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Home My WebLink About2018-06-26; City Council; ; Replacement of 19 Mobile Data Computers from CDCE, Inc. in the amount of $138,330~ CITY COUNCIL ~ Staff Report Meeting Date To: From: Staff Contact: June 26, 2018 Mayor and City Council Kevin Crawford, City Manager Mike Davis, Fire Chief Mike.davis@carlsbadca.gov or 760-931-2141 CA Review u-A-- Subject Replacement of 19 Mobile Data Computers from CDCE, Inc. in the amount of $138,330. Recommended Action Adopt a Resolution authorizing the replacement of 19 new Mobile Data Computers (MDC's) from CDCE, Inc. in the amount of $138,330. Executive Summary Since 2007, the fire department has deployed Mobile Data Computers (MDC's). MDC's are in all fire apparatus and are the critical link between the 911 dispatcher and fire crews. They are used to capture and manage incident information, mapping, time stamping for analytics, and are a tool in the development of situational awareness to aid in decision making. Last replaced in 2012, with a useful life of five years, the fire department is requesting City Council authorization to purchase 19 MDC's for all response capable fire department apparatus in the amount of $138,330. Pursuant to Chapter 3.28 of the Carlsbad Municipal Code, the City Council shall be the awarding authority for any procurements of goods, services, and/or professional services costing more than $100,000 per agreement year. Discussion The MDC's operate on a wireless PC-based mobile fleet application that seamlessly extends Computer-Aided Dispatch (CAD) Systems to in-vehicle computers, providing secure mission- critical information in the field. Field personnel can make on-scene decisions that enhance personnel safety and improve operational efficiency through secure, real-time access to CAD and other public/proprietary databases. The North County Dispatch Joint Powers Authority (NCDJPA) partnered with member fire agencies, including the City of Carlsbad, to research and assist in the implementation of the MDC technologies within individual agency jurisdictions utilizing economies of scale and regional approaches wherever possible. All participating agencies within the North County have paid into a replacement fund managed by NCDJPA since the inception of the program in 2006. The fire department last replaced MDC's in 2012 using NCDJPA replacement funds, and is seeking authorization to replace MDC's this year. This purchase will be made through a cooperative June 26, 2018 Item #12 Page 1 of 10 go_vernment contract that has already been competitively bid, Synnex Corporation: GS-35F- 0143R. Fiscal Analysis This year the fire department received $117,785 from the NCDJPA replacement fund. The cost of 19 MDC's is approximately $138,330. The remaining balance of $20,545 will be paid using the department's FY 17 /18 budget. Next Steps Purchase 19 new Panasonic Toughbook CF-33, all necessary software and accessories, and schedule the installation through CDCE, Inc. Environmental Evaluation (CEQA) Pursuant to Public Resources Code section 21065, this action does not constitute a "project" within the meaning of CEQA in that it has no potential to cause either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, and therefore does not require further environmental review. Public Notification This item was noticed in accordance with the Ralph M. Brown Act and was available for public viewing and review at least 72 hours prior to the scheduled meeting date. Exhibits 1. City Council Resolution. 