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Home My WebLink About2019-07-23; City Council; ; Acceptance of bids and award of contract to Just Construction, Inc. for construction of the Palomar Airport Road Widening Project at the intersection with Paseo Del NorteCA Review 81-& (i). CITY COUNCIL Staff Report Meeting Date: To: From: Staff Contact: Subject: Recommended Action July 23, 2019 Mayor and City Council Scott Chadwick, City Manager Daniel Zimny, Associate Engineer daniel.zimny@carlsbadca.gov or 760-602-7551 Acceptance of bids and award of contract to Just Construction, Inc. for construction of the Palomar Airport Road Widening Project at the intersection with Paseo Del Norte in an amount not to exceed $741,463.10. Adopt a Resolution accepting bids and awarding a contract to Just Construction, Inc. for construction of the Palomar Airport Road Widening Project at the Intersection with Paseo Del Norte, Capital Improvement Program (CIP) Project Nos. 6043 and 6044 (Project) in an amount not to exceed $741,463.10. Executive Summary On May 22, 2018, City Council adopted Resolution No. 2018-075 approving the plans and specifications and authorizing advertisement of the Project for construction bids. The Council Resolution was then used as support to obtain a right-of-way encroachment permit from the California Department of Transportation (Caltrans) for the Project. The permit was issued on April 19, 2019, and the Project was then advertised using formal bidding procedures. Construction bids were received on June 4, 2019, and the lowest responsive and responsible bidder was Just Construction, Inc. with a bid in an amount of $741,463.10. Carlsbad Municipal Code (CMC) Sections 3.28.080(() and 3.28.080(G)(6) require City Council to award all formally bid contracts when the value exceeds $200,000, and therefore the Project is subject to this requirement. Staff recommends award of the construction contract to Just Construction, Inc. in an amount not to exceed $741,463.10. Discussion Two CIP projects will fund the proposed widening improvements along eastbound Palomar Airport Road at the intersection with Paseo Del Norte. The left turn lane modification, identified as CIP Project No. 6043, will extend the existing left turn pocket on eastbound Palomar Airport Road onto northbound Paseo Del Norte an additional 175 feet to the west by removing a portion of the raised concrete median. The right turn lane improvement, identified as CIP Project No. 6044, will create a new dedicated right turn lane on eastbound Palomar Airport July 23, 2019 Item #3 Page 1 of 6 • Road onto southbound Paseo Del Norte. The new right turn lane will be 250 feet in length and within the public right-of-way that was dedicated by the adjacent private development as a condition of approval. In addition to the turn lane improvements, the Proj ect includes related traffic signal modifications, pedestrian upgrades, a new bike lane in the eastbound direction and storm water quality improvements all of which will improve the level of service at the intersection for all modes of travel. On June 4, 2019, five sealed bids were received for construction of the Project. Staff has completed reviewing the bids and determined Just Construction Inc. is the lowest responsive and responsible bidder. Just Construction, Inc. is responsive as their bid meets the requirements of the bidding documents. The bidder is also deemed responsible as they submitted a list of similar projects to show their capability and qualification to perform the specified work. The construction contract contains general performance standards and references technical specifications, which if not met, allow the city to withhold payments, and includes a one-year warranty period. Fiscal Analysis The total estimated cost to complete the Project is $996,463.10. Two CIP projects are contributing sufficient funds to the overall Project. Total construction contract cost is $741,463.10, which is divided into $135,946.40 for CIP Project No. 6043 and $605,516.70 for CIP Project No. 6044. Remaining funds estimated for the project will be used for contract contingency, construction management, inspection and construction material testing. The available funds, estimated construction costs and the distribution of funding from each of the projects are shown in the following tables. The first table summarizes the contribution from the Palomar Airport Road and Paseo Del Norte Left Turn Lane Modification project, CIP Project No. 6043, which is funded by TransNet Local Funds. PALOMAR AIRPORT ROAD AND PASEO DEL NORTE LEFT TURN LANES, CIP PROJECT NO. 6043 Current Appropriation -Palomar Airport Road and Paseo Del Norte Left $255,000 Turn Lanes, CIP Project No. 6043 Current Expenditures/Encumbrances -Palomar Airport Road and Paseo $87,477 Del Norte Left Turn Lanes, CIP Project No. 6043 Available Funds -Palomar Airport Road and Paseo Del Norte Left Turn $167,523 Lanes, CIP Project No. 6043 PALOMAR AIRPORT ROAD AND PASEO DEL NORTE LEFT TURN LANES, CIP PROJECT NO. 6043 Construction Contract $135,946.40 Construction Contingency (estimated) $15,000 Construction Management, Inspection and Material Testing (estimated) $15,000 TOTAL ESTIMATED CONSTRUCTION COSTS $165,946.40 ADDITIONAL APPROPRIATION NEEDED $0 July 23, 2019 Item #3 Page 2 of 6 The second table summarizes the