HomeMy WebLinkAbout2018-11-27; City Council; ; Authorization to negotiate and execute a Memorandum of Understanding with SANDAG to complete an Alternatives Analysis and Preliminary Engineering for a Carlsbad Village RCAReviewt!{__
(i) S~~f f R~port
Meeting Date:
To:
From:
Staff Contact:
Subject:
November 27, 2018
Mayor and City Council
Scott Chadwick, City Manager
Jason Haber, Assistant to the City Manager
Jason.Haber@carlsbadca.gov or 760-434-2958
Authorization to negotiate and execute a Memorandum of Understanding
with SANDAG to complete an Alternatives Analysis and Preliminary
Engineering for a Carlsbad Village Railroad Trench in an amount not to
exceed $375,000
Recommended Action
Adopt a Resolution authorizing the City Manager to negotiate and execute a Memorandum of
Understanding with SAN DAG to fund the completion of an Alternatives Analysis and Preliminary
Engineering for a Carlsbad Village Railroad Trench in an amount not to exceed $375,000.
Executive Summary
The next step in advancing the City Council Goal to break ground by 2023 on lowering the railroad
tracks in a trench through the Village is to complete an alternatives analysis and 10% preliminary
engineering, which will help inform the selection of a preferred project alignment (Short Trench
or Long Trench). This item seeks funding authorization and City Council direction for the City
Manager to enter into an agreement with SAN DAG to complete the analysis.
Discussion
LOSSAN Rail Corridor Improvements Project
The LOSSAN Rail Corridor is a 351-mile long intercity and commuter railroad, stretching from
San Diego to San Luis Obispo County. The corridor currently operates at or near its design
capacity, which results in rail congestion. Improvements to the corridor are needed to
accommodate increasing travel demand that is projected to double by the year 2030. Double
tracking (adding a second track) has been identified as the primary means of increasing capacity
throughout the LOSSAN Corridor.
A February 2009 Record of Decision by the US Department of Transportation -Federal Railroad
Administration (lead Federal agency) approved the Los Angeles to San Diego (LOSSAN)
Proposed Rail Corridor Improvements proposed by the California Department of Transportation
(lead State agency), at the initial programmatic phase of environmental review. The approved
Summary of Final Rail Improvements Options identified two alignment alternatives for the
Oceanside/Carlsbad Alignment Section, which the lead agencies determined should be carried
forward for project-level analysis prior to selecting a preferred alignment: 1) AT-GRADE; double
tracking, and 2) TRENCH; double tracking.
November 27, 2018 Item #13 Page 1 of 25
As stated in the approval, "the alignment and design options carried through the Program
EIR/EIS are expected to be evaluated at the project level prior to further advancement of any of
those options. More detailed project-level study, additional refinement of the alignments
and/or station locations, and further public and agency input are needed to make decisions
among conceptual alignment options."
Carlsbad Village Double Track Project
As a component of the approved LOSSAN Rail Corridor Improvements Project, the Carlsbad
Village Double Track project encompasses the rail corridor segment from just north of Pine
Avenue, through the Carlsbad Village Coaster Station, over the Buena Vista Lagoon and into
Oceanside to a point just south of Eaton Street. The project consists of double tracking the
segment, along with improvements to the Carlsbad Village Coaster Station necessary to
accommodate the second track and the building of a new higher, longer and wider bridge over
the Buena Vista Lagoon.
In October 2011 SAN DAG completed an engineering feasibility analysis and cost estimate ($47
million) for the Carlsbad Village Double Track project "AT-GRADE" alternative. Subsequently,
SAN DAG authorized and initiated the preparation of a Preliminary Engineering Study and
National Environmental Protection Act (NEPA) Environmental Assessment for the project.
Given the obligation to analyze and evaluate the feasibility of the "TRENCH" alternative,
SAN DAG put the "AT-GRADE" project on-hold and initiated an engineering feasibility analysis
and cost estimate for the "TRENCH" alternative. SAN DAG also agreed to complete, and the City
of Carlsbad agreed to fund, an in-depth economic analysis of both project alternatives
("TRENCH" and "AT-GRADE").
In November 2014, the City Council approved Resolution No. 2014-268, authorizing $250,000 to
be utilized in the city's efforts related to the Carlsbad Village Double Track project. Funding was
designated to provide railroad engineering support, to fund an economic analysis of the
project, and to support public outreach, communication and information gathering efforts.
The Resolution also updated the City of Carlsbad Legislative Platform to "encourage and support
double tracking of the rail corridor within the city limits in a manner that:
1. Improves public safety access and response times.
2. Eliminates or reduces at-grade rail crossings within the corridor.
3. Improves local, regional, and coastal access for all travel modes (bike,
pedestrian, vehicle, transit) and improves public safety response.
4. Minimizes impacts to neighborhoods.
5. Maximizes community and neighborhood connections.
6. Protects and/or improves the economic vibrancy of surrounding
neighborhoods and the city.
7. Protects and/or enhances environmental resources."
November 27, 2018 Item #13 Page 2 of 25
The Carlsbad Village Double Track -Railroad Trench Alternative Economic Analysis and
Feasibility Study was completed in January 2017. The study evaluated and confirmed the
technical feasibility of constructing both a "Short Trench" alternative and a "Long Trench"
alternative. The "TRENCH" alternatives were determined to be more expensive to build but
were also projected to generate significant economic and fiscal benefits as compared to the
"AT-GRADE" alternative, (See Executive Summaries -Exhibit 2).
