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HomeMy WebLinkAbout2018-07-10; City Council; ; Citywide Audio-Visual Support Agreement~ CITY COUNCIL ~ Staff Report Meeting Date: To: From: Staff Contact: Subject: July 10, 2018 Mayor and City Council Kevin Crawford, City Manager Maria Callander, Director of Information Technology Maria.Callander@Carlsbadca.gov or 760-602-2454 Citywide Audio-Visual Support Agreement Recommended Action CA Review ft-IV" Adopt a Resolution authorizing execution of an agreement with AVI Systems, Inc. to provide full service, support and maintenance for all currently existing audio-visual equipment in city facilities, in an amount not to exceed $285,364.00 for a one-year period. Executive Summary Over the past several years, the city has installed audio-visual (AV) hardware and software technology throughout city facilities. As a result, the city needs a professional service provider who specializes in AV technology that can provide professional, well trained and certified staff knowledgeable in all facets of AV technologies to support the city's current and future AV equipment. AVI Systems Inc., has been providing professional and competent AV support to the city since October 2017 on an as needed basis. AVI Systems, Inc. is extremely responsive and has the fully qualified staff trained and certified in audio visual technology required to meet our demands. By using a single vendor for AV support and maintenance citywide, the city will gain consistency and continuity for its integrated AV technologies. The city will be able to leverage consistent pricing and establish a relationship with a vendor that can meet the city's current and future AV demands. Pursuant to Section 3.28.060, Procurement of Professional Services and Services, of the Carlsbad Municipal Code, the City Council shall be the awarding authority for procurement of professional services and services for which the cost to the city is more than $100,000 per agreement year. Discussion As technology has become more common place in everyday life, the city has become more and more dependent on AV equipment. For example, the city uses sophisticated AV equipment to allow the City Council to vote, to live stream City Council and Planning meetings on cable channels and to provide multimedia presentations to the public. Therefore, AV support for staff throughout the city has become a regular necessity. July 10, 2018 Item #2 Page 1 of 29 The proposed contract with AVI is designed to cover support for all the city's existing AV hardware and software. This agreement includes the following: • On-site support for City Council and Planning Commission meetings. • Replacement of hardware in the event it cannot be repaired • • Unlimited on-site operator training to assure any new and/or existing system operators understand the system functionality. • Two on-site recertification sessions per year to ensure all AV hardware and software components remain current. • Support for special meetings at a discounted rate. • Unlimited service calls. AVI will provide onsite support labor within 1-2 hours from when the original service call was placed with AVI for the following facilities: City Facility/Location Notes 1. City Council Chamber and City Manager's Office at 1200 Carlsbad Village Drive, Carlsbad 2. Emergency Operations Center (EOC) 2560 Orion Way, Carlsbad 3. Alga Norte Aquatics Center 6565 May through Sept. only when they are Alicante Road, Carlsbad open 7 days a week from 9am -4pm 4. Dove Library/Schulman/Gowland Conf. room 1775 Dove Lane, Carlsbad AVI will provide onsite support labor within 24 hours from when the original service call was placed with AVI for the following facilities: City Facility/Location Notes 5. Learning Library 3368 Eureka Place, Carlsbad 6. Water District Office 5950 El Camino Real, Carlsbad 7. Senior Center/ Parks Recreation Headquarters 799 Pine Ave, Carlsbad 8. Communications House 2955 Elmwood St., Carlsbad 9. City Administration Offices 1635 Faraday Ave., Carlsbad 10. Safety Training Center 5750 Orion Street, Carlsbad 11. Safety Center 2560 Orion Way, Carlsbad 12. Fire Station #5 2540 Orion Way, Carlsbad 13. Cole Library 1200 Carlsbad Village Dr., Carlsbad July 10, 2018 Item #2 Page 2 of 29 AVI will provide onsite support labor within 72 hours from when the original service call was placed with AVI for the following facilities: City Facility/Location Notes 14. Pine Park 3333 Harding Street, Carlsbad 15. Leo Carrillo Ranch 6200 Flying Leo Carrillo Lane, Carlsbad 16. Parks & Recreation Maintenance Trailer across the street from city hall 1200 Carlsbad Village Drive, Carlsbad 17. Alga Norte Aquatics Center 6565 January-April Alicante Road, Carlsbad October-December 18. Stagecoach Community Center 3401 Monroe St., Carlsbad 19. Calavera Hills Community Center 2997 Glasgow Dr., Carlsbad 20. Monroe Street Pool 3401 Monroe St., Carlsbad In the event the city decides to purchase additional AV equipment, support will be prorated and added to this agreement with an amendment to be approved as authorized by the Carlsbad Municipal Code. Fiscal Analysis The total cost of this professional service agreement is $285,364. Funding for this professional service agreement in the amount of $279,512 was approved in the 2018/2019 budget. The difference of $5,852 will be paid from Information Technology Department contingency. The pricing for this contract is under the General Service Administration Federal Acquisition Service contract number: GS-35F-0230X. The contract with AVI will be reviewed annually and funding will be considered on an annual basis through the budget process in the Information Technology Department budget. Next Steps Execute the agreement with AVI Systems, Inc., under the General Service-Administration Federal Acquisition Service contract number: GS-35F-0230X. Environmental Evaluation (CEQA) Pursuant to Public Resources Code Section 21065, this action does not constitute a "project" within the meaning of CEQA in that it has no potential to cause either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, and therefore does not require environmental review. Public Notification This item was noticed in accordance with the Ralph M. Brown Act and was available for public viewing and review at least 72 hours prior to scheduled meeting date. Exhibits 1. City Council Resolution. July 10, 2018 Item #2 Page 3 of 29 RESOLUTION NO. 2018-121 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, AUTHORIZING EXECUTION OF AN AGREEMENT WITH AVI SYSTEMS INC. TO PROVIDE FULL SERVICE, SUPPORT AND MAINTENANCE FOR ALL CURRENTLY EXISTING AUDIO-VISUAL EQUIPMENT IN CITY FACILITIES, IN AN AMOUNT NOT TO EXCEED $285,364 FOR A ONE-YEAR PERIOD Exhibit 1 WHEREAS, the City of Carlsbad has installed audio visual hardware and software technology throughout city facilities; and WHEREAS, the City of Carlsbad has determined the most effective way to support the City's audio-visual technology is through a professional service agreement; and WHEREAS, this agreement will cover all existing audio-visual equipment at city facilities. WHEREAS, AVI Systems, Inc., is an authorized professional service provider and reseller of audio visual products under the General Service Administration Federal Acquisition Service Contract Number: GS-35F-0230X. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That the professional services agreement with AVI Systems, Inc. (Attached hereto as Attachment A) is hereby approved and the City Manager or his designee is authorized to execute all required documents on behalf of the city. 3. That professional services from AVI Systems, Inc is under a General Service Administration Federal Acquisition Service Contract Number: GS-35F-0230X and shall not exceed $285,364 as further described in the agreement with AVI Systems, Inc. 4. That funding for this agreement is in the FY 2018-19 Information Technology operations budget and the funding for following years audio visual support and maintenance will be brought forth with future budget submittals for consideration and approval. July 10, 2018 Item #2 Page 4 of 29 PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 10th day of :!.!!!,y, 2018, by the following vote, to wit: AYES: NOES: ABSENT: M. Hall, K. Blackburn, M. Schumacher, C. Schumacher, M. Packard. None. None. (SEAL) July 10, 2018 Item #2 Page 5 of 29 AGREEMENT FOR CITYWIDE AUDIO-VISUAL SUPPORT SERVICES AVI SYSTEMS, INC. AGR EMENT is made and entered into as of the / ~ day of ----~~-~~=---· 2018, by and between the CITY OF CARLSBAD, a municipal corporatio , VI SYSTEMS INC., an audio visual company, ("Contractor"). RECITALS A. City requires the professional services of AVI Systems, Inc., a vendor that is experienced in audio-visual technology. B. Contractor has the necessary experience in providing professional services and advice related to audio-visual technology. C. Contractor has submitted a proposal to City and has affirmed its willingness and ability to perform such work. NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, City and Contractor agree as follows: 1. SCOPE OF WORK City retains Contractor to perform, and Contractor agrees to render, those services (the "Services") that are defined in attached Exhibit "A", which is incorporated by this reference in accordance with this Agreement's terms and conditions. 