providing training support to city agencies and external public safety organizations leasing the STC. KEY RESPONSIBILITIES: Perform duties as assigned by the STC Facility Manager which include facility maintenance, tours, answering phones, escorting and overseeing maintenance contractors and vendors, updating reports and providing customer support for both city agencies and external customer's training events. Monitor facility security to include opening and closing the facility for scheduled functions and training activities. Perform set-up and take down of facility equipment to include training classrooms, tables and chairs. Perform light custodial duties in order to maintain facilities' overall appearance and readiness by picking up litter, emptying trash receptacles, changing light bulbs, sweeping, vacuuming, polishing, mopping, and other general cleaning requirements to include cleanup before and after large events. Perform light carpentry work to include cutting wood pieces for firefighting training apparatuses. Provide facility staff support for special events to include the posting of signage and the coordination of parking on the STC campus. June 26, 2018 Item #6 Page 4 of 24 Assist with best management practices and housekeeping as it relates to lead safety, facility maintenance, hazardous materials storage, and storm water pollution protection policies. Conduct user-level maintenance of both Residential and Commercial Live Fire Bum Props in accordance with FireBlast 451 preventative maintenance checks and services. Clean, refill, and conduct operational checks of Viper NT ceiling-mounted smoke machines per manufacturer guidelines. Fill, purge, and check functions of all onsite air compressors on a weekly basis. Provide training set-up support to city law enforcement and firefighting agencies. Check-in external customers and provide training set up support to include: providing safety briefs, collection of Participant Release Forms, and area inspections after the completion of training. Conduct inventories of hazardous materials and update Safety Data Sheets (SDS). Conduct weekly inventories of maintenance equipment and supplies. Conduct monthly inventories of consumable maintenance equipment and tools. Submit inventories and reorder information to the STC Facility Manager or Administrative Secretary. Assist the STC Facility Manager by researching and requesting vendor quotes for the purchase of facility consumables and equipment repairs. Understand all emergency action plans, to include the evacuation of injured personnel and reporting of training incidents and injuries. Assist with mishap, injuries, and incident investigations. Assist STC Range Master with range cleanup and maintenance activities as needed to support range activities which includes the handling of hazardous materials. Operate range cleaning equipment to include weapons cleaning room and wastewater filtration systems. Enforce the wearing of proper protective equipment required during all training events. Coordinate future training events and scheduling with the STC Facility Manager. Inform the Facility Manager on any safety or facility maintenance issues discovered during work shift. June 26, 2018 Item #6 Page 5 of 24 Conduct monthly Automatic External Defibrillator (AED) checks and report results to AED Solutions. QUALIFICATIONS: To perform a job in this classification, an individual must be able to perform the essential duties as generally described in the specification. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties in a specific job. The requirements listed below are representative of the knowledge, skill and/or ability required: Knowledge of: Applicable federal and state regulations including but not limited to California Occupational and Health Administration (Cal/OSHA) and National Institute on Safety and Health (NIOSH) regulations relating to lead poisoning prevention and the handling of hazardous materials and hazardous waste. Principles and practices of municipal storm water and sewer systems, environmental protection, health and safety, industrial and hazardous materials and wastes, air quality, and water quality. Basic understanding of monitoring, sampling, and testing equipment. Ability to: Provide excellent customer service to both city personnel and outside agencies; Understand city policies and procedures relating to agreements for use; learn procedures/daily operations and make sound decisions, work under limited supervision, ability to evaluate emergency situations and act decisively and effectively to resolve conflicts. Properly interpret, and make decisions pertaining to laws, ordinances, regulations, legislation and policies. Interact with city staff, customers, and the public tactfully and