Alternatives Analysis and Preliminary Engineering for a Carlsbad Village Railroad Trench
The city and SAN DAG have worked together to develop the proposed Alternatives Analysis and
Preliminary Engineering for a Carlsbad Village Railroad Trench -Scope of Work (Exhibit 3) to
provide a basis for selecting a preferred "TRENCH" alternative (Long Trench or Short Trench).
Concurrent with the technical analysis, the project team will seek input from community
stakeholders, and this input will help inform the selection of the preferred "TRENCH"
alternative.
Once the city and SAN DAG identify a preferred "TRENCH" alternative, and contingent upon
securing additional funding, the project will be able to advance to an equivalent level of analysis
as has been done for the "AT-GRADE" alternative (i.e., 30% preliminary engineering design and
project-level NEPA assessment) under a future scope of work.
Fiscal Analysis
On November 25, 2014, the City Council approved Resolution No. 2014-268, authorizing an
appropriation of $250,000 from the General Fund -City Council Contingency Account to be
utilized in the city's efforts related to the Carlsbad Village Double Track project. The City Council
also appropriated $2,000,000 in the Fiscal Year 2018-19 Capital Improvement Program to the
Railroad Double Tracking project budget (CIP 60591).
To date, the city has spent $200,011 to provide railroad engineering support, to allow SANDAG
to contract with an economic consultant, and to support public outreach, communication and
information gathering efforts related to the Carlsbad Village Double Track project. The project
budget has sufficient funds available for the proposed expenditure of $375,000.
Beyond the expenditures made to date, SANDAG does not have additional funding
appropriated for the Carlsbad Village Double Track project design or environmental stages, and
no funds have been identified for construction. If the City Council authorizes the requested
funds, SAN DAG will engage a consultant for completion of the alternatives analysis and
preliminary engineering.
Next Steps
The City Manager will negotiate and execute an MOU with SAN DAG to fund the completion of
an Alternatives Analysis and Preliminary Engineering for a Carlsbad Village Railroad Trench in an
amount not to exceed $375,000. Once the analysis is complete, the findings will be presented
to the City Council and SAN DAG Board of Directors to identify a preferred "TRENCH" alignment.
Pending available funding, the preferred project will then proceed to 30% preliminary
engineering and environmental clearance in preparation for future construction.
November 27, 2018 Item #13 Page 3 of 25
Environmental Evaluation (CEQA)
The project is exempt from the California Environmental Quality Act (CEQA) per State CEQA
Guidelines Section 15262 -feasibility and planning studies, which exempts feasibility or
planning studies for possible future actions which the agency has not approved, adopted, or
funded.
Public Notification
This item was noticed in accordance with the Ralph M. Brown Act (California Government Code
Section 54950 et seq.), published and distributed at least 72 hours prior to the meeting date
and time.
Concurrent with the technical analysis, the project team will seek input from community
stakeholders, and this input will help inform the selection of the preferred "TRENCH"
alternative.
Exhibits
1. City Council Resolution
2. Carlsbad Village Double Track -Railroad Trench Alternative Economic Analysis and
Feasibility Study Executive Summaries
3. Alternatives Analysis and Preliminary Engineering for a Carlsbad Village Railroad Trench -
Scope of Work
November 27, 2018 Item #13 Page 4 of 25
RESOLUTION NO. 2018-202
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND
EXECUTE A MEMORANDUM OF UNDERSTANDING WITH THE SAN DIEGO
ASSOCIATION OF GOVERNMENTS TO FUND THE COMPLETION OF AN
ALTERNATIVES ANALYSIS AND PRELIMINARY ENGINEERING FOR A
CARLSBAD VILLAGE RAILROAD TRENCH IN AN AMOUNT NOT TO EXCEED
$375,000
Exhibit 1
WHEREAS, the City of Carlsbad's adopted Legislative Platform encourages and supports double
tracking of the rail corridor within the city limits in a manner that:
1. Improves public safety access and response times.
2. Eliminates or reduces at-grade rail crossings within the corridor;
3. Improves local, regional, and coastal access for all travel modes (bike, pedestrian,
vehicle, transit) and improves public safety response;
4. Minimizes impacts to neighborhoods;
5. Maximizes community and neighborhood connections;
6. Protects and/or improves the economic vibrancy of surrounding neighborhoods and
the city:
7. Protects and/or enhances environmental resources; and
WHEREAS, on November 25, 2014, the City Council approved Resolution No. 2014-268,
authorizing an appropriation of $250,000 from the General Fund -City Council Contingency Account
to be utilized in the city's efforts related to the Carlsbad Village Double Track project; and
WHEREAS, in 2016 and 2017 the City Council adopted a City Council Goal to lower the railroad
tracks in a trench through the Village to improve safety, community connectivity, quality of life and
economic value; and
WHEREAS, SANDAG completed the Carlsbad Village Double Track-Railroad Trench Alternative
Economic Analysis and Feasibility Study in January 2017, which evaluated two potential project
alignments (short trench and long trench); and
WHEREAS, in 2018 the City Council adopted a City Council Goal to break ground by 2023 on
lowering the railroad tracks in a trench through the Village to improve safety, community connectivity,
quality of life and economic value; and
November 27, 2018 Item #13 Page 5 of 25
Exhibit 1
WHEREAS, the City Council appropriated $2,000,000 in the Fiscal Year 2018-19 Capital
Improvement Program -Railroad Double Tracking project budget; and
WHEREAS, the next step in advancing the project is to inform a decision regarding the preferred
project alignment by completing an Alternatives Analysis and Preliminary Engineering for a Carlsbad
Village Railroad Trench.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1. That the above recitations are true and correct.
