HomeMy WebLinkAbout2019-12-10; City Council; ; Presentation of the Master Fee Schedule Cost of Service Study~ CITY COUNCIL
~ Staff Report
Meeting Date:
To:
From:
Staff Contact:
Dec. 10,2019
Mayor and City Council
Scott Chadwick, City Manager
Roxanne Muhlmeister, Finance Manager
Roxanne.Muhlmeister@carlsbadca.gov or 760-602-2417
CA Review w<..--
Subject: Presentation of the Master Fee Schedule Cost of Service Study
Recommended Action
Receive a report on the results ofthe Master Fee Schedule Cost of Service Study.
Executive Summary
A comprehensive Cost of Service Study (Study) to update the city's Master Fee Schedule was
recently finalized. The Study is completed to update the city's cost to provide services to the
community, which is then used to establish and update city fees. Staff is presenting this update
to City Council, and will return at a future City Council meeting with recommendations for new
fees.
Discussion
Under California Propositions 218 and 26, user fees charged by the city are limited to
recovering the cost of providing the related se rvice. These services include general city fees
such as photocopies, library fees, water account service fees, and development fees, such
as building permits, planning and engineering fees, and fire prevention fees.
For many years the city was using a purchased software program to calculate fee updates.
Historically, changes to fees were approved by the City Council in conjunction with the
presentation and adoption of the annual Operating Budget. With this software program ·
becoming antiquated, staff prepared a professional evaluation that could compare the
city's fees to current industry practices and standards. A comprehensive review about
every five years is recommended as a best management practice and is the industry
standard.
In November 2016, the city's new Energov permitting system was brought online. Staff
determined a new cost of service model would be appropriate to ensure that future fee
updates encompass operational and staffing changes, as a result of implementing a new
permitting system . In order to allow one full year of data collection after implementation
of the new system, a request for proposal for a Cost of Service Study was put forth by the
city in 2017.
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NBS Government Finance Group (NBS) was selected through the request for proposal
procurement process. NBS was formed in 1996 and specializes in financial consulting for
local governments in California. They committed to tailoring their report to addressing
Carlsbad's unique needs rather than handing the city a "boiler plate" fee study. NBS has
completed the Study, and staff are satisfied with the results, which have provided the city
with a framework that modernizes the current fee structure and can be used for the
foreseeable future.
There were three phases of analysis completed in the Study: (1) cost of service analysis,
(2) fee establishment and (3) cost recovery evaluation. Cost of service includes labor costs,
indirect labor costs, and specific, direct, non-labor costs, allocated indirect non-labor costs,
and allocated indirect organization wide overhead. This was a comprehensive effort across
departments to ensure all associated time and labor was captured. Fee establishment
refers to establishing fee names and categories, and recalibrating fees to simplify the
structure and increase the likelihood of full cost recovery, or to enhance the equity of how
the fee applies to different fee payers in the community. Cost recovery evaluation i's the
comparison of the current fee for each activity to the total cost of service for that service
or activity.
The following departments and divisions were included in the study: Library, City Clerk,
Planning, Land Development Engineering, Building, Police, Fire Prevention, and Utilities.
The fees that were included in the Study fall under the General City Fees and Development
Processing Fees categories in the current Master Fee Schedule. Details of all fees included
. in the Study can be found in the appendix of the attached report (Exhibit 1).
As shown in the table below, cost recovery levels for fees in the Study average 46%. The
gap between costs and revenue from fees is currently being supported by the city's
General Fund revenues.
Table 1. Report Summary1
Estimated Estimated Annual Cost
Annual Annual Full Cost Recovery Cost
Department/ Current Fee Recovery Revenue Surplus/ Recovery
Division Revenue Revenue (Deficit) %
Library $42,465 $456,993 ($414,528) 9%
City Clerk $595 $5,106 ($4,511) 12%
Planning $908,623 $2,882,939 ($1,974,316) 32%
Engineering $1,158,639 $3,495,632 ($2,336,993) 33%
Building $2,736,650 $3,420,123 ($683,473) 80%
Police $117,829 $172,751 ($54,922) 68%
Fire $406,291 $1,369,165 ($962,874) 30%
Utilities n/a n/a n/a n/a
General City Fees n/a n/a n/a n/a
Total $5,371,092 $11,802,709 ($6,431,617) 46%
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1 While a cost of service analysis at the individual fee level for Finance and Utilities was completed, annualized
outcomes are not available, those marked as "n/a" above.
The Building Fee Schedule underwent a complete transition from a construction valuation-
based fee calculation methodology to a calculation methodology dependent on square footage
and occupancy classification. This transition in methodology is necessary to align with the
current Best Practice as followed by other local agencies. Additionally, the Building Division has
identified numerous minor, common permit types, such as miscellaneous residential
improvements, mechanical, plumbing, and engineering permits not associated with larger
building permits, which will be charged as a flat fee amount and not be based on a square
footage/occupancy classification calculation. The new fee structure is consistent with
refinements being made by jurisdictions throughout the state. This type of fee structure results
in fees that represent a clearer connection between the service provided and the fee collected.
Fire Prevention fees include the implementation of new fees for state mandated inspections,
not currently collecting fees, which would increase revenue by $963,000, if the fees are
established at full cost recovery.
In setting fees and cost recovery, the level of user fee cost recovery should consider the
community wide versus special service nature of the program or activity. The use of General
Fund revenues to reduce cost recovery levels may be deemed appropriate for community wide
services, while high cost recovery user fees are appropriate for services that are of special
benefit to easily identified individuals or groups.
When comparing city fees with other local agencies, it is useful to consider the following criteria:
• They reflect the "market" for these fees and can assist in assessing the reasonableness of
city's fees .
• Fee surveys should never be the sole or primary criteria in setting fees, as there are many
factors that affect how and why other communities have set their fees at their levels.
Examples are:
o What level of cost recovery is their fee intended to achieve, compared with our
cost recovery objectives?
o What costs have been considered in computing the fees?
o .When was the last time that their fees were comprehensively evaluated?
o What level of service do they provide, compared with our service or performance
standards?
o Is the fee fair and reasonable?
The presentation will provide the City Council with some survey data regarding the most
commonly charged fee in each category from the following cities: Vista, Oceanside, Escondido,
Chula Vista and the City of San Diego, for comparative analysis. While it is sometimes difficult to
accurately compare fees between agencies when their fee methodologies or categories differ,
an effort was made to make appropriate comparisons whenever possible. These comparisons
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will be taken into consideration when staff make future recommendations on cost recovery and
fee establishment.
Fiscal Analysis
Current cost recovery varies by department, as shown in Table 1 on the previous page. If the
City Council adopted fees using a full cost recovery method, the net increase to the General
Fund would be $6.4 million. As discussed, full cost recovery may not be appropriate in all areas.
Staff plans to return to City Council in early 2020 with fee update recommendations and details
of the impact on revenue from those changes. Staff will use the Study, the comparative
analysis, and City Council direction, if provided, when recommending new fees. All city fees
require approval by City Council at a noticed Public Hearing.
Next Steps
Staff will return to City Council in early 2020, with fee update recommendations for City Council
consideration. Once fee recommendations are presented to City Council, a Public Hearing will
be scheduled and noticed for fee adoption.
Environmental Evaluation (CEQA}
Pursuant to Public Resources Code Section 21065, this action does not constitute a "project"
within the meaning of CEQA in that it has no potential to cause either a direct physical change
in the environment, or a reasonable foreseeable indirect physical change in the environment,
and therefore does not require environmental review.
Public Notification and Outreach
This item was noticed in accordance with the Ralph M. Brown Act and was available for viewing
at least 72 hours prior to the scheduled meeting date.
Exhibits
1. Master Fee Schedule Cost of Service Study Report.
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TABLE OF CONTENTS
1. Executive Summary ......................................................................... _ ............................... 1
1.1 Findings ...................................................................................................................... 1
1.2 Report Format ........................................................................................................... 2
2. Introduction and Fundamentals .................................. -.................................................... 3
2.1 Scope of Study ........................................................................................................... 3
2.2 Methods of Analysis ..................................................................... ~ ............................ 5
3. Library Division .................................................... ; ........................................................ 10
3.1 Cost of Service Analysis ......................................................... -.................................. 10
3.2 Fee Establishment ................................................................ : .................................. 10
3.3 Cost Recovery Evaluation : ....................................................................................... 10
4. City Clerk Division ................ _ ......................................................................................... 12
4.1 Cost of Service Analysis ........................................................................................... 12
4.2 Fee Establishment ................................................................................................... 12
4.3 Cost Recovery Evaluation ........................................................................................ 13
5. Planning Division .......................................................................................................... 14
5.1 Cost of Service Analysis ........................................................................................... 14
5.2 Fee Establishment ............................................................ ." ...................................... 15
5.3 Cost Recovery Evaluation ........................................................................................ 16
6. Land Development Engineering Division ....................................................................... 17
6.1 Cost of Service Analysis ........................................................................................... 17
6.2 Fee Establishment ................................................................................................... 19
6.3 Cost Recovery Evaluation .......................................................... :····························· 19
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7. Building Division ........................................................................................................... 21
7.1 Cost of Service Analysis ........................................................................................... 21
7.2 Fee Establishment ................................................................................................... 22
7.3 Cost Recovery Evaluation ........................................................................................ 22
8. Police Department ........................................................................ : ............................... 24
8.1 Cost of Service Analysis ........................................................................................... 24
8.2 Fee Establishment ........................................................ .' .......................................... 24
8.3 Cost Recovery Evaluation ........................................................................................ 24
9. Fire Prevention Division ................................................................................................ 26
9.1 Cost of Service Analysis ........................................................................................... 26
9.2 Fee Establishment ................................................................................................... 27
9.3 Cost Recovery Evaluation ........................................................................................ 27
10. Utilities Department ...................... ~ .............................................................................. 29
10.1 Cost of Service Analysis ....................................................................................... 29
10.2 Fee Establishment ................................................................................................ 29
10.3 Cost Recovery Evaluation .................................................................................... 30
11. General City Fees .......................................................................................................... 31
11.1 Cost of Service Analysis ....................................................................................... 31
11.2 Fee Establishment ................................................................................................ 31
11.3 Cost Recovery Evaluation .................................................................................... 31
12. Conclusion .................................................................................................................... 33
Appendix A -Cost of Service Analysis (Fee Tables)
Library Division
City Clerk Division
Planning Division
Land Development Engineering Division
Appendix A.1
Appendix A.2
Appendix A.3
Appendix A.4
Dec. 10, 2019 Item #14 Page 7 of 98
Building Division
Police Department
Fire Prevention Division
Utilities Department
General City Fees
Appendix A.S
Appendix A.6
Appendix A.7
Appendix A.8
Appendix A.9
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1. EXECUTIVE SUMMARY
NBS performed a Cost of Service Study and Fee Schedule Update (Fee Study) for the City of Carlsbad
(City). The purpose of this report is to describe the Study's findings, which intend to defensibly update
and establish user and regulatory fees for service for the City of Carlsbad, California.
California cities impose user fees and regulatory fees for services and activities they provide through
provisions of the State Constitution. First, cities may perform broad activities related to their local policing
power and other service authority as defined in Article XI, Sections 7 and 9. Second, cities may establish
fees for service through the framework defined in Article XIIIC, Section 1. Under this latter framework, a
fee may not exceed the estimated reasonable cost of providing the service or performing the activity. For
a fee to qualify as such, it must relate to a service or activity under the control of the individual/entity on
which the fee is imposed. For example, the individual/entity requests service of the municipality or his or
her actions specifically cause the municipality to perform additional activities. In this manner, the service
or the underlying action causing the municipality to perform service is either discretionary and/or is
subject to regulation. As a discretionary service or regulatory activity, the user fees and regulatory fees
considered in this Study fall outside requirements for imposition of taxes, special taxes, or fees imposed
as incidences of property ownership.
The City's chief purposes in conducting this Study were to ensure that existing fees do not exceed the
costs of providing services, and to provide an opportunity for the City Council to align fee amounts with
local cost recovery policies.
1.1 Findings
This Study examined user and regulatory fees managed by the following City departments and divisions:
Library, City Clerk, Planning, Land Development Engineering, Construction Management & Inspection,
Building, Police, Fire Prevention, Utilities, and other General City Fees. The following table provides a
summary of results for each department or division studied:
TABLE 1. REPORT SUMMARV1
I Estimated I Estimated Annual I Annual Cost IC t C t
Department I Division Annual Current Full Cost Recovery Recovery :rren °;,
Fee Revenue Fee Revenue Surplus / (Deficit) ecovery 0
Library $ 42,465 $ 456,993 $ (414,527) 9%
City Clerk $ 595 $ 5,106 $ (4,511) 12%
Planning $ 908,623 $ 2,882,939 $ (1 ,974,316) 32%
Engineering $ 1,158,639 $ 3,495,632 $ (2,336,993) 33%
Building $ 2,736,650 $ 3,420,123 $ (683,473) 80%
Police $ 117,829 $ 172,751 $ (54,922) 68%
Fire $ 406,291 $ 1,369,165 $ (962,874) 30%
Utilities n/a n/a n/a n/a
General City Fees n/a n/a n/a n/a
Total I $ -s,311 ,092 I $ 11 ,802,7081 $ (6,431 ,s1 s> I 46%
1 While a cost of service analysis at the individual fee level for Finance and Utilities was completed, annualized outcomes are not
available, thus marked as "n/a" above.
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As shown, the Study identified approximately $5.4 million in annual revenue collected at current fee
amounts, versus $11.8 million of estimated costs eligible for recovery from fees for service. The City is
currently recovering approximately 46% of the total costs associated with providing fee related services.
Should the Council adopt fee levels at 100% of the calculated full cost recovery fee amounts determined
by this Study, an additional $6.4 million in costs could be recovered.
However, as discussed in Section 2.2.3 of this report, there may be reasons why policy makers chose to
adopt fees at less than the calculated full cost recovery amount.
1.2 Report Format
This report documents analytical methods and data sources used throughout the Study, presents findings
regarding current levels of cost recovery achieved from user and regulatory fees.
• Section 2 of the report outlines the foundation of the Study and general approach
• Sections 3 through 11 discuss the results of the cost of service analysis performed, segmented
by category of fee and/or department. The analysis applied to each category/department falls
into studies of: the fully burdened hourly rate(s) and the calculation of the costs of providing
service.