2. STANDARD OF PERFORMANCE While performing the Services, Contractor will exercise the reasonable professional care and skill customarily exercised by reputable members of Contractor's profession practicing in the Metropolitan Southern California Area, and will use reasonable diligence and best judgment while exercising its professional skill and expertise. 3. TERM The term of this Agreement will be effective for a period of one (1) year from the date first written above. The City Manager may amend the Agreement to extend it for three (3) additional one ( 1) year periods or parts thereof. Extensions will be based upon a satisfactory review of Contractor's performance, City needs, and appropriation of funds by the City Council. The parties will prepare a written amendment indicating the effective date and length of the extended Agreement. 4. TIME IS OF THE ESSENCE Time is of the essence for each and every provision of this Agreement. 5. COMPENSATION The total fee payable for the pro-support services, listed in Exhibit "A," to be performed during the initial Agreement term will be two hundred eighty-five thousand three hundred and sixty-four dollars ($285,364.00) and will be billed on a monthly basis. Additional support requested by the City, if any, shall be compensated based on the hourly rates listed in Exhibit "A." No other compensation for the Services will be allowed except for items covered by subsequent amendments to this Agreement. The City reserves the right to withhold a ten percent ( 10%) retention until City has accepted the work and/or Services specified in Exhibit "A." Incremental payments, if applicable, should be made as outlined in attached Exhibit "A". City Attorney Approved Version 9/27/17 July 10, 2018 Item #2 Page 6 of 29 6. STATUS OF CONTRACTOR Contractor will perform the Services in Contractor's own way as an independent contractor and in pursuit of Contractor's independent calling, and not as an employee of City. Contractor will be under control of City only as to the result to be accomplished, but will consult with City as necessary. The persons used by Contractor to provide services under this Agreement will not be considered employees of City for any purposes. The payment made to Contractor pursuant to the Agreement will be the full and complete compensation to which Contractor is entitled. City will not make any federal or state tax withholdings on behalf of Contractor or its agents, employees or subcontractors. City will not be required to pay any workers' compensation insurance or unemployment contributions on behalf of Contractor or its employees or subcontractors. Contractor agrees to indemnify City within thirty (30) days for any tax, retirement contribution, social security, overtime payment, unemployment payment or workers' compensation payment which City may be required to make on behalf of Contractor or any agent, employee, or subcontractor of Contractor for work done under this Agreement. At the City's election, City may deduct the indemnification amount from any balance owing to Contractor. 7. SUBCONTRACTING Contractor will not subcontract any portion of the Services without prior written approval of City. If Contractor subcontracts any of the Services, Contractor will be fully responsible to City for the acts and omissions of Contractor's subcontractor and of the persons either directly or indirectly employed by the subcontractor, as Contractor is for the acts and omissions of persons directly employed by Contractor. Nothing contained in this Agreement will create any contractual relationship between any subcontractor of Contractor and City. Contractor will be responsible for payment of subcontractors. Contractor will bind every subcontractor and every subcontractor of a subcontractor by the terms of this Agreement applicable to Contractor's work unless specifically noted to the contrary in the subcontract and approved in writing by City. 8. OTHER CONTRACTORS The City reserves the right to employ other vendors or contractors in connection with the Services. 9. INDEMNIFICATION Contractor agrees to indemnify and hold harmless the City and its officers, officials, employees and volunteers from and against all claims, damages, losses and expenses including attorney's fees arising out of the performance of the work described herein caused by any negligence, recklessness, or willful misconduct of the Contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable. The parties expressly agree that any payment, attorney's fee, costs or expense City incurs or makes to or on behalf of an injured employee under the City's self-administered workers' compensation is included as a loss, expense or cost for the purposes of this section, and that this section will survive the expiration or early termination of this Agreement. 10. INSURANCE Contractor will obtain and maintain for the duration of the Agreement and any and all amendments, insurance against claims for injuries to persons or damage to property which may arise out of or in connection with performance of the services by Contractor or Contractor's agents, representatives, employees or subcontractors. The insurance will be obtained from an insurance carrier admitted and authorized to do business in the State of California. The insurance carrier is required to have a current Best's Key Rating of not less than "A-:VII"; OR with a surplus City Attorney Approved Version 9/27/17 2 July 10, 2018 Item #2 Page 7 of 29 line insurer on the State of California's List of Approved Surplus Line Insurers (LASLI) with a rating in the latest Best's Key Rating Guide of at least "A:X"; OR an alien non-admitted insurer listed by the National Association of Insurance Commissioners (NAIC) latest quarterly listings report. 10.1 Coverage and Limits. Contractor will maintain the types of coverage and minimum limits indicated below, unless the Risk Manager or City Manager approves a lower amount. These minimum amounts of coverage will not constitute any limitations or cap on Contractor's indemnification obligations under this Agreement. City, its officers, agents and employees make no representation that the limits of the insurance specified to be carried by Contractor pursuant to this Agreement are adequate to protect Contractor. If Contractor believes that any required insurance coverage is inadequate, Contractor will obtain such additional insurance coverage, as Contractor deems adequate, at Contractor's sole expense. The full limits available to the named insured shall also be available and applicable to the City as an additional insured. 10.1.1 Commercial General Liability Insurance. $1,000,000 combined single-limit per occurrence for bodily injury, personal injury and property damage. If the submitted policies contain aggregate limits, general aggregate limits will apply separately to the work under this Agreement or the general aggregate will be twice the required per occurrence limit. 10.1.2 Automobile Liability. (if the use of an automobile is involved for Contractor's work for City). $1,000,000 combined single-limit per accident for bodily injury and property damage. 10.1 .3 Workers' Compensation and Employer's Liability. Workers' Compensation limits as required by the California Labor Code. Workers' Compensation will not be required if Contractor has no employees and provides, to City's satisfaction, a declaration stating this. 10.1.4 Professional Liability. Errors and omissions liability appropriate to Contractor's profession with limits of not less than $1,000,000 per claim. Coverage must be maintained for a period of five years following the date of completion of the work. 10.2 Additional Provisions. Contractor will ensure that the policies of insurance required under this Agreement contain, or are endorsed to contain, the following provisions: 10.2.1 The City will be named as an additional insured on Commercial General Liability which shall provide primary coverage to the City. 10.2.2 Contractor will obtain occurrence coverage, excluding Professional Liability, which will be written as claims-made coverage. 