contribution from the Palomar Airport Road and Paseo Del Norte Right Turn Lane project, CIP Project No. 6044, which is funded by Gas Tax and TransNet Local Funds. PALOMAR AIRPORT ROAD AND PASEO DEL NORTE RIGHT TURN LANES, CIP PROJECT NO. 6044 Current Appropriation -Palomar Airport Road and Paseo Del Norte Right $930,000 Turn Lane, CIP Project No. 6044 Current Expenditures/Encumbrances -Palomar Airport Road and Paseo $96,884 Del Norte Right Turn Lane, CIP Project No. 6044 Available Funds -Palomar Airport Road and Paseo Del Norte Right Turn $833,116 Lane, CIP Project No. 6044 PALOMAR AIRPORT ROAD AND PASEO DEL NORTE RIGHT TURN LANES, CIP PROJECT NO. 6044 Construction Contract $605,516.70 Construction Contingency (estimated) $120,000 Construction Management, Inspection and Material Testing (estimated) $105,000 TOTAL ESTIMATED CONSTRUCTION COSTS $830,516.70 ADDITIONAL APPROPRIATION NEEDED $0 Next Steps Once contract documents are fully executed, staff will issue a purchase order, schedule a pre- construction meeting with Just Construction, Inc. and issue a notice to proceed for construction of the Project. The duration of the construction contract is 70 working days, exclusive of rain days and change orders that may extend the contract duration. Upon successful completion of the Project, a notice of completion to release bonds will be recorded. Environmental Evaluation (CEQA) The Project is exempt from the California Environmental Quality Act (CEQA) per State CEQA Guidelines Section 15301(c) -minor alteration of existing facilities including streets, sidewalks, gutters, and similar facilities involving negligible or no expansion. A Notice of Exemption was filed in the office of the San Diego County Clerk on Feb. 20, 2018 for a 30-day public review. Public Notification This item was noticed in accordance with the Ralph M. Brown Act and was available for public viewing and review at least 72 hours prior to the scheduled meeting date. Prior to start of construction, the public will be notified of the construction activities using media methods such as signage, email, website and other city communication channels. The construction contractor will also be required to notify the public of construction activities via changeable message signs, door hangers, letters to residents and/or "NO PARKING" signs, as applicable. Exhibits 1. City Council Resolution. 2. Location Map. July 23, 2019 Item #3 Page 3 of 6 RESOLUTION NO. 2019-128 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, ACCEPTING BIDS AND AWARDING A CONTRACT TO JUST CONSTRUCTION, INC. FOR CONSTRUCTION OF THE PALOMAR AIRPORT ROAD WIDENING PROJECT AT THE INTERSECTION WITH PASEO DEL NORTE, CAPITAL IMPROVEMENT PROGRAM (CIP) PROJECT NOS. 6043 AND 6044 (PROJECT) IN AN AMOUNT NOT TO EXCEED $741,463.10. WHEREAS, the City Council of the City of Carlsbad, California has determined it necessary, desirable and in the public interest to construct the Palomar Airport Road Widening Improvements at Paseo Del Norte, CIP Project Nos. 6043 and 6044 (Project); and WHEREAS, on May 22, 2018, City Council adopted Resolution No. 2018-075 approving plans and specifications and authorizing advertisement for bids for construction of the Project; and WHEREAS, five sealed bids were received on June 4, 2019 for construction of the Project; and WHEREAS, the lowest responsive and responsible bid was submitted by Just Construction, Inc. in an amount of $741,463.10; and WHEREAS, sufficient Gas Tax and TransNet Local funds are available to complete the Project; and WHEREAS, subsections 3.28.040(()(5) and 3.28.090(8) of the Carlsbad Municipal Code authorize the city manager to approve change orders in an amount equal to the contingency set at the time of Project award. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That the bid of $741,463.10 submitted by Just Construction, Inc. for construction of the I Palomar Airport Road Widening at Paseo Del Norte, CIP Project Nos. 6043 and 6044, is accepted and the mayor is hereby authorized to execute a contract with Just Construction, Inc. for the Project. 3. That the city manager or designee is hereby authorized to approve construction change orders up to $135,000. 4. That the award of this contract is contingent upon Just Construction Inc. executing the required contract and submitting the required bonds and insurance policies, as July 23, 2019 Item #3 Page 4 of 6 described in the contract, within 20 days of adoption of this Resolution. The city manager may grant reasonable extensions of time. PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 23rd day of July, 2019, by the following vote, to wit: AYES: NAYS: ABSENT: Hall, Blackburn, Bhat-Patel, Schumacher, Hamilton. None. None. \£~cl~ ~...J}_,ARBARA ENGLESON, City Clerk (SEAL) ,,11111111111,,,,,, ,,,,,,~ CA 1111' ~ 0'" 11., '/'-' ~A ... •·~~\S'~ $~/~·-.~ \o\S1~\f~)cj ~ ~ ·· ... -:-,,-... -·· ~ ~ ... , ······ .. •··u.,tt-_ §' '✓///1,,';-IFOf'~,,,,,~ ,,,,,,,111111111111 July 23, 2019 Item #3 Page 5 of 6 NOT TO SCALE LOCATION Ii I ,. fi1,.,,.1 \\I . \I\ PROJECT SITE PROJECT SITE MAP PACIFIC OCEAN PROJECT NAME PALOMAR AIRPORT ROAD WIDENING AT PASEO DEL NORTE PLOTTED BY: SCOTT EVANS PLOT DA TE: J/12/18 PA TH: D: \ TRANSPORTA T10N DEPARTMENT\DESIGN DIWSION\DANIEL ZIMNY\604J-6044.0WG fii i I I I I I PROJECT EXHIBIT NUMBER 2 6043& 6044 July 23, 2019 Item #3 Page 6 of 6