• Section 12 provides the grand scope conclusions of the analysis provided in the preceding
sections
• Appendices to this report include additional analytical details supporting the cost of providing
each fee for service
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2. INTRODUCTION AND FUNDAMENTALS
2.1 Scope of Study
The following is a summarized list of fees studied for each City department or division studied, including
fees newly added during the course of this Study:
• Library Division:
o Account Collection
o Borrowing Audio Visual Equipment
o Card Replacement
o Print and Copies
o Interlibrary Loan
o Lost/Damaged Items
o Refund Check Processing
• City Clerk Division:
o Appeals
o Subpoena Fees
o Copy Fees
o FPPC Fees
o Candidate Filing Fee -NEW FEE
o Notice of Intention to Circulate Petition Filing Fee -NEW FEE
• Planning Division:
o Permits -Coastal Development, Conditional Use, Hillside Development
o Environmental Impact Assessment
o Fish & Game
o Habitat Management Plan (HMP}
o Landscape Plan check & Inspection
o Master Plan Fees
o Sign Program
o Site Development
o · Specific Plan Fees
o Tentative Maps
o Variance·
o Zone Change and Compliance
o Building Plan Review Fees -NEW FEE
o Research Fee -NEW FEE
• Land Development Engineering Division:
G NBS'
o Certificate of Compliance
o Construction Change Review
o Developer Agreements
o Easement Document Processing and Recording
o Encroachment Agreement Processing .
o Grading Plan Check and Permit
o Improvement Plan Review and Agreements
o Mapping
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o Right-of-Way Permits
o Storm Water Pollution Prevention Plan {SWPPP)
o Street/Public Service Easement
o Building Plan Review Fees -NEW FEE
• Building Division:
o New Construction, Additions and Major Remodel inspections.
o · , Mechanical, Plumbing and Electrical Permits
o Awnings or Canopy Permits
o Deck/ Balcony Permits
o Patio Permits
o Kitchen / Bath Remodels
o Re-roofing
o Signs
o Solar Permits
o Storage Racks
o Swimming Pools
• Police Department:
•
O NBS'
o Audio/Photos on Disk
o Burglary Alarm Registration and Response
o Panic Alarm Response
o Dispatch Records Searches
o Entertainment License
o Fingerprinting
o Fix-It Ticket
o Handicap Placard Violation Waiver Processing
o Emergency Response DUI Traffic Collision
o Body Worn Camera Production Videos
o Storage/Impounded Vehicle Administrative Charge
o Burglary Alarm Registration Fee -NEW FEE
Fire Prevention Division:
o Sprinkler System -New, Tenant Improvement, Other
o Alarm System -New, Sprinkler Monitoring, Tenant Improvement Fire
o Development Applications, Plan Review and Inspection
o Special Events Application Processing
o Annual Inspections and Fire Code Permits
o Fire Prevention Division Access & Fire Lanes -NEW FEE
Utilities Department:
o Water Account Fees
o Water Service Fees
o Recycled Water Fees
o Wastewater Fees
o E28 Recycled Water Shutdown -Deposit -NEW FEE
o E28 Recycled Water Shutdown -Actual Cost -NEW FEE
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• General City Fees:
o Business Licenses
o Administrative Fees
o Geographic Information System (GIS)
o Hearing Disposition Services for Parking Citations
o City Publications
o Community Facilities District Annexation
The fees examined in this Study specifically excluded development impact fees, utility rates, and any
special tax assessments, all of which fall under distinct analytical and procedural requirements different
from the body of user/regulatory fees analyzed in this effort. Additionally, this Study excluded facility and
equipment rental rates, as well as most of fines and penalties imposed by the City for violations to its
requirements or codes . (The City is not limited to the costs of service when charging for entrance to or
use of government property, or when imposing fines and penalties.)
2.2 Methods of Analysis
There are three phases of analysis completed for each City department or program studied:
1. Cost of service analysis
2. Fee establishment
3. Cost recovery evaluation
2.2.1 COST OF SERVICE ANALYSIS
This cost of service analysis is a quantitative effort that compiles the full cost of providing governmental
services and activities. There are two primary types of costs considered: direct and indirect costs. Direct
costs are those that specifically relate to an activity or service, including the real-time provision of the
service. Indirect costs are those that support provision of services in general, but cannot be directly or
easily assigned to a singular activity or service.
Components of the full cost of service include direct labor costs, indirect labor costs, specific direct non-
labor costs where applicable, allocated non-labor costs, and allocated Citywide overhead. Definitions of
these cost components are as follows:
• Labor costs -Salary, wages and benefits expenses for City personnel specifically involved in
the provision of services and activities to the public.
• Indirect labor costs -Personnel expenses supporting the provision of services and activities.
This can include line supervision and departmental management, administrative support
within a department, and staff involved in technical activities related to the direct services
provided to the public.
• Specific direct non-labor costs -When applicable, discrete expenses incurred by the City due
to a specific service or activity performed, such as contractor costs, third-party charges, and
very specific materials used in the service or activity.
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• Allocated indirect non-labor costs -Expenses other than labor for the departments involved
in the provision of services. In most cases, these costs are allocated across all services
provided by a department, rather than directly assigned to fee categories.
• Allocated indirect organization-wide overhead -These are expenses, both labor and non-
. labor, related to agency-wide support services. Support services include general
administrative services such as City Manager, Finance, Information Technology, etc. An
agency's support services departments assist the direct providers of public service. The
amount of costs attributable to each department or program included in this Study were
sourced from a separate overhead Cost Allocation Plan, created by NBS.
All cost components in this Study use annual (or annualized) figures, representing a twelve-month cycle of
expenses incurred by the City in the provision of all services and activities agency-wide.
Nearly all of the fees under review in this Study require specific actions on the part of City staff to provide
the service or conduct the activity. Because labor is the primary underlying factor in these activities, the
Study expresses the full cost of service as a fully burdened cost per labor hour. NBS calculates a
composite, fully burdened, hourly rate for each department, division, program, or activity, as applicable
to the specific organization and needs of each area studied. The rate serves as the basis for further
quantifying the average full cost of providing individual services and activities.
Deriving the fully burdened hourly rate requires two figures: the full costs of service and the number of
hours available to perform those services. The full costs of service are quantified through the earlier steps
described in this analysis. NBS derives the hours available from a complete listing of all City employees
and, when applicable, hours of service available from contracted professionals.
The City has supplied NBS with the total number of paid labor hours for each function/service within each
department or division studied. These available hours represent the amount of productive time available
for providing both fee-recoverable and non-fee recoverable services and activities. The productive labor
hours divided into the annual full costs of service equals the composite fully burdened labor rate. Some
agencies also use the resulting rates for other purposes than setting fees, such as when the need arises to
calculate the full cost of general services or structure a cost recovery agreement with another agency or
third party.
Fully burdened labor rates applied at the individual fee level estimate an average full cost of providing
each service or activity. This step required the development of staff time estimates for the services and
activities listed-in the City's fee schedule. For all fee programs studied, time tracking records (if available)
were useful in identifying time spent providing general categories of service (e.g. division administration,
plan review, inspection, public information assistance, etc.). However, the City does not systematically
track activity service time for all departments, or all individual fee-level services provided. Consequently,
interviews and questionnaires were used to develop the necessary data sets describing estimated labor
time. In many cases, the City estimated the average amount of time (in minutes and hours) it would take
to complete a typical occurrence of each service or activity considered.
It should be noted that the development of these time estimates was not a one-step process: estimates
received were carefully reviewed by both NBS and departmental management to assess the
reasonableness of such estimates. Based on this review, the City reconsidered its time estimates until
both parties were comfortable that the fee models reasonably reflected the average service level
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provided by the City. Then, time estimates were applied to the appropriate fully burdened labor rate to
yield an average total cost of the service or activity.
2.2.2 FEE ESTABLISHMENT
Establishing fee names and categories includes a range of considerations. The Study's process provided
each department or division the opportunity to propose additions and deletions to their fee schedules, as
well as rename, reorganize, and clarify fee names and categories. In most cases, the current structure of
fees did not change; the focus is to recalibrate the fee amount to match the costs of services. In several
cases, however, fee categories and fee names were simplified or re-structured to increase the likelihood
of full cost recovery, or to enhance the fairness of how the fee applies to various types of fee payers.
Many such revisions better conform fees to current practices, as well as improve the calculation of fees
owed by an individual, the application of fees, and the collection of revenues. Beyond this, some
additions to the fee schedu1e were simply identification of existing services or activities performed by City
staff for which no fee is currently charged.
The City's fee schedule should include the list of fully burdened rates developed by the Study.
Documenting these rates in the fee schedule provides an opportunity for the City Council to approve rates
for cost recovery under a "time and materials" approach. It also provides clear publication of those rates,
so fee payers of any uniquely determined fee can reference the amounts. The fee schedule should
provide language that supports special forms of cost recovery for activities and services not contemplated
by the adopted master fee schedule. These rare instances use the published rates to estimate a flat fee,
or bill on an hourly basis, at the discretion of the director of each department.
2.2.3 COST RECOVERY EVALUATION
The NBS fee model compares the existing fee for each service or activity to the average total cost of
service quantified through this analysis. A cost recovery rate of 0% identifies no current recovery of costs
from fee revenues (or insufficient information available for evaluation). A rate of 100% means that the
fee currently recovers the full cost of service. A rate between 0% and 100% indicates partial recovery of
the full cost of service through fees. A rate greater than 100% means that the fee exceeded the full cost
of service.
User fees and regulatory fees examined in this Study should not exceed the full cost of service. In other
words, the cost recovery rate achieved by a fee should not be greater than 100%. In most cases, charging
a fee above this threshold could require the consensus of the voters.
When modeling the "recommended" or "targeted" level of cost recovery for each fee, it should always be
established at 100%, or less, than the calculated full cost of service. Targets and recommendations
always reflect agency-specific judgments linked to a variety of factors, such as existing policies, agency-
wide or departmental revenue objectives, economic goals, community values, market conditions, level of
demand, and others.
A general means of selecting an appropriate cost recovery target is to consider the public and private
benefits of the service or activity in question.
• To what degree does the public at large benefit from the service?
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• To what degree does the individual or entity requesting, requiring, or causing the service
benefit?
When a service or activity completely benefits the public at large, there is generally little to no
recommended fee amount (i.e., 0% cost recovery), reflecting that a truly public-benefit service is best
funded by the general resources of the City, such as General Fund revenues (e.g., taxes). Conversely,
when a service or activity completely benefits an individual or entity, there is generally closer to or equal
to 100% of cost recovery from fees, collected from the individual or entity. An example of a completely
private benefit service may be a request for exemption from a City regulation or process.
In some cases, a strict public-versus-private benefit judgment may not be sufficient to finalize a cost
recovery target. Any of the following other factors and considerations may influence or supplement the
public/private benefit perception of a service or activity:
• If optim izing revenue potential is an overriding goal, is it feasible to recover the full cost of
service?
• Will increasing fees result in non-compliance or public safety problems?
• Are there desired behaviors or modifications to behaviors of the service population helped or
hindered through the degree of pricing for the activities?
• Does current demand for services support a fee increase without adverse impact to the
citizenry served or current revenue levels? (In other words, would fee increases have the
unintended consequence of driving away the population served?)
• Is there a good policy basis for differentiating between type of users (e.g., residents and non-
residents, residential and commercial, non-profit entities and business entities)?
• Are there broader City objectives that inform a less than full cost recovery target from fees,
such as economic development goals and local social values?
Because this element of the Study is subjective, NBS provides each fee calculation at 100% full cost
recovery as well as the framework for the City to adjust recommended fee amounts in accordance with
the City's goals as pertains to code compliance, cost recovery, economic development, and social values.
2.2.4 DATA SOURCES
The following data sources were used to support the cost of service analysis and fee establishment phases
of this Study:
• The City of Carlsbad's Adopted Budget for Fiscal Year 2018-2019
• A complete listing of all City personnel, salary/wage rates, regular hours, paid benefits, and
paid leave amounts -provided by the Finance De partment.
• Various correspondences with the City staff supporting the adopted budgets and current fees,
including budget notes and expenditure detail not shown in the published document.
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• Prevailing fee schedules by each involved department or division.
• Annual workload data from the prior fiscal year provided by each involved department or
division.
The City's adopted budget is the most significant source of information affecting cost of service results.
NBS did not audit or validate the City's financial management and budget practices, nor was cost
information adjusted to reflect different levels of service or any specific, targeted performance
benchmarks. This Study has accepted the City's budget as a legislatively adopted directive describing the
most appropriate and reasonable level of City spending. Consultants accept the City Council's deliberative
process and ultimate acceptance of the budget plan and further assert that through that legislative
process, the City has yielded a reasonable expenditure plan, valid for use in setting cost-based fees.
Original data sets also support the work of this Study: primarily, estimated or tracked time at various
levels of detail. To develop these data sets, consultants prepared questionnaires and conducted
interviews with each division. In the fee establishment phase of the analysis, each division supplied
estimates of average time spent providing a service or activity corresponding with an existing or new fee.
NBS and departmental management reviewed and questioned responses to ensure the best possible set
of estimates.
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DRAFT User Fee Analysis 9 Dec. 10, 2019 Item #14 Page 17 of 98
Department I Division
Library
TABLE 4. COST RECOVERY OUTCOMES
Estimated Estimated Annual
Annual Current Full Cost Recovery
Fee Revenue Fee Revenue
$ 42,465 $ 456,993
Annual Cost
Recovery
Surplus/ (Deficit)
$ (414,527)
Current Cost
Recovery%
At full cost recovery, the same demand for these services would recover approximately $457,000. Should
the Council adopt fee levels at 100% of the calculated full cost recovery fee amounts determined by this
Study, an additional $415,000 in costs could be recovered.
NBS provided the full cost of service information and the framework for considering fees, while those
closest to the fee-paying population, Library Division staff, will make policy judgements to set appropriate
cost recovery levels at or below that full cost. Consult the City staff report for the adopted schedule of
fees.
For more discussion on NBS' overall approach to the Cost Recovery Evaluation, consult section 2.2.3 of
the Report.
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4.3 Cost Recovery Evaluation
Appendix A.3 presents the results of the detailed cost recovery analysis for the City Clerk's Department's
fees. In the Appendix, the '1Cost of Service per Activity" column establishes the maximum adoptable fee
amount for the corresponding service identified in the "Fee Name" list. The "Cost of Service Per Activity"
for each fee item is compared to the City's current fee for each service, and the "Existing Cost Recovery
%" shows whether each fee is under, over, or approximately equal to the cost of providing the service.
The City Clerk Division's fees currently recover approximately 12% of the total annual cost of providing
services. As shown in the following table, the City collects approximately $600 per year in revenues at
current fee amounts.
TABLE 6. COST RECOVERY OUTCOMES
I Estimated I Estimated Annual I Annual Cost I C t C t
Department I Division Annual Current Full Cost Recovery Recovery :rren °;.
Fee Revenue Fee Revenue Surplus/ (Deficit) ecovery 0
y
At full cost recovery, the same demand for these services would recover approximately $5,100. Should
the City Council adopt all fees at 100% of the Cost of Service per Activity amounts shown, an additional
$4,500 could be recovered.
NBS provided the full cost of service information and the framework for considering fees, while those
closest to the fee-paying population, City Clerk Division staff, will make policy judgements to set
appropriate cost recovery levels at or below that full cost. Consult the City staff report for the adopted
schedule of fees.
