HomeMy WebLinkAbout2019-10-15; City Council; ; Designate Coast Waste Management, Inc., as an Approved Collector of Electronic Waste for the City of Carlsbad~ CITY COUNCIL
~ Staff Report
Meeting Date:
To:
From:
Staff Contact:
Oct. 15, 2019
Mayor and City Council
Scott Chadwick, City Manager
James Wood, Environmental Manager
James.wood@carlsbadca.gov or 760-602-7584
CA Review ,rt &-
Subject: Designate Coast Waste Management, Inc., as an Approved Collector of
Electronic Waste for the City of Carlsbad.
Recommended Action
Adopt a Resolution authorizing execution and submittal of a Proof of Designation letter (POD),
Form 184, to the California Department of Resources Recycling and Recovery (CalRecycle), to
designate Coast Waste Management, Inc. (WM), as an approved collector of electronic waste
(e-waste) for the City of Carlsbad.
Executive Summary
Within the City of Carlsbad, WM collects, stores and ships e-waste to E-Recycling. These
activities are consistent with requirements of the Solid Waste Hauler Franchise Agreement
between the city and WM (Agreement), and prior city-approved PODs submitted to CalRecycle.
In order for WM to continue collecting e-waste for the city, a new POD must be authorized by
the city and submitted to Cal Recycle.
Discussion
Local governments are required by the State of California to have programs to manage e-waste
to help facilitate proper e-waste recycling and disposal. According to State Code 14 CCR sec.
18660.49, if a private waste hauler provides e-waste services on behalf of a local government,
the local government must submit a POD to Cal Recycle describing and authorizing the hauler's
activities.
WM has operated as the city's designated e-waste collector under prior city PODs. Under
section 4.06 of the Agreement, WM must provide on-call electronic waste collection services to
all single-family and multi-family customers in Carlsbad.
If the City Council continues to approve WM as a designated collector of e-waste on behalf of
the city, residents will only need to show proof of residency for their material to be collected at
the WM drop-off location at PalomarTransfer Station, and will not be required to complete any
Oct. 15, 2019 Item #3 Page 1 of 6
information for curbside pickup. This approval will speed up thee-waste drop-off collection
experience and reduce wait times for city residents.
According to State Code 14 CCR sec. 18660.49(b)(4), the city's POD signatory must be "a
representative of the Local Gover'nment that is duly authorized and empowered to execute
agreements or contracts related to waste management on behalf of the jurisdiction." Under
City Charter·section 402, the City Council approves solid waste hauling franchises that operate
on city streets, highways or other rights-of-way. Therefore, a City Council Resolution may
authorize the mayor to sign the POD.
Cal Recycle allows the option of submitting a new POD for the length of the Agreement. Staff
recommends submitting the new POD to align with the Agreement expiring on June 30, 2022.
Fiscal Analysis
This item has no fiscal impact.
Next Steps
30 days following the city's authorization and submittal of POD, Form 184, WM will continue
collection of e-waste within the city.
Environmental Evaluation (CEQA)
The proposed action does not qualify as a "project" under the California Environmental Quality
Act (CEQA) per State CEQA Guidelines Section 15378, as it does not result in a direct or
reasonably foreseeable indirect physical change in the environment.
Public Notification and Outreach
This item was noticed in accordance with the Ralph M. Brown Act and was available for public
viewing and review at least 72 hours prior to scheduied meeting date.
Exhibits
1. City Council Resolution.
Oct. 15, 2019 Item #3 Page 2 of 6
RESOLUTION NO. 2019-205
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA AUTHORIZING EXECUTION AND SUBMITTAL OF A PROOF OF
DESIGNATION LETTER (POD), FORM 184, TO THE CALIFORNIA DEPARTMENT
OF RESOURCES RECYCLING AND RECOVERY (CALRECYCLE) TO DESIGNATE
COAST WASTE MANAGEMENT, INC. (WM) AS AN APPROVED COLLECTOR OF
ELECTRONIC WASTE (E-WASTE) FOR THE CITY OF CARLSBAD.