10.2.3 This insurance will be in force during the life of the Agreement and any extensions of it and will not be canceled without thirty (30) days prior written notice to City sent by certified mail pursuant to the Notice provisions of this Agreement. 10.3 Providing Certificates of Insurance and Endorsements. Prior to City's execution of this Agreement, Contractor will furnish certificates of insurance and endorsements to City. 10.4 Failure to Maintain Coverage. If Contractor fails to maintain any of these insurance coverages, then City will have the option to declare Contractor in breach, or may purchase replacement insurance or pay the premiums that are due on existing policies in order to maintain the required coverages. Contractor is responsible for any payments made by City to obtain or City Attorney Approved Version 9/27/17 3 July 10, 2018 Item #2 Page 8 of 29 maintain insurance and City may collect these payments from Contractor or deduct the amount paid from any sums due Contractor under this Agreement. 10.5 Submission of Insurance Policies. City reserves the right to require, at any time, complete and certified copies of any or all required insurance policies and endorsements. 11. BUSINESS LICENSE Contractor will obtain and maintain a City of Carlsbad Business License for the term of the Agreement, as may be amended from time-to-time. 12. ACCOUNTING RECORDS Contractor will maintain complete and accurate records with respect to costs incurred under this Agreement. All records will be clearly identifiable. Contractor will allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of records and any other documents created pursuant to this Agreement. Contractor will allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. 13. OWNERSHIP OF DOCUMENTS All work product produced by Contractor or its agents, employees, and subcontractors pursuant to this Agreement is the property of City. In the event this Agreement is terminated, all work product produced by Contractor or its agents, employees and subcontracto{s pursuant to this Agreement will be delivered at once to City. Contractor will have the right to make one (1) copy of the work product for Contractor's records. 14. COPYRIGHTS Contractor agrees that all copyrights that arise from the services will be vested in City and Contractor relinquishes all claims to the copyrights in favor of City. 15. NOTICES The name of the persons who are authorized to give written notice or to receive written notice on behalf of City and on behalf of Contractor under this Agreement. For City Name Barbara van Rekom Title Project Portfolio Manager Department Information Technology City of Carlsbad Address 1635 Faraday Ave Carlsbad, CA 92008 Phone No. 760-602-57 49 For Contractor Name Ryan Walsh Title AVI, Inc. Account Manager Address 7270 Trade Street, Suite 102 San Diego, CA 92121 Phone No. 858-653-4339 Email Ryan.Walsh@avisystems.com Each party will notify the other immediately of any changes of address that would require any notice or delivery to be directed to another address. City Attorney Approved Version 9/27/17 4 July 10, 2018 Item #2 Page 9 of 29 16. CONFLICT OF INTEREST Contractor shall file a Conflict of Interest Statement with the City Clerk in accordance with the requirements of the City of Carlsbad Conflict of Interest Code. The Contractor shall report investments or interests in all categories. Yes0No0 17. GENERAL COMPLIANCE WITH LAWS Contractor will keep fully informed of federal, state and local laws and ordinances and regulations which in any manner affect those employed by Contractor, or in any way affect the performance of the Services by Contractor. Contractor will at all times observe 'and comply with these laws, ordinances, and regulations and will be responsible for the compliance of Contractor's services with all applicable laws, ordinances and regulations. Contractor will be aware of the requirements of the Immigration Reform and Control Act of 1986 and will comply with those requirements, including, but not limited to, verifying the eligibility for employment of all agents, employees, subcontractors and consultants whose services are required by this Agreement. 18. DISCRIMINATION AND HARASSMENT PROHIBITED Contractor will comply with all applicable local, state and federal laws and regulations prohibiting discrimination and harassment. 19. DISPUTE RESOLUTION If a dispute should arise regarding the performance of the Services the following procedure will be used to resolve any questions of fact or interpretation not otherwise settled by agreement between the parties. Representatives of Contractor or City will reduce such questions, and their respective views, to writing. A copy of such documented dispute will be forwarded to both parties involved along with recommended methods of resolution, which would be of benefit to both parties. The representative receiving the letter will reply to the letter along with a recommended method of resolution within ten ( 10) business days. If the resolution thus obtained is unsatisfactory to the aggrieved party, a letter outlining the disputes will be forwarded to the City Manager. The City Manager will consider the facts and solutions recommended by each party and may then opt to direct a solution to the problem. In such cases, the action of the City Manager will be non- binding upon the parties involved, although nothing in this procedure will prohibit the parties from seeking remedies available to them at law. 20. TERMINATION In the event of the Contractor's failure to prosecute, deliver, or perform the Services, City may terminate this Agreement for nonperformance by notifying Contractor by certified mail of the termination. If City decides to abandon or indefinitely postpone the work or services contemplated by this Agreement, City may terminate this Agreement upon written notice to Contractor. Upon notification of termination, Contractor has five (5) business days to deliver any documents owned by City and all work in progress to City address contained in this Agreement. City will make a determination of fact based upon the work product delivered to City and of the percentage of work that Contractor has performed which is usable and of worth to City in having the Agreement completed. Based upon that finding City will determine the final payment of the Agreement. Either party, upon tendering thirty (30) days written notice to the other party, may terminate this Agreement. In this event and upon request of City, Contractor will assemble the work product and put it in order for proper filing and closing and deliver it to City. Contractor will be paid for work City Attorney Approved Version 9/27/17 5 July 10, 2018 Item #2 Page 10 of 29 performed to the termination date; however, the total will not exceed the lump sum fee payable under this Agreement. City will make the final determination as to the portions of tasks completed and the compensation to be made. 21. COVENANTS AGAINST CONTINGENT FEES Contractor warrants that Contractor has not employed or retained any company or person, other than a bona fide employee working for Contractor, to solicit or secure this Agreement, and that Contractor has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making of this Agreement. For breach or violation of this warranty, City will have the right to annul this Agreement without liability, or, in its discretion, to deduct from the Agreement price or consideration, or otherwise recover, the full amount of the fee, commission, percentage, brokerage fees, gift, or contingent fee. 22. CLAIMS AND LAWSUITS By signing this Agreement, Contractor agrees that any Agreement claim submitted to City must be asserted as part of the Agreement process as set forth in this Agreement and not in anticipation of litigation or in conjunction with litigation. Contractor acknowledges that if a false claim is submitted to City, it may be considered fraud and Contractor may be subject to criminal prosecution. Contractor acknowledges that California Government Code sections 12650 et seq., the False Claims Act applies to this Agreement and, provides for civil penalties where a person knowingly submits a false claim to a public entity. These provisions include false claims made with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of information. If City seeks to recover penalties pursuant to the False Claims Act, it is entitled to recover its litigation costs, including attorney's fees. Contractor acknowledges that the filing of a false claim may subject Contractor to an administrative debarment proceeding as the result of which Contractor may be prevented to act as a Contractor on any public work or improvement for a period of up to five (5) years. Contractor acknowledges debarment by another jurisdiction is grounds for City to terminate this Agreement. 