HomeMy WebLinkAbout2018-08-28; City Council; ; The purchase of a stencil truck and boom truck for $220,563utilizes the boom truck to replace, maintain and repair street lights. Additionally, the boom
truck is also used to install and maintain signage and decorative lighting.
The current boom truck was purchased in 2009 and has accumulated over 98,000 miles and is
no longer in service due to excessive wear caused by environmental factors and high usage. The
vehicle meets the replacement requirements of Administrative Order No. 3 and has been
approved by the Fleet Committee for replacement.
The replacement stencil truck will be purchased from Road line Products utilizing a Cooperative
Purchasing Agreement with the County of San Bernardino contract, bid No. PWG116-0PERA-
1682. The replacement boom truck will be purchased from Altec through a National Joint
Powers Alliance (NJPA) contract, contract No. 012418-Alt. This type of purchasing is allowed
pursuant to Section 3.28.100 of the Carlsbad Municipal Code.
Fiscal Analysis
There are funds available in the fiscal year 2018-19 Vehicle Replacement Fund totaling
$227,935 for the purchase of both the stencil and boom trucks.
The replacement stencil truck from Roadline Products will cost $109,097 and the replacement
boom truck from Altec will cost $111,466 for a total of $220,563. No additional funds are
requested at this time.
Next Steps
City staff will issue a purchase order for the purchase of a stencil truck from Road line Products
and a boom truck from Altec. Each vehicle will take approximately 60 to 90 days for assembly
and delivery. The replaced vehicles will be evaluated, prepared and sent to auction.
Environmental Evaluation (CEQA)
Pursuant to Public Resources Code Section 21065, this action does not constitute a "project"
within the meaning of CEQA in that it has no potential to cause either a direct physical change
in the environment, or a reasonably foreseeable indirect change in the environment, and
therefore does not require environmental review.
Public Notification
This item was noticed in accordance with the Ralph M. Brown Act and was available for public
viewing and review at least 72 hours prior to the scheduled meeting date.
Exhibits
1. City Council Resolution.
2. Roadline Products quote.
3. Altec quote.
August 28, 2018 Item #4 Page 2 of 20
RESOLUTION NO. 2018-160
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, AUTHORIZING THE PURCHASE OF A STENCIL TRUCK FROM
ROADLINE PRODUCTS FOR $109,097 AND THE PURCHASE OF A BOOM
TRUCK FROM ALTEC FOR $111,466.
Exhibit 1
WHEREAS, the City Council of the City of Carlsbad, California has determined that funds in the
amount of $117,935 were previously appropriated to the fiscal year 2018-19 Fleet Vehicle
Replacement Fund by the City Council for the purchase of one boom truck and funds in the amount of
$110,000 were previously appropriated to the fiscal year 2017-18 Fleet Vehicle Replacement Fund by
the City Council for the purchase of one stencil truck; and
WHEREAS, the fleet committee has reviewed the overall condition, maintenance history and
future maintenance needs of the vehicles and has determined that it is in the best fiscal interest of
the City of Carlsbad to replace one boom truck and one stencil truck; and
WHEREAS, in accordance with Carlsbad Municipal Code section 3.28.100, the City of
Carlsbad utilized a National Joint Powers Alliance (NJPA) contract No. 012418-Alt for the boom truck
and a Cooperative Bid Agreement with the County of San Bernardino, bid No. PWG116-OPERA-1682
for the stencil truck; and
WHEREAS, the City of Carlsbad has procured a bid from Road line Products to provide one
stencil truck for a total cost of $109,097 and a bid from Altec to provide one boom truck for a total
cost of $111,466 for a total purchase of $220,563 and the purchasing officer has determined it is in
the city's best interest to enter into a contract with Roadline Products and Altec to purchase these
vehicles.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1. That the above recitations are true and correct.
2. That the City of Carlsbad General Services Division is authorized to purchase one boom
truck from Altec for a total cost of $111,466.
3. That the City of Carlsbad General Services Division is authorized to purchase one
stencil truck from Roadline Products for a total cost of $109,097.