2. That the City Manager is authorized to negotiate and execute a Memorandum of
Understanding with the San Diego Association of Governments to fund the completion
of an Alternatives Analysis and Preliminary Engineering for a Carlsbad Village Railroad
Trench in an amount not to exceed $375,000 from the Capital Improvement Program -
Railroad Double Tracking project budget.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 27th day of November. 2018, by the following vote, to wit:
AYES:
NOES:
ABSENT:
M. Hall, K. Blackburn, M. Schumacher, C. Schumacher, M. Packard.
None.
None.
(SEAL)
November 27, 2018 Item #13 Page 6 of 25
Cmlsbm:! Village Double Track
Railroad Trench Alternative Economic Analysis and Feasibility Study
SANDAG / City of Carlsbad / NCTD
1. EXECUTIVE SUMMARY
Exhibit 2
January 2017
This report documents the study of two additional alternatives for the Carlsbad Village Double Track
project. The Carlsbad Village Double Track project constructs a second railroad track from Cassidy Street
in Oceanside south to Tamarack Avenue in Carlsbad. The At-Grade Alternative would construct a second
track at the existing ground level, modify the at-grade street crossings, and construct a double-track
bridge over Buena Vista Lagoon. The two new alternatives would include grade separation of the
railroad tracks by constructing them in a trench, beneath the existing street elevations. The first alternative,
known as the Short Trench Alternative, would construct the double track railroad lowered in a trench
passing under vehicular overpasses at Grand Avenue, Carlsbad Village Drive, and Oak Avenue, with
pedestrian overpasses at Beech Ave/Carlsbad Village Station and Chestnut Avenue. The second
alternative is the Long Trench Alternative, which would construct a railroad trench passing under vehicular
overpasses at Grand Avenue, Carlsbad Village Drive, Oak Avenue, Chestnut Avenue, and
Tamarack Avenue, with a pedestrian overpass at Beech Ave/Carlsbad Village Station. Both trench
alternatives would require replacement of the Carlsbad Boulevard Overcrossing with a new bridge
spanning the tracks.
Current conditions include only four locations for pedestrians and vehicles to cross the railroad tracks in the
1.8 miles between Buena Vista Lagoon and Agua Hedionda Lagoon, one grade separated and three
at-grade. By grade separating the tracks in a trench, additional crossings can be added at Oak Avenue
and Chestnut Avenue, and potentially others along the railroad Right-of-Way. The Long Trench
Alternative would construct a vehicular crossing at Chestnut Avenue, while the Short Trench Alternative
would construct a pedestrian crossing at Chestnut Avenue. The grade separated crossings will eliminate
delays to traffic and emergency responders caused by at-grade crossing gate arms that remain down as
trains approach and pass by.
Construction of either trench alternative would first require a temporary shoofly track be constructed to
.allow railroad operations to continue throughout construction. An impact of the temporary shoofly track is
a temporary loss of parking at the station and in the area east of the tracks between Grand Avenue and
Oak Avenue. The historic Carlsbad Santa Fe Depot located between Grand Avenue and
Carlsbad Village Drive would need to be relocated prior to construction.
November 27, 2018 Item #13 Page 7 of 25
Exhibit 3
TASK ORDER TITLE:
ALTERNATIVES ANALYSIS AND PRELIMINARY ENGINEERING FOR A CARLSBAD
VILLAGE RAILROAD TRENCH
I. PROJECT DESCRIPTION
This Project consists of completing alternatives analysis and preliminary engineering (10%) for two railroad
trench alternatives (long trench and short trench) from railroad Mile Post (MP) 228.0 in the City of Oceanside
to MP 230.6 in the City of Carlsbad.
Consistency with Plans
Amtrak's Pacific Surfliner rail corridor is the nation's second busiest, serving six counties and 351 miles
along the southern California coastline. This rail corridor, also known as the Los Angeles-San Diego-San
Luis Obispo (LOSSAN) rail corridor, and the San Diego Subdivision where the project area lies, is shared
between Amtrak's Pacific Surfliner intercity passenger rail, Metrolink and COASTER commuter rail services
and BNSF Railway freight services.
Capacity improvements along the San Diego Subdivision are an important component of guiding planning
documents at the region, corridor, and statewide levels. For example, San Diego Forward: The Regional
Plan, the 2050 Regional Transportation Plan for San Diego, identifies an improved LOSSAN Rail Corridor
as a major transportation goal. This plan calls for double tracking, bridge replacements and station
improvements such as additional track that will be needed to provide additional passenger and freight rail
service as an alternative to the busy Interstate 5 corridor.
Previous Work
In 2007, Caltrans and the Federal Railroad Administration (FRA) completed the Programmatic
Environmental Impact Report/ Environmental Impact Statement (PEIR/EIS) for the Los Angeles to San
Diego segment of the LOSSAN corridor which identified double tracking in the existing alignment, including
partial or full Grade-Separation (Oceanside to Carlsbad) as alternatives to be carried forward.
In 2016, SANDAG completed Preliminary Engineering on an at-grade double track alternative along 1.1
miles of the corridor through the Carlsbad Village segment of the rail corridor. A NEPA Environmental
Assessment (EA) has been substantially completed, supported by a number of technical studies, and is
currently awaiting final approval from the Federal Railroad Administration (FRA), the federal lead agency
for the project
In January 2017, SAN DAG, the City of Carlsbad, and North County Transit District completed the Carlsbad
Village Double Track Railroad Trench Alternative Economic Analysis and Feasibility Study which evaluated
a long and short trench alternative. Conceptual engineering was completed on both alternatives as part of
that effort.
