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Home My WebLink About2019-11-12; City Council; ; Traffic and Mobility Commission Work Plan for Fiscal Year 2019-20 and Draft Communications Plan~ CITY COUNCIL ~ Staff Report Meeting Date: To: From: Staff Contact: Nov. 12, 2019 Mayor and City Council Scott Chadwick, City Manager Doug Bilse, Senior Engineer Doug.bilse@carlsbadca.gov, 760-602-7504 CA Review lb.~&- Subject: Traffic and Mobility Commission Work Plan for Fiscal Year 2019-20 and Draft Communications Plan Recommended Action Adopt a Resolution approving the Traffic and Mobility Commission Work Plan for fiscal year (FY) 2019-20 and provide input to staff relating to the draft communications plan for the Traffic and Mobility Commission. Executive Summary Carlsbad Municipal Code (CMC) Section 2.15.020 (C) requires that each board, or commission provide to the City Council for its approval an annual Work Plan of activities to be undertaken. At their meeting on Oct. 7, 2019, the Traffic and Mobility Commission approved the draft Work Plan unanimously with a vote of 7-0, recommending City Council approval of the attached Work Plan for FY 2019-20. Discussion In 2018, the City Council revised the CMC to create uniform policies and procedures related to boards and commissions. CMC Section 2.15.020 (C) requires that each board or commission provide to the City Council for its approval an annual Work Plan of activities to be undertaken. The Work Plan includes the activities that the Traffic and Mobility Commission anticipates undertaking in FY 2019-20. The purpose of the Work Plan is to encourage increased dialogue between the Traffic and Mobility Commission and the City Council. It is also intended to ensure that the Traffic and Mobility Commission is working in line with the priorities of the City Council. The Traffic and Mobility Commission has worked with the staff liaison and the chief innovation officer to develop and recommend for City Council approval the attached Traffic and Mobility Commission Work Plan for FY 2019-20. Some items contained in the Work Plan are multi-year efforts that will carry over into future years. At the City Council meeting held on Aug. 20, 2019, City Council directed staff to incorporate a communications plan into the Traffic and Mobility Commission Work Plan. The communications plan will include routine presentations made by the Traffic and Mobility Commission Chair that Nov. 12, 2019 Item #15 Page 1 of 8 are coordinated with the semi-annual reports presented by staff. In addition, the Traffic and Mobility Commission Chair was invited to attend City Council meetings that include a Staff Report with a recommendation from the Traffic and Mobility Commission to provide direct feedback on the item. The attached Work Plan includes an item for a communications plan that was approved at the Traffic and Mobility Commission meeting on Nov. 4, 2019. Next Steps Future agendas for the Traffic and Mobility Commission will be developed according to the approved Work Plan. The Traffic and Mobility Commission will incorporate elements of the communications plan into their Rules and Regulations that does not require City Council approval. Fiscal Analysis There is no fiscal impact associated with receiving and accepting the Traffic and Mobility Commission Work Plan. Environmental Evaluation (CEQA) Pursuant to Public Resources Code Section 21065, this action does not constitute a "project" within the meaning of the California Environmental Quality Act (CEQA) in that it has no potential to cause either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, and therefore does not require environmental review. Public Notification and Outreach This item was noticed in accordance with the Ralph M. Brown Act and was available for public viewing and review at least 72 hours prior to scheduled meeting date. Exhibit 1. City Council Resolution 2. Traffic and Mobility Commission Draft of Proposed Communications Plan Nov. 12, 2019 Item #15 Page 2 of 8 RESOLUTION NO. 2019-230 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING THE TRAFFIC AND MOBILITY COMMISSION WORK PLAN FOR FISCAL YEAR (FY) 2019-20. WHEREAS, Chapter 2.15 of the Carlsbad Municipal Code requires that each board or commission provide to the City Council for its approval an annual Work Plan of activities to be undertaken by the board or commission; and WHEREAS, consistent with the duties of the Traffic and Mobility Commission under Chapter 2.28 of the Carlsbad Municipal Code, staff prepared a draft annual Work Plan for the Traffic and Mobility Commission that is designed to promote mobility and traffic safety within the city and to implement the General Plan Mobility Element; and WHEREAS, the draft annual Work Plan includes development of a communications plan, consistent with City Council direction to staff at its Aug. 20, 2019, meeting to include a communications plan under which the Traffic and Mobility Commission Chair will provide semi- annual reports to the City Council on the Commission's activities and recommendations on specific matters; and WHEREAS, on Oct. 7, 2019, the Traffic and Mobility Commission considered and unanimously recommended City Council approval of the draft annual Work Plan for Fiscal Year (FY) 2019-20. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That the City Council of the City of Carlsbad approves the Traffic and Mobility Commission Work Plan for FY 2019-20, attached hereto as Attachment A. PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 12th day of November 2019, by the following vote, to wit: AYES: Hall, Blackburn, Bhat-Patel, Schumacher. NAYS: None. ABSENT: None. Nov. 12, 2019 Item #15 Page 3 of 8 City of Carlsbad Traffic and Mobility Commission Work Plan Fiscal Year 2019-2020 I. Miss ion Statement Attachment A The Traffic and Mobility Commission is committed to enhancing safe mobility for the city and its residents by using data-driven decision-making and a forward-looking approach to transportation. We are transparent and do the right thing the right way. II. Duties The City Council has established a goal to have the City of Carlsbad become a leader in multimodal transportation systems and creative approaches to moving people and goods through and within the City of Carlsbad. Consistent with Carlsbad Municipal Code Chapter 2.28, the City of Carlsbad Traffic and Mobility Commission was established. The duties of the Transportation and Mobility Commission are defined as follows by the Carlsbad Municipal Code section 2.28.050: It shall be the duty of the Traffic and Mobility Commission to study matters concerning mobility and traffic safety, including implementation of the General Plan Mobility Element, and to make written recommendations to the City Council and Planning Commission regarding measures that should be taken to promote mobility and traffic safety within the city as follows: A. Review staff studies and reports, and make recommendations to the City Council and Planning Commission on mobility and traffic safety matters, including but not limited to those related to pedestrian, bicycle, vehicular, and transit modes of travel, and parking and school safety; B. Provide a public forum to review community input regarding mobility and traffic safety matters, including but not limited to those related to pedestrian, bicycle, vehicular, and transit modes of travel, and parking and school safety; C. Review and provide recommendations for revision to the city codes and plans on mobility and traffic safety matters, including but not limited to pedestrian, bicycle, vehicular, and transit modes of travel, and parking and school safety. Ill. FY 2019-2020 Goals & Objectives Consistent with Carlsbad Municipal Code Chapter 2.15, the Traffic and Mobility Commission will provide advisory recommendations within the scope of this work plan. The Traffic and Mobility Commission will focus on the following FY 2019-20 Goals/Tasks: 1. Goal: Review staff recommendations on the multimodal transportation system, and provide input based on data, best practices and public input. a) Objective: Review and provide input on mobility policies, programs, processes and informational reports including the Growth Management Program (GMP) Annual Monitoring Report and other reports within the purview of the Commission. Nov. 12, 2019 Item #15 Page 4 of 8 b) Objective: Review and provide input on mobility plans currently in process including the Sustainable Mobility Plan and Traffic Signal Master Plan. c) Objective: Review and provide input on Carlsbad Residential Traffic Management Program projects and proposed traffic control devices such as parking restrictions, speed limits, stop signs, roundabouts and traffic signal evaluations. d) Objective: Review and provide input to the new Mobility Systems Evaluation and Monitoring (MSEM) manual which may include: Transportation Impact Analysis (TIA), Growth Management Program Annual Traffic Monitoring, vehicle level of service (LOS) evaluation methods, and multimodal (pedestrian, bicycle, and transit) LOS evaluation methods. e) Objective: Provide opportunities for public input on scheduled city projects that have the potential to improve mobility options. 2. Goal: Focus on mobility around school locations including safety. a) Objective: Review and provide input on significant mobility and safety projects near schools. b) Objective: Receive informational reports from the Carlsbad Police Department regarding school traffic education and enforcement. 3. Goal: Develop a Commission communications plan a) Objective: Review and consider recommendations to improve the existing communication practice between the Commission and City Council. b) Objective: Discuss and determine the roles of the Chair and Commission members in providing in-person input to the City Council at City Council Meetings. c) Objective: Revise the Commission's Rules and Regulations to be consistent with the communications plan. d) Objective: Propose upgrades of the city website to enhance public input related to mobility issues. Nov. 12, 2019 Item #15 Page 5 of 8 Traffic & Mobility Commission Proposed Communications Plan Goals • Facilitate communication between the commission and the City Council regarding the Traffic and Mobility Commission work plan, including implementation status and City Council actions related to work plan items. • Promote opportunities for the public to engage with the commission and obtain information about the commission's activities. Strategies & tactics Staff Reports • When city staff plans to bring forward an item related to the work plan for action to the Planning Commission or City Council, staff will seek an advisory recommendation from the commission beforehand. • When preparing staff reports for items coming before the commission for action, city staff will include the following: 1. Requests for advisory recommendations from the commission. 2. Opportunities for public input. 