For more discussion on NBS' overall approach to the Cost Recovery Evaluation, consult section 2.2.3 of
the Report.
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provision of general public information and public counter services are not only a basic and
expected function of governmental services to the public, but also an overall supportive and
beneficial service to active and incoming applications and requests for development approval.
As such, NBS recommends only partial recovery of these costs in fees for service, to the
extent that the City estimates what degree of these services are in support of active or
incoming project approval requests. Planning staff estimated that approximately 50% of these
costs support land use application review activities and are therefore targeted for recovery in
fees for services, while the remaining require another funding source other than fees.
• Advance /Long Range Planning -Planning staff support the ongoing maintenance and cyclical
update of the City's General Plan and local zoning ordinances. These costs are not targeted for
recovery in the user and regulatory fees subject to this Study. The City may want to consider
addition of a General Plan Surcharge fee for recovery of these costs.
• Non-Fee Support for Other Departments -Planning staff provides support to other City
Departments. These are not recommended for recovery from Planning fees.
• Current Planning -Direct Services -Development review and approval comprises the
majority of the Planning Division's work efforts. 100% of these costs are eligible for recovery
from the Division's fees for service.
Significant analytical and policy decisions influence the inclusion or exclusion of categorized activity costs
in the fully burdened hourly rate. The decision of whether to apply or exclude certain costs toward
recovery in fees for service stems from the basic fee setting parameters offered by the California State
Constitution and Statutes, which requires that any new fee charged, or existing fee increased should not
exceed the estimated amount (cost) required to provide the service for which the charged. For more
discussion on the approach to the Cost of Service Analysis, see report section 2.2.1
5.2 Fee Establishment
The following is a summary of overall changes made to the City's fee schedule for the Planning Division:
• Deletion of fees that are no longer used or not needed, such as:
o General Plan Amendment -Over 5 Acres
o Master Plan -Pre-Filing Submittal
o Planning Commission Determination -Single Family
o Zone Change -5.1 or more acres
• Reorganization of fee categories or clarification of fee names to create a more user-friendly
fee structure, such as:
o Community Facilities District Annexation: Moved to Finance Fee Schedule
o Landscape Plan Check and Inspection fees: Moved to the Planning fee schedule from
the Engineering fee schedule and structured to better "pass through"
consultant/contractor costs.
o Construction Change Review -Major: Moved to Engineering Fee Schedule
o Construction Change Review -Minor: Moved to Engineering Fee Schedule
o Blueprints and Copy fees moved to City Clerk
• Addition of new fee categories, notated as "New" in Appendix A.4:
o Building Plan Review Fees
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DRAFT User Fee Analysis 15 Dec. 10, 2019 Item #14 Page 23 of 98
o Research Fee
Section 2.2, Methods of Analysis, provides additional discussion on the Study's approach to adding,
deleting, and revising fee categories.
5.3 Cost Recovery Evaluation
Appendix A.4 presents the results of the detailed cost recovery analysis for the City's Planning Division
fees. In the Appendix, the "Cost of Service per Activity" column establishes the maximum adoptable fee
amount for the corresponding service identified in the "Fee Name" list. This Cost of Service per Activity is
reflective of the Planning Division's costs for review of each entitlement/permit, as well as any supporting
department/division's review as required by the City's established development review processes .
Engineering, Building, and Fire may all receive routed copies of planning applications for review and
comment. As such, NBS structured the City's fee model to quantify support costs for each of these
departments, where applicable.
The City's Planning Division fees currently recover approximately 32% of the total annual cost of providing
services. As shown in the following table, the City collects approximately $909,000 per year in revenues at
current fee amounts.
Department I Division
Planning
TABLE 8. COST RECOVERY OUTCOMES
Estimated Estimated Annual
Annual Current Full Cost Recovery
Fee Revenue Fee Revenue
$ 908,623 $ 2,882,939
Annual Cost
Recovery
Surplus/ (Deficit)
$ (1,974,316)
Current Cost
Recovery%
At full cost recovery, the same demand for these services would recover approximately $2.9 million.
Should the City Council adopt all fees amounts at 100% of the Cost of Service per Activity amount, an
additional $2.0 million could be recovered.
NBS provided the full cost of service information and the framework for considering fees, while those
closest to the fee-paying population, Planning Division staff, will make policy judgements to set
appropriate cost recovery levels at or below that full cost. Consult the City staff report for the adopted
schedule of fees.
For more discussion on NBS' overall approach to the Cost Recovery Evaluation, consult section 2.2.3 of
the Report.
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6. LAND DEVELOPMENT ENGINEERING DIVISION
Land Development Engineering is responsible for reviewing and approving grading plans, improvements
plans, subdivision maps, implementing regional storm water regulations, issuing grading, right-of-way,
and haul route permits, and administration of the floodplain.
In addition to its responsibilities to implement the City's Capital Improvement Program, the Construction
Management & Inspections (CM&I) Division performs field inspections of engineering permits including
grading, improvements, haul route, work in the right-of-way and traffic control.
6.1 Cost of Service Analysis
NBS calculated the total estimated annual cost of the Land Development Engineering and CM&I divisions'
services, segregated between those costs that are eligible and/or targeted for recovery in fees for service,
versus those that require another funding source other than fees. Fee-recoverable costs are also
expressed as a "fully burdened" hourly rate. For purposes of analysis, NBS developed separate fully
burdened hourly rates for the Land Development Engineering and CM&I divisions ..
Table 9.1 provides the summary of outcomes for Land Development Engineering:
TABLE 9.1 ANNUAL AND HOURLY COST OF SERVICE CALCULATION
, ,,bu, co,"'"I I I , .,~,.,,,., I
Duty/ General CIP and Direct Permit Code After project
Total Cost Element Planning Processing/ Enforcement/ .
Info permit
Project Review Violations issuance
Labor $ 260,346 $ 375,485 $ 538,824 $ 25,857 $ 58,682 $ 1,259,194
Recurring Non-Labor 33,525 48,351 69,385 3,330 7,557 162,147
Citywide Overhead 111,854 161,321 231,498 11,109 25,212 540,994
Engineering Division Admin 74,271 107,118 153,716 7,376 16,741 359,223 ..... ··~ • ... .-J ·• <' ' .. .:.1,·ri ........•• ~10:aa..--·~ ~
Cost Recovery Targeted from Fees 60% 0% 100% 0% 100% 60%
Amount Targeted for Consideration in Billings/Fees 287,997 -993,423 -108,192 1,389,612
Amount Requiring Another-Funding Source 191,998 692,276 -47,672 -931,945
l!fTIHlJI~ , •1u• ••• 1 • ;111:~ 0 IIi:EI --Reference:
Direct Hours 7,256
Only
The total annual cost of the Land Development Engineering Division per year is approximately $2.3
million. Approximately 60% of the total costs are eligible and/or targeted for recovery in fees, while
approximately $932,000 require another funding source. All subsequent cost of service calculations at
the individual fee level assume a fully burdened hourly rate of $192 Land Development Engineering fees.
The cost category columns shown in the table above were adapted and summarized from Division staff
interviews. To assist the reader in understanding the underlying costs and assumptions used to calculate
the fully burdened hourly rate, the following provides summary descriptions of each cost category:
• Public Counter Duty/ General Info -Division staff respond to phone calls and general
information requests at the public counter. Costs associated with the provision of public
information and public counter services are not only a basic and expected function of
Q NBs· CITY OF CARLSBAD
DRAFT User Fee Analysis 17
I
Dec. 10, 2019 Item #14 Page 25 of 98
• CIP -Engineering staff support the review and implementation of various City capital
improvement projects (CIP). These costs do not apply toward recovery from Engineering fees.
• LDE Direct Services -Work activities associated with various land development engineering
direct services; such as reviewing and approving grading plans, improvement plans,
subdivision maps, and administration of flood plain. 100% of thes.e costs are recoverable in
fees for service.
6.2 Fee Establishment
The following is a summary of overall changes made to the City's fee schedule for Engineering
Department:
• Reorganization of fee categories or clarification of fee names to create a more user-friendly
fee structure, such as:·
o Landscape Plan Check and Inspection fees: Moved to the Planning fee schedule from
the Engineering fee schedule and structured to better "pass through"
consultant/contractor costs.
o Encroachment permits for work performed in the right of way by utilities to be
charged a City processing fee and an hourly fee for the Inspector's time
o Third party review of special studies will be charged a City processing fee in addition
to the actual cost of the consultant
o Blueprints and Copy fees moved to City Clerk
• Addition of new fee categories include fees for review of building plan submittals.
Section 2.2, Methods of Analysis, provides additional discussion on the Study's approach to adding,
deleting, and revising fee categories.
6.3 Cost Recovery Evaluation
Appendix A.5 presents the results of the detailed cost recovery analysis for the Land Development
Engineering and CM&I Division's fees . In the Appendix, the "Cost of Service per Activity" column
establishes the maximum adoptable fee amount for the corresponding service identified in the "Fee
Name" list. This Cost of Service per Activity is reflective of the Land Development Engineering and CM&I
Division's costs for review of each fee category or service, as well as any supporting department/division's
review as required by the City's established development review processes. The Fire and Utilities
Departments may each receive routed copies of improvement plans and final map submittals for review
and comment. As such, NBS structured the City's fee model to quantify support costs for each of these
departments, where applicable.
The City's Land Development Engineering Division's fees currently recover approximately 33% of the total
annual cost of providing services. As shown in the following table, the City collects approximately $1.2
million per year in revenues at current fee amounts.
TABLE 10. COST RECOVERY OUTCOMES
Estimated Estimated Annual
Department I Division Annual Current Full Cost Recovery
Fee Revenue
Engineering $ 1,158,639
G NBs· CITY OF CARLSBAD
DRAFT User Fee Analysis
Fee Revenue
$ 3,495,632
Annual Cost
Recovery
Surplus/ (Deficit)
$ (2,336,993)
Current Cost
Recovery%
19 Dec. 10, 2019 Item #14 Page 27 of 98
At full cost recovery, the same demand for these services would recover approximately $3.5 million.
Should the City Council adopt all fees at 100% of the Cost of Service per Activity amounts shown, an
additional $2.3 million could be recovered.
NBS provided the full cost of service information and the framework for considering fees, while those
closest to the fee-paying population, Land Development Engineering Division staff, will make policy
judgements to set appropriate cost recovery levels at or below that full cost. Consult the City staff report
for the adopted schedule of fees.
For more discussion on NBS' overall approach to the Cost Recovery Evaluation, consult section 2.2.3 of
the Report.
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7. BUILDING DIVISION
The Building Division was established to protect those who live and work in Carlsbad by enforcing building
and safety standards contained in the state Building Codes and various municipal codes and policies. The
Building Division performs field inspections in order to ensure that the work under an issued building
permit is being done according to the approved plans.
7.1 Cost of Service Analysis
NBS calculated the total estimated annual cost of Building Division services, segregated between those
costs that are eligible and/or targeted for recovery in fees for service, versus those that require another
funding source other than fees. Fee-recoverable costs are also translated into a "fully burdened" hourly
rate, for purposes of individual fee calculations. Table 11 shows the summary of outcomes from the Cost
of Service Analysis:
TABLE 11. ANNUAL AND HOURLY COST OF SERVICE CALCULATION
I . I BuUd;og o;,ect I ""Ud;og o;,ect I ""Ud;og o;,ect I
Cost Element Public Counter . . . Total / Services -Services -Plan Services -General Info . . Processing Check Inspection
Labor $ 76,995 $ 307,176 $ 55,952 $ 406,445 $ 846,567
Recurring Non-Labor 16,978 67,733 12,338 87,541 184,589
Citywide Overhead 47,057 187,737 34,196 242,637 511,628
Building Division Admin 51,099 203,861 37,133 266,897 558,990
_,.~. ·~ ":..\,:~;!.'3' -A' .. >it.' ,:,_-, ---~-..... :. -1;~1•IHll..."UIUIIIU'I ~ ~ ··-·•·· --~--.111111dlh•·-••• .. t ··--.. ~· -~·· ,J . '-.,, -~."f.~_?"; ;~ "'
Cost Recovery Targeted from Fees 80% 100% 100% 100% 98%
Amount Targeted for Consideration in Billings/Fees 153,703 766,507 139,618 1,003,520 2,063,348
Amount Requiring Another Funding Source 38,426 ---38,426
,~,l'.:111•, • • 1••11111•H--~f:II(~ 0 Em -
Reference:
Direct Hours 13,381
Only
The total annual cost of the Building Division is approximately $2.1 million . Approximately 98% of the
total costs are eligible and/or targeted for recovery in fees, with $38,000 requiring another funding
source. All subsequent cost of service calculation at the individual fee level assume a fully burdened
hourly rate of $154.
The cost category columns shown in the table above were adapted and summarized from Division staff
interviews. To assist the reader in understanding the underlying costs and assumptions used to calculate
the fully burdened hourly rate, the following provides summary descriptions of each cost category:
• Public Information/ Counter Services -Processing, Plan Check and Inspection Services staff
respond to phone calls and general information requests at the public counter. Costs
associated with the provision of public information and public counter services are not only a
basic and expected function of governmental services to the public, but also a supportive
service to active and incoming requests for plan check and permitting. As such, NBS
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recommends only partial recovery of these costs in fees for service. Building Division staff
estimated that approximately 80% of these costs support the plan check and permitting
process and are therefore targeted for recovery in fees for services, while the remaining
require another funding source other than fees.
• Building Direct Services -Processing -Work activities associated with the administration and
processing of active building applications processing. 100% of these costs are recoverable in
fees for service.
• Building Direct Services -Plan Check -Work activities associated with the management of
third-party contractors for outsourced Plan Review. 100% of these costs are recoverable in
fees for service.
• Building Direct Services -Inspection -Work activities associated with active building
inspections. 100% of these costs are recoverable in fees for service.
7.2 Fee Establishment
The Building fee schedule underwent a complete transition from a construction valuation-based fee
calculation methodology to a calculation methodology dependent on square footage and occupancy
classification. Additionally, the Building Division has identified numerous minor common permit types,
such as miscellaneous residential improvements and mechanical, plumbing, and engineering permits not
associated with larger building permits, which will be charged as a flat fee amount and not be based on a
square footage/occupancy classification calculation.
The proposed refinement in fee structure is consistent with refinements being made by jurisdictions
throughout the State. While many agencies still successfully use a construction valuation-based fee
calculation methodology, many agencies are moving toward fee structures that function similar to the
one currently proposed. The rationale is that this type of fee structure results in fees that represent a
clearer connection between the service provided and the fee collected.
Additionally, it is important to note that Planning, Engineering, and Fire have their own Building Plan
Review fees to collect for their services when Building Plans are routed to their departments/divisions.
Section 2.2, Methods of Analysis, provides additional discussion on the Study's approach to adding,
deleting, and revising fee categories.
