HomeMy WebLinkAbout2019-11-19; City Council; ; Appropriation of additional Gas Tax funds in the amount of $125,000 for the Palomar Airport Road Widening Project, · Capital Improvement Program (CIP) Project Nos. 6043 aCA Review B--,,,t;;-
~ CITY COUNCIL \ll:I Staff Report
Meeting Date:
To:
From:
Staff Contact:
Subject:
Nov. 19,2019
Mayor and City Council
Scot~ Chadwick, City Manager
Daniel Zimny, Associate Engineer
daniel.zimny@carlsbadca.gov, 760-602-7551
Appropriation of additional Gas Tax funds in the amount of $125,000 for
the Palomar Airport Road Widening Project,· Capital Improvement
Program {CIP) Project Nos. 6043 and 6044.
Recommended Action
Adopt a Resolution approving appropriation of additional Gas Tax funds in the amount of
$125,000 for the Palomar Airport Road Widening Project, Capital Improvement Program {CIP)
Project Nos. 6043 and 6044 {Project).
Executive Summary
Additional funding is required to provide the necessary construction support services for the
Project. Additional funds will finance consultant services in construction management,
inspection, materials testing, public outreach, engineering and associated staff support.
Discussion
On July 23, 2019, the City Council adopted Resolution No. 2019-128 and awarded a contract to
Just Construction, Inc. for construction of a new right turn lane and extension of the existing left
turn lane on eastbound Palomar Airport Road at the intersection with Paseo Del Norte. At that
time, $120,000 was budgeted for construction support services.
Following award of the construction contract, staff has identified additional construction
support services necessary for the successful completion of the Project. These additional
services are needed due to the nature of the work, high-profile location of the Project site,
proximity to high-volume business, work restrictions requiring after-hours work and close
coordination with the California Department of Transportation {Caltrans) and local business
partners. These additional services include full-time professional services for construction
management and inspection, materials testing, public outreach and engineering services to
support the construction phase of work.
The total cost to provide these services and staff support is $245,000. Therefore, an additional
budget of $125,000 is required to fund and complete the necessary construction oversight for
the Project.
Nov. 19, 2019 Item #8 Page 1 of 4
Fiscal Analysis
Staff estimates an increase of $125,000 in the overall Project budget to fund the services in
construction management, inspection, communications, engineering and associated staff
support. Two CIP projects contribute to the overall Project budget and both are funded by Gas
Tax and TransNet Local Funds.
The additional requested Gas Tax funding will be distributed by $27,470 to CIP Project No. 6043
and $97,530 to CIP Project No. 6044. The available funds for construction services and
distribution of funds from each project are shown in the following table.
PALOMAR AIRPORT ROAD WIDENING PROJECT, CIP PROJECT NOS. 6043 AND 6044
Available Construction Support Services Funds -Palomar Airport Road and Paseo $15,000 Del Norte Left Turn Lanes, CIP Project No. 6043
Ava ilable Construction Support Services Funds -Palomar Airport Road and Paseo $105,000 Del Norte Right Turn Lane, CIP Project No. 6044
Total Construction Support Services Funding Available $120,000
CONSTRUCTION SUPPORT SERVICES-PALOMAR AIRPORT ROAD WIDENING PROJECT
Total Construction Support Services Costs $245,000
Construction Support Services Balance -$120,000
Total Additional Gas Tax Appropriation Required $125,000
DISTRIBUTION OF ADDITIONAL APPROPRIATED FUNDS
ADDITIONAL APPROPRIATION -PALOMAR AIRPORT ROAD AND PASEO DEL $27,470 NORTE LEFT TURN LANES, CIP PROJECT NO. 6043
ADDITIONAL APPROPRIATION -PALOMAR AIRPORT ROAD AND PASEO DEL $97,530 NORTE RIGHT TURN LANE, CIP PROJECT NO. 6044
Next Steps
Staff will.execute the proposed professional services agreements for construction management
and inspection, materials testing, public outreach and engineering support services.
Construction is scheduled to commence in January 2020.
Environmental Evaluation (CEQA)
The additional appropriation of funds is exempt from California Environmental Quality Act
(CEQA) review pursuant to CEQA Guidelines Section 15304-Minor Alterations to Land.
Public Notification and Outreach
This item was noticed in accordance with the Ralph M. Brown Act and was available for public
viewing and review at least 72 hours prior to scheduled meeting date.
Exhibits
1. City Council Resolution
2. Location Map
Nov. 19, 2019 Item #8 Page 2 of 4
RESOLUTION NO. 2019-237
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING
APPROPRIATION OF ADDITIONAL GAS TAX FUNDS IN THE AMOUNT OF $125,000 FOR THE
PALOMAR AIRPORT ROAD WIDENING PROJECT, CAPITAL IMPROVEMENT PROGRAM (CIP)
PROJECT NOS. 6043 AND 6044.
WHEREAS, the City Council of the City of Carlsbad, California has determined it necessary,
desirable and in the public interest to construct the Palomar Airport Road Widening Improvements at
Paseo Del Norte, CIP Project Nos. 6043 and 6044 (Project); and
WHEREAS, on July 23, 2019, the City Council adopted Resolution No. 2019-128 accepting bids
and awarding a contract to Just Construction, Inc. to construct the Project; and
WHEREAS, staff has determined an additional $125,000 of funding is required to provide the
necessary services for construction management, inspection, materials testing, public outreach,
engineering and staff support through construction; and
WHEREAS, sufficient Gas Tax funds are available to complete the Project; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1. That the above recitations are true and correct.
2. That the deputy city manager, administrative services, is authorized and directed to
appropriate funds from the Gas Tax Fund in the amount of $27,470 to CIP No. 6043 and
$97,530 to CIP No. 6044 for the total amount of $125,000 for construction support of
the Palomar Airport Road Widening Project.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 19th day of November 2019, by the following vote, to wit:
AYES: Hall, Blackburn, Bhat-Patel, Schumacher.
NAYS: None.
ABSENT: None.
M?!~ <?£~ J./ecl« 6-Gme•1 Of.fl":!J
-(1,r BARBARA ENGLESON, City Clerk C,j
(SEAL) C >eh,(
Nov. 19, 2019 Item #8 Page 3 of 4
LOCATION MAP
PALOMAR AIRPORT ROAD
~ ---I _ _:-_=--=-=---=-~~-=--=~-~~ i __
PROJECT SITE
PROJECT SITE
NOT TO SCALE
CITY OF
PACIFIC OCEAN
PROJECT NAME
PALOMAR AIRPORT ROAD WIDENING
AT PASEO DEL NORTE
PLOm:D BY: SCOTT £VANS PLOT DATE::J/12/18 PA7f/:D: \TRANSPORTATION DE:PARTME.NT\D[S/GN DIVIS/ON\DAN/[L ZIMNY\6O43-6O44.DWG
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/
PROJECT EXHIBIT NUMBER 2 6043 &
6044
Nov. 19, 2019 Item #8 Page 4 of 4