effectively. Establish and maintain cooperative relations with those contacted in the course of conducting regular operations. Use computer applications to assist in performing duties, e.g., word processing, spreadsheets, databases and presentation applications. Communicate clearly, concisely and effectively, both verbally and in writing in English. June 26, 2018 Item #6 Page 6 of 24 Understand and carry out verbal and written instructions. EXPERIENCE AND EDUCATION: Education equivalent to a high school diploma or G.E.D. equivalent; and, Five years of progressively responsible experience in facility operations, minor carpentry, training coordination, familiarization with firearms range activities, safety officer and customer service or comparable experience which provides the knowledge, skills, and abilities described above. Experience working with the public and resolving customer service issues. SPECIAL REQUIREMENTS: Possession of a California Class C Driver's License and evidence of a satisfactory driving record. Must be available to work flexible schedule, as well as mornings, nights, weekends, and holidays. Possession of, or ability to obtain, CPR and first aid instruction. Possession of, or ability to obtain, Hazardous Waste Operations and Emergency Response (HAZWOPER) certification. Must provide own transportation. Must meet state of California tuberculosis test requirements. Must complete medical screening for baseline readings of lead blood levels. Must wear standard apparel as required and provided by the Safety Training Center Facility Manager. PHYSICAL/MENTAL DEMANDS AND ENVIRONMENTAL SETTING: Ability to sit, stand, walk, kneel, crouch, crawl, squat, stoop, reach, and lift weights of 50 lbs plus; exposure to risks of damage to person or property, including, but not limited to, personal property damage, personal bodily injury, mental or psychological effects, gunshot wounds, small explosions, strikes from bullet fragments and shell casings, falls from high structures, trip and snag hazards, falls on wet surfaces, lead contamination, falling debris, motor vehicle accidents, and/or other known and unknown hazards that may result in serious bodily injury or death. While performing the duties of this class, an employee is regularly required to sit; talk or June 26, 2018 Item #6 Page 7 of 24 hear, in person and by telephone; use hands to finger, handle, feel or operate standard office equipment; and reach with hands and arms. An employee is frequently required to walk and stand. Specific vision abilities required by this job include close vision and the ability to adjust focus to read and operate office equipment as necessary during the course of the work assignments. While performing the duties, employees of this class are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; use math and apply mathematical reasoning and abstract concepts; observe and interpret people and situations; learn and apply new information or skills; perform highly detailed work on multiple, concurrent tasks; work under intensive deadlines; and interact with staff, the public and others encountered in the course of work. Incumbents will work in a variety of environmental settings, such as in the office, in and around storm water, wastewater, hazardous materials and hazardous waste, and on firearms ranges. Incumbents must be able to work in the field, walk over rough, unstable terrain and steep slopes while carrying equipment. Duties may be adjusted due to changes in regulations or requirements as issued by the State of California Water Resources Control Board and/or the Regional Water Quality Control Board, OSHA, NIOSH, and/or other applicable agencies, and per city policies. DATE APPROVED: June 26, 2018 June 26, 2018 Item #6 Page 8 of 24 Attachment A JOB TITLE: DEPARTMENT: BASIC FUNCTION: CITY OF CARLSBAD CLASS SPECIFICATION UTILITIES MANAGER PUBLIC WORKS Under general direction, to plan, organize, review and direct field maintenance services and activities; ensure work quality and adherence to established policies and procedures in assigned divisions and/or programs as it relates to infrastructure and related storm water program activities; provides professional and technical assistance to outside agencies, senior management, other divisions, division supervisors, staff and consultants. KEY RESPONSIBILITIES: Plans, directs, and manages programs for the assigned divisions including: Water and Wastewater Systems Maintenance, Water Systems Operations, Recycled Water Distribution, Meter Reading/Maintenance/Replacement, Cross Connection Control, Wastewater Operations; recommends and administers policies and procedures. Participates in development and manages implementation of the Utilities division goals, objectives, policies, and procedures. Manages priorities, assignments and workload; establishes appropriate service and staffing levels; and allocates resources accordingly. Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors work load; identifies opportunities for improvement; directs the implementation of changes. Meets with various agency regulators and inspectors to perform various compliance inspections. Maintains full regulatory compliance in all areas. Ensures appropriate maintenance of records; regulatory reports and correspondence; provides technical and professional support to operations and City staff. Manages and coordinates related environmental resource management programs. Prepares agenda bills and other professional/technical communications, reports and documentation. June 26, 2018 Item #6 Page 9 of 24 Utilities Manager, Page 2 of 6 Responds to requests from citizens, staff, other divisions, consultants, vendors, contractors, engineers, regulators, agencies, entities, commissions, organizations, etc. on a variety of projects, issues, complaints and inquiries. Attends various meetings to receive, update or provide information. Selects, manages and evaluates subordinates and provides direction, guidance and training to division staff. Ensures ongoing development of subordinates to support succession initiatives and department staffing and training. Ensures proper time reporting for proper allocation of time and approvals. Ensures proper operation/maintenance and inspection of assigned systems and that work is prepared to standard. Ensures materials, equipment and supplies are purchased in accordance with City and division standards. Directs, leads or provides input into preparation of plans and specifications for contracts, agreements, purchase of equipment and requests for proposals for various projects and studies. Participates in annual budget preparation, capital improvement projects and administration for the WaterNVastewater Section of the Utilities Division. Reviews both GIP as well as private development improvement plans; submits suggested changes. Collaborates with Utilities Engineering for development and execution of GIP contracts. Reviews and approves all operational expenditures and manages assigned operations budget. Reviews and oversee contracts, agreements, etc. for goods and services to ensure compliance; authorizes equipment purchases. Directs maintenance, repair and replacement of systems and equipment. Serves as the point of contact for appropriate regulatory agencies. Serves in the capacity of Utilities Director as needed. Assignments in Water Operations Directs, oversees and reviews division and programs in assigned functional areas engaged in the operation, maintenance and repair of potable and recycled water June 26, 2018 Item #6 Page 10 of 24 Utilities Manager, Page 3 of 6 systems, SCADA, water quality assurance, meter services, conservation, cross connection control and administrative support services. Assignments in Waste Water Operations Directs, oversees and reviews divisions and programs in assigned functional areas engaged in the sanitation system operations, waste water collections, planning and scheduling, and administrative support services. QUALIFICATIONS: Knowledge of: • All applicable federal, state and local codes and regulations related to assigned division and safe work practices and methods • Materials, methods, practices, procedures, equipment, standards, safety and technical requirements pertaining to assigned division • Operations, principles, practices and methods pertaining to assigned division and administrative services • Record keeping and reporting requirements and procedures • Contractual agreements and application • Budget development, management and control • Principals and applications of public relations and customer service skills • Computer applications relevant to duties • Principles and practices of management including report writing techniques • Principles and techniques of preventive maintenance • Principles and techniques of performance measurement • Principles of labor relations, supervision, training and performance evaluations Additional knowledge areas for assignments in Water Operations • Water wholesaler operations, interaction and relationship • Hydraulics and mathematics as related to water distribution and treatment in a utility system Ability to: • Plan, organize, direct and coordinate the work of management, supervisory, professional, and technical personnel • Manage a comprehensive program for the Water or Waste Water Divisions of the Utilities Division • Work with regulatory agencies and representatives on a wide variety of requirements and issues • Coordinate programs effectively with public and private agencies • Apply pertinent Federal, State and City