HomeMy WebLinkAbout2019-04-23; City Council; ; Appropriation of additional funds for the Foxes Landing Lift Station Replacement Project, Capital Improvement Program (CIP) Project No. 5526, in an amount not to exceed $CA Review Bk&--
~ CITY COUNC IL V Staff Report
Meeting Date:
To:
From:
Staff Contact:
Subject:
April 23, 2019
Mayor and City Council
Scott Chadwick, City Manager
Steve Didier, Municipal Projects Manager
steven.didier@carlsbadca.gov or 760-602-7539
Appropriation of additional funds for the Foxes Landing Lift Station
Replacement Project, Capital Improvement Program (CIP) Project No.
5526, in an amount not to exceed $350,000.
Recommended Action
Adopt a Resolution authorizing appropriation of additional funds from the Sewer Replacement
Fund No. 515 for the Foxes Landing Lift Station Replacement, CIP Project No. 5526 (Project), in
an amount not to exceed $350,000.
Executive Summary
Additional funding is needed for construction management, inspection/testing, environmental
monitoring, potential ground improvements, and staff costs due to unexpected project delays.
The city manager's current procurement authority is $100,000 per Carlsbad Municipal Code
Section 3.28.040.D.3, therefore the proposed action requires City Council authorization.
Discussion
On Aug. 23, 2016, City Council adopted Resolution No. 2016-173 and awarded a contract to
NEWEST Construction Co., Inc. (NEWEST) for construction of the Project located on the north
shore of Agua Hedionda Lagoon and approved funding of $4,907,000. Construction of the
upgraded facility includes installation of subsurface concrete structures, pipelines and
wastewater conveyance appurtenances. Construction of the Project requires installation of a
temporary groundwater dewatering system to facilitate construction of the subsurface
structures.
On Jan. 18, 2017, the city manager executed Project Task Order #6 under Master Agreement
TRANS1475 with Infrastructure Engineering Corporation (IEC) for $307,872 for construction
management and inspection services for the Project.
On May 22, 2018, City Council authorized an additional $567,000 in Project funding, $526,000
of which increased the construction contract contingency to help fund groundwater dewatering
operations and $41,000 for construction management and inspection services. The anticipated
contract completion was fall of 2018.
On Dec. 18, 2018, City Council authorized an additional $235,000 in Project funding to support
construction management and inspection services provided by IEC, staff city resources and
geotechnical monitoring.
April 23, 2019 Item #1 Page 1 of 6
Since Dec. 2018, the Project has been impacted with additional ground settlement and
schedule impacts due to complications associated with construction of the wet well that were
beyond the city's control. These impacts have resulted in additional delays to the Project
schedule: The forecasted completion date of the Project is summer 2019. Because of the
schedule impacts, the city requires additional funding to maintain construction management,
inspection and testing services, potential ground improvements, environmental monitoring,
and staff administrative support during the extended construction period. Staff estimates the
need for an additional $350,000 of related Project costs as follows:
Anticipated Additional Funding Request
IEC Construction Management & Inspection and Testing Services $120,000
Ground improvements $150,000
Staff Administrative Costs (Est.) $20,000
Environmental monitoring $30,000
Project contingency (not contractor contingency) $30,000
Total Estimated Funding Need $350,000
Fiscal Analysis
Staff estimates an increase of $350,000 in the overall Project budget to fund construction
management, inspection and testing services, environmental monitoring, and staff
administrative costs. This additional amount brings the total estimated Project budget to
$5,492,000 as shown in the table below. The approved Project budget to date totals
$5,142,000. Therefore, staff recommends an additional appropriation of $350,000 from the
Sewer Replacement Fund No. 515 to complete the construction phase of the Project. Sufficient
funds are available for this request.
FOXES LANDING LIFT STATION REPLACEMENT, CIP PROJECT NO. 5526
Design and Environmental (Complete) $465,580
Construction Contract (In Progress) $2,870,800
Construction Contingency ($956,620 approved May 22, 2018) $956,620
Construction Management, Inspection & Material Testing (In Progress) $849,000
Total Additional Construction Costs (Est.) $0
Total Additional Construction Management/Env. Monitoring Services (Est.) $150,000
Ground improvements $150,000
Total Additional Staff Administrative Costs and Project Contingency (Est.) $50,000
TOTAL ESTIMATED PROJECT COSTS $5,492,000
TOTAL CURRENT APPROPRIATION -SEWER REPLACEMENT FUND NO. 515 $5,142,000
REMAINING BALANCE ($350,000}
ADDITIONAL APPROPRIATION NEEDED -SEWER REPLACEMENT FUND NO. 515 $350,000
Next Steps
Staff will process and execute a new task order with IEC for additional construction
management, inspection and testing services costs. Staff will also process a separate purchase
April 23, 2019 Item #1 Page 2 of 6
requisition with Leighton Consulting, Inc. for additional environmental monitoring. Ground
improvements will be complete in early May 2019. NEWEST continues work on the wet well
and anticipates beginning construction of appurtenant structures and systems in the coming
weeks. Startup testing, final inspections, close out activities, and Project completion is
forecasted in summer 2019.
Environmental Evaluation (CEQA)
The Project is exempt from the California Environmental Quality Act (CEQA) per State CEQA
Guidelines Section 15302(c) -concerning replacement or reconstruction of existing facilities
involving negligible or no expansion of use. A Notice of Exemption was filed in the Office of the
San Diego County Clerk on Sept. 1, 2015.
Public Notification
This item was noticed in accordance with the Ralph M. Brown Act and was available for public
viewing and review at least 72 hours prior to the scheduled meeting date.