WHEREAS, California Code of Regulations Title 14, Division 7, Chapter 9, Article 6.3 mandates
every local jurisdiction to have programs to capture household hazardous waste to prevent disposal to
the landfills, including e-waste; and
WHEREAS, if a private waste hauler provides e-waste services on behalf of a local government,
the local government must submit a POD to CalRecycle describing and authorizing the hauler's
activities; and
WHEREAS WM provides e-waste services within the City of Carlsbad, consistent with the ,
requirements of the Solid Waste Hauler Franchise Agreement between the city and WM, and prior city-
approved PODs submitted to CalRecycle; and
WHEREAS, the City of Carlsbad does not have city-operated drop-off or collection facilities for
e-waste, and designating WM as an e-waste collector within the city will ensure that city residents
continue to receive e-waste curbside and drop-off services; and
WHEREAS, under 14 California Code of Regulations section 18660.49(b)(4), the POD must be
signed by "a representative of the Local Government that is duly authorized and empowered to execute
agreements or contracts related to waste management on behalf of the jurisdiction," and the City
Council approves solid waste hauling franchises under City Charter section 402; and
WHEREAS, the city may submit a new POD for the remaining length of the Agreement that
expires on June 30, 2022.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1. That the above recitations are true and correct.
2. That the mayor is authorized and directed to execute a Proof of Designation letter, Form
184, attached hereto as Attachment A, designating Coast Waste Management, Inc. as
an approved collector of electronic waste on behalf of the City of Carlsbad through June
30, 2022.
3. That the deputy city manager of the Public Works Branch, or designee, is authorized and
directed to submit the Proof of Designation letter designating Coast Waste
Management, Inc., as a city approved collector of electronic waste, to the California
Department of Resources Recycling and Recovery.
Oct. 15, 2019 Item #3 Page 3 of 6
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 15th day of October 2019, by the following vote, to wit:
AYES: Hall, Blackburn, Bhat-Patel, Schumacher.
NAYS: None.
ABSENT: None.
~, Hector 6omez. /Jef"'1, ~AL ENGLESON, City Clerk / & i(j
(SEAL) C Je1 Jf
Oct. 15, 2019 Item #3 Page 4 of 6
Stale of California
CelRecyde 184 !Rev. 3/19)
PROOF OF DESIGNATION
ATTACHMENT A
This ronn may be U&ed aa a Proof of Deagnation under THI• 14 of the California Coda of Ragulatlona (CCR)§ 18660.49 when
laaued by a Callromla Local Government. It muat be. completed by representatives aulhorlmd lo act on behalr of that Local
Gavemment and the Deeignated Approved Collector. A copy of the completed designation musl be transmitted to CalRecycla bl'
the Loc•I G011Vmment at least 30 days prior lo use by the Designated Approved Collector.
naUng l.acal Oovemmenl
CITY OF CARLSBAD
09ograptllCANedSetvlce
COUNTY OF SAN DIEGO, CARLSBAD, CA
Loc:atlon(•) rA • ""'"' ..,. as Chetek II affachmed{sl -prov
~source llldWMllllt limlflllionl mai ✓ _Drop-off _ Nlegal Olaposal Clean-up _ Special Events
_ Other (lpecify):
of Aulhollzed
ALL ITEMS ACCEPTED
Nameof Na
CERTIFICATION STATEMENT as required under Title 14 CCR§ 18860.49(b)(5): I am a Local Government representative
authorized CO execute agreements or contracts related to waste management on behalf of the Local Government. I have
read and understand all applicable laws and regulations governing the Electronlc Waste Recovery end Recycling Program.