codes, laws and regulations • Effectively communicate with people from a wide variety of socio-economic backgrounds, both orally and in writing June 26, 2018 Item #6 Page 11 of 24 Utilities Manager, Page 4 of 6 • Forecast labor and other pertinent cost factors • Determine training and development programs and classes of subordinates • Plan, assign, supervise and evaluate work of subordinates and provide required training and guidance • Determine cost-effective ways for efficient and effective operation of functional responsibilities • Manage the performance of functional areas • Read and interpret Utility maps, plans, diagrams, and blueprints and specifications • Maintain records and prepare technical and complex reports • Answer questions and concerns from staff, public, media, etc. • Prepare and disseminate information and outreach materials • Establish and maintain cooperative relationships with customers, the public and those contacted in the course of work including negotiating work with outside contractors • Use computer applications to assist in performing duties EXPERIENCE AND EDUCATION: Any combination of equivalent experience and education that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Assignments in Water Operations Five years of increasingly responsible experience in core and functional areas including four years of supervisory experience as a water operations supervisor in a D5 and T2 system. Assignments in Waste Water Operations Five years of increasingly responsible experience in core and functional areas including four years of supervisory experience in comparable waste water operations. Education: Any combination of experience and education that would likely provide the required knowledge and abilities of qualifying. A typical way to obtain the knowledge and abilities would be: Equivalent to the completion of a Bachelor's Degree in engineering, construction, construction management or in a closely related field; and Five years of progressively responsible experience in a utilities functional area such as, water distribution and wastewater systems operation and maintenance, construction inspection or related field, including experience as a supervisor. June 26, 2018 Item #6 Page 12 of 24 Utilities Manager, Page 5 of 6 SPECIAL REQUIREMENTS: Possession of a valid California Driver's License (Class C) or the ability to be transported throughout the City. Willingness and demonstrated ability to direct operations during emergency calls outside of regular schedule or as required. Assignments in Water Operations Must possess a California Division of Public Health Water Distribution Operator Certificate, Grade D3 within an agreed period and the ability to obtain a D5 Certificate within an agreed period. Must possess a California Division of Public Health Water Treatment Operator Certificate, Grade T2 within an agreed period. Assignments in Wastewater Operations CWEA Collections System Grade 4 Certification and/or CWEA Mechanical Technologist Grade 4 within an agreed period. PHYSICAL REQUIREMENTS AND ENVIRONMENT: While performing the duties of this class an employee is regularly required to sit; talk or hear, in person and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Specific vision abilities required by this job include close vision and the ability to adjust focus to read and operate office equipment as necessary during the course of the work assignments. The employee is frequently required to walk and stand to inspect work sites. While performing the duties, employees of this class are regularly required to use written and oral communication skills; read and interpret schematic data, narrative and statistical information and document; analyze and solve problems; use math and apply new information or skills; perform highly detailed work on multiple, concurrent tasks; work under deadlines; and interact with staff, vendors, contractors, regulators, agencies, committees, organizations, entities and the public encountered in the course of the work. The employee periodically works in the field, exposed to the outdoors and all weather conditions. Employee is occasionally exposed to fumes, dust, dirt, and construction site conditions. Employee is required to attend meetings and travel within and outside City limits during normal work hours and periodically on evenings and on weekends and at any time during emergency call outs. DATE APPROVED: June 26, 2018 June 26, 2018 Item #6 Page 13 of 24 Utilities Manager, Page 6 of 6 This is an at-will management classification. June 26, 2018 Item #6 Page 14 of 24 Attachment B SALARY SCHEDULE -CARLSBAD CITY EMPLOYEES' ASSOCIATION June 26, 2018 CLASSIFICATION ACCOUNT CLERK I ACCOUNT CLERK II ACCOUNTANT ACCOUNTING SUPERVISOR ACCOUNTING TECHNICIAN ADMINISTRATIVE