November 27, 2018 Item #13 Page 13 of 25
II. EXPECTED RES UL TS
This work effort completes alternatives analysis, and potentially preliminary engineering (30% design) and
environmental clearance for a proposed railroad trench in the City of Carlsbad to advance the project closer
to final design and ultimately construction.
Ill. SCOPE OF WORK
The scope of work shall consist of the following tasks and deliverables for all project phases.
Task 1: Task Order Management
1.1 Task Order Administration
Supervise, coordinate, and monitor the work for conformance with SANDAG standards and
policies, Supervise and coordinate that all work performed concurrently is using the appropriate
base standards and base information.
1.2 Progress Reports and Invoices
Prepare monthly progress reports and invoices; progress and invoicing will be based on the percent
complete of individual subtasks or estimated progress toward completion; and prepare, circulate,
and file correspondence and memos as appropriate.
1.3 Quality Assurance (QA) Plan
Maintain a QA plan during the performance of services to ensure that all reports, plans, studies,
estimates, and other documents submitted will be complete, accurate, checked and proofread to
meet professional engineering practices in effect at the time of execution of the scope, and of a
quality acceptable to SAN DAG.
1.4 Project Schedule
Consultant shall develop a Phase I project schedule within two weeks of Notice to Proceed (NTP)
for the alternatives analysis using Microsoft Project and shall maintain and revise the project
schedule monthly while the analysis continues. Consultant shall develop a Phase II project
schedule within two weeks of Notice to Proceed (NTP) and shall maintain and revise the project
schedule throughout all successive stages of the project.
Deliverables
• Monthly progress reports and invoices
• Project Schedule
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1.5 Right of Entry Permit and Project Insurance
Consultant shall be responsible for obtaining a Right-of-Entry (ROE) permit with NCTD, upon NTP,
valid for work along the railroad properties for this project. This task includes application submittal,
exhibit preparation, certificate of insurance (COi) preparation and coordination with NCTD.
Consultant shall acquire and/or update insurance policies as appropriate for work proposed for this
Task Order and accompany ROE permit application with updated insurance certification.
Task 2: Project Coordination
2.1 Project Working Group
Monthly meetings with staff from SAN DAG, City of Carlsbad and NCTD on project details. Meeting
summaries and list of action items/responsible party will be prepared by Consultant.
Consultant will attend all Working Group Meetings. The Environmental, Geotechnical, Structural
and Signal/Communication consultants will attend the meetings on an as needed basis.
2.2 Stakeholder Meetings
In addition to project meetings, the Consultant will attend up to 6 meetings with corridor
stakeholders as needed. These include resource agencies, utilities, the LOSSAN Rail Corridor
Agency, and other corridor stakeholders.
Deliverables
• Meeting Agendas, Summaries, Action Items List
• Meeting Handouts as needed.
Task 3: Preliminary Engineering and Alternative Analysis
3.1 Review Existing Reports
Review the previously completed Project Study Report (PSR) on trench alternatives to further
develop in the 10% Alternative Analysis Report. Meet with the resource agencies (e.g., California
Coastal Commission, US Army Corps of Engineers, Regional Water Quality Control Board) prior to
beginning the Alternative Analysis Report. Review the SANDAG/NCTD LOSSAN Design Criteria.
3.2 Prepare a Basis of Design Report
The Basis of Design (BOD) Report shall document development of significant design features and
criteria of the preferred track alignment alternatives, and will consist of the basic design elements:
• Introduction
• Project Background
• Need and Purpose
• Civil Improvements
• Existing Structures
• Environmental Constraints
• Construction Controls
Page 3 of 13 Rev 10/14/10 November 27, 2018 Item #13 Page 15 of 25
• Track Work Improvements
• Storm Drainage Improvements
• Utility Constraints
• Railroad Signals and Communications Improvements
• Geotechnical Conditions
• Right of Way Requirements
• Value Engineering Recommendations
• Structural and Seismic Criteria
A draft report highlighting design criteria for the corridor will be submitted to SAN DAG for review
and comment early in the 10% design and the final report will be submitted for review and comment
at the 10% level of completion of design documents.
3.3 Supplemental Topographic Survey
Prepare supplemental topographic survey to provide accurate representation of the ground terrain
at key locations in support of the 10% design efforts. 3.3.1 Project Survey
Consultant will utilize the 60-mile precise geodetic control network performed for the benefit of
North County Transit District (NCTD) on projects adjacent to this project area. Said control survey
is tied to NAD-83 (Epoch 1991.35) horizontal datum and the NGVD-1929 Vertical Datum. This
includes locating new aerial control points.
3.3.2 Aerial Survey
Consultant will prepare digital color orthophotography for an 800 ft. wide corridor mapping of the
project area from Pine Avenue to approximately 2,000 track feet south of Agua Hedionda Bridge in
Carlsbad at a 0.25 GSD pixel resolution.
3.3.3 Aerial Topographic Mapping
Consultant will prepare topographic mapping for a 400-foot wide corridor mapping of the project
area. The topographic mapping will be prepared in digital format at a scale of 1"=40' with a 1-foot
contour interval. Mapping will conform to National Map Accuracy Standards. A digital terrain model
(DTM) will be compiled from the photography. The photography for this topographic mapping will
be for an 800-foot wide corridor but topographic mapping will only be for a 400-foot wide corridor.
3.3.4 Supplemental Design Ground Survey
Consultant will perform a ground survey to record precise horizontal and vertical locations of
existing features, including:
• Top-of-Rail (both rails) on tangents at 100-foot intervals
• Top-of-Rail (both rails) on spirals and curves at 25-foot intervals
• Top-of-Rail (both rails) on curve alignment transition points: tangent to spiral, spiral to
curve, curve to spiral, spiral to tangent
The rail survey will be from 1,000 feet north of Tamarack Ave to 2,000 feet south of Agua Hedionda
Bridge. This is a total length of 5,600 track feet.
