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Home My WebLink About2019-08-20; City Council; ; Designation of voting delegate and alternates for the League of California Cities Annual Conference Oct. 16-18, 2019~ CITY COUNCIL ~ Staff Report Meeting Date: To: From: Staff Contact: Aug.20,2019 Mayor and City Council Scott Chadwick, City Manager Sheila Cobian, City Clerk Services Manager Sheila.cobian@carlsbadca.gov or 760-434-2917 CA Review v-J-V --- Subject: Designation of voting delegate and alternates for the League of California Cities Annual Conference Oct. 16-18, 2019 Recommended Action Adopt a Resolution designating a voting delegate and alternates for the League of California Cities Annual Conference in Long Beach, CA, Oct. 16-18, 2019. Executive Summary/Discussion Notice has been received from the League of California Cities (the League) requesting each city select a voting representative for the Annual Business Meeting. The Annual Business Meeting is scheduled for 12:30 p.m. on Friday, Oct. 18, at the Long Beach Convention Center. Each member city of the League has a right to cast one vote on matters pertaining to League policy. At this meeting, the League membership considers and takes action on resolutions that establish League policy. Consistent with League bylaws, a city's voting delegate and up to two alternates must be designated by the City Council. Therefore, it is necessary to appoint a delegate to pick up the City's voting card and attend the General Business Session at the Annual Conference scheduled for Wednesday, Oct. 16 through Friday, Oct. 18, 2019. The Council may also appoint up to two alternate voting delegates, one of whom may vote in the event that the designated member is unable to serve in that capacity. Fiscal Analysis Designating a voting delegate and alternates does not result in a fiscal impact to the City. Adequate funds were budgeted in the City Council budget for travel associated with attending the Annual Conference. Next Steps Prior to Aug. 30, 2019 staff will submit the necessary notification to the League of the Council's appointed voting delegate and alternates. August 20, 2019 Item #17 Page 1 of 7 Environmental Evaluation (CEQA) Pursuant to Public Resources Code section 21065, this action does not constitute a "project" within the meaning of CEQA in that it has no potential to cause wither a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, and therefore does not require environmental review. Public Notification and Outreach This item was noticed in accordance with the Ralph M. Brown Act and was available for public viewing and review at least 72 hours prior to scheduled meeting date. Exhibits 1. City Council Resolution 2. June 10, 2019 correspondence from the League of California Cities requesting action. August 20, 2019 Item #17 Page 2 of 7 RESOLUTION NO. 2019-146 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, DESIGNATING A VOTING DELEGATE AND ALTERNATES FOR THE LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE IN LONG BEACH, CALIFORNIA, OCTOBER 16-18, 2019 WHEREAS, the City of Carlsbad is a member of the League of California Cities; and Exhibit 1 WHEREAS, as a member, the City of Carlsbad is entitled to vote on resolutions that establish League policy at the Annual Business Meeting scheduled for 12:30 p.m. on Friday, Oct. 18, 2019 in Long Beach, California; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That the following are designated as the Voting Delegate and Alternates for the League of California Cities Annual Conference representing the City of Carlsbad: Voting Delegate: Mayor Pro Tern Bhat-Patel Voting Delegate Alternate: Council Member Schumacher PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 20th day of August 2019, by the following vote, to wit: AYES: NAYS: ABSENT: Bhat-Patel, Blackburn, Schumacher, Hamilton. None. Hall. l-w~ Uultr d1d '?; ~7L, Mayor \Jv&h )a_Krtlltl~ lTtf'-SARBARA ENGLESON, City Clerk (SEAL) ~,,1111111111,,,,,,, ,1:~~;J.{~ ~o/~\~~ % \S~'frl)) 1 \ ~ ........ ~ .......... f ~P.,.1.···········.:i.,~,$' '1-,,,,,, IFOfl..~,,,,-s' 111,1111,11111111\\\ August 20, 2019 Item #17 Page 3 of 7 Exhibit 2 Council Action Advised by August 30, 2019 June 10, 2019 TO: Mayors; City Managers and City Clerks RE: DESIGNATION OF VOTING DJJ:LEGATES AND ALTERNATES League of California Cities Annual Conference -October 16 -18, Long Beach The League's 2019 Annual Conference is scheduled for October 16-18 in Long Beach. An important part of the Annual Conference is the Annual Business· Meeting ( during General Assembly), scheduled for 12:30 p.m. on Friday, October 18, at the Long Beach Convention Center. At this meeting, the League membership considers and takes action on resolutions that establish League policy. In order to vote at the Annual Business Meeting, your city council must designate a voting delegate; Your city may also appoint up to two alternate voting delegates, one of whom may vote in the event that the designated voting delegate is unable to serve in that capacity. Please complete the attached Voting Delegate form and return it to the League's office no later than Friday, October 4. This will allow us time to establish voting delegate/alternate records prior to the conference. Please note the following procedures are intended to ensure the integrity of the voting process at the Annual Business Meeting. • Action by Council Required. Consistent with League bylaws, a city's voting delegate and up to two alternates must be designated by the city council. When completing the attached Voting Delegate form, please attach either a copy of the council resolution that reflects the council action taken, or have your city clerk or mayor sign the form affirming that the names provided are those selected by the city council. Please note that designating the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone. • Conference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. To register for the conference, please go to our website: www.cacities.org. In order to cast a vote, at least one voter must be present at the Business Meeting and in possession of the voting delegate card. Voting delegates and alternates need to pick up their conference badges before signing in and picking up the voting delegate card at the Voting Delegate Desk. This will enable them to receive the special sticker on their name badges that will admit them into the voting area during the Business Meeting. · 1400 I< Street, Suite 400, Sacramento, CA 95814-3916 I www.cacities.org I (916) 658-8200 August 20, 2019 Item #17 Page 4 of 7 • Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the Business Meeting, they may not transfer the voting card to another city official. • Seating Protocol during General Assembly. At the Business Meeting, individuals with the voting card will sit in a separate area. Admission to this area will be limited to those individuals with a special sticker on their name badge identifying them as a voting delegate or alternate. If the voting delegate and alternates wish to sit together, they must sign in at the Voting Delegate Desk and obtain the special sticker on their badges. The Voting Delegate Desk, located in the conference registration area of the Sacramento Convention Center, will be open at the following times: Wednesday, October 16, 8:00 a.m. -6:00 p.m.; Thursday, October 17, 7:00 a.m. -4:00 p.m.; and Friday, October 18, 7:30 a.m.-11:30 a.m .. The Voting Delegate Desk will also be open at the Business Meeting on Friday, but will be closed during roll calls and voting. The voting procedures that will be used at the conference are attached to this memo. Please share these procedures and this memo with your council and especially with the individuals that your council designates as your city's voting delegate and alternates. Once again, thank you for completing the voting delegate and alternate form and returning it to the League's office by Friday, October 4. If you have questions, please call Darla Yacub at (916) 658-8254. Attachments: • Annual Conference Voting Procedures • Voting Delegate/Alternate Form 1400 K Street, Suite 400, Sacramento, CA 95814-3916 I www.cacities.org I (916} 658-8200 August 20, 2019 Item #17 Page 5 of 7 Annual Conference Voting Procedures 1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to League policy. 2. Designating a City Voting Representative. Prior to the Annual Conference, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the Voting Delegate Form provided to the League Credentials Committee. 3. Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the Voting Delegate Desk in the conference registration area. Voting delegates and alternates must sign in at the Voting Delegate Desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the Business Meeting. 4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city's voting card by providing a signature to the Credentials Committee at the Voting Delegate Desk, may sign petitions to initiate a resolution. · 5. Voting. To cast the city's vote, a city official must have in his or her possession the city's voting card and be registered with the Credentials Committee. The voting card may be transferred freely between the voting delegate and alternates, but may not be transferred to · another city official who is neither a voting delegate or alternate. 6. Voting Area at Business Meeting. At the Business Meeting, individuals with a voting card will sit in a designated area. Admission will be limited to those individuals with a special sticker on their name badge identifying them as a voting delegate or alternate. 7. Resolving Disputes. In case of dispute, the Credentials Committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the Business Meeting. ' ' lj ~ 1400 I< Street, Suite 400, Sacramento, CA 95814-3916 I www.cacities.org I (916) 658-8200 -\ August 20, 2019 Item #17 Page 6 of 7 I CITY: CARLSBAD 2019 ANNUAL CONFERENCE VOTING DELEGATE/ALTERNATE FORM Please complete this form and return it to the League office by Friday, October 4, 2019. Forms not sent by this deadline may be submitted to the Voting Delegate Desk located in the Annual Conference Registration Area. Your city council may designate one voting delegate and up to two alternates. In order to vote at the Annual Business Meeting (General Assembly), voting delegates and alternates must be designated by your city council. Please attach the council resolution as proof of designation. As an alternative, the Mayor or City Clerk may sign this form, affirming that the designation reflects the action taken by the council. Please note: Voting delegates and alternates will be seated in a separate area at the Annual Business Meeting. Admission to this designated area will be limited to individuals (voting delegates and alternates) who are identified with a special sticker on their conference badge. This sticker can be obtained only at the Voting Delegate Desk. 1. VOTING DELEGATE Name: Priya Bhat-Patel Title: Mayor Pro Tern 2. VOTING DELEGATE -ALTERNATE 3. VOTING DELEGATE -ALTERNATE Name: __ C_o_r_r_in_e_S_c_h_u_m_a_c_h_e_r _____ _ Name: ____ N..._/ __ A _________ _ Title: ___ C_o_u_n_c_il _M_e_m_be_r ______ _ Title: -------------- PLEASE ATTACH COUNCIL RESOLUTION DESIGNATING VOTING DELEGATE AND ALTERNATES. ATTEST: I affirm that the information provided reflects action by the city council to designate the voting delegate and alternate(s). Name: __ ...;:S;;.;.h.;.;;e;.;.;il""a-'C;;.;:o;.;;;b;.;.;ia;;.;.n...._ ______ _ Email _ _a:,C=le;.;..;rk""'@.......:c=ar"""ls=b=a=d=c=a=.g=o-=-v ____ _ Mayor or' City Clerk Sku {;,B'6UJ,,H,, Date 8/22/19 Phone 760-434-2808 (circle one) (signature) Please complete and return by Friday, October 4, 2019 League of California Cities ATTN: Darla Yacub 1400 K Street, 4th Floor Sacramento, CA 95814 FAX: (916) 658-8240 E-mail: dyacub@cacities.org (916) 658-8254 1400 K Street, Suite 400, Sacramento, CA 95814-3916 I www.cacities.org I (916) 658-8200 --. -. --- I August 20, 2019 Item #17 Page 7 of 7