HomeMy WebLinkAbout2018-07-24; City Council; ; Award of a contract to PAL General Engineering for an amount not to exceed $2,177,318 for the construction of the 2018 Pavement Overlay.CA Review _fil__
(i) S~~ff R~port ,
Meeting Date:
To:
From:
Staff Contact:
Subject:
Recommended Action
July 24, 2018
Mayor and City Council
Kevin Crawford, City Manager
Emad Elias, Assistant Engineer
emad.elias@carlsbadca.gov or 760-602-7558
Award of a contract to PAL General Engineering for an amount not to
exceed $2,177,318 for the construct ion of the 2018 Pavement Overlay.
Adopt a Resolution accepting bids and awarding a contract to PAL General Engineering for an
amount not to exceed $2,177,318 for the construction of the 2018 Pavement Overlay, Project
No. 6001-180L (Project).
Executive Summary
On May 22, 2018, City Council adopted Resolution No. 2018-074 approving the plans and
specifications and authorizing advertising of the Project for construction bids. The Project was
advertised using the formal bidding procedures. Bids were received on June 28, 2018, and the
lowest responsive and responsible bidder was PAL General Engineering, with a bid in the
amount of $2,177,318. Carlsbad Municipal Code sections 3.28.080(() and 3.28.080(G)(6)
require the City Council to award all formally bid contracts when the value exceeds $175,000,
and therefore the Project is subject to this requirement. Staff recommends award of the
construction contract to PAL General Engineering.
Discussion
The Project is part of the city's ongoing Pavement Management Program (Program). Staff
typically execute two resurfacing projects annually from the Pavement Management Program;
one pavement overlay, and one slurry seal. The roadways to be resurfaced are determined by
staff's professional expertise, pavement management software, and field analysis. Th is road
maintenance Project will resurface the following streets: La Costa Avenue from El Camino Real
to Camino De Las Coches, Viejo Castilla Way, Navarra Drive, and Pirineos Way. Resurfacing will
be accomplished by grinding the existing asphalt concrete pavement and replacing it with a
rubberized asphalt concrete layer. The roadways, as shown on Exhibit 2, were selected based
on their current conditions and need for maintenance.
On June 28, 2018, nine sealed bids were received for the construction of the Project, as shown
on the following table:
July 24, 2018 Item #5 Page 1 of 6
CONTRACTOR TOTAL BID
PAL General Engineering $2,177,318
George Weir Asphalt $2,288,096
All American Asphalt $2,471,263
SRM Contracting $2,596,744
Hazard Construction $2,619,988
RJ Noble $2,758,683
ATP General Engineering $2,763,355
TC Const ruction $2,777,015
Eagle Paving $2,878,502
Staff has completed reviewing the contract document s and found that PAL General Engineering
is the lowest responsive and responsible bidder. The contractor's bid is responsive as it meets
the requi remen t s of t he bidding documents. The bidder is also deemed responsible as they
submitted a list of similar project s to show their capability and qualificat ion to perform the
specified work. The contract for construction contains general performance standards and
references technical specifications, which if not met, allow the city to withhold payment, and
includes a one-yea r warranty period.
Fiscal Analysis
There are sufficient funds available in the Program to complete the Project. Funding for the
Program consist s of non-jurisdictional fees (generated from trash ha ulers}, Gas Tax Funds, and
TransNet-Local Funds available for drawdown from SAN DAG. Remaining funds will be used on
future pavement rehabilitation and resurfacing projects. The available funds and estimated
construction costs for the Project are shown in the following t able:
PAVEMENT MANAGEMENT PROGRAM, CIP NO. 6001 ,,
Current Appropriation -Paveme nt Management Program, CIP No. 6001 $8,936,956
Current Year Expenditures/Encumbrances -Pavement Management $3,010,491 Program, CIP No. 6001
TOTAL AVAILABLE PAVEMENT MANAGEMENT PROGRAM, CIP NO. 6001 $5,926,465
2018 PAVEMENT OVERLAY, PROJECT NO. 6001-1801.:
Construction Contract $2,177,318
Construction Contingency $200,000
Const ruction Management, Inspect ion, and Testing $200,000
TOTAL ESTIMATED CONSTRUCTION COSTS $2,577,318
REMAINING BALANCE AFTER PROJECT NO. 6001-180L $3,349,147
ADDITIONAL APPROPRIATION NEEDED $0
July 24, 2018 Item #5 Page 2 of 6
Next Steps
Once contract documents are fully executed and a purchase order is issued, staff will schedule a
pre-construction meeting with the contractor, and issue a notice to proceed with the
construction of the Project. The contract provides three months to construct the Project
improvements.
Environmental Evaluation (CEQA)
The Project is exempt from the California Environmental Quality Act (CEQA) per State CEQA
Guidelines Section 15301(c) -minor alteration of existing facilities including streets, sidewalks,
gutters, and similar facilities involving negligible or no expansion.
Public Notification
This item was noticed in accordance with the Ralph M. Brown Act and was available for public
viewing and review at least 72 hours prior to the scheduled meeting date. Prior to the start of
construction, the public will be notified of the construction activities using media methods such
as signage, email, website, and other city communication channels. The construction
contractor will also be required to notify the public of construction activities via changeable
message signs, door hangers, letters to residents, and/or "NO PARKING" signs, as applicable.
Exhibits
1. City Council Resolution.
2. Location Map.
July 24, 2018 Item #5 Page 3 of 6
RESOLUTION NO. 2018-140
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, ACCEPTING BIDS AND AWARDING A CONTRACT TO PAL
GENERAL ENGINEERING FOR AN AMOUNT NOT TO EXCEED $2,177,318 FOR
THE CONSTRUCTION OF THE 2018 PAVEMENT OVERLAY, PROJECT NO. 6001-
18OL.
Exhibit 1
WHEREAS, the City Council of the City of Carlsbad, California has determined it necessary,
desirable, and in the public interest to construct the 2018 Pavement Overlay, Project No. 6001-18OL
(Project); and
WHEREAS, on May 22, 2018, the City Council adopted Resolution No. 2018-074 approving plans
and specifications and authorizing the advertisement for bids for the construction of the Project; and
WHEREAS, nine sealed bids were received on June 28, 2018 for the construction of the Project;
and
WHEREAS, the lowest responsive and responsible bid was submitted by PAL General
Engineering in the amount of $2,177,318; and
WHEREAS, there are sufficient Pavement Management Program funds available to complete
the Project; and
WHEREAS, subsection 3.28.040(C)(S) and 3.28.090(8) of the Carlsbad Municipal Code
authorizes the city manager to approve change orders in the amount equal to the contingency set at
the time of Project award.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1. That the above recitations are true and correct.
2. That the low bid of $2,177,318 submitted by PAL General Engineering for the
construction of the 2018 Pavement Overlay, Project No. 6001-18OL, is accepted and the
mayor is hereby authorized to execute a contract for the Project.
3. That the city manager or designee is hereby authorized to approve construction change
orders up to $200,000.
4. That the award of this contract is contingent upon PAL General Engineering executing
the required contract and submitting the required bonds and insurance policies, as
July 24, 2018 Item #5 Page 4 of 6
described in the contract, within 20 days of adoption of this Resolution. The city
manager may grant reasonable extensions of time.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 24th day of :!J!!y, 2018, by the following vote, to wit:
AYES:
NOES:
ABSENT:
M. Hall, K. Blackburn, M. Schumacher, C. Schumacher, M. Packard.
None.
None.
(SEAL)
July 24, 2018 Item #5 Page 5 of 6