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HomeMy WebLinkAbout2019-05-07; City Council; ; Arts & Culture Master Plan Status Report(i) CITY COUNCIL . Staff Report Meeting Date: May 7, 2019 To: From: Staff Contact: Subject: Mayor and City Council Scott Chadwick, City Manager Richard Schultz, Cultural Arts Manager richard.schultz@carlsbadca.gov or 760-602-2086 Arts & Culture Master Plan Status Report Recommended Action CA Review --- Receive an annual status report on Arts & Culture Master Plan initiatives launched in FY 2018-19, consider additional initiatives for FY 2019-20 and adopt a resolution providing direction to staff as appropriate. Executive Summary On June 26, 2018, the City Council approved ,the Arts & Culture Master Plan which affirmed the city's investment in dynamic artistic and cultural activities and the community's support for such experiences. As detailed in the Arts & Culture Master Plan, staff will return annually to provide the City Council with an update on the progress of implementing initiatives. This report provides an annual status of FY2018-19 activities and previews FY2019-20 initiatives. For FY2019-20, staff is recommending that the City Council authorize implementation of three additional initiatives from the Arts & Culture Master Plan that were identified in the top ten initiatives for the first two years of implementation. If the City Council concurs with this recommendation, funding to support the new initiatives will be included in the proposed FY 2019-20 operating budget for City Council approval in June 2019. Discussion Background The Arts & Culture Master Plan (Plan) was developed over sixteen months in 2017 and 2018 through extensive community outreach. An array of strategies and tools in English and Spanish were used to solicit feedback and foster dialogue from over 1,100 respondents/participants. Through surveying, focus groups and pop-up events, the community's input forged the foundation for the ideas articulated in the Plan advocating for support and advancement of arts and culture in Carlsbad in the decade ahead. The City of Carlsbad has a demonstrated commitment to fostering arts and culture in the community as expressed in the city's Community Vision, Envision Carlsbad and General Plan policies. The six following themes in the Plan resulted from community input: 1. Support Art as an Essential Component of Daily Life 2. Foster Arts & Culture Within the Physical Realm 3. Expand Arts & Culture Learning Opportunities 4. Establish Relationships that Support a Thriving Business Sector 5. Celebrate Carlsbad's Unique History and Distinct Identities May 7, 2019 Item #8 Page 1 of 5 6. Build Capacity Within the Arts & Culture Sector The Plan affirms the city's current role as a provider of quality arts programming, while also encouraging the city to engage in new roles as a leader, connector and partner locally and regionally. The Plan also identifies potential partners, provides recommendations for staffing, offers budgetary considerations and lists potential funding activities. The Plan, including appendices, is available at the following link on the city's website: http://www.carlsbadca .gov/services/depts/arts/draftplan.asp Previous Council Direction and Status Update In FY2018-19, staff focused on two initiatives approved for launch by City Council on June 26, 2018: • Venue Feasibility Study and Market Survey The top initiative in the Plan resulted in a Request for Proposals posted in Fall 2018. A contract was executed in April 2019 and findings are expected in late June 2019. The study and assessment of a potential visual and performing arts venue will include key community stakeholders' input and market analysis related to establishing interest and potential usage of a new performing and visual arts venue in Carlsbad. • Mobile Outreach Strategy The second initiative established an outreach strategy utilizing an arts vehicle (to be identified in the near future) in combination with the TGIF mobile stage. Staff has consulted with vendors of mobile service vehicles to identify specifications for a mobile vehicle that will support evolving programming opportunities into the future. The Carlsbad Library & Arts Foundation and the Carlsbad Friends of the Arts have expressed interest in financially supporting initial purchase of the vehicle. In Year One, staff formulated a mobile, arts education strategy, resulting in a short-term approach to mobile delivery with the existing resources of the TGIF stage and Family Open Studios at the Art in the Village (August 2018), as well as participation at the inaugural Carlsbad ArtWalk on Armada (September 2018) and a multi-cultural festival at Jefferson Elementary School (April 2019). In addition, partnerships are a key strategy in the Plan. In FY2018-19, a new performance series, Front Row Fridays, resulted in partnerships with San Diego Ballet, San Diego Opera, San Diego Symphony and North County-based Litvak Dance. The new Turn It Up Band Competition prompted partnerships with the Museum of Making Music and Mira Costa College. Recommended Initiatives for FY2019-20 Staff is recommending the advancement of the following initiatives in