August 28, 2018 Item #4 Page 3 of 20
Exhibit 1
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 28th day of August, 2018, by the following vote, to wit:
AYES:
NOES:
ABSENT:
M. Hall, K. Blackburn, M. Schumacher, C. Schumacher, M. Packard.
None.
None.
(SEAL)
August 28, 2018 Item #4 Page 4 of 20
Exhibit 2
It is our understanding that the City might want a few things different from this contract which
would deduct or increase from the contract price. If City is interested in a 450 gas chassis instead of
a diesel chassis and a 180 degree arrow board instead of a message board that would be a deduction.
If we are correct in what is required by the City, following is pricing for your unit:
San Bemardino Contract Price $128,500.00
Decrease for Change from Message to An·ow Board -14,250.00
Decrease for Chassis Change -13 ,000.00
Total Cost delivered to Carlsbad before Sales Tax $101,250.00
Roadline will work with the City in any way that we can. If you chose to purchase this unit, while it
is being built in our shop in Norwalk, CA we would welcome you to stop by at any time. In
particular, we will ask that you design the stencil rack exactly as required by the City and we will
build it that way. When this unit is delivered, we expect it to be able to go right to work.
Delivery could be made 30-45 days after receipt of the truck chassis. This would remain true
whether Roadline purchases the chassis or uses a chassis supplied by the City.
If you have any questions, please feel free to give us a call. Once again, we thank-you for your
consideration of this offer.
Very truly yours,
Roadline Products, Inc .
..... -., #~ / /,,/ p/_.·
/·: ::~~-,"\
·'s~C:tt Givens -
Vice President
Encl: San Bernardino Bid Request, Bid, and Purchase Order
August 28, 2018 Item #4 Page 6 of 20
Exhibit 2
C ~ RQWUNE l'ROlJlXTS V.C US.A.
Main Office
13253 Stanbridge Avenue
Downey, California 90242
~ Phone:
Fax:
(562) 803-4447
(562) 803-6506
Quick Quote
Quotation IRoadline Stencil Truck Date
To Clayton Dobbs
Client Name City of Carlsbad
Fax Number
From Scott Givens
-Quantity . De~crlptlon --. ,.
1 Model TPMT -Roadline Stencil Truck
Includes -Ford F450 -Regular/Standard Cab
(2) Paint Systems
Roadline Stencil Truck Bed
Customized Stencil Rack
Wanca 36x72. 180 Degree Arrow Board
Safety Llahtina as needed
Terms Net 30 Davs
FOB Point Citv of Carlsbad
Approve
dB y
Manufacturing
13065 Tom White Way, Suite D
Nonvalk, California 90650
Phone:
Fax:
Unit Price
$101,250.00
SubTo~I
Sales Tax
Shipping
Grand Total
(562) 404-8889
(562) 404-7349
1/24/20181
Extended P~lce
$101 ,250.00
$101,250.00
$7,846.88
$0.00
$109 096.88
August 28, 2018 Item #4 Page 7 of 20
Exhibit 2
ROADLINE PRODUCTS STENCIL TRUCK
Specification for City of Carlsbad
GENERAL INTENT:
It is the intent of these specifications to describe a fully self-contained truck that will
spray highway marking paints for traffic control, legends and street curbs. The paint
system shall be hydraulic in its operation and shall spray paint by the airless method. The
truck will carry all necessary materials for traffic control stenciling including paint,
stencils, and cones in a neat and organized fashion. The vehicle must meet all CAL-
OSHA requirements in effect at the time of bidding. Any exceptions must be clearly
spelled out.
BODY:
The body is to be all steel construction and measure a minimum of 135" long by 95"
wide. Frame shall consist of "box" construction. Deck to be 1/8" diamond plate sloped
sufficiently to prevent standing liquids. Headboard to extend 20" above deck. Frame to
incorporate 2" x 2" x 3'16" tubing crossmembers @-16" O.C. Side skirts of 12-gauge
steel. Metal skirts that are not reinforced full length will not be accepted. A toolbox
under the left side (street side) will be approximately 9 cubic feet. Toolbox doors must
be double wall doors with synthetic weather strip seals. Latches to be spring loaded,
striker plate type with "T" handles. Doors to be bottom hinged on piano type hinge.