23. JURISDICTION AND VENUE Any action at law or in equity brought by either of the parties for the purpose of enforcing a right or rights provided for by this Agreement will be tried in a court of competent jurisdiction in the County of San Diego, State of California, and the parties waive all provisions of law providing for a change of venue in these proceedings to any other county. 24. SUCCESSORS AND ASSIGNS It is mutually understood and agreed that this Agreement will be binding upon City and Contractor and their respective successors. Neither this Agreement nor any part of it nor any monies due or to become due under it may be assigned by Contractor without the prior consent of City, which shall not be unreasonably withheld. 25. ENTIRE AGREEMENT This Agreement, together with any other written document referred to or contemplated by it, along with the purchase order for this Agreement and its provisions, embody the entire Agreement and understanding between the parties relating to the subject matter of it. In case of conflict, the terms of the Agreement supersede the purchase order. Neither this Agreement nor any of its provisions may be amended, modified, waived or discharged except in a writing signed by both parties. City Attorney Approved Version 9/27 /17 6 July 10, 2018 Item #2 Page 11 of 29 26. AUTHORITY The individuals executing this Agreement and the instruments referenced in it on behalf of Contractor each represent and warrant that they have the legal power, right and actual authority to bind Contractor to the terms and conditions of this Agreement. CONTRACTOR By: 'JfQ --rel~ ,'BCY\.ttv I C.FO \, (sign here) RA"-'D' Botz:rbl , cro (print name/title) By: #/ (l(gi,here) fin'~ w. y<A.,JeJ/ 1 AV P (print name/title) CITY OF CARLSBAD, a municipal corporation of the State of California By: City Mana er or May6r or Division Director as authorized by the City Manager ATTEST: ~~{fl ARBAENGLEsoN City Clerk If required by City, proper notarial acknowledgment of execution by contractor must be attached. If a corporation, Agreement must be signed by one corporate officer from each of the following two groups. Group A Chairman, President, or Vice-President Group B Secretary, Assistant Secretary, CFO or Assistant Treasurer Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation. APPROVED AS TO FORM: ::uA Ad:/t:ttorney Assistant City Attorney City Attorney Approved Version 9/27/17 7 July 10, 2018 Item #2 Page 12 of 29 EXHIBIT "A" EXHIBIT "A" SCOPE OF SERVICES INVOICING AND PAYMENT TERMS AVI uses progress billing, and invoices for equipment and services allocated to the contract will be billed on a monthly basis. SERVICES TO BE PROVIDED SYSTEM SUPPORT SYSTEM SUPPORT SERVICES TO BE PROVIDED System Recertification • Provides services to perform two on-site scheduled recertification sessions per year using AVI Systems, lnc.'s "System Recertification Checklist and Record". Tentative month of 1st Recert visit: April. Tentative month of 2nd Recert visit: October. Training • Provides unlimited on-site operator training to assure any new and/or existing system users understand the system functionality. Asset Tracking • Provides informational management of the system's individual electronic components • Provides reporting of description, model, serial numbers, in-service dates, and physical location Systems Support • Provides Priority Support by phone • Provides Priority Support onsite to perform troubleshooting to localize and diagnose faults where the onsite location is within 60 miles of an AVI Service Center • Provides repair or replacement of faulty equipment -excluding Obsolete Equipment (defined below) • Provides materials and repair parts -excluding Consumables (defined below) • Provides Software Updates • Provides Loaner Equipment including table top projectors and flat screen monitors under 50" • Provides for recycling of equipment covered in a system or consumables with no additional fees • Includes coverage for shipping to/from manufacturer for equipment sent to for warranty diagnosis, repair or exchange CITY OF CARLBAD SUPPORT SERVICES TO BE PROVIDED The City of Carlsbad is seeking enterprise wide Audio Visual (AV) onsite support for most of the city offices and facilities as noted below. 1. City Council Chambers and City Manager's Office 1200 Carlsbad Village Drive, Carlsbad 2. City Administration office 1635 Faraday Ave, Carlsbad 3. Emergency Operations Center (EOC) Safety Center 2560 Orion Way, Carlsbad 4. Police Department 2560 Orion Way, Carlsbad 5. Fire Station #5 2540 Orion Way, Carlsbad 6. Safety Training Center 2750 Orion Way, Carlsbad 7. Alga Norte Aquatics Center 6565 Alicante Road, Carlsbad 8. Cole Library 1200 Carlsbad Village Drive, Carlsbad 9. Learning Library 3368 Eureka Place, Carlsbad 10. Water District Offices 5950 El Camino Real, Carlsbad 11. Senior Center I Parks and Recreation Headquarters 799 Pine Ave, Carlsbad City Attorney Approved Version 9/27/17 8 July 10, 2018 Item #2 Page 13 of 29 EXHIBIT "A" 12. Calavera Hi lls Community Center 2997 Glasgow Drive, Carlsbad 13. Stagecoach Community Center 3420 Camino De Los Caches, Carlsbad 14. Monroe Aquatics Center 3401 Monroe Street, Carlsbad 15. Dove Library/Schulman Auditorium/Gowland Cont. Room 1775 Dove Lane, Carlsbad 16. Leo Carrillo Ranch 6200 Flying Leo Carrillo Lane, Carlsbad 17. City Parks & Recreation Maintenance Trailer across the street from City Ha ll 1200 Carlsbad Village Drive, Carlsbad 18. Communications House by City Hall 1200 Carlsbad Vil lage Drive, Carlsbad 19. Pine Park 3333 Harding Street, Carlsbad Priority Levels: Priority 1: Onsite service hours Monday through Friday 8am -5pm PT Provide onsite support labor within 1-2 hours from when the original service call was placed with AVI Single Point of Contact (SPOC) Alejandro Reyes-AVI Service Supervisor Phone: 858-653-4314 E-Mail: alejandro. reyes@avisystems.com Priority 2: Onsite service hours Monday through Friday 8am -5pm PT Provide onsite support labor within 24 hours from when the original service call was placed with AVI Single Point of Contact (SPOC) Alejandro Reyes-AVI Service Supervisor Phone: 858-653-4314 E-Mail: alejandro.reyes@avisystems.com Priority 3: Onsite service hours Monday through Friday 8am -5pm PT Provide onsite support labor within from when the original service call was placed with AVI Single Point of Contact (SPOC) Alejandro Reyes-AVI Service Supervisor Phone: 858-653-4314 E-Mail: alejandro.reyes@avisystems.com City Facility/Location Priority Level/SLA 1. City Council Chambers and City 1 Manager's Office at 1200 Carlsbad Villaqe Drive, Carlsbad 2. City Administration Offices 1635 2 Faraday Ave, Carlsbad 3. Emergency Operations Center (EOC) 1 2560 Orion Wav, Carlsbad 4. Safety Training Center 5750 Orion 2 Street, Carlsbad 5. Police Station 2560 Orion Way, 2 Carlsbad 6. Fire Station #5 2540 Orion Way, 2 Carlsbad 7. Cole Library 1200 Carlsbad Vi llage 2 Drive, Carlsbad 8. Alga Norte Aquatics Center 6565 Priority 1 (May-September, 7 Days a week, Alicante Road, Carlsbad 9am-4pm) Priority 3 (October-April) City Attorney Approved Version 9/27/17 9 July 10, 2018 Item #2 Page 14 of 29 EXHIBIT "A" 9. Learning Library 3368 Eureka Place, 2 Carlsbad 10. Water District Office 5950 El Camino 2 Real, Carlsbad 11. Senior Center I Parks Recreation 2 Headquarters 799 Pine Ave, Carlsbad 12. Calavera Hills Community Center 2997 3 Glasqow Drive, Carlsbad 13. Stagecoach Community Center 3420 3 Camino De Los Caches, Carlsbad 14. Monroe Pool 3401 Monroe Street, 3 Carlsbad 15. Dove Library/Schulman/Gowland Conf. 1 room 1775 Dove Lane, Carlsbad 16. Leo Carrillo Ranch 6200 Flying Leo 3 Carrillo Lane, Carlsbad 17. Parks & Recreation