3. A clear overview of whether the item will require further consideration by the Planning Commission and/or City Council and whether the item will be considered on the consent calendar or as a presentation. • When preparing staff reports for commission items coming before the Planning Commission or City Council, city staff will include as an exhibit the approved commission meeting minutes related to the item. If the Commission minutes have not yet been approved, draft minutes will be submitted on that item. City Traffic Engineer Comment • During City Traffic Engineer comment at each commission meeting, city staff will provide an updated status report on: 1. any City Council actions taken on items related to the commission work plan since the last commission meeting; 2. other pending mobility-related items to be addressed by the City Council with or without prior commission review; and 3. unresolved requests from the commission Annual Work Plan • City staff will collaborate with the commission to prepare an annual work plan to the City Council and a subsequent report of its accomplishments per Carlsbad Municipal Code section 2.15.020((). · Page 1 of 3 Nov. 12, 2019 Item #15 Page 6 of 8 Participation at City Council meetings • Per Carlsbad Municipal Code section 2.15.020(D), the commission (chair or another commissioner designated by the commission) will provide periodic written reports to the City Council, which should include: 1. Recent activities of the commission. 2. Attendance at the commission's meetings. 3. Any ad hoc subcommittees which the commission has formed. 4. Any proposed amendments to the commission's work plan; and 5. Any matters which the commission wishes to bring to the attention of the City Council or to have placed on a future City Council agenda. • In addition to providing the above-described written reports to City Council, the commission (chair or another commissioner designated by the commission) will also: 1. Participate in the semi-annual update to City Council by city staff on traffic and mobility initiatives. 2. Participate in the presentation to City Council on the commission's annual work plan . 3. Affirm the commission's recommendations and provide input on traffic and mobility items being presented to City Council. • The commission will also undertake other tasks from time to time as requested or approved by the City Council per Carlsbad Municipal Code section 2.15.020(F). Commissioners will coordinate participation at City Council meetings with the staff liaison to ensure proper protocols are followed. Meeting Agendas and Public Records • Items requested by a majority commission vote shall be agendized within a reasonable time if they are related to the work plan and staff resources are available. • The commission may place a time-certain item on their next agenda related to the items listed in CMC section 2.15.020 (D). • Best efforts will be made to distribute the commission agenda packet, staff reports, and meeting minutes available to the public and commissioners at least five (5) days in advance of a scheduled commission meeting. When not feasible, city staff will attempt to publicly circulate the full agenda package a minimum of 72 hours prior to the commission meeting in accordance with applicable law, including posting on the city's website. • Commissioners may submit pre-meeting questions to staff, and staff shall make reasonable efforts to answer the questions prior to the meeting, consistent with City Council practice. • Additional materials received by the Friday before the scheduled meeting shall be distributed by staff to the commission and the public consistent with City Council practice. Page 2 of 3 Nov. 12, 2019 Item #15 Page 7 of 8 • Commission meeting minutes will focus on noticed agenda items and accurately record recommendations, actions and public comments, so the commission's activities are transparent to the public. • Commission records will be retained in accordance with the records retention schedule adopted by the City Council and applicable law. Page 3 of 3 Nov. 12, 2019 Item #15 Page 8 of 8 Traffic and Mobility Commission Work Plan FY 2019-20 Doug Bilse, Senior Engineer John Kim, City Traffic Engineer Paz Gomez, Deputy City Manager, Public Works November 12, 2019 Background •Carlsbad Municipal Code requires commissions to have annual work plans (CMC §2.15.020 (C)) •City Council directed staff to include communications plan with this year’s work plan (Aug. 20, 2019) •Traffic and Mobility Commission approved the FY 2019-20 Work Plan (Oct. 7, 2019), Communications Plan (Nov. 4, 2019) 2 Defining the mission The Traffic and Mobility Commission is committed to enhancing safe mobility for the city and its residents by using data-driven decision- making and a forward-looking approach to transportation. We are transparent and do the right thing the right way. 3 First goal Review staff recommendations on the multimodal transportation system and provide input based on data, best practices and public input The commission’s review and input will cover: •Carlsbad’s mobility and transportation plans •City’s traffic management and control efforts •How the city tracks and analyzes mobility 4 Second goal Focus on mobility and safety around school locations The commission will: •Review and provide input on significant mobility and safety projects near schools •Receive reports from the Carlsbad Police Department on school traffic education and enforcement 5 Third goal Develop a commission communications plan Under the plan: •Commission and council communication to improve •City traffic engineer to give updates to commission •Commission to offer input on traffic and mobility issues 6 Communication for better alignment •Staff to seek commission’s advisory recommendations •Include commission minutes in staff reports •Written reports to Council of commission’s work •Possible improvements to city web pages on mobility 7 Next steps •Develop agendas for Traffic and Mobility Commission meetings consistent with work plan •Develop Rules and Regulations consistent with communications plan •Coordinate Traffic and Mobility Commission presentations with staff’s semi-annual report 8 Traffic and Mobility Commission •Chair Mona Gocan comments 9 Staff recommendations •Approve the Traffic and Mobility Commission Work Plan for FY 2019-20 •Provide guidance on the Traffic and Mobility Commission Communications Plan, if any 10 Thank you 11