HomeMy WebLinkAbout2019-09-24; City Council; ; Plans and specifications and authorization for the city clerk to advertise for bids for the Traffic Signal at Poinsettia Lane and Cassia Road and the Traffic Signal at PoSeptember 24, 2019
4. ADVERTISE FOR BIDS FOR THE TRAFFIC SIGNALS AT POINSETTIA LANE AND CASSIA ROAD AND
POINSETTIA LANE AND ORIOLE COURT/SKIMMER COURT -Adoption of a Resolution
approving the plans and specifications and authorizing the City Clerk to advertise for bids for
the traffic signal at Poinsettia Lane and Cassia Road and the traffic signal at Poinsettia Lane
and Oriole Court/Skimmer Court, Capital Improvement Program (CIP) Project Nos. 6329 and
6330. (Staff contact: Jonathan Schauble, Public Works)
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Subject:
Sept. 24, 2019
Mayor and City Council
Scott Chadwick, City Manager
Jonathan Schauble, Senior Engineer
jonathan.schauble@carlsbadca.gov, 760-602-2762
Plans and specifications and authorization for the city clerk to advertise
for bids for the Traffic Signal at Poinsettia Lane and Cassia Road and the
Traffic Signal at Poinsettia Lane and Oriole Court/Skimmer Court, Capital
Improvement Program Project Nos. 6329 and 6330.
Recommended Action
Adopt a Resolution approving the plans and specifications and authorizing the city clerk to
advertise for bids for the traffic signal at Poinsettia Lane and Cassia Road and the traffic signal
at Poinsettia Lane and Oriole Court/Skimmer Court, Capital Improvement Program {CIP) Project
Nos. 6329 and 6330 (Project).
Executive Summary
The Project will construct two traffic signals on Poinsettia Lane: one at Cassia Road and one at
Oriole Court/Skimmer Court. Section 3.28.080 of the Carlsbad Municipal Code requires the City
Council to approve plans and specifications for all construction projects that are to be formally
bid when the value exceeds the limits established by the Public Contract Code, including the
alternative provisions of the Uniform Public Construction Cost Accounting Act. The Public
Contract Code limit is $200,000, and the construction cost estimate for this project is $330,000.
Therefore, this project is subject to this requirement. Staff recommends approval of the Project
plans and specifications and authorization to advertise for construction bids for this project.
Discussion
Reach E of Poinsettia Lane is currently being constructed by the developer (Lennar Homes of
California, Inc.) of a certain real property commonly known as Poinsettia 61. The Poinsettia 61
project, associated with Carlsbad Tract 14-10, is located within the boundaries of Bridge and
Thoroughfare District No. 2 and was approved by the City Council on March 14, 2017. The
developer is required to design and construct Reach E of Poinsettia Lane. When this segment of
Poinsettia Lane is completed, traffic signals w ill be needed at the intersections of Poinsettia
Lane with Cassia Road and Oriole Court/Skimmer Court. The Project will be needed to
accommodate traffic volumes associated with the construction of Poinsettia Lane Reach E in
conjunction with the Poinsettia 61 project.
During the Feb . 1, 2017 Planning Commission hearing for the Poinsettia 61 project, a motion
was unanimously passed recommending traffic signal improvements at the intersections of
September 24, 2019 Item #4 Page 1 of 7
Poinsettia Lane at Oriole Court/ Skimmer Court and Poinsettia Lane at Cassia Road to be
completed via the CIP. The Project will construct both of those traffic signals. Location maps fo
the two traffic signals are shown in Exhibit 2.
Fiscal Analysis
The Project is financed by the Gas Tax fund and sufficient funds are currently available to
complete the Project. The estimated construction cost for the Project is $330,000. A summary
of the estimated construction costs and available funds for the Project are shown in the
following table. Remaining Gas Tax funds will be available for future projects.