Maintenance Trailer 3 across the street from city hall 1200 Carlsbad Villaqe Drive, Carlsbad 18. Communications House by city hall 2 1200 Carlsbad Village Drive, Carlsbad 19. Pine Park 3333 Harding Street, 3 Carlsbad -opening Spring 2018 - 5/19/18 AVI Systems will provide Pro Support coverage for the following Customer Furnished AN equipment procured and installed by other vendors and AVI Systems: Council Chambers/City Manager's Office MATERIAL Production Room Swagit Broadcast Box CISC02821 TFTX1431AHM6 CISCO CATALYST 2960 SERIES SI CISCO INLET TECHNOLIGIES VC-1 SD ENCODER 3 BANK OF MONITORS DELVCAM BITTREE 48 PORT PATCH BAY TightRope CG330 Carousel For Broadcast TightRope SXLEHD Broadcast Video Server Radiant communications encoder TX Radiant communications encoder RX AMX DXLINK Multiformat-RX AMX DXLINK Multiformat-TX Black Magic MultiView 16 Black Magic SMART Video Hub 20X20 Vaddio UNIVERSAL CCU VADDIO TELE TOUCH 22 Vaddio Roboshot 30 HD PTZ Camera Matrox Convert DVI Plus Vaddio Production View HD-SDI MV BLACK MAGIC Smartscope Duo 4K Monitors JVC BLURA Y RECORDER SR-HD2500 MIDDLE ATLANTIC PRODUCTS POWER CONDITIONER SAMSUNG 48" MONITOR Black Magic SDI to HDMI Converter Black Magic Mini Converter Audio to SDI Blackmagic Audio Monitor BLACK MAGIC SDI to Analog Converter SAMSUNG 22" MONITORS SAMSUNG 65" Displays COMPIX CONVERG1 HD Broadcast Graphics System MANUFACTURER Swag it Cisco Cisco Cisco DelvCAM Bittree TightRope TightRope Radiant Communications Radiant Communications AMX AMX Black Magic Black Magic Vaddio Vaddio Vaddio Matrox Vaddio Black Magic JVC Middle Atlantic Samsung Black Magic Black Magic Black Magic Black Magic Samsung Samsung Comp ix Kramer 10 PART NUMBER QTY. n/a 2 2821 1 2960 1 VC-1 1 MLCD56RM 1 n/a 1 CG330 1 SXLEHD 1 n/a 1 n/a 1 DX-RX DXLink 3 DX-TX DXLink 4 Multiview 16 1 SMART Video HUB 20x20 1 Universal CCU 4 Tele Touch 22 1 Roboshot 30 4 DVI Plus 1 HS-SDI MV 1 Smartscope Duo 4K 1 SR-HD2500 1 n/a 1 n/a 1 Mini Converter SDI to HDMI 1 6G 1 Mini Converter Audio to SDI 1 Blackmagic Audio Monitor 1 Mini Converter SDI to Analog 5 n/a 2 DM65D 1 CONVERG1 HD 1 City Attorney Approved Version 9/27/17 July 10, 2018 Item #2 Page 15 of 29 EXHIBIT "A" Kramer SDI DA Kramer VM-50V Kramer Audio DA Atlona VM-50AN Atlona HDMI 1X2 DA AT-HDDA-2 Dias Rack: Shure 1 UHF Antenna/Power Distriptuion System UA844 Shure UA844 4 Shure QLXD4 Shure QLXD4 2 Shure UA830USTV In-Line Antenna Amp Listen Tech UA830USTV 1 Listen Tech Hearing Loop Receiver Ampertonic LP-IL-1 1 Ampetronic Induction Loop Driver ILD1 OOOG (Assisted Cisco ILD1000G 1 listening controller) AMX 2960G 3 Cisco Switch Catalyst 2960G AMX MXA-MPL 1 AMX MXA-MPL (Touch Pannel Controller) (X3) AMX Netlinx Power \ AMX Netlinx Power Supply AMX HPX-1200 1 AMX 12 Module Connection Port Table Box AMX NX-3200 1 AMX NETLINX NX-3200 (MAIN AMX CONTROLLER) TV ONE TPI-PR0-2 DVI 1 NETLINKX TPI_PR0_2 DVI (Voteing Controller) AMX C2-2655 1 TVONE C2-2655 Scan Converter PLUS Planar DGX16 2 AMX 16X16 Matrix ENOVA OGX 16 MX55HDU "55" Planar Video Wall System (X2) (8) 55" Planar Monitors (2) Quad Controller Modules (2) Power Supply Modules Tesira Forte 3 Tesira ex-Logic Biamp Tesira Forte EX-Logic 2 Tesira Forte AVB Cl Tesira Forte AVBCI 1 Tesira Forte AVB Tl Motu AVB Tl 1 Motu AVB Switch Crown 9305 1 Crown AMP CT475 Crown CT475 1 Crown AMP CTs 4200A Crown CTs 4200A 1 Crown AMP CT875 Kenwood CT875 9 Kenwood Speakers Tannoy N/A 7 Tannoy Speakers Shure CVS8 11 Shure MX415R Gooseneck Mies Shure MX415R 4 Sh ure MX418D Gooseneck Table Mies AMX MX418D/C 3 AMX MST-\001 Touch Panel (X3) Brightline MST-1001 1 DALI pushbutton control station DCS-8-DALI City Managers Conference Room 75" Display Samsung UN75MU8000 Barco Click Share Barco CSE-200 SX80 Video Conferencing System Cisco CTS-SX80-K9 City Managers Floating Projector Projector Epson H552F City Offices Foyer Samsung Display Samsung n/a Bright Sign Player Tightrope n/a Faraday MATERIAL MANUFACTURER PART NUMBER QTY. IT Conference Room: Cisco SX-20 Cisco SX-20 Polycom CX5100 Polycom CX51 00 Samsung 65"1080p TV Samsung n/a Barco ClickShare CSE-200 with 2 Pucks Barco CSE-200 Atlona AT-HDVS-TX-WP At Iona AT-HDVS-TX-WP IT Media Room 289 Samsung 55" TV Samsung n/a 1 Extron HDMI auto Switch SW4 Extron SW4 1 Extron HDMI Show Me Cables Extron HDMI SM 4 Computer Training Room Epson PRO L 11 OOU Epson Pro L1100U Barco ClickShare CSE-200 With 2 Pucks Barco CSE-200 City Attorney Approved Version 9/27/17 11 July 10, 2018 Item #2 Page 16 of 29 Room 21 1 Computer Server Room Broadcast server (parks training center) IT Breakout Room Samsung 55" TV Allena AT-HDVS-TX-WP Room 247 Epson Powerlite 1815p Projector 6' DALITE SCREEN Rooms 257/126/218/170 Samsung 75" TV Barco ClickShare CSE-200 with 2 Pucks Room 150 Samsung 32"TV Aries RF Converter to HDMI HR Conference Room 202 Samsung 75" TV Cisco SX-20 Barco ClickShare CSE-200 with 2 Pucks 173A Divisible Room Sony VPLFWZ60 5k lumen Projector Barco ClickShare CSE-200 with 2 Pucks VSH/DVD Player DVD-V9700 Shure SCM81 O 8 Channel Mixers Crown AMP 1160a 1738 Divisible Room Epson PRO L 11 OOU Barco ClickShare CSE-200 with 4 Pucks Room 240 55" Samsung TV on wall attached to pc 151 Floor CED 55" Samsung TV EOC MATERIAL Room 3 (EOG) Pioneer 55" (2) Touch Table 55" TV (2) 8' Da-lite Projection Screen 27" RCA C TV (old TUBE) Epson 1815 Projector (2) NEC M332W Projector Epson PRO L 11 OOU (1) 8' Dropdown Da-Lite Screen for Epson Pro Projector Barco ClickShare CSE-200 with 2 pucks Room 2 Samsung 75" TV (2) Barco ClickShare CSC-1 with Pucks (4) Room 1 Projector epson 11200u 8k projector Crestron Control Not Connected Wireless Mies (2) -Module ULX-G4 Floor Boxes for AV connectivty Kramer video switcher Crown Amp Barco ClickShare CSE-200 with 2 pucks Samsung 98" TV Barco ClickShare CSE-800 with 8 Pucks Tightrope Samsung Atlona Epson Dalite Samsung Barco Samsung Aries Samsung Cisco Barco Sony Barco Samsung Shure Crown Epson Barco Samsung Samsung MANUFACTURER Pioneer Touch Table Da-Lite RCA Epson NEC Epson Da-Lite Barco Samsung Barco Epson Crestron Shure n/a Kramer Crown Barco Samsung Barco Crestron 12 EXHIBIT "A" CG-330 n/a AT-HDVS-TX-WP Powerlite 1815p n/a n/a CSE-200 n/a n/a n/a SX-20 CSE-200 VPLFWZ60 1 CSE-200 1 V9700 1 SCM810 2 1160 1 L1100U CSE-200 n/a n/a PART NUMBER QTY. n/a 2 n/a 2 n/a 1 n/a 1 1815 2 M332W 1 L1100U 1 n/a 1 CSE-200 1 MU8000 2 CSC-1 1 L 1200U 1 n\a 1 ULX-G4 2 n/a 6 n/a 1 4600 1 CSE-200 1 n/a 1 CSE-800 1 MC2W 1 City Attorney Approved Version 9/27/17 July 10, 2018 Item #2 Page 17 of 29 Police & Fire Executive Conference Room Samsung 82" 4k TV Barco ClickShare CSE-200 with 2 pucks Fire Station #5 MATERIAL EXTRON EXTRON EXTRON SONY Samsung Barco MANUFACTURER Samsung 8000 UN82MU8000 82" 2160p LED-LCD SAMSUNG TV -16:9 -4K UHDTV -Black -ATSC -3840 x 2160 43"LED Flat ULTRA HDTV,3840x2160,4k, 120Hz,Smart TV w/WiFi,3- HDMl,2-USB Soundbar Mount Black Saras® Sound Bar 200, Powered, Black Articulating mount for 47-80" Swingout Arm (MD) CRESTRON® Certified HDMI® Interface Cable, 18 Gbps, 3 ft (0.91 m) Crestron® Certified HDMI® Interface Cable, 10.2 Gbps, 30 ft (9. 1 m) CSE-800 MLC 55 RS Safety Training Center MATERIAL Conference room 114 Samsung 65" Polycom CX5100 Barco Click Share Prism Room NEC M300W Hallways Sony 55" TV's (3) Atlona AT-HDVS-150-TX-WP (3) Training Room 201-Room 1 Sony 55" Panasonic PT-RZ570 Standard Lens Standard 8' Tenoned da-lite screen Smart Board Crestron Touch Panel (old) Telex FMR-500 Wireless Mic Crestron Pro 2 232 atsct HDTV Tuner 10 Gear 2port Video Splitter Key Digital 8x4 Matrix KDMSW8X4PRO Samsung Blu-ray Player Netmax Network Matrix N8000 System Controller Bosh 45 Channel AMP EV CPS4.5 4X500 Watts Power AMP Training Room 201-Room 2 SAMSUNG SAN US CRESTRON TBC CONSOLES PREMIER MOUNTS CRESTRON CRESTRON BARCO EXTRON MANUFACTURER Samsung Polycomm Barco NEC Sony At Iona Sony Panasonic Da-Lite Smart Board Crestron Telex Crestron Contempory Research 10 Gear Key Digital Samsung Netmax Bosh EV 13 EXHIBIT "A" 8 INPUT SWITCHER DVS -204 VIDEO I AUDIO DISTRIBUTION RDR-VXD655 n/a CSE-200 PART NUMBER UN82MU8000FXZA UN43KU6300F SA405B1 SAROS SB-200-P-B AM175 AM65 CBL-HD-3 CBL-HD-30 R9861580NA 60-1390-03 PART NUMBER n/a CX5100 CSE-200 M300W n/a 150-TX-WP n/a PT-RZ570 n/a n/a n/a FMR-500 Pro 2 232 atsct n/a KDMSW8x4PRO n/a N8000 n/a CPS4.5 QTY. 2 2 1 2 QTY. 3 3 1 1 1 1 1 2 1 1 1 1 1 1 1 1 City Attorney Approved Version 9/27/17 July 10, 2018 Item #2 Page 18 of 29 EXHIBIT "A" Sony 55" Sony n/a 1 Panasonic PT-RZ570 Standard Lens Panasonic PT-RZ570 1 Standard 