7.3 Cost Recovery Evaluation
Appendix A.6 presents the results of the detailed cost recovery analysis for the Building Division's fees. In
the Appendix, the "Cost of Service per Activity" column establishes the maximum adoptable fee amount
for the corresponding service identified in the "Fee Name" list. The "Cost of Service Per Activity" for each
fee item is compared to the City's current fee for each service, and the "Existing Cost Recovery%" shows
whether each fee is under, over, or approximately equal to the cost of providing the service.
The City's Building Division fees currently recover approximately 80% of the total annual cost of providing
services. As shown in the following table, the City collects approximately $2.7 million per year in revenues
at current fee amounts.
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DRAFT User Fee AnaJysis 22 Dec. 10, 2019 Item #14 Page 30 of 98
TABLE 12. BUILDING -COST RECOVERY OUTCOMES
Estimated Estimated Annual
Department I Division Annual Current Full Cost Recovery
Fee Revenue Fee Revenue
Building $ 2,736,650 $ 3,420,123
Annual Cost Current Cost Recovery Recovery% Surplus/ (Deficit)
$ (683,473) -
At full cost recovery, the same demand for these services would recover approximately $3.4 million.
Should the City Council adopt all fees at 100% of the Cost of Service per Activity amounts shown, an
additional $683,000 could be recovered.
NBS provided the full cost of service information and the framework for considering fees, while those
closest to the fee-paying population, Building Division staff, will make policy judgements to set
appropriate cost recovery levels at or below that full cost. Consult the City staff report for the adopted
schedule of fees .
For more discussion on NBS' overall approach to the Cost Recovery Evaluation, consult section 2.2.3 of
the Report.
G NBS' CITY OF CARLSBAD
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for each fee item is compared to the City's current fee for each service, and the "Existing Cost Recovery
%" shows whether each fee is under, over, or approximately equal to the cost of providing the service.
Police Department fees currently recover approximately 68% of the total annual cost of providing
services. As shown in the following table, the City collects approximately $118,000 per year in revenues at
current fee amounts.
TABLE 14. COST RECOVERY OUTCOMES
I Estimated I Estimated Annual I Annual Cost I C C
Department I Division Annual Current Full Cost Recovery Recovery ~rrent o;.t
Fee Revenue Fee Revenue Surplus / (Deficit) ecovery 0
( ,
At full cost recovery, the same demand for these services would recover approximately $173,000. Should
the City Council adopt all fees at 100% of the Cost of Service per Activity amounts shown, an additional
$55,000 could be recovered.
NBS provided the full cost of service information and the framework for considering fees, while those
closest to the fee-paying population, Police Department staff, will make policy judgements to set
appropriate cost recovery levels at or below that full cost. Consult the City staff report for the adopted
schedule of fees.
For more discussion on NBS' overall approach to the Cost Recovery Evaluation, consult section 2.2.3 of
the Report.
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DRAFT User Fee Analysis 25 Dec. 10, 2019 Item #14 Page 33 of 98
• Weed Abatement -Groups of tasks and activities devoted to the responsibilities of enforcing
weed abatement activities. These costs do not apply toward recovery from Fire fees.
• Public Education -The Fire Prevention group provides various public outreach and public
safety education services. These costs do not apply toward recovery from Fire fees.
• Arson Investigation/Incident Response -Fire Prevention staff are occasionally called upon to
provide investigation and response activities for the City. These costs do not apply toward
recovery from Fire fees.
• Direct Plan Check/Field Services -Activities associated with an active fire prevention plan
check, inspection, or permit application. 100% of these costs are recoverable in the Fire
Prevention Division's user and regulatory fee for service.
9.2 Fee Establishment
The following is a summary of overall changes made to the City's fee schedule for the Fire Prevention
Division:
• Deletion of the Bicycle Licenses fee, as this is no longer in use.
• Restructured apartment and hotel/motel annual inspection fee categories to more accurately
reflect how the Fire Prevention Division keeps track of these inspections.
• Addition of new fee Fire Prevention Division Access & Fire Lanes
Section 2.2, Methods of Analysis, provides additional discussion on the Study's approach to adding,
deleting, and revising fee categories.
9.3 Cost Recovery Evaluation
Appendix A.8 presents the results of the detailed cost recovery analysis for the Fire Prevention Division
fees. In the Appendix, the "Cost of Service per Activity" column establishes the maximum adoptable fee
amount for the corresponding service identified in the "Fee Name" list. The "Cost of Service Per Activity"
for each fee item is compared to the City's current fee for each service, and the "Existing Cost Recovery
%" shows whether each fee is under, over, or approximately equal to the cost of providing the service.
Fire Prevention Division fees currently recover approximately 30% of the total annual cost of providing
services. As shown in the following table, the City collects approximately $406,000 per year in revenues at
current fee amounts.
TABLE 16. COST RECOVERY OUTCOMES
Estimated Estimated Annual
Department I Division Annual Current Full Cost Recovery
Fire
G NBS'
Fee Revenue
$ 406,291
CITY OF CARLSBAD
DRAFT User Fee Analysis
Fee Revenue
$ 1,369,165
Annual Cost Current Cost Recovery Recovery% Surplus/ (Deficit)
$ (962,874) -
27 Dec. 10, 2019 Item #14 Page 35 of 98
At full cost recovery, the same demand for these services would recover approximately $1.4 million.
Should the City Council adopt all fees at 100% of the Cost of Service per Activity amounts shown, an
additional $963,000 could be recovered.
NBS provided the full cost of service information and the framework for considering fees, while those
closest to the fee-paying population, Fire Prevention Division staff, will make policy judgements to set
appropriate cost recovery levels at or below that full cost. Consult the City staff report for the adopted
schedule of fees.
For more discussion on NBS' overall approach to the Cost Recovery Evaluation, consult section 2.2.3 of
the Report.
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10.3 Cost Recovery Evaluation
Appendix A.9 presents the results of the detailed cost recovery analysis for the Utility Department fees . In
the Appendix, the "Cost of Service per Activity" column establishes the maximum adoptable fee amount
for the corresponding se rvice identified in the "Fee Name" list. The "Cost of Service Per Activity" for each
fee item is compared to the City's current fee for each service, and the "Existing Cost Recovery%" shows
whether each fee is under, over, or approximately equal to the cost of providing the service.
Due to difficulty in obtaining annual workload data from the prior fiscal year, further analysis of cost
recovery outcomes and anticipated revenue impacts for the Utilities Department was not available for
inclusion in the Study.
NBS provided the full cost of service information and the framework for considering fees, while those
closest to the fee-paying population, Utilities Department staff, will make policy judgements to set
appropriate cost recovery levels at or below that full cost. Consult the City staff report for the adopted
schedule of fees.
For more discussion on NBS' overall approach to the Cost Recovery Evaluation, consult section 2.2 .3 of
the Report.
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NBS provided the full cost of service information and the framework for considering fees, while those
closest to the fee-paying population, Finance Department staff, will make policy judgements to set
appropriate cost recovery levels at or below that full cost. Consult the City staff report for the adopted
schedule of fees.
For more discussion on NBS' overall approach to the Cost Recovery Evaluation, consult section 2.2.3 of
the Report.
CITY OF CARLSBAD
DRAFT User Fee Analysis 32 Dec. 10, 2019 Item #14 Page 40 of 98
12. CONCLUSION
Based on the Cost of Service Analysis, Fee Establishment, and Cost Recovery Evaluation outcomes
presented in this Study, the proposed Master Schedule of Fees will be formatted for implementation and
included in the Department's accompanying Staff Report.
As discussed throughout this report, the proposed fee schedule intends to improve the City's recovery of
costs incurred to provide individual services, as well as to adjust fees downward where fees charged
exceed the average costs incurred. Predicting the amount to which any adopted fee increases will affect
City revenues is difficult to quantify. For the near-term, the City should not count on increased revenues
to meet any specific expenditure plan. Experience with the revised fee amounts should be gained first
before revenue projections are revised. However, unless there is some significant, long-term change in
activity levels at the City, proposed fee amendments should enhance the City's cost recovery
performance, over time, providing it the ability to stretch other resources further for the benefit of the
public at large.
The City's Master Fee Schedule should become a living document but handled with care:
• A fundamental purpose of the fee schedule is to provide clarity and transparency to the public and
to staff regarding fees imposed by the City. Once adopted by the Council, the fee schedule is the
final word on the amount and manner in which fees should be charged. Old fee schedules should
be superseded by the new master document. If the master document is found to be missing fees,
those fees need eventually to be added to the master schedule and should not continue to exist
outside the consolidated, master framework.
• The City should consider adjusting these user fees and regulatory fees on an annual basis to keep
pace at least with cost inflation. For all fees and charges, the City could use either a Consumer Price
Index adjustment or a percentage of Labor Cost increase, and that practice would be well applied to
the new fee schedule. ~onducting a comprehensive user fee Study is not an annual requirement; it
becomes worthwhile only over time as significant shifts in organization, local practices, legislative
values, or lega l requirements change .
As a final note in this Study, it is worth acknowledging the path that fees in general have taken in California.
The public demands ever more precise and equitable accounting of the basis for governmental fees and a
greater say in when and how they are charged. It is inevitable in the not too distant future, that user fees
and regulatory fees will demand an even greater level of analysis and supporting data to meet the public's
evolving expectations. Technology systems will play an increased and significant role in an agency's ability
to accomplish this. Continuous improvement and refinement of time tracking abilities will greatly enhance
the City's ability to set fees for service and identify unfunded activities in years to come.
Disclaimer: In preparing this report and the opinions and recommendations included herein, NBS has relied on a number of principal assumptions
and considerations with regard to financial matters, conditions and events that may occur in the future. This information and assumptions, including
the City's budgets, time estimate data, and workload information from City staff, were provided by sources we believe to be reliable; however, NBS
has not independently verified such information and assumptions. While we believe NBS' use of such information and assumptions is reasonable for
the purpose of this report, some assumptions will invariably not materialize as stated herein and may vary significantly due to unanticipated events
and circumstances. Therefore, the actual results can be expected to vary from those projected to the extent that actual future conditions differ from
those assumed by us or provided to us by others.
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APPENDIX A.1
Cost of Service Analysis -library Department
Prepa red by NBS for the City of Carlsbad Dec. 10, 2019 Item #14 Page 42 of 98
APPENDIX A.2
Cost of Service Analysis -City Clerk Division
Prepared by NBS for the City of Carlsbad Dec. 10, 2019 Item #14 Page 44 of 98
APPENDIX A.3
Cost of Service Analysis -Planning Division
Prepared by NBS for the City of Carlsbad Dec. 10, 2019 Item #14 Page 46 of 98
City of Carlsbad
Planning Division -User Fee Study Fiscal Year 2019
Cost of Service Estimate for Fee Related Services and Activities
Draft Copy -Do not Cit e/ Distribute
Fee Type
(Flat/ Fee Fee Name No. Deposit/
Hourly)
Affordable Housing Credit Per Unit
Northwest Quadrants
Cassia Heights (Southeast and Southwest
uadrants
Tavarua Senior Affordable Apartments (Northwest
uadrant)
Villa Loma (Southeast and Southwest quadrants)
2 Affordable Housing Impact Fee per unit
3 Affordable Housing In-Lieu Fee per market
unit
per net
4 Agricultural Mitigation Fee converted
acre
5 Amendments and Revisions to Approved Projects flat
6 Appeals to Planning Commision / City Council
6 Building Plan Review
Minor Projects, per permit each
Major Projects, per permit each
Repeat Tract Plan Review
Minor Projects eftffi
Major Projects eftffi
NBS -Local Government Solutions
Web: www.nbsgov.com Toll-Free:800.676.7516
V, Q)
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[1]
[1]
[1]
[1]
[1]
[3]
[4)
Activity Service Cost
Analysis
Total
Estimated Full Cost
Average of Service
labor Time Per
Per Activity Activity
(hours)
n/a $ 578
8.00 $ 1,270
1.00 $ 159
3.00 $ 476
&.-59 ~
±00 ~
APPENDIX A.3
Cost Recovery Analysis Annual Estimated Revenue Analysis
Dollar Variance Annual Annual
Existing Cost Between Full Recommended Recommended Estimated Estimated Current Fee Fee level/ Estimated Cost Recovery Volume of Revenues at / Deposit Recovery% COS and Revenues at Deposit % Activity Full Cost Current Fee Current Fee Recovery Fee
$ 142,000 $ 142,000
$ 60,011 $ 60,011
$ 84,000 $ 84,000
$ 48,000 $ 48,000
$ 2,915 $ 2,915
$ 4,515 $ 4,515
$ 10,000 $ 10,000
50%of
current n/a 50% of current $ $ application % application fee % 17 15,848 15,848
fee
$ 876 69% $ 394 $ 1,270 100% $ $
new % n/a $ 159 100% $ $
new % n/a $ 476 100% $ $ -% ft/;; $ 79 ±e9% $---% ft/;; $ 159 ±e9% $--
10/17/2019 Planning COS,Page 1 of 8 Dec. 10, 2019 Item #14 Page 47 of 98
City of Carlsbad
Planning Division -User Fee Study Fiscal Year 2019
Cost of Service Estimate for Fee Related Services and Activities
Draft Copy -Do not Cite/ Distribute
Fee Type
(Flat/ Fee Fee Name No. Deposit/
Hourly)
14 Environmental Impact Report (EIR)
Addendum
First 20 hours of project planner base fee
(flat)
>20 hours of project planner per hour
Focused/Supplemental (requiring a public hearing)
First 120 hours of project planner and 20 hours base fee
of ro·ect en ineer (flat)
>120 project planner hours and >20 project per hour engineer hours
FULL EIR
First 180 hours of project planner and 40 hours base fee
of pro'ect en ineer (flat)
>180 project planner hours and >40 project per hour engineer hours
15 Fish & Game Fee
Environmental Impact Report (EIR) flat
Environmental Document pursuant to a Certified flat Regulatory Program (CRP)
Negative Declaration (ND) /Mitigated Negative flat Declaration (MND)
16 Extensions to projects in process flat
17 General Plan Amendment deposit
NBS-Local Government Solutions
Web: www.nbsgov.com Toll-Free:800.676.7516
V, QJ 0 z
[21
[1]
Activity Service Cost
Analysis
Total
Estimated Full Cost
Average of Service
Labor Time Per
Per Activity Activity
(hours)
38.15 $ 6,545
2.00 $ 350
149.15 $24,331
2.00 $ 350
229.15 $37,687
2.00 $ 350
206.43 $35,387
APPENDIX A.3
Cost Recovery Analysis ... ·--
Annual Dollar Variance Recommended Recommended Estimated Annual Estimated histing Cost Between Full Estimated Current Fee Fee Level/ Volume of Cost Recovery Revenues at / Deposit Recovery % COS and Deposit % Activity Revenues at Full Cost Current Fee Current Fee Recovery Fee
$ 2,753 42% $ 3,792 $ 6,545 100% $ $
Hourly Rate % n/a $ 350 100% $ $
$ 21,321 88% $ 3,010 $ 24,331 100% $ $
Hourly Rate % n/a $ 350 100% $ $
$ 21,321 57% $ 16,366 $ 37,687 100% 1 $ 21,321 $ 37,687
Hourly Rate % n/a $ 350 100% $ $
$ 3,218 $ 3,218
$ 1,127 $ 1,127
$ 2,330 $ 2,330
25%of 25% of current
current fee fee
$ 4,677 13% $ 30,710 $ 35,387 100% 1 $ 4,677 $ 35,387
10/17/2019 Planning COS,Page 3 of 8 Dec. 10, 2019 Item #14 Page 49 of 98
City of Carlsbad
Planning Division -User Fee Study Fiscal Year 2019
Cost of Service Estimate for Fee Related Services and Activities
Draft Copy -Do not Cite/ Distribute
Fee Type
(Flat/ Fee Fee Name No. Deposit/
Hourly)
26 Local Coasta l Plan -Amendment flat
27 Local Facilities Management Fees -as established by
Council deposit
28 Local Facilities Management Plan/Amendment -Fee+ deposit de osit in minimum increments of $5,000
29 Master Plan
Master Plan
First 200 hours of project planner and 100 hours base fee
of ro·ect en ineer flat
>200 project planner hours and >100 project per hour engineer hours
Major Amendment
First 100 hours of project planner and 40 hours base fee
of pro·ect engineer flat)
>100 project planner hours and >40 project ptrhour en ineer hours
Minor Amendment
First 30 hours of project planner and 7 hours of base fee
ro·ect en ineer (flat)
>30 project planner hours and >7 project per hour en ineer hours
Pre-Filing Submittal
30 Non-Conforming Construction Permit flat
31 Notice Fee(+ postage) flat
32 Plan Consistency Determination
33 Planned Development (residential/non-residential) - 5 per project or more lots/units -Major Subdivision
34 Planned Development (residential/non-residential) - 4 per project or fewer lots/units
35 Planning Commission Agenda and Minutes (+ postage) flat
36 Planning Commission Determination flat
37 PlaAAiAg EeffimissieA 8etefA9iAatieA SiAgle FaA9ilf
NBS-Local Government Solutions
Web: www.nbsgov.com Toll-Free:800.676.7516
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[1]
[1]
[1]
[1]
Activity Service Cost
Analysis
Total
Estimated Full Cost
Average of Service
Labor Time Per
Per Activity Activity
(hours)
125.00 $20,500
310.08 $52,497
2.68 $ 454
149.85 $25,095
2.45 $ 420
43.85 $ 7,186 ·
2.45 $ 420
&.00 $--
15.45 $ 2,582
14.50 $ 2,400
153.60 $25,295
89.38 $14,968
23.00 $ 3,717
&.00 $--
APPENDIX A.3
Cost Recovery Analysis ... ·-.