Service access doors to provide ease of access to hose reel and tool box compartm,ents.
The minimum door size is 30" x 18". Access doors smaller than these minimums will
not be accepted. Additionally, in the top access door to the hose reel compartment there
shall be a cut out for each spray gun allowing the gtm to be locked in the hose reel
compartment without disconnecting the gun from the paint hose.
PAINT STORAGE:
Seven l " steel rings (to prevent 5 gallon paint cans from shifting) to be mounted on a
removable tray with side handles. Paint storage well to be drilled for drainage. Paint
storage tray to be secured with 2 "T" handle bolts for easy removal.
GUN SOLVENT BATH:
Dual recessed 3" (min) diameter paint gun solvent bath holsters to be included in the rear
panel. These holsters must be removable for easy cleaning.
August 28, 2018 Item #4 Page 8 of 20
Exhibit 2
HYDRAULIC RESERVOIR:
The hydraulic reservoir is to have a 30-gallon capacity. It shall be an integral part of
body headboard. It shall be mounted above the piston pump to prevent positive head.
Reservoir shall have incorporated into it a vent, oil filler plug, oil drain plug, and oil level
sight gauge. Bolt on hydraulic reservoir tanks will not be accepted.
HYDRAULIC SYSTEM:
A MINIMUM 12.0 GPM@ 1000 RPM hydraulic gear pump with electric clutch is to be
provided. The pump to · be engine mounted and "V" Belt driven from the crankshaft
pulley. Engine speed to be controlled by a chassis manufacturers installed electronic
throttle control. There shall be a IO-micron return line spin on oil filter. One 1000-PSI
maximum adjustable pressure regulator with gauge (0-2000 PSI) and one 0-2000 PSI
gauge for each pump to be furnished. Cab mounted key switch with indicator light plus
rear mounted waterproof on/off safety switch is to be included. All hoses, piping, and
fittings are to be SAE hydraulic rated.
BODY LIGHTS:
Combination stop/turn lights, clearance lights, and side marker lights to be furnished . All
lights and reflectors to conform to Federal Motor Vehicle safety standard 108 made
waterproof. Rear lights to be recessed in body. Two seal beam lights will be mounted on
the truck; one will illuminate the paint well area, the other the tailgate work area. A
toggle switch will be located in the cab to turn these lights on and off.
STENCIL RACK:
A stencil rack constructed of l" square steel tubing to accommodate 20 stencils stacked
on edge to a height of 36" will be provided. Each space will be 1 %" in width. Four
additional spaces open at the top will be included in the rack. A stencil deck roller and
stop will be incorporated into the rack. The rack shall be attached to the deck by a
minimum of 4 rust proof bolts and nuts.
BUMPER:
A rear bumper shall extend across the full width of the vehicle and shall protrude a
minimum of 9". The rear bumper shall be constructed of diamond plate steel and painted
the color of the vehicle.
PAINT SPRAY SYSTEM:
Two (2) SPEEFLO 989-002 Hydraulic Airless Paint Spray Systems (no other brand of
pump will be accepted) to be furnished. Each system to include: Airless pump with hard
chrome over steel lowers, suction hose and tube for 5 gallon paint pail, hydraulic
connection hose, high pressure needle valve, 50 mesh paint filter and manifold, high
August 28, 2018 Item #4 Page 9 of 20
Exhibit 2
pressure (3300 PSI) connection hose. All hoses, fittings, valves, and connections shall be
pressure tested to 3300 PSI. Pumps to be mounted on curbside of headboard.
HOSE REEL AND GUN:
Two (2) spring rewind hose reels with 50' each of W' high pressure (3000 PSI) static
grounded hose, hose ball stops, and 3' whip end hose to be furnished. Graco Contractor
Guns with 12" gun extensions and Zip Tip systems included with each system. Fluid
hose reels to be mounted on curbside. Dual hose roller assemblies mounted in the rear
body panel. Drain holes to be provided for all cabinet spaces.
ARROWBOARD:
A 36" x 72" Trifunction, 25 light arrowboard with a cab mounted remote control is to be
provided. The arrowboard must come with an electric lift. Arrowboard to be mounted
above headboard so as to be clearly visible.