8' Tenoned da-lite screen Da-Lite n/a 1 Smart Board Smart Board n/a 1 Crestron Touch Panel (old) Crestron n/a 1 Telex FMR-500 Wireless Mic Telex FMR-500 2 Crestron Pro 2 Crestron Pro 2 1 232 atsct HDTV Tuner Contempory Research 232 atsct 1 10 Gear 2port Video Splitter 10 Gear n/a 1 Key Digital 8x4 Matrix KDMSW8X4PRO Key Digital KDMSW8x4PRO 1 Samsung Blu-ray Player Samsung n/a 1 Netmax Network Matrix N8000 System Controller Netmax N8000 1 Bosh 45 Channel AMP Bosh n/a 1 EV CPS4.5 4X500 Watts Power AMP EV CPS4.5 1 Alga Norte Aquatics Center MATERIAL MANUFACTURER PART NUMBER QTY. CRESTRON TOUCH PANNEL Wall mounted Crestron n/a 1 CRESTRON DMPS 200-C CONTROLLER SWITCHER Crestron DMPS 200-C 1 CHRISTI PROJECTOR Long Lens DWu850-GS Christi DWU850-GS 1 SHURE ULXP4 WIRELESS MIC (2) Shure ULX-P4 2 EXTRON SPA 2001 Extron SPA 2001 1 EXTRON MTPSERIES Extron MTPSERIES 1 EXTRON DTP HDMI RX Extron DTP HDMI 1 EXTRON WALL PLATE HDMI (2) Extron . n/a 2 EXTRON WALL PLATE VGA Extron n/a 1 Polycom SOUND STRUCTURE C19 audio conference Polycomm C19 1 system Phillips n/a 1 PHILLIPS DVD PLAYER Sharp aquas 1 SHARP AQUOS 75" TV N8000U Triplite smart pro 1 SMART PRO UPS TRIPLITE DA-Lite n/a 1 Drop down screen JBL n/a 1 1 O" Speakers Digital Signage Samsung n/a Samsung 55" Display Tightrope n/a Bright Sign Player Pool Bar Sharp LC-50LE650U 3 50" Display Cole Library MATERIAL MANUFACTURER PART NUMBER QTY. Room 103 42" Samsung TV Samsung n/a Room 104 42" Samsung TV Samsung n/a Community Room NEC PA571W PROJECTOR NEC PA571W 1 kRAMER VP-728 Kramer VP-728 1 SONY DVD PLAYER DVPNS775V Sony DVPNS775V 1 FRRMAN POWER CONDITIONER Ferman n/a 1 ROOLS MIX MATE MX153 Rolls MX153 1 JBL 1 O" Speakers JBL n/a 2 SAMSON SERVO 300 AMP Samsnon n/a 1 ASSISTED Listening SYSTEM ALS n/a 1 Conference Room 120 NEC 42" NEC V423 ATLONA AT-HDVS-TX-WP Atlona AT-HDVS-TX-WP Conference Room 126 NEC 42" NEC V423 ATLONA AT-HDVS-TX-WP Altona AT~HDVS-TX-WP City Attorney Approved Version 9/27/17 14 July 10, 2018 Item #2 Page 19 of 29 EXHIBIT"A" Conference Room 208 ATLONA AT-HDVS-TX-WP Atlona AT-HDVS-TX-WP NEC 32" NEC n/a Digital Signage NEC 42" NEC V423 Tightrope Bright Sign Player Tightrope n/a Second Lobby NEC 42" NEC V423 Learning Library MATERIAL MANUFACTURER PART NUMBER QTY. High School Room Epson 1940W Epson 1940W 6' Smart Board Smart Board n/a Group Room 13 Epson Powerlite 1815p Projector Epson 1815P 6' Smart Board Smart Board n/a (Quoteing A ClickShare CS-100) Barco CS-100 Group Room 14 Epson Powerlite 1815p Epson 1815P 6' Smart Board Smart Board n/a Computer Lab Epson Powerlite 1815p Epson 1815p 6' Smart Board Smart Board n/a Extra Equipment Epson Projector Epson EMP-821 Water District MATERIAL MANUFACTURER PART NUMBER QTY. Engineering Conference Room CSE-200 set Barco CSE-200 Crestron® Certified HDMI® Interface Cable Crestron CBL-HD-6 Water Board Room Samsung 8000 UN82MU8000 82" 2160p LED-LCD TV -SAMSUNG UN82MU8000FXZA 16:9 -4K UHDTV -Black -ATSC -3840 x 2160 60"LED Flat ULTRA HDTV,3840x2160,4k, 120Hz,Smart SAMSUNG UN60KU6300F TV w/WiFi,3-HDMl,2-USB Articulating mount for 4 7-80" TBC CONSOLES AM175 2 ClickShare-200 Set NA, Incl Ba BARCO CSE-200 1 4x1 4K HDMI® Switcher CRESTRON HD-MD4X1-4K-E 1 1-to-4 4K HDMI® Distribution Amplifier CRESTRON HD-DA4-4K-E 1 1-to-2 HDMI® Distribution Amplifier & Audio Converter CRESTRON HD-DA-2 1 Crestron® Certified HDMI® Interface Cable CRESTRON CBL-HD-6 1 Crestron® Certified HDMI® Interface Cable CRESTRON CBL-HD-1 .5 7 Crestron® Certified HDMI® Interface Cable CRESTRON CBL-HD-20 1 4K HDMI® over HDBaseT® Extender w/lR & RS-232 CRESTRON HD-EXT3-C-B_SYSTEM 2 Water Conference Room CX5100 Unified Conference Station for Microsoft Lyne POLYCOM G2200-63890-001 CSE-200 set BARCO CSE-200 Crestron® Certified HDMI® Interface Cable CRESTRON CBL-HD-6 City Attorney Approved Version 9/27/17 15 July 10, 2018 Item #2 Page 20 of 29 Senior Center MATERIAL MANUFACTURER Gym/Cafeteria Pro L 1200 Laser Projector, 7000 lumens, EPSON WUXGA KITES003, RPMAUW, CMS003W, CMS440 CHIEF ADVANTAGE TNSD 1590 OM DA-LITE 4K DigitalMedia 8G+® Receiver & Room CRESTRON Controller 100 Crestron® Certified HDMI® Interface Cable, 18 CRESTRON Gbps, 1.5 ft (0.45 m) 30 BLURA Y PLAYER UPSCALE SMART HUB SAMSUNG WL DOLBY DTS-HD WISE 1 HDMI Wall Plate DigitalMedia 8G+® Transmitter 200, CRESTRON White Textured ClickShare-200 Set NA, Incl Ba BARCO Crestron® Certified HDMI® Interface Cable, 18 CRESTRON Gbps, 1.5 ft (0.45 m) , Crestron® Certified HDMI® Interface Cable, 18 CRESTRON Gbps, 12 ft (3.6 m) TesiraFORTE DSP fixed 1/0 server with 12 BIAMP analog inputs, 8 analog outputs, 8 channels configurable US ULXS124/85-J1 Diversity combo system SHURE ANTENNA, 1/2 WAVE OMNI SHURE UHF PASSIVE ANTENNA SPLITTER SHURE REMOTE ANTENNA KIT SHURE BiDirectional Mic/Line Dante Interface RDL -RADIO DE Single-Channel Modular Power Amplifier, 200W, CRESTRON 70V E8 2 (2 x 400 / 400 / 400 / 400 W) LAB GRUPPEN E 4:2 Amp 2x200W/4ohm US LAB GRUPPEN CVS 6, 6" Coaxial In-Ceiling L TANNOY (PAIR) 8" 2-WAY CEILING SPEAKERS, WHITE YAMAHA VERSION 3-Series® DigitalMedia™ Presentation System 300 90W PoDM Power Pack for DMPS CRESTRON CRESTRON 7" Touch Screen, Black Smooth CRESTRON Universal Mounting Bracket for TSW-x60 Series CRESTRON SG300-1 OMPP 10-port Gigabit Max PoE+ CISCO Managed Switch 2FT CAT6A SNAGLESS UTP CABLE-BLU C2G Extra Equipment Projector Projector Click share Senior Center Lounge 65" Display Activity Room 111 Epson Projector Parks and Recreation MATERIAL Conference Room 851N UHD LCD VIETNAM 6MS 500NIT 3YR WARR . Micro-Adjust Tilt Wall Mount X-Large Epson Sony Barco Samsung Epson MANUFACTURER SAMSUNG CHEIF 16 EXHIBIT "A" PART NUMBER V11H734020 KITES003W 84403L DM-RMC- 4K-100-C CBL-HD-1 .5 BD- J6300/ZA DM-TX-200- C-2G-W-T R9861520N A CBL-HD-1.5 CBL-HD-12 TESIRAFOR TE DAN Al ULXS124/85 -J1 UA860SWB UA221 UA505 RDLDDBN3 1 AMP-1200- 70 992291011 992292011 8001 4240 vxc8w DMPS3-300- C PW-4818DU TSW-760-B- S TSW-UMB- 60 SG300- 10MPP-K9- NA 00690 POWER LIT E 51C VPL-PWZ10 CS-100 n/a EMP-1815 PART NUMBER QM85F XM1U QTY 2 2 2 2 2 2 2 2 4 2 2 2 2 2 2 2 2 4 3 2 2 6 QTY. City Attorney Approved Version 9/27/17 July 10, 2018 Item #2 Page 21 of 29 Crestron® Certified HDMI® Interface Cable CX5100 Unified Conference Station for Microsoft Lyne CSE-200 set Crestron® Certified HDMI® Interface Cable Office 207 70" Sharp Display CSE-200 CBL-HD-1.5 Digital Signage (Monroe Pool, Calavera, Stagecoach) 60" Displays Bright Sign Player CRESTRON POLYCOM BARCO CRESTRON Sharp BARCO CRESTRON Sharp Tightrope Gowland Conference Rooms/Schulman Theater/Dove Library MATERIAL Gowland Conference Room Epson Projector powerlite 7000p Sony DVD Player Mitsubishi VCR Kramer Video switcher Mid Atlantic power conditioner Shure Wireless Mic Crown D-75A Amplifier Crestron Control Panel Meeting Rooms (6) NEC 42" ATLONA AT-HDVS-TX-WP AMX Control Pad Board Room XGA audio line transmitter tp121 EDID Epson Powerlite 911 Oi Creative Lab AMX Enova DVX-3256hd-t AVIT Airpresent Dennen Bluetooth audio receiver Power Center Digital Signage Tightrope broadcast carrousel NEC 43" Bright Sign Player Schulman Production Bay/Booth MANUFACTURER Epson Sony Mitsubishi Kramer Shure Crown Crestron NEC Altona AMX Kramer Epson AMX AirPresent Den non Mid-Atlantic Tightope NEC Tightrope ROI ROI PRESONUS FOCUSRITE KRAMER JVC AUDIOSIENCE MARK OF THE UNICORN SONIC CORE KRAMER MARCHAL TASCAM TOSHIBA JVC SONY YAMAHA YAHAMA YAMAHA YAMAHA MIDATALANTIC 17 EXHIBIT "A" CBL-HD-1.5 G2200-63890-001 CSE-200 CBL-HD-6 n/a CSE-200 CBL-HD-1 .5 UNC60EH6000 XD233 PART NUMBER 7000p n/a n/a n/a n/a ULX-G4 D-75A n/a V423 AT-HDVS-TX-WP N/A TP1 21ED1D 91101 DVX-3256HD-T AVIT n/a PD- CG-330a V423 nla RU-PA51 8 PA518 DIGIMAX LT OCTOPRE VS-5X4 HR-A591U ASl2416 MTPAV A 16 ULTRA VS-5X4 VR682P 122MK3 RD-XS54 SR-MV55 DVCAM AD8HR AD8HR DME24N DME24N 2200 VA 3 3 QTY. 6 6 6 1 6 6 City Attorney Approved Version 9/27/17 July 10, 2018 Item #2 Page 22 of 29 Dove Theater MIDATALANTIC SONY AMX AMX (X 7) EX TRON SHURE SHURE (X 4) BIAMP BLONDER TOUNGUE RTS SYSTEMS MARANTZ NO NAME YAMAHA KRAMER KRAMER ISE TEKTRONIX MIDATALANTIC BIG BEN ? ? THERE ARE 5 OF THEM EX TRON Vaddio (x 4) Extron Extron PANASONIC RADIANT DE NON JVC BLACKMAGIC BLACKMAGIC SERRA VIDEO RGB TVONE AMX MIDATALANTIC 2 SAMSUNG 19" MONITORS VADDIO VADDIO PANASONIC (2) 50" MONITORS BIG KNOB YAHAMA SMARTFADE JBL EAW JBL 12 CHANNEL SNAKE WHRILWIND AMX POE SWITCH AMX AMPERTONIC BIAMP QSC QSC AUDIO EV MIDATALANTIC MAIDATALANTIC AMX 18 EXHIBIT "A" 2200 VA 1 DSR-45 1 NETLINK 3200 1 EXB-COM2 1 SSP?.1 7 UA845 1 SLX4 1 TESIRA SERVER 10 4 AGILE MODULATOR AM 1 SERIES 1 SSA324 INTERFACE 1 CDR510 1 003 RACK+ 1 DME64NK 1 VM-1110XL 1 VM-1021N 1 ES-844 1 TSG-170A 1 2200 VA UPC 1 C777 1 FC-113 1 VM4HD 1 Audio video distribution amp 1 Universal ccu 4 DA2 HD 4K 1 DATDH4K 1 ? 