Dollar Variance Annual Annual
Recommended Recommended Estimated Estimated Current Fee Existing Cost Between Full Fee Level/ Volume of Estimated Cost Recovery Revenues at / Deposit Recovery % COS and Deposit Activity Revenues at
Current Fee % Current Fee Full Cost
Recovery Fee
$ 6,837 33% $ 13,663 $ 20,500 100% $ $
Actual Cost Actual Cost
$ 10,000 $ 10,000
$ 45,792 87% $ 6,705 $ 52,497 100% $ $
Hourly Rate % n/a $ 454 100% $ $
$ 28,650 114% $ (3,555) $ 25,095 100% $ $
Hourly Rate % n/a $ 420 100% $ $
$ 1,827 25% $ 5,358 $ 7,186 100% 2 $ 3,655 $ 14,371
Hourly Rate % n/a $ 420 100% $ $
$ 7,787 % ft/a $ % $--
$ 764 30% $ 1,818 $ 2,582 100% 2 $ 1,528 $ 5,164
$ 345 Actual Cost
$ 774 32% $ 1,626 $ 2,400 100% 30 $ 23,235 $ 72,010
$ 9,161 36% $ 16,134 $ 25,295 100% 7 $ 64,126 $ 177,064
$ 3,304 22% $ 11,665 $ 14,968 100% 4 $ 13,215 $ 59,873
Copy Copy Charge Charge
$ 1,791 48% $ 1,926 $ 3,717 100% 2 $ 3,582 $ 7,434
$ ±,±97 % ft/a $ % $--
10/17/2019 Planning cos.Pages of 8 Dec. 10, 2019 Item #14 Page 51 of 98
APPENDIX A.4
Cost of Service Analysis -Engineering and CM&/ Divisions
Prepared by NBS for the City of Carlsbad Dec. 10, 2019 Item #14 Page 55 of 98
City of Carlsbad
Engineering Division -User Fee Study Fiscal Year 2019
Cost of Service Estimate for Fee Related Services and Activities
Draft Copy -Do not Cite/ Distribute
Fee Fee Type/ Fee Name No. Unit
per project
2 Building Plan Review
Minor Projects, per permit each
Major Projects, per permit each
3 Certificate
Certificate of Compliance each
Certificate of Compliance In Lieu of Parcel Map each
Certificate of Correction each
4 Construction Change Review -Major
Base Fee per project
Plus fee per sheet per sheet
5 Construction Change Review -Minor
Base Fee per project
Plus fee per sheet per sheet
6 Developer Agreements -Deposit $10,000 incre.ments deposit (Consistent with city a roll records+ overhead
7 Easement Document Processing and Recording -per project Major (all others)
8 Easement Document Processing and Recording -per project Minor (Single Family Lot)
9 Encroachment Agreement Processing per project
10 Grading Permit Investigation Fee (Consistent with city deposit payroll records + overhead)
NBS -Local Government Solutions
Web: www.nbsgov.com Toll-Free:800.676.7516
V, a,
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[3]
[4]
Activity Service Cost
Analysis
Total
Estimated
Average Full Cost of
Service Per labor Time Activity Per Activity
(hours)
14.75 $ 2,825
1.00 $ 192
3.00 $ 575
12.25 $ 2,346
21.75 $ 4,165
9.75 $ 1,867
8.00 $ 1,575
6.25 $ 1,245
4.75 $ 931
6.75 $ 1,351
14.75 $ 2,878
14.75 $ 2,867
7.25 $ 1,410
APPENDIX A.4
Cost Recovery Analysis Annual Estimated Revenue Analysis
Existing Dollar Variance Annual Annual
Current Fee/ Cost Between Full Estimated Estimated Estimated
Volume of Revenues at Deposit Recovery COS ahd Revenues at Activity Full Cost % Current Fee Current Fee Recovery Fee
$ 1,410 50% $ 1,415 $ $
new % n/a $ $
new % n/a $ $
$ 1,144 49% $ 1,202 8 $ 9,149 $ 18,768
$ 3,008 72% $ 1,157 $ $
$ 889 48% $ 978 $ $
$ 750 48% $ 824 16 $ 12,005 $ 25,194
$ 245 20% $ 1,000 80 $ 19,600 $ 99,583
$ 532 57% $ 398 11 $ 5,857 $ 10,240
$ 155 11% $ 1,196 38 $ 5,890 $ 51,345
Actual cost
$ 714 25% $ 2,164 $ $
$ 126 4% $ 2,741 $ $
$ 369 26% $ 1,041 1 $ 369 $ 1,410
Actual Cost
10/17/2019 Engineering COS,Page 1 of 9 Dec. 10, 2019 Item #14 Page 56 of 98
City of Carlsbad
Engineering Division -User Fee Study Fiscal Year 2019
Cost of Service Estimate for Fee Related Services and Activities
Draft Copy -Do not Cite/ Distribute
Fee Type/ Fee Fee Name No. Unit
11 Grading Plan Check Fees
100 base fee up
to 100 CY
101 base fee at
101 CY
each add'I
100 CY
1,001 base fee at
1,000 CY
each add'I
1,000 CY
10,001 base fee at
10,000 CY
each add'I
10,000 CY
100,001 base fee at
100,000 CY
each add'I
10,000 CY
200,001 base fee at
200,000 CY
each add'I
100,000 CY
400,001 base fee at
400,000 CY
each add'I
100,000 CY
ase ee at
1,000,001 1,000,000
CY
each add'I
100,000 CY
NBS-Local Government Solutions
Web: www.nbsgov.com Toll-Free:800.676.7516
~ cu 0 z
Activity Service Cost
Analysis
Total
Estimated Full Cost of Average Service Per Labor Time
Per Activity Activity
(hours)
23.58 $ 4,459
27.58 $ 5,225
0.6667 $ 128
33.58 $ 6,374
1.3333 $ 255
45.58 $ 8,672
1.6111 $ 309
60.08 $ 11,449
1.5000 $ 287
75.08 $ 14,322
10.5000 $ 2,011
96.08 $ 18,343
6.8333 $ 1,309
137.08 $ 26,195
13.7083 $ 2,620
APPENDIX A.4
Cost Recovery Analysis ... ·--
EKisting Dollar Variance Annual Annual
Current Fee / Between Full Estimated Estimated Estimated Cost Volume of Revenues at Deposit Recovery COS and Activity Revenues at Full Cost % Current Fee Current Fee Recovery Fee
$ 464 10% $ 3,995 5 $ 2,320 $ 22,294
$ 928 18% $ 4,297 9 $ 8,352 $ 47,024
$ 120 n/a $ $
$ 2,777 44% $ 3,597 9 $ 24,993 $ 57,366
$ 120 n/a $ $
$ 4,371 50% $ 4,301 6 $ 26,226 $ 52,032
$ 180 n/a $ $
$ 6,666 58% $ 4,783 $ $
$ 285 n/a $ $
$ 10,694 75% $ 3,628 $ $
$ 285 n/a $ $
n/a % n/a $ $
n/a n/a $ $
n/a % n/a $ $
n/a n/a $ $
10/17/2019 Engineering COS,Page 2 of 9 Dec. 10, 2019 Item #14 Page 57 of 98
City of Carlsbad
Engineering Division -User Fee Study Fiscai'Year 2019
Cost of Service Estimate for Fee Related Services and Activities
Draft Copy -Do not Cite/ Distribute
Fee Type/ Fee Fee Name No. Unit
12 Grading Permit Fees
100 base fee up
to 100 CY
101 base fee at
109 CY
each add'I
100 CY
1,001 base fee at
1,000 CY
each add'I
1,000 CY
10,001 base fee at
10,000 CY
each add'I
10,000 CY
100,001 base fee at
100,000 CY
each add'I
10,000 CY
200,001 base fee at
200,000 CY
each add'I
10,000 CY
400,001 base fee at
400,000 CY
each add'I
100,000 CY
base fee at
1,000,001 1,000,000
CY
each add'I
100,000 CY
NBS -Local Government Solutions
Web: www.nbsgov.com Toll-Free:800.676.7516
V, QJ 0 z
Activity Service Cost
Analysis
Total
Estimated Full Cost of Average Service Per Labor Time
Per Activity Activity
(hours)
44.50 $ 6,926
44.50 $ 6,926
2.5833 $ 402
67.75 $ 10,545
2.5833 $ 402
91.00 $ 14,164
3.5556 $ 553
123.00 $ 19,145
1.0000 $ 156
133.00 $ 20,702
1.1000 $ 171
155.00 $ 24,126
13.1667 $ 2,049
234.00 $ 36,422
23.4000 $ 3,642
APPENDIX A.4
Cost Recovery Analysis Annual Estimated Revenue Analysis
Ekisting Dollar Variance Annual Annual
Current Fee/ Between Full Estimated Estimated Cost Volume of Estimated Revenues at Deposit Recovery CDS and Revenues at
% Current Fee Activity Current Fee Full Cost
Recovery Fee
$ 464 7% $ 6,462 6 $ 2,784 $ 41,559
$ 470 7% $ 6,456 25 $ 11,750 $ 173,161
$ 65 n/a $ $
$ 1,319 13% $ 9,226 17 $ 22,423 $ 179,271
$ 65 n/a $ $
$ 2,179 15% $ 11,985 10 $ 21,790 $ 141,642
$ 130 n/a $ $
$ 3,821 20% $ 15,324 $ $
$ 130 n/a $ $
$ 5,640 27% $ 15,062 $ $
$ 195 n/a $ $
$ 11,195 46% $ 12,931 $ $
$ 980 n/a $ $
$ 19,532 54% $ 16,890 $ $
$ 710 n/a $ $
10/17/2019 Engineering COS,Page 3 of 9 Dec. 10, 2019 Item #14 Page 58 of 98
City of Carlsbad
Engineering Division -User Fee Study Fiscal Year 2019
Cost of Service Estimate for Fee Related Services and Activities
Draft Copy -Do not Cite/ Distribute
Fee Type/ Fee Fee Name No. Unit
13 Improvement Plan Review Fee
$ 20,000 base fee up
to $20,000
$ 20,001 base fee at
$20,001
each add'I
$10,000
$ 50,001 base fee at
$50,000
each add'I
$10,000
$ 100,001 base fee at
$100,000
each add'I
$10,000
$ 250,001 base fee at
$250,000
each add'I
$10,000
$ 500,001 base fee at
$500,000
each add'I
$10,000
$ 1,000,001 base fee at
$500,000
each add'I
$10,000
NBS-Local Government Solutions
Web: www.nbsgov.com Toll-Free:800.676.7516
~ "' 0 z
Activity Service Cost
Analysis
Total
Estimated Full Cost of Average Service Per Labor Time Activity Per Activity
(hours)
31.58 $ 6,076
34.58 $ 6,661
1.6667 $ 330
39.58 $ 7,651
2.6000 $ 504
52.58 $ 10,172
1.6667 $ 326
77.58 $ 15,056
1.0000 $ 197
102.58 $ 19,971
0.5400 $ 106
129.58 $ 25,248
1.2958 $ 252
APPENDIXA.4
Cost Recovery Analysis Annual Estimated Revenue Analysis
Existing Dollar Variance Annual Annual
Current Fee / Between Full Estimated Estimated Cost Estimated Volume of Revenues at Deposit Recovery COS and Revenues at
% Current Fee Activity Current Fee Full Cost
Recovery Fee
$ 1,483 24% $ 4,593 $ $
$ 2,850 43% $ 3,811 7 $ 19,950 $ 46,628
$ 250 n/a $ $
$ 4,090 53% $ 3,561 12 $ 49,080 $ 91,808
$ 125 n/a $ $
$ 5,840 57% $ 4,332 5 $ 29,200 $ 50,861
$ 100 n/a $ $
$ 13,910 92% $ 1,146 7 $ 97,370 $ 105,389
$ 105 n/a $ $
$ 23,840 119% $ (3,869) 4 $ 95,360 $ 79,884
$ 105 n/a $ $
$ 31,630 125% $ (6,382) 7 $ 221,410 $ 176,736
$ 105 n/a $ $
10/17/2019 Engineering COS,Page 4 of 9 Dec. 10, 2019 Item #14 Page 59 of 98
City of Carlsbad
Engineering Division -User Fee Study Fiscal Year 2019
Cost of Service Estimate for Fee Related Services and Activities
Draft Copy -Do not Cite / Distribute
Fee Type/ Fee Fee Name No. Unit
14 Improvement Inspection
$ 20,000 base fee up
to $20,000
$ 20,001 base fee at
$20,001
each add'I
$10,000
$ 50,001 base fee at
$50,000
each add'I
$10,000
$ 100,001 base fee at
$100,000
each add'I
$10,000
$ 250,001 base fee at
$250,000
each add'I
$10,000
$ 500,001 base fee at
$500,000
each add'I
$10,000
$ 1,000,001 base fee at
$500,000
each add'I
$10,000
NBS -Local Government Solutions
Web: www.nbsgov.com Toll-Free:800.676.7516
~ a,
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Activity Service Cost
Analysis
Total
Estimated Full Cost of Average Service Per Labor Time
Per Activity Activity
(hours)
28.00 $ 4,358
28.00 $ 4,358
2.5000 $ 389
35.50 $ 5,526
2.0000 $ 311
45.50 $ 7,082-
1.5000 $ 233
68.00 $ 10,584
1.0800 $ 168
95.00 $ 14,787
0.7000 $ 109
130.00 $ 20,235
1.3000 $ 202
APPENDIX A.4
Cost Recovery Analysis ......