PAINT:
Frame and stencil rack to be painted black. Balance of truck to be painted with one prime
coat and one finish coat of manufactures standard white. All parts to be painted shall be
thoroughly cleaned of all weld splatter, slag, scale, and other foreign matter prior to
painting. The unit to be undercoated throughout.
INSURANCE:
The Body Builder/Installer will have and maintain one million dollars of liability
insurance.
TRAINING:
Upon delivery, the vendor shall provide a minimum of four hours on the job training for
operators and mechanics.
MANUALS:
The price is to include one complete Technical Services Manual for the truck and all
other equipment plus one parts book and owners manual for unit supplied.
DELIVERY POINT:
Prices quoted shall include all delivery and unloading charges to the purchaser's Public
Works Yard.
DEALER SERVICE:
August 28, 2018 Item #4 Page 10 of 20
Exhibit 2
The equipment furnished under this contract shall be completely serviced by the vendor
prior to delivery. It shall be ready for operation when delivered. Any further servicing
by the vendor will not be required except in connection with repairs or adjustments
covered by the manufacturer or dealer's warranty.
EQUIPMENT CONDITION:
The vehicle furnished shall be new and unused, current model with standard factory
fittings, trim and accessories unless otherwise noted.
EXPERIENCE:
The body builder/installer shall have been in the business of manufacturing and installing
stencil bodies for a period of not less than 10 years and include with the bid a list of 10
users of similar equipment. This list shall include delivery date, purchaser's name and
telephone number.
August 28, 2018 Item #4 Page 11 of 20
Exhibit 2
MINIMUM CHASSIS REQUIREMENTS FOR ROADLINE STENCIL TRUCK
ENGINE:
V-10 Gasoline powered meeting all current regulations
Heavy Duty Cooling
12 Volt Starter and 240 AMP alternator (minimum)
TRANSMISSION:
6-Speed Automatic, oil cooler off radiator
PTO Provision
CHASSIS:
Ford Super Cab F450
Minimum 16,500 pound GVWR.
WB 169 inches (approximate)
Cab to Axle -84"
Front Bumper -full width, 2 tow hooks mounted to frame
Front Axle -6,000 lbs. Axle Heavy-duty gas shocks and 1.25" stabilizer bar
Rear Axle -13,600 lbs Axle
Frame -36,000 PSI Steel
Brakes -ABS. Full power assisted 4 wheel disc brakes
Parking Brake on rear, foot operated hand release
Tires and Wheels -Rated to maximum GVWR. (6) Steel belted radials (all season)
minimum IO-hole disc 19.S"Rims.
Fuel Tank -40 gallons
ELECTRICAL: Must comply with California and Federal Regulations
Factory installed electric power outlets for body builder attachments
CAB:
Dash switch packs and remote power module for additional lights and accessories
Circuit Breakers
Emergency Flashers
Headlights -rectangular halogen
Tail lights/brake lights/reverse lights, and license plate lights on rear of vehicle
Conventional, steel
Electric horn
Windshield -laminated glass, all tinted
Mirrors -dual rear view
Windshield Wipers -intermittent, variable speed, electric
240 AMP Alternator (minimum)
Cab Steps
Back-up Camera Prep Package
August 28, 2018 Item #4 Page 12 of 20
INTERIOR CAB EQUIPMENT:
Mirror 12" day/night
Sun Visors
Exhibit 2
Seat, high back with 2 head restraints, Grey
Padded floor mats -rubber
Left and right arm rests
Instrument gauge switch warning devices -direct read speedometer, tachometer, oil
pressure, water temperature, voltmeter and hour meter
Back up alarm
Factory air conditioner
Airbag Driver Side & Passenger Side
MISCELLANEOUS:
2 copies each: engine parts manuals, engine shop manuals, chassis and drive train parts
manuals, chas·sis and drive train shop manuals, major equipment and components parts and
repair manuals, operators manual and maintenance, Certified Weight Master Weight
Certificate, Smog Certificate, Certificate of Origin and completed vehicle forms.
August 28, 2018 Item #4 Page 13 of 20