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HomeMy WebLinkAbout2018-11-13; City Council; ; Purchase of Network Firewall Devices from CDW-Gin an Amount Not to Exceed $220,530CA Review \)-It, ~ CITY COUNCI L V Staff Report Meeting Date: To: From: Staff Contact: November 13, 2018 Mayor and City Council Scott Chadwick, City Manager Maria Callander, Director of Information Technology maria.callander@carlsbadca.gov or 760-602-2454 --- Subject: Purchase of Network Firewall Devices from CDW-Gin an Amount Not to Exceed $220,530. Recommended Action Adopt a Resolution authorizing the City Manager to execute the purchase of network firewall devices from CDW Government LLC. (CDW-G), in an amount not to exceed $220,530. Executive Summary Our current network firewalls provide key business services, but are at their end of service life. The firewalls no longer provide the capacity or resiliency required to support expanding technology applications. The purchase of these new devices will consolidate multiple platforms to one provider gaining efficiencies in support and training. These new devices will provide higher service levels and the capacity for our future network security and performance objectives. Pursuant to Section 3.28.050, Procurement of Goods, of the Carlsbad Municipal Code, the City Council shall be the awarding authority for procurement of goods for which the cost to the city is more than $100,000 per agreement year. Discussion Currently, the city primarily uses Cisco firewalls that were purchased more than eight years ago, and are at the end of their service life. With this purchase the Information Technology Department will replace the Cisco devices with a Palo Alto Next Generation Firewall pair. The new firewalls will replace the technology listed below that was acquired in Fiscal Year 2008-09 for $106,694. Fiscal Year Description Location Purchased Cost 2 Firewall -ASA5580-20-4GE-K9 Faraday 2008-09 $ 99,992 1 Firewall -ASA5510-SEC-BUN-K9 Faraday 2008-09 6,702 $ 106,694 These new devices represent a critical network control point and will increase the capacity, resiliency and security vital for current and future application requirements. The purchase of firewalls from a single manufacturer will allow for one point of contact should issues arise that need break/fix services. Also included in this purchase is training for two staff members on the November 13, 2018 Item #2 Page 1 of 7 devices and one year of maintenance. Information Technology Department's Network and Operations staff evaluated market leaders and consulted with industry experts to determine the best option for Carlsbad is the selection of Palo Alto. The proposed solution will fulfill the current and future needs of the city. The purchase of the network firewall devices will be from CDW-G using the competitively bid California Palo Alto NVP Data Communications (AR626 7-14-70-11) contract as quoted in the CDW-G Quote #KDMR093. Pursuant to Section 3.28.100 Cooperative Purchasing, of the Carlsbad Municipal Code, the purchasing officer may buy directly from a vendor at a price established by another public agency when the other agency has made their purchase in a competitive manner. Fiscal Analysis The total cost for the firewalls is $220,530 as detailed below: Description Location Cost 2 Palo Alto Network PA-5250 Faraday $ 150,850 2 Palo Threat Prevention License 20,440 2 Wildfire High Availability License 20,440 2 Palo Premium Support Program 28,800 $ 220,530 Funding for this purchase is provided in the Fiscal Year 2018-19 Information Technology operating budget, with offset from the Information Technology Replacement Fund as detailed below: Funding Amount Information Technology Replacement Fund Available: $ 106,694 Information Technology Operating Budget: 113,836 $ 220,530 This cost includes one year of maintenance. Funding for following years maintenance is estimated to be $28,800 and will be brought forward with future budget submittals for consideration and approval. Next Steps Purchase the network firewall devices from CDW-G using the competitively bid California Palo Alto NVP Data Communications (AR626 7-14-70-11) contract as quoted in the CDW-G Quote #KDMR093. Environmental Evaluation (CEQA) Pursuant to Public Resources Code Section 21065, this action does not constitute a "project" within the meaning of CEQA in that it has no potential to cause either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, and therefore does not require environmental review. November 13, 2018 Item #2 Page 2 of 7 Public Notification This item was noticed in accordance with the Ralph M. Brown Act and was available for public viewing and review at least 72 hours prior to scheduled meeting date. Exhibits 1. City Council Resolution November 13, 2018 Item #2 Page 3 of 7 RESOLUTION NO. 2018-189 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE THE PURCHASE OF NETWORK FIREWALL DEVICES FROM CDW GOVERNMENT LLC., (CDW-G), IN AN AMOUNT NOT TO EXCEED $220,530. WHEREAS, the City of Carlsbad has determined the most effective way to support city network security needs is through the purchase of Palo Alto firewall technology; and WHEREAS, these network firewall devices will replace legacy devices and will improve overall security and performance; and WHEREAS, CDW-G, an authorized Palo Alto reseller, provides products under the California Palo Alto NVP Data Communications contract (AR626 7-14-70-11); and WHEREAS, pursuant to Section 3.28.100 Cooperative Purchasing, of the Carlsbad Municipal Code, the purchasing officer may buy directly from a vendor at a price established by another public agency when the other agency has made their purchase in a competitive manner. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That the purchase of Palo Alto Firewall Devices is hereby approved and the City Manager or his designee is authorized to execute all required documents on behalf of the city. 3. That the purchase of Palo Alto Firewall Devices from CDW-G under a California Palo Alto NVP Data Communications contract (AR626 7-14-70-11) shall not exceed $220,530, as further described by quote #KDMR093 from CDW-G (Attachment A). 4. That funding for this purchase is in the Fiscal Year 2018-19 Information Technology operating budget with offset from the Information Technology Replacement Fund and the funding for following years maintenance will be brought forth with future budget submittals for consideration and approval. November 13, 2018 Item #2 Page 4 of 7 PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 13th day of November, 2018, by the following vote, to wit: AYES: NOES: ABSENT: M. Hall, K. Blackburn, M. Schumacher, C. Schumacher, M. Packard. None. None. MATT HALL, Mayor (SEAL) November 13, 2018 Item #2 Page 5 of 7 QUOTE CONFIRMATION DEAR JOE STEPHENSON, Attachment A IP.PEOPLE ~WHO -GETIT Thank you for considering CDW•G for your computing needs. The details of your quote are below. Click here to convert your quote to an order. QUOTE# QUOTE DATE QUOTE REFERENCE KDMR093 10/10/2018 PALO ALTO PA-5250 IMPORTANT -PLEASE READ Special Instructions: Please include this quote # on your PO and either fax it to 847-371-2100 or email it to jeffbut@cdwg.com Thank you! Ill I • .. ITEM Palo Alto Networks PA-5250 -securitll aImliance Mfg. Part#: PAN-PA-5250-AC UNSPSC: 43222501 Contract: California Palo Alto NVP Data Communications (AR626 7-14-70-11) ei!l2 Ibrei!t ereveati2• fi!r eA-:12:iQ -sy!m;ri12ti2n licease (1 l£ear} -1 devi Mfg. Part#: PAN-PA-5250-TP-HA2 UNSPSC: 43233205 Electronic distribution -NO MEDIA Contract: California Palo Alto NVP Data Communications (AR626 7-14-70-11) Wildfire for PA-5250 for High Availabilitll -subscrigtion ljce•se {1 l£ear} Mfg. Part#: PAN-PA-5250-WF-HA2 UNSPSC: 43233204 Electronic distribution -NO MEDIA Contract: California Palo Alto NVP Data Communications (AR626 7-14-70-11) Pa!2 PremiYm Syggo[t Prggrnm -eistended :;ervii;e agreeme•t -1 l£ear -shigme Mfg. Part#: PAN-SVC-PREM-5250 UNSPSC: 81111812 Electronic distribution -NO MEDIA Contract: California Palo Alto NVP Data Communications (AR626 7-14-70-11) PURCHASER BILLING INFO Billing Address: CITY OF CARLSBAD ACCOUNTS PAYABLE 1635 FARADAY AVE CARLSBAD, CA 92008-7314 Phone: (760) 602-2400 Payment Terms: Net 30 Days-Govt State/Local DELIVER TO QTY 2 2 2 2 Page 1 of 2 CUSTOMER# GRAND TOTAL 6387665 $220,530.00 ·, CDW# UNIT PRICE EXT.PRICE 4479256 $70,000.00 $140,000.00 4487343 $10,220.00 $20,440.00 4492620 $10,220.00 $20,440.00 4492753 $14,400.00 $28,800.00 SUBTOTAL $209,680.00 SHIPPING $0.00 SALES TAX $10,850.00 GRAND TOTAL $220,530.00 Please remit payments to: November 13, 2018 Item #2 Page 6 of 7