Annual Existing Dollar Variance Estimated Annual Estimated Current Fee/ Between Full Estimated Cost Volume of Revenues at Deposit Recovery cos and Activity Revenues at Full Cost % Current Fee Current Fee Recovery Fee
$ 375 9% $ 3,983 $ $
$ 1,843 42% $ 2,515 2 $ 3,686 $ 8,716
$ 250 n/a $ $
$ 3,693 67% $ 1,833 2 $ 7,386 $ 11,051
$ 125 n/a $ $
$ 4,615 65% $ 2,467 4 $ 18,460 $ 28,328
$ 100 n/a $ $
$ 6,836 65% $ 3,748 3 $ 20,508 $ 31,753
$ 105 n/a $ $
$ 11,097 75% $ 3,690 5 $ 55,485 $ 73,934
$ 105 n/a $ $
$ 17,701 87% $ 2,534 1 $ 17,701 $ 20,235
$ 105 n/a $ $
10/17/2019 Engineering COS,Page 5 of 9 Dec. 10, 2019 Item #14 Page 60 of 98
City of Carlsbad
Engineering Division -User Fee Study Fiscal Year 2019
Cost of Service Estimate for Fee Related Services and Activities
Draft Copy -Do not Cite/ Distribute
Fee Type/ Fee fee Name No. Unit
23 Right-of-Way Permit
Minor -Construction
Single Family each
Pool each
Driveway each
Spa each
Fencing each
Sidewalk Cafe each
Outdoor Display each
Minor -Non-Construction each
Minor -Non-Construction each
Utility
City Processing Fee each
Inspector's Time hourly
Utility (by contract) each
Village Area -Curb Cafe (max of two parking per space/
spaces) per year
24 Secured Agreement Processing -Extension each
25 Secured Agreement Processing -Replacement, plus each improvement plan revision fees if required
Segregation of Assessments -1-4 lots (Consistent
26 with city payroll records + overhead, consultant cost deposit and recording fee. Also see Streets and Highways
Code Section 8760-8769
Segregation of Assessments -5 lots or more -fee +
27 $20 per lot (Consistent with city payroll records+ deposit overhead, consultant cost and recording fee. Also see
Streets and Highways Code Section 8760-8769)
NBS -Local Government Solutions
Web: www.nbsgov.com Toll-Free:800.676.7516
~ QJ 0 z
[l)
Ill
Activity Service Cost
Analysis
Total
Estimated Full Cost of Average Service Per Labor Time
Per Activity Activity
(hours)
11.75 $ 1,883
12.25 $ 1,978
12.25 $ 1,978
12.25 $ 1,978
19.25 $ 3,319
30.25 $ 4,995
18.25 $ 3,127
1.75 $ 335
10.00 $ 1,915
1.75 $ 335
1.00 $ 156
21.00 $ 3,484
31.75 $ 5,247
2.50 $ 407
3.50 $ 670
APPENDIX A.4
Cost Recovery Analysis
Annual Existing Dollar Variance Annual
Current Fee / Between Full Estimated Estimated Estimated Cost Volume of Revenues at Deposit Recovery COS and Activity Revenues at Full Cost % Current Fee Current Fee Recovery Fee
$ 381 20% $ 1,501 120 $ 45,743 $ 225,922
$ 381 19% $ 1,597 $ $
$ 381 19% $ 1,597 $ $
$ 381 19% $ 1,597 $ $
$ 381 11% $ 2,938 $ $
$ 381 8% $ 4,614 $ $
$ 381 12% $ 2,746 $ $
$ 188 56% $ 148 24 $ 4,502 $ 8,043
$ 188· 10% $ 1,728 $ $
$ 811 242% $ (476) 85 $ 68,935 $ 28,487
Actual Cost % n/a $ $
$ 811 23% $ 2,673 $ $
$ 1,200 23% $ 4,047 $ $
$ 448 110% $ (41) 1 $ 448 $ 407
$ 823 123% $ (153) 3 $ 2,469 $ 2,011
Actual Cost
Actual Cost
10/17/2019 Engineering COS,Page 7 of 9 Dec. 10, 2019 Item #14 Page 62 of 98
City of Carlsbad
Engineering Division -Use r Fee Study Fiscal Year 2019
Cost of Service Estimate for Fee Related Services and Activities
Draft Copy -Do not Cite/ Distribute
Fee Type / Fee Fee Name No. Unit
28 Storm Water Pollution Prevention Plan (SWPPP) Fees
Plan Review Fee
Tier 1 per site
Tier 2 per site
Tier 3 one acre or
less
Tier 3 -Supplemental Fee per acre
Inspection Fee
Tier 1 per site
Tier 2 per site
Tier 3 one acre or
less
Tier 3 -Supplemental Fee per acre
29 Storm Water Quality Management Plan (SWQMP)
Fees
Plan Review -Base Fee each
Plan Review -For each subsequent acre or portion per acre thereof over one half acre
Inspection Fee -Base Fee each
Inspection Fee -Fo r each subsequent acre or per acre portion thereof over one half acre
30 Street Vacation -Street/Public Service Easement
Vacation -Regular each
31 Street Vacation -Street/Public Service Easement
Vacation -Summary each
NBS-Local Government Solutions
Web: www.nbsgov.com Toll-Free:800.676.7516
V, <lJ 0 z
Activity Service Cost
Analysis
Total
Estimated Full Cost of Average Service Per Labor Time Activity Per Activity
(hours)
a.so $ 96
1.75 $ 335
4.00 $ 766
1.00 $ 192
84.00 $ 13,075
84.00 $ 13,075
88.00 $ 13,697
20.00 $ 3,113
16.00 $ 3,064
a.so $ 96
12.00 $ 1,868
10.00 $ 1,557
38.08 $ 7,236
30.08 $ 5,704
APPENDIX A.4
Cost Recovery Analysis ......
EMisting Dollar Variance Annual Annual
Current Fee / Between Full Estimated Estimated Estimated Cost Volume of Revenues at Deposit Recovery COS and Activity Revenues at Full Cost % Current Fee Current Fee Recovery Fee
$ 58 61% $ 38 3 $ 174 $ 287
$ 383 114% $ (48) 56 $ 21,448 $ 18,768
$ 593 77% $ 173 23 $ 13,639 $ 17,619
$ 71 ·37% $ 121 $ $
$ 246 2% $ 12,829 3 $ 738 $ 39,224
$ 933 7% $ 12,142 54 $ 50,382 $ 706,032
$ 1,353 10% $ 12,344 31 $ 41,943 $ 424,615
$ 233 7% $ 2,880 $ $
$ 364 12% $ 2,700 7 $ 2,548 $ 21,449
$ 131 137% $ (35) so $ 6,550 $ 4,788
$ 306 16% $ 1,562 14 $ 4,284 $ 26,149
$ 122 8% $ 1,435 123 $ 15,006 $ 191,450
$ 3,660 51% $ 3,576 $ $
$ 1,452 25% $ 4,252 $ $
10/17/2019 Engineering COS,Page 8 of 9 Dec. 10, 2019 Item #14 Page 63 of 98
APPENDIX A.5
Cost of Service Analysis -Building Division
Prepared by NBS for the City of Carlsbad Dec. 10, 2019 Item #14 Page 65 of 98
City of Carlsbad
Building Division -User Fee Study Fiscal Year 2019
Cost of Service Estimate for Fee Related Services and Activities
Draft Copy -Do not Cite / Distribute
Activity Service Cost Analysis
Estimated Full Cost of Fee Type (Flat/ Deposit/ V, Average Labor Fee Q) Service Per Fee Name Hourly) 0 FBHR No. z Time Per Activity Activity (hours)
Attached Accessory and Utility Uses -(All newly
constructed, added or structurally remodeled
5 space for.utility and accessory occupancies
classified as CBC Group U, or other utility and
accessory occupancies not specifically
addressed elsewhere in this Fee Schedule
200 base fee up to 200 s.f. 5.00 $ 154 $ 771
each add'I s.f. 0.014 n/a $ 2.12
400 base fee up to 400 s.f. 7.75 $ 154 $ 1,195
each add'I s.f. 0.006 n/a $ 0.96
600 base fee up to 600 s.f. 9.00 $ 154 $ 1,388
each add'I s.f. 0.003 n/a $ 0.48
1,000 base fee up to 1,000 s.f. 10.25 $ 154 $ 1,581
each add'I s.f. 0.002 n/a $ 0.23
3,000 base fee up to 3,000 s.f. 13.25 $ 154 $ 2,043
each add'I s.f. 0.004 n/a $ 0.68
Detached Accessory and Utility Uses -(All
newly constructed, added, or structurally
6 remodeled space for utility and accessory
occupancies/uses not specifically addressed
elsewhere in this Fee Schedule)
200 base fee up to 200 s.f. 5.00 $ 154 $ 771
each add'I s.f. 0.014 n/a $ 2.12
400 base fee up to 400 s.f. 7.75 $ 154 $ 1,195
each add'I s.f. 0.006 n/a $ 0.96
600 base fee up to 600 s.f. 9.00 $ 154 $ 1,388
each add'I s.f. 0.003 n/a $ 0.48
1,000 base fee up to 1,000 s.f. 10.25 $ 154 $ 1,581
each add'I s.f. 0.002 n/a $ 0.23
3,000 base fee up to 3,000 s.f. 13.25 $ 154 $ 2,043
each add'I s.f. 0.004 n/a $ 0.68
NBS -Local Government Solutions
Web: www.nbsgov.com Toll-Free:800.676.7516 10/17/2019
Cost Recovery Analysis
Existing
Current Fee / Cost
Deposit Recovery
%
$ 167 22%
n/a n/a
n/a %
n/a n/a
n/a %
n/a n/a
n/a %
n/a n/a
n/a %
n/a n/a
$ 555 72%
n/a n/a
n/a %
n/a n/a
n/a %
n/a n/a
n/a %
n/a n/a
n/a %
n/a n/a
Estimated
Volume of
Activity
24
1
272
7
... ·-
Annual
Estimated
Revenues at
Current Fee
$ 4,010
$
$
$
$
$
$
$
$
$
$ 3,885
$
$
$
$
$
$
$
$
$
APPENDIX A.S
Annual
Estimated
Revenues at
Full Cost
Recovery Fee
$ 18,504
$
$
$
$ 1,388
$ 131
$
$
$
$
$ 5,397
$
$
$
$
$
$
$
$
$
Building COS New Construction,Page 3 of 17 Dec. 10, 2019 Item #14 Page 68 of 98
City of Carlsbad
Building Division -User Fee Study Fiscal Year 2019
Cost of Service Estimate for Fee Related Services and Activities
Draft Copy -Do not Cite / Distribute
Activity Service Cost Analysis
Estimated Full Cost of Fee Type (Flat/ Deposit/ ~ Average Labor Fee Fee Name ~ FBHR Service Per No. Hourly) 0 Time Per z Activity Activity (hours)
Shell Buildings for all Commercial/Industrial
Uses -(The enclosure for all newly constructed
or added space for non-residential occupancies
7 classified as CBC Group A, B, E, F, H, I, M, or
other commercial occupancies not specifically
addressed elsewhere in this Fee Schedule where
the interior is not completed or occupiable)
500 base fee up to 500 s.f. 8.25 $ 154 $ 1,272
each add'I s.f. 0.002 n/a $ 0.33
5,000 base fee up to 5,000 s.f. 18.00 $ 154 $ 2,776
each add'I s'.f. 0.003 n/a $ 0.40
10,000 base fee up to 10,000 s.f. 31.00 $ 154 $ 4,780
each add'I s.f. 0.000 n/a $ 0.04
50,000 base fee up to 50,000 s.f. 41.00 $ 154 $ 6,322
each add'I s.f. 0.000 n/a $ 0.02
100,000 base fee up to 100,000 s.f. 46.00 $ 154 $ 7,093
each add'I s.f. 0.000 n/a $ 0.07
Commercial/Industrial Tenant Improvement -
Structural -(Structurally remodeled space for
non-residential occupancies classified as CBC
8 Group A, B, E, F, H, I, M, or other commercial
occupancies not specifically addressed
elsewhere in this Fee Schedule where the
structure is not altered)
500 base fee up to 500 s.f. 7.25 $ 154 $ 1,118
each add'I s.f. 0.002 n/a $ 0.32
5,000 base fee up to 5,000 s.f. 16.50 $ 154 $ 2,544
each add'I s.f. 0.001 n/a $ 0.14
10,000 base fee up to 10,000 s.f. 21.00 $ 154 $ 3,238
each add'I s.f. 0.001 n/a $ 0.08
50,000 base fee up to 50,000 s.f. 42.50 $ 154 $ 6,554
each add'I s.f. 0.000 n/a $ 0.07
100,000 base fee up to 100,000 s.f. 64.75 $ 154 $ 9,985
each add'I s.f. 0.001 n/a $ 0.10
NBS - Local Government Solutions
Web: www.nbsgov.com Toll-Free:800.676.7516 10/17/2019
Cost Recovery Analysis
Existing
Current Fee/ Cost
Deposit Recovery
%
$ 2,097 165%
n/a n/a
$ 1,247 45%
$ 0.25 n/a
$ 2,980 62%
$ 0.30 n/a
$ 7,300 115%
$ 0.15 n/a
$ 12,000 169%
$ 0.12 n/a
$ 626 56%
n/a n/a
$ 1,000 39%
$ 0.20 n/a
n/a %
n/a n/a
n/a· %
n/a n/a
n/a %
n/a n/a
Estimated
Volume of
Activity
36
5
10,060
4
45,616
5
181,445
4
252,912
153
1
2,852
.....