TRAFFIC SIGNALS AT POINSETTIA LANE AND CASSIA ROAD AND AT
POINSETTIA LANE AND ORIOLE COURT/SKIMMER CORT, CIP PROJECT Nos. 6329 and 6330
Current to Date Appropriation (Gas Tax Fund) $500,000
Current to Date Expenditures/Encumbrances $16,334
TOTAL AVAILABLE FUNDING $483,666
Construction Contract (Estimated) $330,000
Construction Contingency (Estimated) $66,000
Construction Management, Inspection and Material Testing (Estimated) $66,000
TOTAL ESTIMATED CONSTRUCTION COSTS $462,000
REMAINING BALANCE $21,666
ADDITIONAL APPROPRIATION NEEDED $0
Next Steps
A request for bids to construct the Project will be advertised. Responses will be evaluated-and
the lowest responsive and responsible bidder will be identified by city staff. Staff will then
return to the City Council with a recommendation to award the contract to the identified
bidder. It is expected to take approximately five months for the contractor to order and receive
the signal equipment. Construction duration is expected to take approximately two months and
is anticipated to begin early 2020.
Environmental Evaluation (CEQA)
The Project is exempt from the California Environmental Quality Act (CEQA) per State CEQA
Guidelines Section 15301(c) -minor alteration of existing facilities including streets, sidewa lks,
. gutters, and similar facilities involving negligible or no expansion.
Public Notification
This item was noticed in accordance with the Ralph M. Brown Act and was available for public
viewing and review at least 72 hours prior to the scheduled meeting date. The public will be
notified in advance of construction activities using multiple methods such as signage, email,
website and other city communication channels, as necessary.
September 24, 2019 Item #4 Page 2 of 7
Exhibits
1. City Council Resolution.
2. Locations Maps.
3. Contract documents, including plans and specifications, are on file at the city clerk's office.
September 24, 2019 Item #4 Page 3 of 7
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, APPROVING THE PLANS AND SPECIFICATIONS AND
AUTHORIZING THE CITY CLERK TO ADVERTISE FOR BIDS FOR THE TRAFFIC
SIGNAL AT POINSETTIA LANE AND CASSIA ROAD AND THE TRAFFIC SIGNAL
AT POINSETTIA LANE AND ORIOLE COURT/SKIMMER COURT, CAPITAL
IMPROVEMENT PROGRAM (CIP) PROJECT NOS. 6329 AND 6330.
EXHIBIT 1
WHEREAS, the City Council of the City of Carlsbad, California, has determined it necessary,
desirable and in the public interest to install traffic signals at the intersections of Poinsettia Lane and
Cassia Road, and Poinsettia Lane and Oriole Court/Skimmer Court; and
WHEREAS, Section 3.28.080 of the Carlsbad Municipal Code requires the City Council to adopt
a resolution approving the plans and specifications for all construction projects that are to be formally bid
when the value exceeds the limits established by the Public Contract Code; and
WHEREAS, the plans, specifications and contract docu_ments for the traffic signal at Poinsettia
Lane and Cassia Road, and the traffic signal at Poinsettia Lane and Oriole Court/Skimmer Court, CIP
Project Nos. 6329 and 6330 (Project), have been prepared and are on file at the city clerk's-office and are
incorporated herein by reference; and
WHEREAS, sufficient Gas Tax funds are available to complete the Project; and
WHEREAS, the Project is exempt from the California Environmental Quality Act (CEQA) review
pursuant to CEQA Guidelines Section 15301(c) -minor alteration of existing facilities including streets,
sidewalks, gutters and similar facilities involving negligible or no expansion.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1. That the above recitations are true and correct.
2. That the plans, specifications and contract documents for the Project are hereby
approved and are on file at the city clerk's office.
3. The city clerk of the City of Carlsbad is hereby authorized and directed to publish in
accordance with State law, a Notice to Contractors inviting bids for the construction of the Project, in
accordance with the plans, specifications and contract documents referred to herein.
September 24, 2019 Item #4 Page 4 of 7
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the_ day of __ _, 2019, by the following vote, to wit:
AYES:
NAYS:
ABSENT:
MATT HALL, Mayor
BARBARA ENGLESON, City Clerk
(SEAL)
September 24, 2019 Item #4 Page 5 of 7
EXHIBIT 2
Location Map -Poinsettia Lane and Cassia Road
September 24, 2019 Item #4 Page 6 of 7
Location Map -Poinsettia Lane and Oriole Court/Skimmer Court
September 24, 2019 Item #4 Page 7 of 7