I agree that the Local Government ahaU operate In compliance with those appllcable laws and regulations. I certify that the
Proof of Design ti i e and corracl Information to the beat of my knowledge.
lo
TIiie
Phone E-Ma~
Name of ed Approved Ccllectar Signatory Tllla
STELLA LOPEZ OPERATIONS SUPERVISOR
Phone E-Mal
760-802-4002 slopez2@wm.com
CERTIFICATION STATEMENT as required under Title 14 CCR§ 18660.49(b)(8): I am an authorized signatory listed in
the application for approval, and my organization agrees to operate In compliance with the requirements of the Eleclronlc
Wasta Recova and Rec I P m and all appUcabla lawa ahd regulations.
V
T11111amlttad By Dale Transmhtlld Date elglbla for Use RecalvadBy
□Mall OElettnlnlc Mell
"'911012
Oct. 15, 2019 Item #3 Page 5 of 6
State ol Calllomia
CIIRacycle 184 (Rev. 3119)
INSTRUCTIONS FOR COMPLETING CALRECYCLE 184
COVERED ELECTRONIC WASTE (CEW) RECYCLING PA~MENT CLAIM FORM
:com.-1Jni t:aiiii il4
A California Local Govemment issues designations to Approved Colledors. The Local Government may use Form 184 (Proof of
Designation) to specify and dmcribe lhe scope of the Designation. The local Government must transmit a COfJY of the Proof of
Designation lo CatRecycle at least 30 days in advance of Its use.
Designating Local Government
Name of Ille designating Catlfomia city, county, city and county, Joint powers authority, or public service district responsible for
househOld hazardous was1e or residential waste management planning or services.
Designated Approved Collector/ CEWID #
Name of the Designated Approved Collector and ils associated covered eledronlc waste Identification number (CEWID #).
Dulgnatlon Begin/End Dates
The Designation begin date Is lhe date the Designation Is issued by the Local Government The Oeslgna11on begin date must be at .
least 30 days prior to any CEW colecllon activity conducted under the Designation. The Designation end date Is the prerogative or the
Local Government; however, a Designation may remain valid only while an Approved Collector maintains active standing In the CEW
program.
Geographic ANa of Service
Description of the g80gfllphlc area to be served by the Designation Approved Collector under lhe Designation. Typ1CSDy, 1h19 1s lrmiled
to those amas under which a Local Government exerts jurisdictional authority and may be further limited as warranted.
Locatlon4•) of Authorized Collection ActlYIUH
Specific localion(s) of CEW collection activities conducted under the Designation. Please attach addlllonal documents es necessary to
account for authorized CEW 0011ection locatlOns.
M•thod of CollacUon Acllvitlea
Indicate Iha method of CEW collectlon authorized under the Designation by initialing each authorized method ( e.g. drop-off, an-bslde,
illegal disposal clean-up. special events, etc.). Note that CEW collection of five or more devices from a non-residential source may not
be conducted within the scope of a Designation and Is subject to fuU source documentation under 14 CCR 18660.200X1 XC)J
Description Of Authorized Collectlon(a)
Describe the CEW oollaction activities to be provided by the Designated Approved Collector. Please attach additional dowments as
necessary to account for aulhortzed cew coltectlon actMUes. Note that CEW collection of five or more devices from a non-residential
soun:e may not be conducted within the scopa of a Designation and Is subject to fuR source documentation under 14 CCR
18660.20(j)(1 )(C))
Dnlgnatlng Authority Raprnantatlve/Celtificatlon
The name and contact Information of the Local Government representative authorized to issue the Designation. including a signed and
dated certification.
Other Local Gawrnmenl Contact
The name and contact information for a Local Gowmmant authorized to be a contact person, If different from the previous contact.
Onlgnatad Approvad Collector Contact/Certlflc:atlon
The name and contact Information of the Designated Approved Coledor representative iiatad In the Approved Collector's cew
program appllcallon pursuant to 14 CCR 18880.11, including a signed and dated certification.
Completed Fonn 184 must be trantmltted by lhe Local Government either by mall:
CaJRecycle
Electronic Waste Recyding Program, Participant Management, MS #9
1001 I Street, P.O. Box 4025
Sacramento. CA 95812-4025
Or email at: ewaste@calrecycle ca gov
Oct. 15, 2019 Item #3 Page 6 of 6