Exhibits
1. City Council Resolution.
2. Location Map.
April 23, 2019 Item #1 Page 3 of 6
RESOLUTION NO. 2019-054
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, AUTHORIZING APPROPRIATION OF ADDITIONAL FUNDS FROM
THE SEWER REPLACEMENT FUND NO. 515 FOR THE FOXES LANDING LIFT
STATION REPLACEMENT, CAPITAL IMPROVEMENT PROGRAM (CIP) PROJECT
NO. 5526, IN AN AMOUNT NOT TO EXCEED $350,000.
Exhibit I
WHEREAS, the City Council of the City of Carlsbad, California approved funding of $4,340,000 in
the fiscal year 2018-19 CIP for the Foxes Landing Lift Station Replacement Project (Project); and
WHEREAS, on Jan. 18, 2017, the city manager executed Project Task Order #6 under Master
Agreement TRANS1475 with Infrastructure Engineering Corporation (IEC) for $307,872 for construction
management and inspection services for the Project; and
WHEREAS, on May 22, 2018, pursuant to Resolution No. 2018-077, the City Council of the City
of Carlsbad approved additional Project funding in an amount not to exceed $567,000 for groundwater
management of the site and construction management and inspection services; and
WHEREAS, on December 18, 2018, pursuant to Resolution No. 2018-218, the City Council of the
City of Carlsbad approved additional Project funding in an amount not to exceed $235,000 for
construction management, inspection and testing services, geotechnical monitoring, and
administrative costs to complete the scope of work, forecasted to be summer 2019; and
WHEREAS, due to unexpected delays from further ground settlement outside the city's control,
staff estimates an additional $350,000 of funding is required for construction management, inspection
and testing services, environmental monitoring, potential ground improvements, and administrative
costs to complete the scope of work.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1. That the above recitations are true and correct.
April 23, 2019 Item #1 Page 4 of 6
Exhibit I
2. That the administrative services director is authorized and directed to appropriate funds
from the Sewer Replacement Fund No. 515 for construction of the Foxes Landing Lift
Station Replacement, CIP Project No. 5526, in an amount not to exceed $350,000.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 23rd day of April 2019, by the following vote, to wit:
AYES:
NAYS:
ABSENT:
Hall, Blackburn, Bhat-Patel, Schumacher, Hamilton.
None.
None.
,,,11111111,,,,,,,,,
~''o''' f CA~J''¾
,,:: ~'·"'"" ~ ... ····~·•, .. u~
§.._/~\"'P'~ ~of~, 2:A\c~
\ \.~'\!'"~; ~J ¾"~'I.. ........... J,.,~~
'11,111 IFOR",,,,,,.._
l////f/1111111111\\\
April 23, 2019 Item #1 Page 5 of 6
PROJECT
SITE
• .. .. .. \ ..
\ .. .. .. .. ·• .•.
........ ./ ~ ~ _ ..... ----·-·, ··•.. ..,,,....... i
'·· ,••""-· i .. ..................... . : .. '" . .,.. .... ',. : ·~--·· ., ..... '• ... , ··~. ! t.•' ·,. ••• ··"· i
'·· ··,. """--........ ) i '"•.. ·,.. ................ ,::>
♦ ... ~. _.. •••• ··,.. .. .......... ..--"!"'• .... ...-.............. .-· \. .,..., ,.-
PACIFIC
OCEAN
'· .. ,,.. ·•.. ·•.. • .. ~., \ \ . ... c, ..... \
·•.'ii' ' .,' '--:sl r .,..
\.~ i\ /#
.(,/) ' .. \d) \ { \y \ t \.o \ ·\ .. " \a3 l "1 .. \, . ... ~ ,.,,. r
\o ~-,\ ,, \ • " , .... 'I. \. .. •~-•J\.._,., .'-....... (,.. .. •. '
... . ,
\ .. '· '··
AGUA
HEDIONDA
LAGOON
.....
-··••4-····--..... .....
( .. ~ .... •.... #~--.. ··-• ..... .;
~ \
'•·-···-••,. .. • .. .. ..
't ····•• ....... ______ .,._
................ ,_
LOCATION MAP
Foxes Landing Litt"·········-
Station Replacement,
Project No. 5526. NOT TO SCALE Exhibit 2April 23, 2019 Item #1 Page 6 of 6
( Cicyof
Carlsbad
Memorandum
April 23,.2019
To:
From:
Via
Mayor and City Council Members
Steve Didier, Municipal Projects Manager ,,/;r ___,
Elaine Lu key, Chief Operations Officer V
Paz Gomez, Deputy City Manager, Public Works
All Receive - Agenda Item# J__
For the lnform;;ition of the:
ClTYCOUNCll
Date L\-li ?>\\'\'cA_{__ cc ~
CM _J/__ CdO _..:!___ DCM (3) -.-:i_
Re: Additional Material/Information Regarding Staff Report Item #1. Appropriation of
additional funds for the Foxes Landing Lift Station Replacement Project, Capital
Improvement Program (CIP) Project No. 5526, in an amount not to exceed $350,000.
On page one of the Staff Report for agenda item #1, the amount of t,he original project funding
appropriation was incorrectly shown as $4,907,000 in the first paragraph under the Discussion section.
The correct original project funding appropriation was $4,340,000.
On page one of the Resolution for agenda item #1, the amount of the original project funding
appropriation was incorrectly shown as $4,907,000. The correct original project funding appropriation
was $4,340,000.
C: Scott Chadwick, City Manager
Celia Brewer, City Attorney
Sheila Cobian, City Clerk Services Manager