1 RADIANT 1 COMMUNICATIONS 1 DN-500BD 1 SR-HD2700 1 SMART VIDEO HUB 12 X 12 2 SSD 4K (X2) 1 SVG 1 QUADVIEW HDX 1 C2-2655 SCAN 1 CONVERTER PLUS 1 ENOVA DGX3200-ENC 2 2200 VA 1 ? 1 TELETOUCH 22 1 PRODUCTION VIEW HD-2 SDIMV 1 AK-HRP200 1 ? 1 STUDIO COMAND MONITOR 01V96 ML 1 1 1 1 12" SPEAKERS WALL 1 MOUNTED 1 15". X 4 BOXES 1 PRX400 X4 1 n/a 1 1 NXA-ENETA 1 EXB-REL8 3 MLD5 1 TESERA SERVERIO 1 POWERLITE 2 X 4 RMX 850 CPS8.5X 2 6 STEP SEQUENCER. X 3 2200 VA DV LINK MUL Tl FORMAT TX City Attorney Approved Version 9/27/17 July 10, 2018 Item #2 Page 23 of 29 EXHIBIT "A" Leo Carrillo Ranch MATERIAL MANUFACTURER PART NUMBER QTY. Caretaker House 19" Sony TV Sony n/a DVDNCR Combo Sony n/a Main House KLH Sony Home Th eater System HA9000 KLH HA9000 Samsung 42" TV Samsung n/a Other 2 Projectors Christi LX-80 2 Inflatable 1 O' Screen Da-Lite n/a 1 Parks and Recreation Trailer MATERIAL MANUFACTURER PART NUMBER QTY. Clicks hare Barco CS-100 Screen In-Focus n/a Epson Projector Epson 85 10 Communication House MATERIAL MANUFACTURER PART NUMBER QTY. Kitchen Meeting Room Clicks hare Barco CSE-200 42" Samsung TV Samsung n/a Jessica Padilla Bowen Office 42" Vizio /with Cable feed for city TV Vizio n/a Police Department MATERIAL MANUFACTURER PART NUMBER QTY. Police Dept. Briefing Room (1 51 Floor) 85" Samsung TV Samsung UN85MU Police Dept. IT Office Click Share Barco CSE-200 Projector Epson n/a Pine Ave/Teen Center MATERIAL MANUFACTURER PART NUMBER QTY. Lobby 751N COMMERCIAL LED LCD DISPLAY TAA SAMSUNG DM75E IN-WALL LARGE WHT -W/ SURGEX 1 OUTLET CHIEF PAC526FWP2 LARGE TILT TH INSTALL UNIVERSAL CHIEF LTTU Brightsign XD1032 Player Bundle TIGHTROPE CAR-XD1032-PLR-BND (Tx Only White) Two-Input Wall Plate Switcher for HDMI ATLONA AT-HDVS-200-TX-WP (No Buttons Face Plate) for HDVS-150TX-WP ATLONA AT-HDVS-TX-WP-NB (Rx Only) HDBaseT Scaler with HDMI and Analog Audio ATLONA AT-HDVS-200-RX Crestron® Certified HDMI® Interface Cable CRESTRON CBL-HD-6 Crestron® Certified Computer VGA Interface Cable CRESTRON CBL-VGA-AUD-6 Computer Room 651N COMMERCIAL LED LCD DISPLAY TAA SAMSUNG DM65E IN-WALL LARGE WHT -WI SURGEX 1 OUTLET CHIEF PAC526FWP2 LARGE TILT TH INSTALL UNIVERSAL CHIEF LTTU (Tx Only White) Two-Input Wall Plate Switcher for HDMI ATLONA AT-HDVS-200-TX-WP City Attorney Approved Version 9/27/17 19 July 10, 2018 Item #2 Page 24 of 29 (No Buttons Face Plate) for HDVS-150TX-WP (Rx Only) HDBaseT Scaler with HDMI and Analog Audio Crestron® Certified HDMI® Interface Cable Crestron® Certified Computer VGA Interface Cable Homework Room 751N COMMERCIAL LED LCD DISPLAY TAA IN-WALL LARGE WHT -WI SURGEX 1 OUTLET LARGE TILT THINSTALL UNIVERSAL (Tx Only White) Two-Input Wall Plate Switcher for HDMI (No Buttons Face Plate) for HDVS-150TX-WP (Rx Only) HDBaseT Scaler with HDMI and Analog Crestron® Certified HDMI® Interface Cable Crestron® Certified Computer VGA Interface Cable Kitchen 551N LED 1920X1080 5000 1 DM55E DSUBIDVI- DIHDMI IN-WALL LARGE WHT -WI SURGEX 1 OUTLET PAC526 COVER KIT -WHITE THIN SWING ARM (LARGE) (Tx Only White) Two-Input Wall Plate Switcher for HDMI (No Buttons Face Plate) for HDVS-150TX-WP (Rx Only) HDBaseT Scaler with HDMI and Analog Audio Crestron® Certified HDMI® Interface Cable Crestron® Certified Computer VGA Interface Cable Lounge 75"LED Flat ULTRA HDTV,3840x2160,4k,240Hz,3D,Smart TV IN-WALL LARGE WHT-WI SURGEX 1 OUTLET LARGE TILT THINSTALL UNIVERSAL Crestron® Certified HDMI® Interface Cable Crestron® Certified HDMI® Interface Cable Digital Signage Carousel 330 Media Appliance Carousel Digital Signage Server Software Paging System Network Controller (Incl. PRS-SW) (US) Power Amplifier 8X60W Call Station Interface Power Amplifier 4 X 125W Call Station Keypad Network cable assembly, optical fiber, 0.5 m Network cable assembly, optical fiber, 2 m Audio Expander Dx46, 120V, SPEAKER CONTROLLER RCM-810 IRIS-Net Remote Control Retrofit Module for CPS Mk USB to CAN bus interface for IRIS-NET controlled devices 4-inch Ceiling loudspeaker, 6 watt, IP x4, simple, spring- loaded Back Box for LBC3951111-US, LHM0606 and LC1-UM series. Plaster Mounting Ring for LBC391 Tile bridge and C-ring for LC1 series loudspeakers 20 watt pendant sphere loudspeaker, EVAC compliant CPS4.5 Power Amplifier 200 Watt 8" 2 Way speaker In-Wall Speaker Support Equipment 44SPl28D RACK LESS R DR FLR-FRIENDL Y CBS,280 ERK 4.5"(3)FAN/TOP WIFC ERK PD THIN,1-15A CIR,10 OUT ATLONA ATLONA CRESTRON CRESTRON SAMSUNG CHIEF CHIEF ATLONA ATLONA ATLONA CRESTRON CRESTRON SAMSUNG CHIEF CHIEF CHIEF ATLONA ATLONA ATLONA CRESTRON CRESTRON SAMSUNG CHIEF CHIEF CRESTRON CRESTRON TIGTHROPE TIGHTROPE BOSCH BOSCH BOSCH BOSCH BOSCH BOSCH BOSCH BOSCH BOSCH BOSCH BOSCH BOSCH BOSCH BOSCH BOSCH BOSCH Electro-Voice Electro-Voice Electro-Voice MI ODLE A TLANTI MIDDLE ATLANTI MIDDLE ATLANTI MIDDLE ATLANTI 20 EXHIBIT"A" AT-HDVS-TX-WP-NB AT-HDVS-200-RX CBL-HD-6 CBL-VGA-AUD-6 DM75E PAC526FWP2 LTTU AT-HDVS-200-TX-WP AT-HDVS-TX-WP-NB AT-HDVS-200-RX CBL-HD-6 CBL-VGA-AUD-6 DM55E PAC526FWP2 PAC526CVRW-KIT TS525TU AT-HDVS-200-TX-WP A T-H DVS-TX-WP-N B AT-HDVS-200-RX CBL-HD-6 CBL-VGA-AUD-6 UN75JU71 OOF PAC526FWP2 LTTU CBL-HD-6 CBL-HD-12 CAR-330 CAR-DSS-15 ERK-4428LRD CBS-ERK-28R ERK-4QFT-FC PDT-1015C-NS City Attorney Approved Version 9/27/17 July 10, 2018 Item #2 Page 25 of 29 EXHIBIT"A" Council Meetings Onsite Support Requirements: The Council meetings require onsite support 1 hour prior to the start of the meetings to test all equipment prior to the scheduled meeting start time and throughout the meeting we require an AV technician to be onsite to assist our staff with any AV needs during the meeting. Act as a representative of the city working with AV vendors. Any issues during the meeting must be reported to IT PMO Barbara van Rekom @ Barbara.vanrekom@carlsbadca.gov by next business day. The City Council generally meets three times a month, twice on Tuesdays at 6 p.m. and once at 9 a.m. Please see the Council calendar for the dates and locations of upcoming meetings. The point of contact for Council Meetings is Shelia Cobian City Clerk Services Mgr, Policy & Leadership Records Phone: 760-434-2917 Email: Sheila.Cobian@carlsbadca.gov The Council meetings are a Priority 1 SLA regardless of the location or facility it is being held at. AVI will be onsite to support all Council meetings regardless of the location and will continue to treat Council meetings as a priority 1 SLA regardless of the facility they are using to conduct the Council meetings. Planning Meeting Onsite Support Requirements: The City Planning Meetings require onsite support 1 hour prior to the start of the meetings to test all equipment prior to the scheduled meeting start time and throughout the meeting we require an AV technician to be onsite to assist City staff with any AV needs during the meeting. Act as a representative of the city working with AV vendors. Any issues during the meeting must be reported to IT PMO Barbara van Rekom@ Barbara.vanrekom@carlsbadca.gov by next business day. Regular meetings are held the first and third Wednesday of every month starting at 6pm PT. The City point of contact for the Planning meetings is Jeanette Brown Secretary, Community & Economic Dev. Phone: 760-602-4617 Email: Jeanette.Brown@carlsbadca.gov The City Planning Meetings are a Priority 1 SLA regardless of the location or facility it is being held at. AVI will be onsite to support all City Planning Meetings regardless of the location and will continue to treat City Planning meetings as a priority 1 SLA regardless of the facility they are using to conduct the City Planning meetings. The City will require design and implementation services for any new equipment, or if they need replace existing equipment. Meeting Cancellation: For any Council Meeting and Planning meeting cancellations, the City must notify AVI with an 8 business hour advanced notice. EOC Support Requirements if there is an Emergency: When the EOC is activated in the event of an emergency, AVI will provide on-site support within 1-2 hours from when the original call was placed with AVI. The following rates would apply and be billed separately: a rate of $125.00 per/hour weekdays (M-F}, and $185.00 per/hour weekends (S-S). Replacement of Existing Equipment: City Attorney Approved Version 9/27/17 21 July 10, 