Page 4 of 13 Rev 10/14/1 o November 27, 2018 Item #13 Page 16 of 25
3.3.5 Additional Supplemental Ground Survey
Additional ground survey to include areas with more detail such as utility dipping, and other specific
features.
3.3.6 Right-of-Way Survey Mapping
Consultant will conduct record data searches of NCTD right of way (RW) maps, survey records, at
the county surveyor's office, City record maps and record deeds (if provided). Consultant will
perform a right-of-way survey and prepare base right-of-way mapping for the project areas using
the criteria established. This scope assumes that no title report will be provided and that the survey
will rely upon the NCTD RW "Valuation Maps", adjoining parcel deed documents, if needed, as the
best evidence of the RW location.
A draft of the survey determined existing RW mapping will be submitted to SAN DAG and NCTD for
review and approval. This task includes the preparation of both a Right-of-Way drawing as part of
the engineering design plan set and a Record of Survey (ROS) that meet the requirements of the
Design Criteria. This survey will tie into the existing recorded survey.
3.4 Existing Utilities Mapping
Prepare one existing utility location plan to indicate the record drawing or map plat locations of
existing underground (and overhead, if applicable) utilities within the project area limits. Consultant
shall identify the location of the second track, associated project structures and temporary grading
and construction activities that may impact existing utilities, particularly those running parallel to
the railroad such as fiber optic and high-pressure gas lines. Some utilities may require temporary
or permanent relocation or additional protection and encasement. The Consultant shall provide
recommendations on existing utility relocation or protection during the 10%/AAR Design Package
phase of the project. Consultant will coordinate with the affected utility companies and/or agencies
and will provide a utility matrix identifying utility ownership and responsible party for the designs for
the protection of and/or relocation of existing underground and overhead lines.
3.5 Communications and Signal (C&S) Design
Consultant will locate proposed railroad signal equipment placement within the project area limits
for both the short trench and the long trench alternatives. Proposed signal equipment will be
coordinated with and overlaid onto scaled Civil Drawings to ensure California Public Utilities
Commission (CPUC) and NCTD required clearances are taken into account with contour grading
and right-of-way requirements.
Prepare 10% Conceptual level rail systems design documents to demonstrate the intended
temporary shoofly configuration and final double track configuration being proposed for both the
short trench and long trench alternatives.
Activities
• Participation in five (5) Project Coordination Meetings at one (1) hour each
• Participation in one ( 1) half day site visit
• Coordinate with project team for proposed temporary and final rail systems infrastructure
overlaid onto Civil Drawings for both alternatives
Page 5 of 13 Rev 10/14/10 November 27, 2018 Item #13 Page 17 of 25
Deliverables
• Prepare concept level schematic designs for temporary shoofly and final double track
configurations for both alternatives
• Prepare a written description of rail systems existing conditions and proposed modifications to
support both alternatives
3.6 Water Quality Technical Report and Preliminary Drainage Report
Consultant shall review existing drainage data within the project limits for the preliminary design of
grading, drainage facilities and pump stations for each alternative. The study area will include the
entire rail right-of-way between MP 228.5 and MP 230.6, the Carlsbad Village Station and parking
lot, Washington Street, the bus depot, and the grade crossings at Carlsbad Boulevard and Grand
Avenue; including adjacent area contributing to site runoff.
Hydrological research and analysis will include a site investigation, identification of outfall and
stream crossing locations, delineation of watersheds, estimation of runoff, review of any available
previous hydrologic analyses or reports, and review of FEMA flood maps. The preliminary
hydrology will be performed according to the County of San Diego Hydrology Manual. The
hydrology analysis will be utilized for preparation of the Water Quality Technical Report.
Consultant will provide preliminary hydraulic analysis and a preliminary drainage study addressing
on-site existing and post-project conditions for the preferred alternative, providing design flows for
preliminary water quality and drainage facilities design. Design flows will be calculated using
methodologies accepted by the City of Carlsbad and NCTD, along with preliminary pipe and inlet
sizes.
This task does not include the analysis and design of off-site drainage facilities or detention
calculations.
Consultant will prepare a Water Quality Technical Report (WQTR) to address requirements for the
project to provide permanent Best Management Practices (BMPs). The report will address
requirements of the NCTD Stormwater Management Plan and the Phase II Small MS4 Permit.
Conceptual exhibits will be prepared for each alternative to delineate locations and sizes of
proposed BMPs. The exhibits will be used as the basis for BMP cost estimation.
Assumptions:
• The previously prepared Fluvial Hydraulics Report for Buena Vista Lagoon Bridge (Everest
International Consultants, 2014) will be utilized for design of the Buena Vista Lagoon
Bridge.
3.7 Preparation of 10% Preliminary Engineering Design Plans
10% Engineering Design Drawings for two railroad trench Alignment Alternatives at a scale of 1" =
100 feet for Track and Structure Drawings including design speeds, track centers, spiral and curve
data, super-elevation and under balance, switch numbers and location, and preliminary track
profiles. A total of two typical section drawings, seven plan and profile drawings and one detail
drawing will be provided for each of the alternative alignments.
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3.8 Right-of-Way Requirement Map
Consultant will prepare a right-of-way requirements map for each alternative showing locations of
proposed permanent property acquisition, temporary construction easements and proposed rights
of entry. These plans will be used by the Right-of-Way Services Consultant and later form the
basis for development of appraisal plats and legal descriptions for later phases of the project.