SECRETARY APPLICATIONS ANALYST APPLICATIONS ASSOCIATE ANALYST AQUATICS SPECIALIST ASSISTANT ENGINEER ASSISTANT PLANNER ASSISTANT TO THE TREASURER ASSOCIATE CONTRACT ADMINISTRATOR ASSOCIATE ENGINEER ASSOCIATE PLANNER BUILDING INSPECTOR I BUILDING INSPECTOR II BUILDING MAINTENANCE WORKER I BUILDING MAINTENANCE WORKER II BUILDING TECHNICIAN II BUSINESS INTELLIGENCE ANALYST BUSINESS SYSTEMS ASSOCIATE BUSINESS SYSTEMS SPECIALIST RANGE 17 28 68 55 45 42 94 75 50 82 64 74 52 98 78 55 70 29 41 50 94 70 84 BUSINESS SYSTEMS SPECIALIST Y-RATED*84Y BUYER/CONTRACT ADMINISTRATOR 63 CLIENT SYSTEMS ADMINISTRATOR 88 CLIENT SYSTEMS ASSOC. ADMINISTRATOR 52 CIRCULATION SUPERVISOR 37 CODE Enforcement Officer I 43 CODE Enforcement Officer II 58 COMMUNITY OUTREACH SUPERVISOR 58 CRIME PREVENTION SPECIALIST 44 CROSS CONNECTION CONTROL TECHNICIAN 67 CUSTODIAN 6 CUSTODIAN II 16 DEPUTY CITY CLERK 58 ELECTRICIAN 62 ENGINEERING TECHNICIAN I 45 ENGINEERING TECHNICIAN II 60 ENVIRONMENTAL SPECIALIST I 53 ENVIRONMENTAL SPECIALIST II 70 EQUIPMENT SERVICE WORKER 21 EQUIPMENT TECHNICIAN I 43 EQUIPMENT TECHNICIAN II 51 FACILITY ATTENDANT 2 9 FIRE PERMIT TECHNICIAN I 35 FIRE PERMIT TECHNICIAN II 52 GIS ADMINISTRATOR 109 GIS ANALYST 84 GIS ASSOCIATE ANALYST 70 GIS TECHNICIAN 60 GRAPHIC ARTIST HOUSING ASSISTANT HOUSING SPECIALIST I HOUSING SPECIALIST II HUMAN RESOURCES TECHNICIAN 49 22 48 63 42 CLASSIFICATION INSPECTOR I INSPECTOR II JUNIOR ENGINEER JUNIOR PLANNER JUVENILE JUSTICE PROGRAM COORD. LEAD EQUIPMENT TECHNICIAN LEAD LIBRARIAN LEGAL ASSISTANT LEGAL TECHNICIAN RANGE 57 70 68 50 58 61 63 56 80 LEGAL SECRETARY 49 LIBRARIAN 55 LIBRARIAN Y-RATED* 55Y LIBRARY ASSISTANT I 26 LIBRARY ASSISTANT II 37 LIBRARY CLERK I 3 LIBRARY CLERK II 6 LIBRARY MEDIA&GRAPHICS SUPERVISOR 58 MAINTENANCE AIDE 13 MAINTENANCE WORKER I 17 MAIL CLERK/MESSENGER 1 METER SERVICES WORKER I 11 METER SERVICES WORKER II 33 METER SERVICES WORKER III 46 NETWORK ASSOCIATE 71 NETWORK ENGINEER 88 OFFICE SPECIALIST I 5 OFFICE SPECIALIST II 12 OPERATIONS/MAINTENANCE STOREKEEPER 47 PARK MAINTENANCE SPECIALIST 41 PARK MAINTENANCE WORKER II 28 PARK MAINTENANCE WORKER III PARK PLANNER PLANNING TECHNICIAN I PLANNING TECHNICIAN II POLICE RECORDS SPECIALIST I POLICE RECORDS SPECIALIST II PRODUCTION TECHNICIAN RECORDS TECHNICIAN RECORDS SUPERVISOR RECREATION ASSISTANT RECREATION SPECIALIST RECREATION SUPERVISOR RISK TECHNICIAN SANITATION SYSTEMS OPERATOR I SANITATION SYSTEMS OPERATOR II SANITATION SYSTEMS OPERATOR III SCADA TECHNICIAN SECRETARY SENIOR APPLICATIONS ANALYST SENIOR BUILDING INSPECTOR 46 85 37 50 17 22 43 23 65 10 30 54 53 56 65 80 92 34 109 85 SENIOR BUILDING MAINTENANCE WORKER 53 SENIOR BUSINESS SYSTEMS SPECIALIST 99 SENIOR CIRCULATION SUPERVISOR SENIOR CODE ENFORCEMENT OFFICER SENIOR CONSTRUCTION INSPECTOR SENIOR CONTRACT ADMINISTRATOR 50 78 85 80 *Employees in the Librarian Classification as of 6/18/13 who were hired prior to 1/1/10 have salaries that are y- rated in the salary range 55Y. *Employee in the Business Systems Specialist Classification transferred as a result of 9/1/2014 CCEA sideletter June 26, 2018 Item #6 Page 15 of 24 CLASSIFICATION RANGE SENIOR CROSS CONN. CONTROL TECH. 77 SENIOR DATABASE ADMINISTRATOR 114 SENIOR DEPUTY CITY CLERK 68 SENIOR HUMAN RESOURCES TECHNICIAN 52 SENIOR ELECTRICIAN 72 SENIOR ENVIRONMENTAL SPECIALIST 85 SENIOR LIBRARIAN 7 3 SENIOR NETWORK ENGINEER 114 SENIOR OFFICE SPECIALIST 23 SENIOR PLANNER 95 SENIOR STORM DRAIN MAINT. WORKER 58 SENIOR SYSTEMS ADMINISTRATOR 114 SENIOR WEB ENGINEER 114 STOREKEEPER 22 STORM DRAIN MAINTENANCE WORKER 44 STREET MAINTENANCE WORKER II 33 STREET MAINTENANCE WORKER III 46 SYSTEMS ADMINISTRATOR 88 TECHNICIAN I 35 TRAFFIC SYSTEMS OPS SPECIALIST 80 TRAINING COORDINATOR 49 TREE TRIMMER I 25 TREE TRIMMER II 36 TREE TRIMMER LEADWORKER 51 UTILITY MAINTENANCE WORKER III 54 UTILITY WORKER I 40 UTILITY WORKER II 52 UTILITY WORKER III 63 VALVE MAINTENANCE WORKER 54 WASTE WATER UTILITY WORKER I 41 WASTE WATER UTILITY WORKER II 52 WASTE WATER UTILITY WORKER III 67 WAREHOUSE TECHNICIAN 43 WATER CONSERVATION SPECIALIST 41 WATER CONSERVATION SPECIALIST-CMWD 42 WATER SYSTEMS OPERATOR I 67 WATER SYSTEMS OPERATOR II WATER SYSTEMS OPERATOR III ZONING ENFORCEMENT OFFICER 77 87 78 Attachment B June 26, 2018 Item #6 Page 16 of 24 Exhibit 2 SALARY SCHEDULE -CARLSBAD CITY EMPLOYEES' ASSOCIATION May 8June 26, 2018 CLASSIFICATION ACCOUNT CLERK I ACCOUNT CLERK II ACCOUNTANT ACCOUNTING SUPERVISOR ACCOUNTING TECHNICIAN ADMINISTRATIVE SECRETARY APPLICATIONS ANALYST APPLICATIONS ASSOCIATE ANALYST AQUATICS SPECIALIST ASSISTANT ENGINEER ASSISTANT PLANNER ASSISTANT TO THE TREASURER ASSOCIATE CONTRACT ADMINISTRATOR ASSOCIATE ENGINEER ASSOCIATE PLANNER BUILDING INSPECTOR I BUILDING INSPECTOR II BUILDING MAINTENANCE WORKER I BUILDING MAINTENANCE