FY2019-20: • STEAM Pilot Program Cultural Arts will launch a STEAM (Science, Technology, Engineering, Arts and Mathematics) pilot program with Carlsbad's three Title One schools, Buena Vista Elementary, Calavera Hills Middle and Jefferson Elementary, as described in the Plan. Meetings are scheduled with Carlsbad Unified School District leadership to coordinate with each school's curriculum by providing interaction with artists with a STEAM focus. Piloting a program with these schools will provide a learning opportunity for future expansion to other local school districts. • Increase Community Arts Grants Funding May 7, 2019 Item #8 Page 2 of 5 The Plan recommends a 10% increase in Community Arts Grants funding. In the last two years, the amount of grant requests from local arts organizations and schools were double the available funds of $80,000 and the number of applications increased by 33% over previous years. As recognized in the Plan, the grant cycle now includes a capacity-building category designed to support the growth and expansion of .Carlsbad-based arts organizations to meet their mission. The increase will support all grant categories: arts organizations, school programs, capacity building and special opportunities. • Guest Artist Residencies Although not funded in FY 2018-19, Cultural Arts hosted two guest residencies, offering community members an opportunity to observe and interact with artists onsite. The first residency showcased Carlsbad author and artist Janell Cannon with an exhibit in the William D. Cannon Gallery celebrating the 25th anniversary of her children's book, Stellaluna. Ms. Cannon worked onsite weekly in July and August 2018. The second residency featured Los Angeles-based artist Adona Khare who completed and installed a large-scale mural at the Dove Library. Ms. Khare worked for five consecutive days, inviting dialogue and observation by art enthusiasts and library patrons in August 2018. Staff plans an expansion of up to six residencies in FY 2019-20. Implementing these new initiatives requires additional administrative support to coordinate communications with partner agencies as well as contracts and agreements. For FY 2019-20, staff recommends that the City Council approve launching a STEAM Pilot Program, increasing the city's commitment to Community Arts Grants and advancing Guest Artist Residencies. Fiscal Analysis Implementation of the recommended FY2019-20 initiatives will require the following funding: an additional part-time administrative staff member ($20,000) and $103,000 for the three proposed Plan initiatives, STEAM Pilot Program ($45,000), Community Arts Grants increase ($8,000) and Guest Artists Residencies ($50,000), for a total funding amount of $123,000 which will be included in the city's FY 2019-20 operating budget. Next Steps Staff will incorporate funding requests into the city's FY 2019-20 operating budget and begin implementation of these three new initiatives over the coming fiscal year. Environmental Evaluation (CEQA) The proposed action does not qualify as a "project" under the California Environmental Quality Act (CEQA) per State CEQA guidelines 15378, as it does not result in a direct or reasonable foreseeable indirect physical change in the environment. Public Notification and Outreach This item was noticed in accordance with the Ralph M. Brown Act and was available for public viewing and review at least 72 hours prior to scheduled meeting date. Exhibits L City Council Resolution. May 7, 2019 Item #8 Page 3 of 5 RESOLUTION NO. 2019-062 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, RECEIVING AN ANNUAL STATUS REPORT ON THE ARTS & CULTURE MASTER PLAN AND APPROVING THREE ADDITIONAL INITIATIVES OF THE ARTS & CULTURE MASTER PLAN IN FY 2019-20. WHEREAS, the City Council of the City of Carlsbad, California has shown its commitment to fostering arts and culture in the community as a core value of life in Carlsbad through the previous approval of the Arts & Culture Master Plan; and WHEREAS, the City of Carlsbad finds that city resources dedicated to the arts and culture will result in significant and important value to its residents, the arts and culture sector and the overall community by supporting artists and the creation of dynamic arts and cultural experiences; and, WHEREAS, the City of Carlsbad recognizes the advancement of the Arts & Culture Master Plan through the development and launch of additional initiatives to support an increased level of activity; and, WHEREAS, the Cultural Arts Office will present annually to the City Council a progress report which will also identify the next set of initiatives to enact along with the resources needed to advance them. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California as follows: 1. That the above recitations are true and correct. 2. That the City Council has received an annual status report on Arts & Culture Master Plan initiatives launched in FY 2018-19. 3. That the City Council authorizes three additional initiatives from the Arts & Culture Master Plan to advance in FY2019-20 including a STEAM pilot program, increased Community Arts Grants funding and guest artist residencies. 