Deliverables
• Right-of-Way Requirements Map
3.9 Alternative Analysis Report
Building upon the PSR, prepare an Alternatives Analysis Report (AAR) on the two trench
alignments referenced in section 3.1. The report shall identify important utility and environmental
constraints that may impact the two alternatives. The Report will include a summary
description/confirmation of the proposed use of various applicable design criteria for the project.
A series of two alternatives analysis workshops will be conducted with the various stakeholders for
the project including the engineering and environmental team, SANDAG, NCTD, the City of
Carlsbad and any other stakeholders identified by the project team. At the first workshop, the group
will work together to develop the various criteria for rating each of the proposed alternatives (i.e.
right-of-way impacts, constructability, Utility Impacts, etc.). Once the group has decided on the
rating criteria, each of these criteria will be weighed according to importance relative to the other
criteria.
The engineering and environmental team will perform any additional research that is needed to
evaluate the alternatives under the criteria selected.
At the second workshop the consultant team will present the layouts for each alternative and
describe any additional information learned about each alternative. The group will then rate each
of the alternatives for each criterion previously selected and agree upon minor changes that should
be made to each alternative. Using these ratings and the weight of each criterion, an overall score
will be determined for each alternative. From this rating process, a preferred alternative will be
selected for further development.
AAR shall contain an Alternative Alignment Report, Environmental Constraints Report,
Hydrology/Hydraulics Report, Utility Matrix, Draft Water Quality Plan including permanent Best
Management Practice (BMP) features, and Quantities/Cost spreadsheet. Documentation of the
current sea level rise and other assumptions will be included.
Deliverables
Provide 2 hard copies and one digital file at the Draft and Final Alternatives Analysis Report Submittal
including each of the following:
• BOD Report
• Alternatives Analysis Report
• Quantity and Cost estimates for each alternative
• Topographic Survey
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• Existing Utilities Drawings
• Existing Utilities Matrix
• Water Quality Technical Report and Preliminary Drainage Report
• 10% Design Drawings for two alternative railroad trench alignments
• 10% Signal Design for two alternative railroad trench alignments.
• Right of Way Requirements Map
Task 4: Environmental Compliance Approach
SANDAG completed preliminary engineering and environmental clearance for an at-grade
alternative through the project area in 2018 and a feasibility analysis for a railroad trench in 2017.
As part of this analysis, several technical studies were completed, some of which SAN DAG staff
feel may be able to be used in this analysis and some that may need to be updated:
Carlsbad Village At-Grade Alternative -Status of Environmental Technical Studies
Study Potential Action
Community Impact Assessment Use
Environmental Justice Technical Report Use
Carlsbad Village Station Underpass Preliminary Foundation Report Use
Buena Vista Lagoon Bridge Preliminary Foundation Report Use
Noise and Vibration Impact Assessment Use
Section 4f Evaluation Use
Preliminary Stormwater Manaqement Plan Use
Visual Impact Assessment Update
Air Quality and GHG Impact Analysis Update
Fluvial Hydraulics Analysis Update
Preliminary Drainage Study Update
Land Use Technical Report Update
Utility Impacts Report Update
Biological Technical Report Update
Cultural and Historical Resources Report Update
Phase 1 Environmental Site Assessment Update
Consultant will prepare a white paper that includes ( 1) evaluating various approaches to National
Environmental Policy Act (NEPA) and California Environmental Quality Act (CEQA) compliance for
the proposed project, and (2) a determination of which of the previously completed technical studies
are valid for this project. This evaluation should include potential temporary impacts due to
construction as well as any permanent impacts once the project is complete (e.g., traffic and
transportation). It will also include review of Appendix G of CEQA guidelines.
The white paper will consider SANDAG legal analysis on relevant court rulings, the Surface
Transportation Board ruling preempting local regulation of an interstate railroad's maintenance,
use, or upgrading of its facilities; the programmatic evaluation contained in the LOSSAN Corridor
Program EIR/EIS; and relevant NEPNCEQA case law and implementing guidance.
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The intent of the white paper will be to allow SAN DAG to select a course of action for NEPA/CEQA
compliance. Note that this scope of work necessarily makes certain assumptions about
NEPA/CEQA compliance-for example, that a NEPA EA will be prepared. The white pc1per will
also evaluate the CEQA analysis required for the project. Depending on the ultimate approach to
NEPA/CEQA compliance selected, a change to this task order scope and fee could be required.
Deliverables
• Draft and Final White Papers (electronic submittal)
Task 5: Public Outreach
City of Carlsbad staff will lead the implementation of the public outreach and involvement plan to support
this study, with support from the Consultant. City staff will coordinate closely with communication staff from
NCTD and SANDAG.
5.1 Review Public Involvement Plan
Review the project's public involvement plan to ensure it meets the technical needs of the study.
5.2 Develop Presentation Materials
Assist the project communication team in developing presentation materials (Power Points, map
displays, etc.), fact sheets, and information for the project webpage.
5.3 Project Open House
Assist the project communications team in the setup and participate in one community open house
on the project, including presentations, display boards and fact sheets.
5.4 Community Meetings
Assist the project communication team in developing materials and participate in up to 12 individual,
small group and group meetings related to the project. Participate in one round of updates and
briefings to the SANDAG Transportation Committee/Board of Directors, NCTD Board of Directors,
and Carlsbad City Council. Provide a summary of the public input provided during this phase of
the project.