Annual
Estimated
Revenues at
Current Fee
$ 75,500
$
$ 6,233
$ 2,508
$ 11,920
$ 13,573
$ 36,500
$ 26,541
$ 48,000
$ 30,457
$ 95,465
$
$ 1,000
$ 570
$
$
$
$
$
$
APPENDIX A.S
Annual
Estimated
Revenues at
Full Cost
Recovery Fee
$ 45,798
$
$ 13,878
$ 4,033
$ 19,121
$ 1,761
$ 31,611
$ 2,794
$ 28,373
$ 17,940
$ 170,488
$
$ 2,544
$ 396
$
$
$
$
$
$
Building COS New Construction,Page 4 of 17 Dec. 10, 2019 Item #14 Page 69 of 98
City of Carlsbad
Building Division -User Fee Study Fiscal Year 2019
Cost of Service Estimate for Fee Related Services and Activities
Draft Copy -Do not Cite / Distribute
Fee Name
Commercial/Industrial Tenant Improvement -
Non-structural -(Non-structurally remodeled
space for non-residential occupancies classified
9 as CBC Group A, B, E, F, H, I, M, or other
commercial occupancies not specifically
addressed elsewhere in this Fee Schedule where
the structure is not altered)
500
5,000
10,000
50,000
100,000
Commercial Residential and Multifamily
Residential Remodels -Structural -(Structurally
10 remodeled space for residential occupancies
classified as CBC Group R (except R-3), or other
residential occupancies not specifically
addressed elsewhere in this Fee Schedule)
500
5,000
10,000
50,000
100,000
NBS -Local Government Solutions
Web: www.nbsgov.com Toll-Free:800.676.7516
Fee Type (Flat/ Deposit/
Hourly)
base fee up to 500 s.f.
each add'I s.f.
base fee up to 5,000 s.f.
each add'I s.f.
base fee up to 10,000 s.f.
each add'I s.f.
base fee up to 50,000 s.f.
each add'I s.f.
base fee up to 100,000 s.f.
each add'I s.f.
base fee up to 500 s.f.
each.add'I s.f.
base fee up to 5,000 s.f.
each add'I s.f.
base fee up to 10,000 s.f.
each add'I s.f.
base fee up to 50,000 s.f.
each add'I s.f.
base fee up to 100,000 s.f.
each add'I s.f.
Activity Service Cost Analysis
Estimated
Average Labor
Time Per
Activity (hours)
6.55
0.002
15.50
0.001
19.00
0.000
37.75
0.000
56.75
0.001
7.75
0.004
27.00
0.003
42.75
0.001
67.50
0.001
108.50
0.001
Full Cost of
Service Per
Activity
$ 154 $ 1,010
n/a $ 0.31
$ 154 $ 2,390
n/a $ 0.11
$ 154 $ 2,930
n/a $ 0.07
$ 154 $ 5,821
n/a $ 0.06
$ 154 $ 8,751
n/a $ 0.09
$ 154 $ 1,195
n/a $ 0.66
$ 154 $ 4,163
n/a $ 0.49
$ 154 $ 6,592
n/a $ 0.10
$ 154 $ 10,409
n/a $ 0.13
$ 154 $ 16,731
n/a $ 0.17
10/17/2019
Cost Recovery Analysis
Existing
Current Fee/ Cost
Deposit Recovery
%
$ 626 62%
n/a n/a
n/a %
n/a n/a
n/a %
n/a n/a
n/a %
n/a n/a
n/a %
n/a n/a
$ 500 42%
$ 1.55 n/a
n/a %
n/a n/a
n/a %
n/a n/a
n/a %
n/a n/a
n/a %
n/a n/a
Estimated
Volume of
Activity
153
74
454
... ·-
Annual
Estimated
Revenues at
Current Fee
$ 95,465
$
$
$
$
$
$
$
$
$
$ 36,981
$ 705 .
$
$
$
$
$
$
$
$
APPENDIX A.S
Annual
Estimated
Revenues at
Full Cost
Recovery Fee
$ 154,027
$
$
$
$
$
$
$
$
$
$ 88,434
$ 299
$
$
$
$
$
$
$
$
Building COS New Construction,Page 5 of 17 Dec. 10, 2019 Item #14 Page 70 of 98
City of Carlsbad
Building Division -User Fee Study Fiscal Year 2019
Cost of Service Estimate for Fee Related Services and Activities APPENDIX A.5
Draft Copy -Do not Cite / Distribute
Activity Service Cost Analysis Cost Recovery Analysis Annual Estimated Revenue Analysis
Estimated Existing Annual Annual
Fee Type (Flat/ Deposit/ ~ Full Cost of Current Fee/ Estimated Estimated Fee (I/ Average Labor Service Per Cost Volume of Estimated Fee Name 0 FBHR Revenues at No. Hourly) z Time Per Activity Deposit Recovery Activity Revenues at Full Cost Activity (hours) % Current Fee Recovery Fee
Commercial Residential and Multifamily
Residential Remodels -Non Structural -(Non-
Structurally remodeled space for residential
11 occupancies classified as CBC Group R (except R-
3), or other residential occupancies not
specifically addressed elsewhere in this Fee
Schedule
500 base fe e up to 500 s.f. 7.75 $ 154 $ 1,195 $ 500 42% 73 $ 36,481 $ 87,239
each add'I s.f. 0.003 n/a $ 0.39 n/a n/a $ $
5,000 base fee up to 5,000 s.f. 19.00 $ 154 $ 2,930 n/a % $ $
each add'I s.f. 0.004 n/a $ 0.59 n/a n/a $ $
10,000 base fee up to 10,000 s.f. 38.00 $ 154 $ 5,860 n/a % $ $
each add'I s.f. 0.001 n/a $ 0.09 n/a n/a $ $
50,000 base fee up to 50,000 s.f. 60.50 $ 154 $ 9,329 n/a % $ $
each add'I s.f. 0.001 n/a $ 0.12 n/a n/a $ $
100,000 base fee up to 100,000 s.f. 100.50 $ 154 $ 15,497 n/a % $ $
each add'I s.f. 0.001 n/a $ 0.15 n/a n/a $ $
Single Family Dwellings and Duplexes -(All
newly constructed or adde_d space for
residential occupancies classified as CBC Group
12 R-3, including custom builds and model homes
for tract master plans, or other similar
residential occupancies not specifically
addressed elsewhere in this Fee Schedule)
1,000 base fee up to 1,000 s.f. 11.75 $ 154 $ 1,812 n/a % $ $
each add'I s.f. 0.004 n/a $ 0.64 n/a n/a $ $
2,500 base fee up to 2,500 s.f. 18._00 $ 154 $ 2,776 $ 607 22% 28 $ 16,990 $ 77,717
each add'I s.f. 0.003 n/a $ 0.41 n/a n/a 1,188 $ $ 489
4,000 base fee up to 4,000 s.f. 22.00 $ 154 $ 3,392 n/a % $ $
each add'I s.f. 0.003 n/a $ 0.39 n/a n/a $ $
6,000 base fee up to 6,000 s.f. 27.00 $ 154 $ 4,163 n/a % $ $
each add'I s.f. 0.003 n/a $ 0.42 n/a n/a $ $
8,000 base fee up to 8,000 s.f. 32.50 $ 154 $ 5,012 n/a % $ $
each add'I s.f. 0.004 n/a $ 0.63 n/a n/a $ $
NBS -Loca l Government Solutions
Web: www.nbsgov.com Toll-Free:800.676.7516 10/17/2019 Building COS New Construction,Page 6 of 17 Dec. 10, 2019 Item #14 Page 71 of 98
City of Carlsbad
Building Division -User Fee Study Fiscal Year 2019
Cost of Service Estimate for Fee Related Services and Activities
Draft Copy -Do not Cite/ Distribute
Fee Name
Above Ground Storage Tank
Cell Site
Radio over 30 ft. high
Dish, 10 ft. dia. w/decoder
Equipment Enclosure
Awning or Canopy
Bollards up to 4pcs
Certificate of Occupancy
Decks/ Balcony
Repair
New/Replace
Demolition of Building
Commercial
Residential
Fence or Freestanding Wall up to 100'
Fire Damage Repair -Residential -Minor
Fireplace Repair/Replace
Foundation Repair
Commercial
Residential
Greenhouse
Manufactured House/ Building
Commercial
Residential
Mobile Home (Within a park, per current
edition ofTitle 25, published by California
Division of Housing and Community
Develo ment.
Partition/ Wall -Interior/Non-Structural <100'
NBS -Local Government Solutions
Web: www.nbsgov.com Toll-Free:800.676.7516
Fee Type (Flat/
Deposit/ Hourly)
per permit
each
each
each
per permit
per permit
per permit
each
each
each
each
each
per permit
per permit
each
each
per permit
per permit
per permit
per permit
per permit
Activity Service Cost Analysis
Estimated .:J Full Cost of Avera e Labor . g FBHR Service Per
Time Per Activity
Activity (hours)
2.50 $ 154 $ 386
7.50 $ 154 $ 1,1S7
3.50 $ 154 $ 540
8.00 $ 154 $ 1,234
2.00 $ 154 $ 308
2.50 $ 154 $ 386
0.50 $ 154 $ 77
4.00 $ 154 $ 617
6.00 $ 154 $ 925
4.50 $ 154 $ 694
4.00 $ 154 $ 617
4.50 $ 154 $ 694
4.75 $ 154 $ 732
3.00 $ 154 $ 463
3.75 $ 154 $ 578
3.75 $ 154 $ 578
3.75 $ 154 $ 578
4.50 $ 154 $ 694
3.75 $ 154 $ 578
4.25 $ 154 $ 655
3.50 $ 154 $ 540
10/17/2019
Cost Recovery Analysis
Current Fee/
Deposit
$ 211
$ 588
n/a
n/a
$ 340
$ 2,652
$ 13
$ 91
n/a
$ 174
n/a
n/a
$ 209
$ 387
$ 788
n/a
n/a
$ 266
n/a
n/a
$ 6,412
Existing
Cost
Recovery%
55%
51%
%
%
110%
688%
17%
15%
%
25%
%
%
29%
84%
136%
%
%
38%
%
%
1188%
Estimated
Volume of
Activity
2
4
10
3
7
20
30
4
35
2
49
10
... ·--
Annual
Estimated
Revenues at
Current Fee
$ 421
$ 2,353
$
$
$ 3,401
$ 7,957
$ 94
$ 1,827
$
$ 5,219
$
$
$ 837
$ 13,547
$ 1,576
$
$
$ 13,023
$
$
$ 64,116
APPENDIX A.5
Annual
Estimated
Revenues at
Full Cost
Recovery Fee
$ 771
$ 4,626
$
$
$ 3,084
$ 1,157
$ 540
$ 12,336
$
$ 20,817
$
$
$ 2,930
$ 16,191
$ 1,157
$
$
$ 34,001
$
$
$ 5,397
Building COS Misc Fees,Page 9 of 17 Dec. 10, 2019 Item #14 Page 74 of 98
City of Carlsbad
Building Division -User Fee Study Fiscal Year 2019
Cost of Service Estimate for Fee Related Services and Activities
Draft Copy -Do not Cite / Distribute
Activity Service Cost Analysis
Estimated Full Cost of Fee Fee Type (Flat/ Average Labor Fee Name FBHR Service Per No. Deposit / Hourly) Time Per Activity Activity (hours)
Patio·
Frame with Cover each 2.40 $ 154 $ 370
Frame with Cover & Walls each 4.00 $ 154 $ 617
Screen or Plastic Wa lls each 3.00 $ 154 $ 463
Plastering Outside per permit 2.50 $ 154 $ 386
Remodel -Residential
Kitchen/Bath each 2.55 $ 154 $ 393
Other -up to 500 s.f. each 3.50 $ 154 $ 540
Repairs -Miscellaneous
Commercial each 3.75 $ 154 $ 578
Residential each 3.10 $ 154 $ 478
Retaining Wall
Non-Engineered - City Standard per permit 4.25 $ 154 $ 655
Reroofing
Commercial per permit 2.60 $ 154 $ 401
_ Residential per permit 1.60 $ 154 $ 247
Roof Structure Repair/ Reinforcement
Commercial each 4.30 $ 154 $ 663
Residential each 2.60 $ 154 $ 401
Saunas (Steam) per permit 2.25 $ 154 $ 347
Sign
Wall -Illuminated per permit 2.25 $ 154 $ 347
Wall -Non-Illuminated per permit 2.25 $ 154 $ 347
Pole per permit 2.50 $ 154 $ 386
Monument per permit 2.25 $ 154 $ 347
NBS- Local Government Solutions
Web: www.nbsgov.com Toll-Free:800.676.7516 10/17/2019
Cost Recovery Analysis
Existing Estimated Current Fee/ Cost Volume of Deposit Recovery % Activity
$ 91 25% 97
n/a %
n/a %
n/a %
$ 945 240% 139
n/a %
$ 332 57% 25
$ 78 16% 64
n/a % 15
$ 242 60% 18
$ 81 33% 222
$ 230 35% 1
n/a %
n/a %
$ 126 36% 53
$ 126 36% 21
n/a %
$ 126 36% 19
..... -
Annual
Estimated
Revenues at
Current Fee
$ 8,850
$
$
$
$ 131,382
$
$ 8,309
$ 5,008
$ 1,361
$ 4,354
$ 17,944
$ 230
$
$
$ 6,682
$ 2,648
$
$ 2,396
APPENDIX A.5
Annual
Estimated
Revenues at
Full Cost
Recovery Fee
$ 35,898
$
$
$
$ 54,656
$
$ 14,456
$ 30,593
$ 9,830
$ 7,217
$ 54,772
$ 663
$
$
$ 18,388
$ 7,286
$
$ 6,592
Building COS Misc Fees,Page 10 of 17 Dec. 10, 2019 Item #14 Page 75 of 98
City of Carlsbad
Building Division -User Fee Study Fiscal Year 2019
Cost of Service Estimate for Fee Related Services and Activities APPENDIX A.5
Draft Copy -Do not Cite / Distribute
Activity Service Cost Analysis Cost Recovery Analysis Annual Estimated Revenue Analysis
Estimated Annual Annual
Fee Type (Flat/ Average Labor Full Cost of Current Fee/ Existing Estimated Estimated Fee Estimated Fee Name FBHR Service Per Cost Volume of Revenues at No. Deposit/ Hourly) Time Per Deposit Revenues at
Activity (hours) Activity Recovery % Activity Current Fee Full Cost
Recovery Fee
Skylight
Commercial each 2.50 $ 154 $ 386 $ 895 232% 3 $ 2,684 $ 1,157
Residential each 2.50 $ 154 $ 386 $ 895 232% 8 $ 7,157 $ 3,084
Solar -Residential (Up to 10 kW) per permit 1.95 $ 154 $ 301 $ 247 82% 232 $ 57,356 $ 69,760