WORKER II BUILDING TECHNICIAN II BUSINESS INTELLIGENCE ANALYST BUSINESS SYSTEMS ASSOCIATE BUSINESS SYSTEMS SPECIALIST RANGE 17 28 68 55 45 42 94 75 50 82 64 74 52 98 78 55 70 29 41 50 94 70 84 BUSINESS SYSTEMS SPECIALIST Y-RATED*84Y BUYER/CONTRACT ADMINISTRATOR 63 CLIENT SYSTEMS ADMINISTRATOR 88 CLIENT SYSTEMS ASSOC. ADMINISTRATOR 52 CIRCULATION SUPERVISOR 37 CODE Enforcement Officer I 43 CODE Enforcement Officer II 58 COMMUNITY OUTREACH SUPERVISOR 58 CRIME PREVENTION SPECIALIST 44 CROSS CONNECTION CONTROL TECHNICIAN 67 CUSTODIAN CUSTODIAN II DEPUTY CITY CLERK ELECTRICIAN ENGINEERING TECHNICIAN I ENGINEERING TECHNICIAN II ENVIRONMENTAL SPECIALIST I ENVIRONMENTAL SPECIALIST II EQUIPMENT SERVICE WORKER EQUIPMENT TECHNICIAN I EQUIPMENT TECHNICIAN II FACILITY ATTENDANT FIRE PERMIT TECHNICIAN I FIRE PERMIT TECHNICIAN II GIS ADMINISTRATOR GIS ANALYST GIS ASSOCIATE ANALYST GIS TECHNICIAN GRAPHIC ARTIST HOUSING ASSISTANT HOUSING SPECIALIST I HOUSING SPECIALIST II HUMAN RESOURCES TECHNICIAN 6 16 58 62 45 60 53 70 21 43 51 29 35 52 109 84 70 60 49 22 48 63 42 CLASSIFICATION INSPECTOR I INSPECTOR II JUNIOR ENGINEER JUNIOR PLANNER JUVENILE JUSTICE PROGRAM COORD. LEAD EQUIPMENT TECHNICIAN LEAD LIBRARIAN LEGAL ASSISTANT LEGAL TECHNICIAN RANGE 57 70 68 50 58 61 63 56 80 LEGAL SECRETARY 49 LIBRARIAN 55 LIBRARIAN Y-RATED* 55Y LIBRARY ASSISTANT I 26 LIBRARY ASSISTANT II 37 LIBRARY CLERK I 3 LIBRARY CLERK II 6 LIBRARY MEDIA&GRAPHICS SUPERVISOR 58 MAINTENANCE AIDE 13 MAINTENANCE WORKER I 17 MAIL CLERK/MESSENGER 1 METER SERVICES WORKER I 11 METER SERVICES WORKER II 33 METER SERVICES WORKER III 46 NETWORK ASSOCIATE 71 NETWORK ENGINEER 88 OFFICE SPECIALIST I 5 OFFICE SPECIALIST II 12 OPERATIONS/MAINTENANCE STOREKEEPER 47 PARK MAINTENANCE SPECIALIST 41 PARK MAINTENANCE WORKER II PARK MAINTENANCE WORKER III PARK PLANNER PLANNING TECHNICIAN I PLANNING TECHNICIAN II POLICE RECORDS SPECIALIST I POLICE RECORDS SPECIALIST II PRODUCTION TECHNICIAN RECORDS TECHNICIAN RECORDS SUPERVISOR RECREATION ASSISTANT RECREATION SPECIALIST RECREATION SUPERVISOR RISK TECHNICIAN SANITATION SYSTEMS OPERATOR I SANITATION SYSTEMS OPERATOR II SANITATION SYSTEMS OPERATOR III SCADA TECHNICIAN SECRETARY SENIOR APPLICATIONS ANALYST SENIOR BUILDING INSPECTOR 28 46 85 37 50 17 22 43 23 65 10 30 54 53 56 65 80 92 34 109 85 SENIOR BUILDING MAINTENANCE WORKER 53 SENIOR BUSINESS SYSTEMS SPECIALIST 99 SENIOR CIRCULATION SUPERVISOR 50 SENIOR CODE ENFORCEMENT OFFICER 78 SENIOR CONSTRUCTION INSPECTOR SENIOR CONTRACT ADMINISTRATOR 85 80 *Employees in the Librarian Classification as of 6/18/13 who were hired prior to 1/1/10 have salaries that are y- rated in the salary range 55Y. *Employee in the Business Systems Specialist Classification transferred as a result of9/l/2014 CCEA sideletter June 26, 2018 Item #6 Page 17 of 24 CLASSIFICATION RANGE SENIOR CROSS CONN. CONTROL TECH. 77 SENIOR DATABASE ADMINISTRATOR 114 SENIOR DEPUTY CITY CLERK 68 SENIOR HUMAN RESOURCES TECHNICIAN 52 SENIOR ELECTRICIAN 72 SENIOR ENVIRONMENTAL SPECIALIST 85 SENIOR LIBRARIAN 7 3 SENIOR NETWORK ENGINEER 114 SENIOR OFFICE SPECIALIST 23 SENIOR PLANNER 95 SENIOR STORM DRAIN MAINT. WORKER 58 SENIOR SYSTEMS ADMINISTRATOR 114 SENIOR WEB ENGINEER 114 STOREKEEPER 22 STORM DRAIN MAINTENANCE WORKER 44 STREET MAINTENANCE WORKER II 33 STREET MAINTENANCE WORKER III 46 SYSTEMS ADMINISTRATOR 88 TECHNICIAN I 35 TRAFFIC SYSTEMS OPS SPECIALIST 80 TRAINING COORDINATOR 49 TREE TRIMMER I 25 TREE TRIMMER II 36 TREE TRIMMER LEADWORKER 51 UTILITY MAINTENANCE WORKER III 54 UTILITY WORKER I 40 UTILITY WORKER II 52 UTILITY WORKER III 63 VALVE MAINTENANCE WORKER 54 WASTE WATER UTILITY WORKER I 41 WASTE WATER UTILITY WORKER II 52 WASTE WATER UTILITY WORKER III 67 WAREHOUSE TECHNICIAN 43 WATER CONSERVATION SPECIALIST 41 WATER CONSERVATION SPECIALIST-CMWD 42 WATER SYSTEMS OPERATOR I 67 WATER SYSTEMS OPERATOR II WATER SYSTEMS OPERATOR III ZONING ENFORCEMENT OFFICER 77 87 78 Exhibit 2 June 26, 2018 Item #6 Page 18 of 24 Exhibit 3 JOB TITLE: DEPARTMENT: BASIC FUNCTION: CITY OF CARLSBAD CLASS SPECIFICATION UTILITIES MANAGER PUBLIC WORKS Under general direction, to plan, organize, review and direct field maintenance services and activities; ensure work quality and adherence to established policies and procedures in assigned divisions and/or programs as it relates to infrastructure and related storm water program activities; provides professional and technical assistance to outside agencies, senior management, other divisions, division supervisors, staff and consultants. KEY RESPONSIBILITIES: Plans, directs, and manages programs for the assigned divisions including: Water and Wastewater Systems Maintenance, Water Systems Operations, Recycled Water Distribution, Meter Reading/Maintenance/Replacement, Cross Connection Control, Wastewater Operations; recommends and administers policies and procedures. Participates in development and manages implementation of the Utilities division goals, objectives, policies, and procedures. Manages priorities, assignments and workload; establishes appropriate service and staffing levels; and allocates resources accordingly. Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors work load; identifies opportunities for improvement; directs the implementation of changes. Meets with various agency regulators and inspectors to perform various compliance inspections. Maintains full regulatory compliance in all areas. Ensures appropriate maintenance of records; regulatory reports and correspondence; provides technical and professional support to operations and City staff. Manages and coordinates related environmental resource management programs. Prepares agenda bills and other professional/technical communications, reports and documentation. June 26, 2018 Item #6 Page 19 of 24 Utilities Manager, Page 2 of 6 Responds to requests from citizens, staff, other divisions, consultants, vendors, contractors, engineers, regulators, agencies, entities, commissions, organizations, etc. on a variety of projects, issues, complaints and inquiries. Attends various meetings to receive, update or provide information. Selects, manages and evaluates subordinates and provides direction, guidance and training to division staff. Ensures ongoing development of subordinates to support succession initiatives and department staffing and training. Ensures proper time reporting for proper allocation of time and approvals. Ensures proper operation/maintenance and inspection of assigned systems and that work is prepared to standard. Ensures materials, equipment and supplies are purchased in accordance with City and division standards. Directs, leads or provides input into preparation of plans and specifications for contracts, agreements, purchase of equipment and requests for proposals for various projects and studies. Participates in annual budget preparation, capital improvement projects and administration for the Water/Wastewater Section of the Utilities Division. Reviews both GIP as well as private development improvement plans; submits suggested changes. Collaborates with Utilities Engineering for development and execution of GIP contracts. Reviews and approves all operational expenditures and manages assigned operations budget. Reviews and oversee contracts, agreements, etc. for goods and services to ensure compliance; authorizes equipment purchases. Directs maintenance, repair and replacement of systems and equipment. Serves as the point of contact for appropriate regulatory agencies. Serves in the capacity of Utilities Director as needed. Assignments in Water Operations Directs, oversees and reviews division and programs in assigned functional areas engaged in the operation, maintenance and repair of potable and recycled water June 26, 2018 Item #6 Page 20 of 24 Utilities Manager, Page 3 of 6 systems, SCADA, water quality assurance, meter services, conservation, cross connection control and administrative support services. Assignments in Waste Water Operations Directs, oversees and reviews divisions and programs in assigned functional areas engaged in the sanitation system operations, waste water collections, planning and scheduling, and administrative support services. QUALIFICATIONS: Knowledge of: • All applicable federal, state and local codes and regulations related to assigned division and safe work practices and methods • Materials, methods, practices, procedures, equipment, standards, safety and technical requirements pertaining to assigned division • Operations, principles, practices and methods pertaining to assigned division and administrative services • Record keeping and reporting requirements and procedures • Contractual agreements and application • Budget development, management and control • Principals and applications of public relations and customer service skills • Computer applications relevant to duties • Principles and practices of management including report writing techniques • Principles and techniques of preventive maintenance • Principles and techniques of performance measurement • Principles of labor relations, supervision, training and performance evaluations Additional knowledge areas for assignments in Water Operations • Water wholesaler operations, interaction and relationship • Hydraulics and mathematics as related to water distribution and treatment in a utility system Ability to: • Plan, organize, direct and coordinate the work of management, supervisory, professional, and technical personnel • Manage a comprehensive program for the Water or Waste Water Divisions of the Utilities Division • Work with