2. CDCE Sales Quotes 2 June 26, 2018 Item #12 Page 2 of 10 RESOLUTION NO. 2018-114 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, AUTHORIZING THE REPLACEMENT OF 19 NEW MOBILE DATA COMPUTERS (MDC'S) FROM CDCE, INC. Exhibit 1 WHEREAS, MDC's are in all fire apparatus and are the critical link between the 911 dispatcher and fire crews. The fire department uses MDC's to capture and manage incident information, mapping, time stamping for analytics, and are a tool in the development of situational awareness to aid in decision making; and WHEREAS, the fire department last replaced MDC's in 2012 using NCDJPA replacement funds. With a 5-year useful life, current MDC's are due for replacement; and WHEREAS, all North County fire agencies are utilizing economies of scale and regional approaches to MDC's purchasing and operations; and WHEREAS, the fire department received $117,785 from the NCDJPA MDC replacement fund, and the cost of 19 MDC's is approximately $138,330. The remaining balance of $20,545 will be paid using the department's FY 17 /18 budget. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. The fire department is authorized to spend $138,330 to replace MDC's. PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 26th day of June, 2018, by the following vote, to wit: AYES: NOES: ABSENT: M. Hall, K. Blackburn, M. Schumacher, C. Schumacher, M. Packard. None. None. June 26, 2018 Item #12 Page 3 of 10 CDCE, lnc. d~\~ C CE! Sales Quote INCORPORATED 22641 Old Canal Road Yorba Linda, CA 92887 Sales Quote No. lll708 Customer No. CICARLSBFD Telephone: 800-373-5353 Customer PO # Bill To City of Carlsbad Attn: Accounts Payable 1635 Faraday Ave Carlsbad, CA 92008 San Diego Count Contact: Brianne Daley Telephone: 760-931-2135 OrderDate I Ship Via 05/14/18 I Installation Entered By Aaron Wagoner I I I I F.O.B. I Destination I Salesperson I Aaron Wagoner I City of Carlsbad Fire Dept PO# 2560 Orion Way Carlsbad, CA 92010 Contact: Telephone: Jon Wilton 949-295-5197 Customer PO Number Ordered By Jon Wilton Order Approve Item Number I Description Quantity Quantity 19 17 5 8 9 3 2 Print Date Print Time Page No. 19 I .AB-400002 Imaging service with client image 17 PS-200027 DC Auto Power Adpt for Toughbook (120w), Bare Wire 5 VM-310050 Computer Mount Motion Device Slide Rail System 8 VM-190030 Tall Tablet Display Mount 9 VM-14001 5 Short Clevis Tilt/Swivel Motion Attachment: VESA 75mm 3 VM-1300 1 I Mongoose 9" locking slide arm wNesa Clevis 2 VM-11 0043 Base-Universal Vertical Flat Surface Mount 05/31/18 06:51:56 PM I of2 Printed By: Aaron Wagoner Continl!ed on Next Page Ship To Payment Method NET30 Resale Number Unit Extended Price Price 30.00 570.00 120.00 2,040.00 200.00 1,000.00 100.00 800.00 72.00 648.00 225.00 675.00 65.00 130.00 June 26, 2018 Item #12 Page 7 of 10 CDCE, Inc. 22641 Old Canal Road Yorba Linda, CA 92887 Telephone: 800-373-5353 Bill To City of Carlsbad Attn: Accounts Payable 1635 Faraday Ave Carlsbad, CA 92008 San Diego Count Contact: Brianne Daley Telephone: 760-931-2135 OrderDate I Ship Via 05/14/18 I Installation Entered By Aaron Wagoner I I d~,~ C CE! INCORPORATED I F.O.B. I Destination Salesperson I Aaron Wagoner I I I Sales Quote No. Customer No. Customer PO # City of Carlsbad Fire Dept PO# 2560 Orion Way Carlsbad, CA 92010 Contact: Telephone: Jon Wilton 949-295-5 I 97 Customer PO Number Ordered By, Jon Wilton Ship To Sales Quote 111708 CICARLSBFD Payment Method NET30 Resale Number Order Approve Item Number I Description Unit Extended Quantity Quantity Price Price 2 17 17 17 17 Print Date Print Time Page No. 2 VM-120010 5" upper pole for GJ Lower w/center mount 17 CA-700004 7' Cat5e Cable 17 CA-210002 6' Serial Cable M-F 17 CA-8100 18 GPS extension cable, 6' SMA FEMALE/TNC MALE 17 LAB-320001 Installation Customer Site -2 Vehicles per Day See SO# 111707 (NASPO) for MDC + Cradlepoint Equip. Approved By: D Approve All Items & Quantities 05/31/18 06:51:56 PM 2 of2 Printed By: Aaron Wagoner Subtotal Freight 7.750 % Sales Tax Order Total 70.00 10.00 10.00 30.00 650.00 140.00 170.00 170.00 510.00 II,050.00 17,903.00 0.00 486.94 18,389.94 June 26, 2018 Item #12 Page 8 of 10