Deliverables
• Map displays (4-6) and staffing for the Project Open House
• PowerPoint slides presentations
• Updated fact sheets, and webpage information as needed
• Participate in up to 12 community meetings and 3 Policy level briefings, provide PowerPoint
slides on the various aspects of the project and updated materials as needed.
• Summary of public input
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Task 6: Groundwater Study
The purpose of this task is to assess the potential effects to the groundwater regime that may result from
completion of the trench alternative. Our planned approach to this task is summarized in the following
sections to i) review relevant background documents and on-line information, ii) prepare a work plan of field
activities and a health and safety plan, iii) conduct a program of soil boring, well installation, water level
monitoring and in-situ hydraulic conductivity testing, and iv) to conduct analyses and groundwater modeling
to evaluate effects of the proposed trench.
Prior to the start of field work, a site-specific health and safety plan will be prepared for field personnel.
6.1 Kickoff Meeting, Database and Document Review
The Sub-Consultant project manager and lead hydrogeologist will meet with Consultant to confirm
the project purpose and scope of work to be performed, the methods and approach to be used and
the schedule for the primary work elements. Available documents, public records and on-line
information relevant to groundwater near the site will be reviewed with the aim of assessing the
regional groundwater gradient and historical trends of groundwater levels in this area.
Assumptions:
• Meeting will be attended by two Sub-Consultant staff and will be of 2 hours duration
• Document review will be limited to 8 hours of research by a staff geologist
6.2 Plan Development and Site Mark Out
A short project work plan/health and safety plan will be prepared to include the following:
• Description of site location and planned well installation locations
• Methods for utility clearance, soil boring, soil sampling, well installation and construction and
well abandonment and soil disposal
• Methods for well development, water level measurement and in-situ hydraulic conductivity
measurement
• Methods for data analysis and groundwater modeling
• Well survey requirements
• Safety Plan including route maps to emergency rooms, activity hazard analyses, project staff
training requirements, personal protective equipment
Well permit applications with the County of San Diego Department of Environmental Health (DEH)
will be prepared for each of the four planned wells.
Well installation sites will be marked out for utility clearance. A utility clearance subcontractor will
clear each of the drilling sites prior to the start of drilling.
6.3 Soil Sampling, well installation, aquifer testing and laboratory grain size analysis
Four soil borings will be advanced to an average depth of 35 feet below ground surface (bgs).
Geologic logging will be performed at each location with soil samples collected at five-foot intervals
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from the ground surface down to the water table or 20 feet (whichever is shallower), and samples
taken every 2 feet from 20 feet to 35 feet bgs.
A 2-inch PVC monitoring well will be constructed at each of the four locations with a 15-feet well
screen. Each well will be developed to ensure that the well screen gravel pack is in direct hydraulic
connection with in-situ material. Following well development, in-situ testing of hydraulic
conductivity (by slug test) will be conducted in the wells in general accordance with ASTM D4044.
After completion of our field testing, each boring will be backfilled in accordance with DEH
requirements, and the surface patched with cold AC mix if boring is completed in a paved street.
A total of 25 soil samples will be submitted to our laboratory for particle size distribution and
Atterberg limits for proper soil classification per the United Soil Classification (USC) and for use in
our evaluation of hydraulic conductivity.
Assumptions:
• Four samples will be submitted for laboratory permeability testing.
• A total of 12 drums of soil waste will be generated and transported to a waste facility for
disposal, it is assumed the soils are non-hazardous.
• Soil containing hazardous substances will not be encountered during the investigation.
• Soil can be disposed of as non-hazardous material.
• Well development activities can all be performed in a single working day and will generate 4
drums of non-hazardous waste water.
• Well abandonment activities will require 2 days rig time and will generate 12 drums of non-
hazardous waste.
6.4 Groundwater Modeling
A groundwater flow model will be constructed to simulate the effects of the planned trench on the
groundwater flow directions and groundwater elevations. A limited scale finite-difference numerical
model will be developed using the testing results from the field investigations for this project and
available hydrogeological information collected in Task 6.1.
Assumptions:
• This will be a steady state model.
• The model will cover the area between the Buena Vista and Batiquitos Lagoon from the ocean
to Interstate 5.
• The model will be run for the current groundwater conditions and the potential future condition
with trench alternative for the double track rail.
• Water levels will be calibrated to water level data from the four investigation wells and water
level data available in reports and databases identified in Task 6.1.
6.5 Reporting
A concise report will be prepared to document the results of the field investigation and testing as
well as the groundwater modeling task. The report will include the following sections:
• Introduction and background
• Field investigation and groundwater modeling methods
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• Results
• Site geology, grain size distribution, water levels, slug test and laboratory permeability test
results
• Modeling results -conceptual model and assumptions, model calibration, trench simulation
• Conclusions and Recommendations
The report will be prepared as an electronic review draft. After incorporating reviewer comments
a Final copy will be prepared in pdf and hard copy format (2 copies).
IV. DELIVERABLES
Included under each Task above.
