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HomeMy WebLinkAbout2018-10-16; City Council; ; The purchase of a wheel loader and patch truck for $274,086the Fleet Committee for replacement. The proposed replacement wheel loader is Tier 4 compliant and is expected to reduce particulate matter (PM) and oxides of nitrogen (NOx) emissions by approximately 90 percent. A patch truck is a modified five-yard dump truck. The modifications include a mounted air compressor and a mounted emulsion storage tank with a spray application system. The compressor is utilized to power pneumatic tools, most often a 90 lbs. jack hammer. The patch truck is designed to support asphalt repair operations. The dump bed is utilized to haul asphalt spoils and hot asphalt. The dump bed is also customized with three dump chutes for accurate placement of hot asphalt. The current patch truck was purchased in 2002 and has accumulated over 90,000 miles. It is beyond its useful life and was slated for replacement in 2013. In accordance with Administrative Order No. 3, this vehicle qualifies and has been approved by the Fleet Committee for replacement. The replacement wheel loader will be purchased from Sonsray Machinery utilizing a National Joint Powers Alliance (NJPA) contract, Quote No. 032515 and the replacement patch truck will be purchased from Transwest Truck Center utilizing a NJPA contract, Quote No. FIN QD411. This type of purchasing is allowed pursuant to Section 3.28.100 of the Carlsbad Municipal Code. Fiscal Analysis Adequate funds were collected and are available in the Vehicle Replacement Fund totaling $304,300 for purchase of a replacement wheel loader and a replacement patch truck. The list price for the wheel loader is $238,173. With a $88,124 NJPA discount, an additional $16,049 discount from Sonsray Machinery, along with a trade-in value of $16,000 for the current wheel loader, plus sales tax of $10,385, the final purchase price is $128,385. The replacement patch truck from Transwest Truck Center will cost $145,701. The total equipment purchase price for both vehicles is $274,086. No additional funds are requested. The surplus $30,214 will remain in the Vehicle Replacement Fund for use on future purchases. Next Steps City staff will issue a purchase order for the purchase of a wheel loader from Sonsray Machinery. It will take approximately 30-60 days for delivery. The replaced vehicle will be prepared and retrieved by Sonsray Machinery. City staff will issue a purchase order for the purchase of a patch truck from Transwest Truck Center. It will take approximately 180 days for assembly and delivery. The replaced vehicle will be evaluated, prepared and sent to auction. Environmental Evaluation (CEQA) Pursuant to Public Resources Code Section 21065, this action does not constitute a "project" within the meaning of CEQA in that it has no potential to cause either a direct physical change in the environment, or a reasonably foreseeable indirect change in the environment, and therefore does not require environmental review. October 16, 2018 Item #4 Page 2 of 9 Public Notification This item was noticed in accordance with the Ralph M. Brown Act and was available for public viewing and review at least 72 hours prior to scheduled meeting date. Exhibits 1. City Council Resolution. 2. Sonsray Machinery quote. 3. Transwest Truck Center quote. October 16, 2018 Item #4 Page 3 of 9 RESOLUTION NO. 2018-183 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, AUTHORIZING THE PURCHASE OF A REPLACEMENT WHEEL LOADER FROM SONSRAY MACHINERY FOR $128,385 AND THE PURCHASE OF A REPLACEMENT PATCH TRUCK FROM TRANSWEST TRUCK CENTER FOR $145,701 FOR A TOTAL EQUIPMENT PURCHASE PRICE OF $274,086 Exhibit 1 WHEREAS, the Fleet Committee has reviewed the overall condition, maintenance history and future maintenance needs of the vehicles and has determined that it is in the best fiscal interest of the City of Carlsbad to replace one wheel loader and one patch truck; and WHEREAS, the City Council of the City of Carlsbad, California has determined that funds in the amount of $145,300 were previously appropriated to the fiscal year 2017-18 Fleet Vehicle Replacement Fund by the City Council for the purchase of one replacement wheel loader and funds in the amount of $145,701 were previously appropriated to the fiscal year 2016-17 Fleet Vehicle Replacement Fund by the City Council for the purchase of one patch truck; and WHEREAS, in accordance with Carlsbad Municipal Code section 3.28.100, the City of Carlsbad utilized a National Joint Powers Alliance (NJPA) contract No. 032515 for the wheel loader and a NJPA contract No. FIN QD411 for the patch truck; and WHEREAS, the City of Carlsbad has procured a bid from Sonsray Machinery to provide one wheel loader for a total cost of $128,385 and a bid from Transwest Truck Center to provide one patch truck for a total cost of $145,701 for a total purchase of $274,086 and the purchasing officer has determined it is in the city's best interest to enter into contracts with Sonsray Machinery and Transwest Truck Center to purchase these pieces of equipment. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That the City of Carlsbad General Services Division of the Public Works Department is authorized to purchase one wheel loader from Sonsray Machinery for a total cost of $128,385. October 16, 2018 Item #4 Page 4 of 9 Exhibit 1 3. That the City of Carlsbad General Services Division of the Public Works Department is authorized to purchase one patch truck from Transwest Truck Center for a total cost of $145,701. PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 16th day of October, 2018, by the following vote, to wit: AYES: NOES: ABSENT: M. Hall, K. Blackburn, M. Schumacher, C. Schumacher, M. Packard. None. None. (SEAL) October 16, 2018 Item #4 Page 5 of 9 7/31/2018 Serial#: TBD CASE 6218 LOADER CAB/AIR Description 2.5 YD LOADER BUCKET/ YEAR 1994 / HRS.1249 Authorization: Preview Trade Ins 1'* Q U O T E 1'* 20.5X25 TIRES EXPIRY DATE: 10/31/2018 r---, ,--i E-mail J I Close / Trade In Total: subtotal: CA STATE 7.25%: SAN DIEGO CO 0.5%: Quote Total: hf+,....//...,f.. .. JAl'\f'\.C:: .-.rl.-. irl nn.t·'>fV"J-1-1 li'r:!I C:lf\1/1 At..lCA\/\/C:Q?\Mt=l:u=\/r::.1'.JT •I n-1 ()AQn??Q~()t::.~At)1 QA(\£:;('l{)(),.a..PQn 16000.00- Amount 16000.00- 118000.00 9715.00 670.00 128385.00 ?/? October 16, 2018 Item #4 Page 7 of 9