4. That staff will incorporate associated funding for the authorized initiatives into the FY 2019-20 operating budget. May 7, 2019 Item #8 Page 4 of 5 PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 7th day of May 2019, by the following vote, to wit: AYES: NAYS: ABSENT: Hall, Blackburn, Bhat-Patel, Schumacher, Hamilton. None. None. (SEAL) Clerk May 7, 2019 Item #8 Page 5 of 5 Carlsbad Arts & Culture Master Plan Status Update and Report May 7, 2019 Richard Schultz Cultural Arts Manager Heather Pizzuto Library & Cultural Arts Director Tonight’s Overview •A brief review of the Arts & Culture Master Plan •Highlights of FY2018-19 •A preview of FY2019-20 •Request for direction on FY2019-20 initiatives Plan History Development of the Plan (2015-2018) •Community Feedback •49 initiatives •Top Ten list •City Council approval: June 26, 2018 Predominant Themes 1.Support Art as an Essential Component of Daily Life 2.Foster Arts & Culture in the Physical Realm 3.Expand Arts & Culture Learning Opportunities 4.Establish Relationships that Support a Thriving Business Sector 5.Celebrate Carlsbad’s Unique History and Distinct Identities 6. Build Capacity within the Arts & Culture Sector The City of Carlsbad’s Role •Traditional role as a Provider •New and expanded roles: o Leader o Connector o Partner FY2018-19 Accomplishments Venue Feasibility Study and Market Survey •Retained Webb Management Services Incorporated •Onsite visit the week of June 3 •Report delivered this July FY2018-19 Accomplishments Mobile Outreach Initiative •Expanded delivery assessment •Arts Vehicle Research: Strategy and Equipment •Expanded use of TGIF Mobile Stage FY2018-19 Accomplishments Mobile Outreach Initiative •Art in the Village •ArtWalk •Jefferson School Multi-Cultural Festival Partnerships Front Row Fridays •San Diego Ballet •San Diego Opera •San Diego Symphony Turn It Up Band Competition •Museum of Making Music •Mira Costa College FY2019-20 Initiatives STEAM (Science, Technology, Engineering, Arts, Mathematics) Pilot Program with CUSD Title I Schools •Buena Vista Elementary •Calavera Middle School •Jefferson Elementary School FY19-20 Initiatives •Funds projects for arts organizations and schools •Current funding level $80,000 •33% increase in applicants •Added capacity-building category •Proposed 10% increase Community Arts Grants FY2019-20 Initiatives Guest Artist Residencies Launched two residencies in 2018 •Carlsbad resident Janell Cannon – Stellaluna 25th anniversary •Los Angeles artist Adonna Khare - mural at Dove Library FY2019-20 Initiatives •Up to six residencies in FY2019-20 •Ranging from 3 days to 3 weeks in duration •Offering community workshops, master classes and performances Guest Artist Residencies SUMMARY Initiative Proposed Funding STEAM Pilot Program $ 45,000 Community Arts Grants 10% Increase $ 8,000 Guest Artist Residencies $ 50,000 Part-time Administrative Assistant $ 20,000 Total $123,000 Recommended Action •Receive the Arts & Culture Master Plan status report •Adopt the resolution authorizing implementation of three additional initiatives Feedback & Questions Recommended Action •Receive the Arts & Culture Master Plan status report •Adopt the resolution authorizing implementation of three additional initiatives Additional Info Slides Top Ten Actions 1.Research and development of venue feasibility plan 2.Implement Mobile Outreach Strategy utilizing a newly programmed Art Bus and Mobile Stage 3.Support the continuation and development of Carlsbad’s festival and event culture Top Ten Actions 4. Launch a pilot program to integrate arts into the curriculum of Carlsbad’s three Title 1 schools through a focus on STEAM (Science, Technology, Engineering, Arts and Mathematics) 5.Explore programs for businesses to support professional and personal development of employees including Business Park After Dark programming’ 6.Increase community grant funding and support Top Ten Actions 7.Support board development training for potential new board members for local arts organizations 8.Create a Trail Art program 9.Create a Guest Artist residency program 10. Create a Cultural Tourism Marketing Plan Arts & Culture Plan Goals {city of Carlsbad Develop measurable objectives to support those priorities Public Engagement •Social Media Campaign •Electronic Media •Print Media Several years ago, the City of Cartsbad worked with the community to develop a vision for the future of our city. Arts, culture and our local hist are key elements of this vision. Based on the community vision, the City Council has created goals and policies to support arts. culture and local history. The new Arts & Culture Plan will help us reach these goals .No time to fill In the details, and we need your help. Join us at a community workshop on May 18 or 20, or attend the Art in Today's Cities Discussio May 19. Can't make it? An onllne survey will be available May 19. Learn more today. http://www.carlsbadca.gov/services/depts/arts/plannlng.asp Multi-Cultural Outreach •Engaged Local Specialist •Face-to-Face Interactions •Schools, Parks, and Churches •Affordable Housing Complexes, After-School Programs and Restaurants {city of Carlsbad Plan para las artes y la cultura lntroducc16n Plan de artes y cultura