regulatory agencies and representatives on a wide variety of requirements and issues • Coordinate programs effectively with public and private agencies • Apply pertinent Federal, State and City codes, laws and regulations • Effectively communicate with people from a wide variety of socio-economic backgrounds, both orally and in writing June 26, 2018 Item #6 Page 21 of 24 Utilities Manager, Page 4 of 6 • Forecast labor and other pertinent cost factors • Determine training and development programs and classes of subordinates • Plan, assign, supervise and evaluate work of subordinates and provide required training and guidance • Determine cost-effective ways for efficient and effective operation of functional responsibilities • Manage the performance of functional areas • Read and interpret Utility maps, plans, diagrams, and blueprints and specifications • Maintain records and prepare technical and complex reports • Answer questions and concerns from staff, public, media, etc. • Prepare and disseminate information and outreach materials • Establish and maintain cooperative relationships with customers, the public and those contacted in the course of work including negotiating work with outside contractors • Use computer applications to assist in performing duties EXPERIENCE AND EDUCATION: Any combination of equivalent experience and education that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Assignments in Water Operations Five years of increasingly responsible experience in core and functional areas including four years of supervisory experience as a water operations supervisor in a D5 and T2 system. Assignments in Waste Water Operations Five years of increasingly responsible experience in core and functional areas including four years of supervisory experience in comparable waste water operations. Education: Any combination of experience and education that would likely provide the required knowledge and abilities of qualifying. A typical way to obtain the knowledge and abilities would be: Equivalent to the completion of a Bachelor's Degree in engineering, construction, construction management or in a closely related field; and Five years of progressively responsible experience in a utilities functional area such as, water distribution and wastewater systems operation and maintenance, construction inspection or related field, including experience as a supervisor. June 26, 2018 Item #6 Page 22 of 24 Utilities Manager, Page 5 of 6 SPECIAL REQUIREMENTS: Possession of a valid California Driver's License (Class C) or the ability to be transported throughout the City. Willingness and demonstrated ability to direct operations during emergency calls outside of regular schedule or as required. Assignments in Water Operations Must possess a California Division of Public Health Water Distribution Operator Certificate, Grade 03 within an agreed period and the ability to obtain a 05 Certificate within an agreed period. Must possess a California Division of Public Health Water Treatment Operator Certificate, Grade T2 within an agreed period. Assignments in Wastewater Operations CWEA Collections System Grade 4 Certification and/or CWEA Mechanical Technologist Grade 4 within an agreed period. PHYSICAL REQUIREMENTS AND ENVIRONMENT: While performing the duties of this class an employee is regularly required to sit; talk or hear, in person and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Specific vision abilities required by this job include close vision and the ability to adjust focus to read and operate office equipment as necessary during the course of the work assignments. The employee is frequently required to walk and stand to inspect work sites. While performing the duties, employees of this class are regularly required to use written and oral communication skills; read and interpret schematic data, narrative and statistical information and document; analyze and solve problems; use math and apply new information or skills; perform highly detailed work on multiple, concurrent tasks; work under deadlines; and interact with staff, vendors, contractors, regulators, agencies, committees, organizations, entities and the public encountered in the course of the work. The employee periodically works in the field, exposed to the outdoors and all weather conditions. Employee is occasionally exposed to fumes, dust, dirt, and construction site conditions. Employee is required to attend meetings and travel within and outside City limits during normal work hours and periodically on evenings and on weekends and at any time during emergency call outs. DATE APPROVED: June J26, 204418 June 26, 2018 Item #6 Page 23 of 24 Utilities Manager, Page 6 of 6 This is an at-will management classification. June 26, 2018 Item #6 Page 24 of 24