2018 Item #2 Page 26 of 29 EXHIBIT "A" Under the Service Contract, AVI Systems will provide repair or replacement of faulty equipment. When a piece of equipment is deemed as faulty, AVI will engage with the equipment manufacturer for an advanced replacement. If the faulty equipment is discontinued, AVI will provide the manufacturer recommended replacement item. When the contract is executed, AVI Systems will work with City representatives to identify and create an inventory of critical back-up equipment needed for rooms covered under the Service Contract. New or Upgraded Equipment: For any new equipment or upgrades by AVI Systems made to the City of Carlsbad offices and facilities listed, a prorated support cost will be included on a per quote basis to bring the new equipment underneath the coverage dates of the pre-existing city wide service contract. Should the City of Carlsbad agree to pay the prorated support cost provided on AVI Systems quotes, the new equipment will be covered under the coverage dates of the existing citywide service contract. Additional Buildings: For any new buildings or facilities, the City of Carlsbad would like to add under the coverage dates of the enterprise service contract, a support cost can be provided per a list of equipment currently installed in the facility. Should the City of Carlsbad agree to pay the support cost provided by AVI Systems, the equipment will be covered under the coverage dates of the existing citywide service contract. Special Meetings Support -Week Days (M-F): Should the City of Carlsbad require on-site support for special city meetings, AVI will send a technician on a per need basis for a rate of $125.00 per/hour. AVI will need an 8 business hour advanced notice for ad- hoc meetings. For any meeting cancelations the City must notify AVI with an 8 business hour advanced notice. Weekend Support-Weekends (S-S): Should the City of Carlsbad require on-site support on a weekend, AVI will send a technician on a per need basis for a rate of $185.00 per/hour. AVI will need an 8 business hour advanced notice for weekend support. For any meeting cancelations the City must notify AVI with an 8 business hour advanced notice. Professional Service Requirements: AVI Systems technicians/on-site representatives will always dress professionally, no sandals, shorts, etc. technicians/on-site representatives will always wear an AVI logo shirt when onsite at a city location. They will be knowledgeable about the cities equipment and always act in a professional manner. SYSTEM SUPPORT DEFINITIONS System -Defined as the items listed in the Products and Services Detail section of this Agreement or listed on an attached Equipment List with the exception of Consumables and Obsolete Equipment. Priority Support -Means all work under AVI support agreements with Customers is scheduled ahead of any other on-demand work and will be provided based upon priority level as indicated within the Agreement. Recertification -Means AVI personnel performing the necessary cleaning , adjustments, functional tests, and replacement of parts to keep the equipment in good and efficient operating condition . Any repairs or operating instructions will be done at this time. Remote Diagnostics -Means a service whereby remote calls made to communications and terminal equipment via Customer provided analog line or IP connection to determine network and/or board-level failures and remedies. Only available where equipment is capable and configured by AVI to provide same. Consumables -Means parts such as recording media, batteries, projection lamps and diskettes. Consumables are parts that are not included under this Agreement. City Attorney Approved Version 9/27/17 22 July 10, 2018 Item #2 Page 27 of 29 EXHIBIT "A" Obsolete Equipment -Defined as items (though possibly still in use) that are outdated with no manufacturer support or parts availability, or products with formal end of life as defined by their manufacturer. Obsolete Equipment are parts that are not included under this Agreement. Loaner Equipment -Defined as table top LCD projectors and flat screen monitors under 50". Table top projectors are not integrated into a system. Flat screen monitors will be installed onto a wall if reasonably possible. Software Updates -Defined as revisions of existing software which provide maintenance to correct software errors and are provided at no charge by the manufacturer. Software and features which require additional licensing are not included under this AgreemJnt. SYSTEM SUPPORT TERMS Coverage Dates -Unless otherwise stated, the service coverage date will be effective as of substantial completion or System Support Agreement invoice date; whichever is applicable. Coverage will extend for the duration specified by the corresponding line item description found in the Product and Services Detail section of this Agreement. AVI reserves the right to withhold services until the invoice is paid in full. Exclusions -For situations where AVI is providing service or support under this Agreement, no cost service, maintenance or repair shall not apply to the Equipment if any person other than an AVI technician or other person authorized by AVI , without AVI prior written consent, improperly wires, integrates, repairs, modifies or adjusts the Equipment or performs any maintenance service on it during the term of this Agreement. Furthermore, any Equipment service, maintenance or repair shall not apply if AVI determines, in its sole discretion, that the problems with the Equipment were caused by (a) Customer's negligence; or (b) theft, abuse, fire, flood, wind, lighting, unreasonable power line surges or brownouts, or acts of God or public enemy; or (c) use of any equipment for other than the ordinary use for which such equipment was designed or the purpose for which such equipment was intended, or (d) operation of equipment within an unsuitable operating environment, or (e) failure to provide a suitable operating environment as prescribed by equipment manufacturer specifications, including, without limitation, with respect to electrical power, air conditioning and humidity control. Systems Support Terms are in addition to AVI Systems General Terms and Conditions of Sale. PRODUCTS AND SERVICES DETAIL PRO SUPPORT: Model# Mfg Description Priority Price AVISSACUSTOM AVI SYSTEMS Council $44,302.00 Chambers/City Manager Office- System Support Agreement-1 Year Agreement AVISSACUSTOM AVI SYSTEMS Faraday -System Support 2 $19,153.00 Agreement-1 Year Agreement AVISSACUSTOM AVISYSTEMS EOC -System Support Agreement-1 2 $37,079.00 Year Agreement AVISSACUSTOM AVISYSTEMS Fire Station #5-System Support 2 $1 ,200.00 Agreement-1 Year Agreement AVISSACUSTOM AVI SYSTEMS Safety Training-System Support 2 $21,296.00 Agreement-1 Year Agreement City Attorney Approved Version 9/27/17 23 July 10, 2018 Item #2 Page 28 of 29 EXHIBIT "A" AVISSACUSTOM AVI SYSTEMS Alga Norte -System Support 3 $11,096.00 Agreement-1 Year Agreement AVISSACUSTOM AVI SYSTEMS Cole Library-System Support 2 $3,003.00 Agreement-1 Year Agreement AVISSACUSTOM AVI SYSTEMS Learning Library -System Support 2 $4,567.00 Agreement-1 Year Agreement AVISSACUSTOM AVI SYSTEMS Water District-System Support 2 $1,843.00 Agreement-1 Year Agreement AVISSACUSTOM AVI SYSTEMS Senior Center-System Support 2 $5,404.00 Agreement-1 Year Agreement AVISSACUSTOM AVI SYSTEMS Leo Carrillo-System Support 3 $3,850.00 Agreement-1 Yea r Agreement AVISSACUSTOM AVI SYSTEMS Parks & Rec.-System Support 2 $1,517.00 Agreement-1 Year Agreement AVISSACUSTOM . AVI SYSTEMS Calavera Hills Communitll Center-3 $342.00 System Support Agreement-1 Year Agreement AVISSACUSTOM AVI SYSTEMS Stagecoach Communitll Center-3 $342.00 System Support Agreement-1 Year Agreement AVISSACUSTOM AVI SYSTMES Monroe Street Pool-System 3 $342.00 Support Agreement-1 Year Agreement AVISSACUSTOM AVI SYSTEMS Communications-System Support 2 $559.00 Agreement-1 Year Agreement AVISSACUSTOM AVISYSTEMS Gowland/Schulman/Dove Librarl£-$101 ,629.00 System Support Agreement-1 Year Ag reement AVISSACUSTOM AVI SYSTEMS Police Department -System Suppori 2 $840.00 Agreement-1 Year Agreement AVISSACUSTOM AVI SYSTEMS Pine Ave/Teen Center-System 3 $12,600.00 Support Agreement-1 Year Agreement ON-SITE AVI SYSTEMS Council Meetings-1 Year On-Site $18,000.00 Support ON-SITE AVI SYSTEMS Citll Planning Meetings-1 Year $9,000.00 On-Site Support $297,964.00 Total: City Attorney Approved Version 9/27/17 24 July 10, 2018 Item #2 Page 29 of 29