V. SCHEDULE OF SERVICES/MILESTONES/DELIVERABLES
A. Tasks Schedule -major subtask milestones are also included in the schedule.
(Note Schedule Assumes NTP January 14, 2018)
Task
1: Task Order Management
2. Project Coordination
3. Preliminary Engineering and Alternative Analysis
4. Environmental Compliance Approach
5. Public Outreach
6. Groundwater Study
B. Milestones/Deliverables Schedule
Milestone/Deliverable
Begin/End Dates
Ongoing
Ongoing
NTP+ 1 O months
NTP+4 months
Ongoing
NTP+5 months
Due Date
(Notice to Proceed+
Working Days)
Monthly progress reports and invoices As Needed
Project schedule NTP + 2 Weeks
Meeting minutes, agendas, action items list As Needed
Meeting handouts as needed As Needed
Draft Alternatives Analysis Report Submittal NTP + 8 Mo
Final Alternatives Analysis Report Submittal NTP + 10 Mo
Draft White Paper on Environmental Compliance NTP + 3 Mo
Final White Paper on Environmental Compliance NTP +4 Mo
Draft Groundwater Study NTP+ 4 Mo
Final Groundwater Study NTP + 5 Mo
Open House NTP + 8 Mo
Summary of Public Input NTP + 9 Mo
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Contract No.: 5007815
Task Order No.: 15
Attachment A
VI. MATERIALS TO BE PROVIDED BY SANDAG AND/OR THE LOCAL AGENCY
Not Applicable.
VII. SPECIAL CONDITIONS
VIII. ASSUMPTIONS AND LIMITATIONS
• The level of effort for project management is based on the expected ten (10) month schedule
for the project, identified in Section V of this task order.
• The level of effort for subconsultant administration is limited to the subconsultants included in
this task order per Attachment B.
• SANDAG will submit the required deposit for flagging upon approval of Consultant and
Subconsultant ROE permits.
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November 27, 2018
Carlsbad Village Railroad Trench:
Alternatives Analysis &
Preliminary Engineering
1
Recommended Action
•Adopt a Resolution:
•Authorizing the City Manager to negotiate and execute a Memorandum of Understanding with SANDAG
•To complete Alternatives Analysis and Preliminary Engineering for a Carlsbad Village Railroad Trench
•In an amount not to exceed $375,000
2
2018 City Council Goal
By 2023, break ground on lowering the
railroad tracks in a trench through the Village
to improve safety, community connectivity,
quality of life and economic value.
3
Carlsbad Legislative Platform
•Encourage and support double tracking of the rail corridor within the city
limits in a manner that:
–Improves public safety access and response times.
–Eliminates or reduces at-grade rail crossings within the corridor.
–Improves local, regional, and coastal access for all travel modes (bike,
pedestrian, vehicle, transit) and improves public safety response.
–Minimizes impacts to neighborhoods.
–Maximizes community and neighborhood connections.
–Protects and/or improves the economic vibrancy of surrounding
neighborhoods and the city.
–Protects and/or enhances environmental resources.4
LOSSAN Corridor Improvements
•Caltrans & LOSSAN Rail Corridor Agency
•Increase ridership, revenue, safety, capacity, reliability and coordination
•351 miles / 41 stations
•Adding a parallel set of tracks to allow more goods & people to move faster
•Decision makers: NCTD / SANDAG / CPUC / Caltrans / CA Coastal Commission / Federal Railroad Administration5
PACIF-lc.. OC.tAN
6
Program EIR/EIS - 2009
A. Carlsbad -AT-GIRADE; double
tracking
B. Carlsbad -TRENCH; double-
tracking
Record of Decision
Los Angeles to San Diego, California (LOSSAN)
Proposed Rall Corridor Improvements
Double-tracking through Carlsbad in existing rail alignment at grade.
Alignment crosses San Luis Rey, Buena Vista, Aqua Hedionda, and
Batiquitos Lagoons
Double-tracking through Carlsbad in existing rail alignment in trench.
Alignment crosses San Luis Rey, Buena Vista, Aqua Hedionda, and
Batiquitos Lagoons
The lead agencies, have determined that all the projects and alrgnment opbons listed in Table 2
should be carried forward for project-level anal,ysls prior to making alrgnment option decisJons.
Toe environ.mental analysis in the Program EIR/EIS does demonstrate some key differences in
potential benefits and impacts among various alignment and design options. However, because of
the programmatic nature of the sludies and the need for further, site-specific design and field
stLildies. the lead agencies determined that it would be prematurie to eliminate any of the final
options at lhe Program level.
•2.6 miles (Agua Hedionda Lagoon
to Cassidy Street)
•One set of tracks at street level
•Concerns: safety, noise, access and
mobility
•At-Grade vs. Trench
•Short Trench vs. Long Trench
7
Carlsbad Double Tracking
8
I _,.
ml ·=== iii ••••
Work to Date
Feasibility studies
Economic analysis
Environmental analysis for
regional double tracking
(programmatic EIR)
Environmental analysis for
Carlsbad double tracking
(project level EIR)
Street Level Option Below Street Option ., .,
9
10
11
12
Proposed Scope of Work
•Technical analysis & 10% design
–drainage, utilities, topography, signals, water quality, track profiles
•Refined cost estimates
•Community & stakeholder input
•Criteria, weighting, evaluation
•To identify a preferred trench alternative (Long vs. Short) for environmental review and 30% design
13
Cost Estimate
Alternatives Analysis and Preliminary Engineering for a
Carlsbad Village Railroad Trench
Budget
Item Cost
Consultant Task Order $335,850
SANDAG and NCTD Staff (7.0%)$23,510
Peer Review (3.0%)$10,080
Total:$ 369,440
14
•Pricing is consistent with SANDAG independent cost estimate
•Project budget has sufficient funds available
Next Steps
•December 14 -SANDAG Transportation Committee
•Negotiate & execute MOU
•November 2019 -Complete AA and 10% Design
•Select preferred trench alternative
•Secure funding for 30% design & environmental review
15
Recommended Action
•Adopt a Resolution:
•Authorizing the City Manager to negotiate and execute a Memorandum of Understanding with SANDAG
•To complete Alternatives Analysis and Preliminary Engineering for a Carlsbad Village Railroad Trench
•In an amount not to exceed $375,000
16