Per kW above lDkW per permit 0.35 $ 154 $ 54 n/a % $ $
Add Residential Battery Back-up per permit 1.50 $ 154 $ 231 n/a % $ $
Add Residential Panel Upgrade per permit 1.75 $ 154 $ 270 n/a % $ $
Add Reverse Tilt System/ Ground Mount per permit 2.25 $ 154 $ 347 n/a % $ $
Solar -Commercial (Up to 50 kW) per permit 4.50 $ 154 $ 694 n/a % $ $
Per kW between 51kW -250kW per permit 0.45 $ 154 $ 69 n/a % $ $
Per kW above 250kW per permit 0.45 $ 154 $ 69 n/a % $ $
Spray Booth Install/ Clean Room per permit 3.50 $ 154 $ 540 $ 226 42% $ 226 $ 540
Stairs
New/Replace First Story each 2.75 $ 154 $ 424 $ 1,491 352% 42 $ 62,611 $ 17,810
Additional Story each 2.25 $ 154 $ 347 n/a % $ $
Repair each 2.75 $ 154 $ 424 n/a % $ $
Siding
Stucco each 2.75 $ 154 $ 424 $ 362 85% 2 $ 723 $ 848
Stone/Brick Veneer each 3.75 $ 154 $ 578 $ 362 63% 5 $ 1,808 $ 2,891
Storage Racks
<8 ft, first 100 If per permit 3.25 $ 154 $ 501 $ 611 122% 10 $ 6,109 $ 5,012
each add'I. 100 If per permit 0.60 $ 154 $ 93 n/a % $ $
>8 ft, first 100 If per permit 3.50 $ 154 $ 540 n/a % $ $
>8 ft, ea. Add'l 100 If per permit 1.60 $ 154 $ 247 n/a % $ $
Swimming Pool
Commercial per permit 7.50 $ 154 $ 1,157 $ 207 18% 2 $ 415 $ 2,313
Residential per permit 3.75 $ 154 $ 578 $ 207 36% 117 $ 24,268 $ 67,656
Temporary Seating or Bleachers Install per permit 3.75 $ 154 $ 578 $ 518 90% 4 $ 2,071 $ 2,313
Trash Enclosure Install per permit 1.75 $ 154 $ 270 $ 670 248% 9 $ 6,026 $ 2,429
Windows/ Door
Commercial each 2.25 $ 154 $ 347 $ 409 118% 12 $ 4,903 $ 4,163
Residential each 2.25 $ 154 $ 347 $ 409 118% 137 $ 55,973 $ 47,532
NBS -Local Government Solutions
Web: www.nbsgov.com Toll-Free:800.676.7516 10/17/2019 Building COS Misc Fees,Page 11 of 17 Dec. 10, 2019 Item #14 Page 76 of 98
City of Carlsbad ·
Building pivision -User Fee Study Fiscal Year 2019
Cost of Service Estimate for Fee Related Services and Activities APPENDIX A.S
Draft Copy -Do not Cite/ Distribute
Activity Service Cost Analysis Cost Recovery Analysis Annual Estimated Revenue Analysis
Estimated Annual Annual
Full Cost of Existing Estimated Estimated Fee Fee Type (Flat/ Average Labor Current Fee I Estimated Fee Name FBHR Service Per Cost Volume of Revenues at No. Deposit/ Hourly) Time Per Activity Deposit Activity Revenues at
Activity (hours) Recovery % Current Fee Full Cost
Recovery Fee
Other Inspections (Per Hour)
Inspections outside of normal business hours per hour 1.25 $ 154 $ 193 $ 117 61% $ $ (minimum charge: two hours
Re-inspection fees per hour 1.25 $ 154 $ 193 $ 117 61% $ $
Inspections for which no fee is specifically per hour 1.25 $ 154 $ 193 $ 117 61% $ $ indicated (minimum charge: one half-hour)
Additional plan review required by changes,
additions or revisions to approved plans per hour 1.00 $ 154 $ 154 $ 117 76% $ $
(minimum charge: one half-hour)
NBS-Local Government Solutions
Web: www.nbsgov.com Toll-Free:800.676.7516 10/17/2019 Building COS Misc Fees,Page 12 of 17 Dec. 10, 2019 Item #14 Page 77 of 98
City of Carlsbad
Building Division -User Fee Study Fiscal Year 2019
Cost of Service Estimate for Fee Related Services and Activities APPENDIX A.5
Draft Copy -Do not Cite/ Distribute
Cost Recovery Analysis Annual Estimated Revenue Analysis
Estimated Annual Annual
Fee Type (Flat/ "' Average labor Full Cost of Current Fee / Existing Estimated Estimated Estimated Fee <ll Service Per Volume of Fee Name 15 FBHR Cost Revenues at No. Deposit/ Hourly) z Time Per Activity Deposit Recovery % Activity Revenues at Full Cost Activity (hours) Current Fee Recovery Fee
Ill. PLUMBING, MECHANICAL AND ELECTRICAL PERMITS -NOT
ASSOCIATED WITH A BUILDING PERMIT
1 Simple Single or Combination Permits per permit (see list 1.45 $ 154 $ 224 $ 175 78% 1,424 $ 249,200 $ 318,394 of simple items)
2 Water Heater Only per permit 1.00 $ 154 $ 154 $ 98 64% 161 $ 15,778 $ 24,826
3 Complex Mechanical Permits per permit
FAU less than 100,000 Btu/h 3.50 $ 154 $ 540 n/a % $ $
FAU greater than 100,000 Btu/h 4.50 $ 154 $ 694 n/a % $ $
Floor furnace (including vent) 2.so $ 154 $ 386 n/a % $ $
Suspended, wall, or floor-mounted heaters 2.00 $ 154 $ 308 n/a % $ $
Appliance vents not included in an appliance
permit 4.00 $ 154 · $ 617 n/a % $ $
Boiler up to 100,000 Btu/h 4.75 $ 154 $ 732 n/a % $ $
Boiler 100,000 Btu/h to 500,000 Btu/h 2.00 $ 154 $ 308 n/a % $ $
Compressor up to 3 HP 2.25 $ 154 $ 347 n/a % $ $
Compressor up to 3 HP to 15 HP 2.35 $ 154 $ 362 n/a % $ $
Other Complex Mechanical 3.00 $ 154 $ 463 n/a % $ $
NBS -Local Government Solutions
Web: www.nbsgov.com Toll-Free:800.676. 7516 10/17/2019 Building COS MPE Fees,Page 14 of 17 Dec. 10, 2019 Item #14 Page 79 of 98
APPENDIX A.6
Cost of Service Analysis -Police Department
Prepared by NBS for the City of Carlsbad Dec. 10, 2019 Item #14 Page 83 of 98
APPENDIX A.7
Cost of Service Analysis -Fire Department
Prepared by NBS for the City of Ca rlsbad Dec. 10, 2019 Item #14 Page 86 of 98
City of Carlsbad
Fire Department -User Fee Study Fiscal Year 2019
Cost of Service Estimate for Fee Related Services and Activities
~~-e I Fee Description
.;J
FIRE EXTINGUISHING AND ALARM SYSTEMS
1 New Sprinkler System
ESFR Fire Sprinkler System (Initial system)
Each additional System
Per Additional Inspection
ESFR Fire Sprinkler System with In-Rack Sprinklers
Each additional System
Per Additional Inspection
Fire Pump (first pump)
Each Additional pump
NFPA 13 System< 100 heads
Per Additional Inspection
Per Additional Plan Type
NFPA 13 System> 100 heads (includes one riser)
Each Additional Riser
Per Additional Inspection
Per Additional Plan Type
NFPA 13R System 3-16 units (per building)
Per Additional Inspection (per building)
Per Additional Plan Type
NFPA 13D Single Family System (Plan Review Per Initial or Single
Plan Type)
Per Additional Plan Type
NFPA 13D Single Family System (Inspection Per Building)
Underground Piping with up to 4 Hydrants/Risers
Underground Piping with 5 or more Hydrants/Risers
2 Tl Sprinkler System
NFPA 13 or 13R System 6 heads or less
NFPA 13 or 13R System 7 -100 heads
Per Additional Inspection
Per Additional Plan Type
NFPA 13 or 13R System> 100 heads
Per Additional Inspection
Per Additional Plan Type
NBS -Local Government Solutions
Web: www.nbsgov.com Toll-Free:800.676.7S16
I I Total Time
Per
Activity
6.32
1.75
1.00
7.32
1.75
1.00
5.82
2.00
4.57
1.00
1.00
6.32
1.75
1.00
1.00
6.32
1.00
1.00
1.82
1.00
0.92
5.57
(3] 7.57
0.92
4.07
1.00
1.00
4.82
1.00
1.00
Fully
Burdened
Hourly Rate
$ 155
$ 155
$ 155
$ 155
$ 155
$ 155
$ 155
$ 155
$ 155
$ 155
$ 155
$ 155
$ 155
$ 155
$ 155
$ 155
$ 155
$ 155
$ 155
$ 155
$ 155
$ 155
$ 155
$ 155
$ 155
$ 155
$ 155
$ 155
$ 155
$ 155
Full Cost of
Service Per
Activity
$ 980
$ 272
$ 155
$ 1,135
$ 272
$ 155
$ 902
$ 310
$ 709
$ 155
$ 155
$ 980
$ 272
$ 155
$ 155
$ 980
$ 155
$ 155
$ 282
$ 155
$ 142
$ 864
$ 1,174
$ 142
$ 631
$ 155
$ 155
$ 747
$ 155
$ 155
Cost Recovery Analysis
Current Fee
$ 858
$ 237
$ 102
$ 994
$ 237
$ 102
$ 790
$ 271
$ 620
$ 102
$ 204
$ 858
$ 237
$ 102
$ 373
$ 858
$ 373
$ 373
$ 246
$ 136
$ 125
$ 756
$ 996
$ 125
$ 553
$ 271
$ 170
$ 654
$ 339
$ 204
Existing
Cost
Recovery%
88%
87%
66%
88%
87%
66%
88%
87%
87%
66%
132%
88%
87%
66%
241%
88%
241%
241%
87%
88%
88%
87%
85%
88%
88%
175%
110%
87%
219%
132%
Dollar Variance
Between Full
cos and
Current Fee
$ 122
$ 34
$ 53
$ 141
$ 34
$ 53
$ 113
$ 39
$ 89
$ 53
$ (49)
$ 122
$ 34
$ 53
$ (218)
$ 122
$ (218)
$ (218)
$ 35
$ 19
$ 17
$ 108
$ 178
$ 17
$ 78
$ (116)
$ (15)
$ 94
$ (184)
$ (49)
Estimated
Volume of
Activity
4
2
7
58
3
1
4
59
231
33
10
33
104
16
.. , ..
Annual
Estimated
Revenues at
Current Fee
$ 3,431
$
$
$
$
$
$ 1,579
$
$ 4,337
$
$
$ 49,752
$ 711
$
$ 373
$ 3,431
$
$
$ 14,538
$
$ 28,817
$ 24,939
$ 9,959
$ 4,117
$ 57,472
$
$
$ 10,458
$
$
APPENDIX A.7
Annual
Estimated
Revenues at
Full Cost
Recover Fee
$ 2,214
$
$
$
$
$
$ 952
$
$ 3,331
$
$
$ 32,096
$ 349
$
$
$ 2,214
$
$
$ 7,476
$
$ 32,854
$ 19,542
$ 8,249
$ 3,413
$ 45,450
$
$
$ 8,234
$
$
Fire COS, Page 1 of 7 Dec. 10, 2019 Item #14 Page 87 of 98
City of Carlsbad
Fire Department -User Fee Study Fiscal Year 2019
Cost of Service Estimate for Fee Related Services and Activities
Total Time Fully Full Cost of
Fee Description QJ 0 Per Burdened Service Per z Activity Hourly Rate Activity
3 Other Extinguishing Systems
Gas Systems (Med Gas, Industrial Gas, LPG) 3.07 $ 155 $ 476
Hood & Duct Extinguishing System 3.07 $ 155 $ 476
Each additional System 1.50 $ 155 $ 233
Pre-Action System with Alarm 4.07 $ 155 $ 631
Refrigeration Systems< 500 lbs 5.32 $ 155 $ 825
Refrigeration Systems> 500 lbs 9.07 $ 155 $ 1,407
Special Equipment (Ovens, Dust, Battery) 3.07 $ 155 $ 476
Special Extinguishing System 4.32 $ 155 $ 670
Spray Booths 3.07 $ 155 · $ 476
4 Alarm Systems
New Ala rm System 9.32 $ 155 $ 1,446
Per Additional Inspection 1.00 $ 155 $ 155
Per Additional Plan Type 1.00 $ 155 $ 155
Sprinkler Monitoring 2.82 $ 155 $ 437
Per Additional Inspection 1.00 $ 155 $ 155
Per Additional Plan Type 1.00 $ 155 $ 155
Tl Fire Alarm System 4.57 $ 155 $ 709
Per Additional Inspection 1.00 $ 155 $ 155
Per Additional Plan Type 1.00 $ 155 $ 155
NBS -Local Government Solutions
Web: www.nbsgov.com Toll-Free:800.676.7516
Cost Recovery Analysis
Existing Dollar Variance
Current Fee Cost Between Full
COSand Recovery% Current Fee
$ 417 88% $ 59
$ 417 88% $ 59
$ 204 88% $ 29
$ 553 88% $ 78
$ 722 87% $ 103
$ 1,231 88% $ 176
$ 417 88% $ 59
$ 586 87% $ 84
$ 417 88% $ 59
$ 1,265 88% $ 180
$ 712 459% $ (557)
$ 441 284% $ (286)
$ 383 88% $ 55
$ 136 88% $ 19
$ 136 88% $ 19
$ 620 87% $ 89
$ 271 175% $ (116)
$ 170 110% $ (15)
Estimated
Volume of
Activity
23
3
8
34
68
73
.....
Annual
Estimated
Revenues at
Current Fee
$
$ 9,580
$
$ 1,658
$
$
$
$ 4,685
$
$ 43,011
$
$
$ 26,010
$
$
$ 45,233
$
$
APPENDIX A.7
Annual
Estimated
Revenues at
Full Cost
Recovery Fee
$
$ 7,375
$
$ 1,078
$
$
$
$ 2,565
$
$ 32,003
$
$
$ 19,167
$
$
$ 31,902
$
$
Fire COS, Page 2 of 7 Dec. 10, 2019 Item #14 Page 88 of 98
City of Carlsbad
Fire Department -User Fee Study Fiscal Year 2019
Cost of Service Estimate for Fee Related Services and Activities
~ Total Time Fully Full Cost of
Fee Description <l)
0 Per Burdened Service Per z Activity Hourly Rate Activity
DEVELOPMENT APPLICATIONS, PLAN REVIEW AND INSPECTION
1 Building Construction Plan (Architectural Review)
A-1 Occupancies -New 8.75 $ 155 $ 1,358
A-1 Occupancies -Tl 6.69 $ 155 $ 1,038
A-2 & A-3 Occupancies -New 6.00 $ 155 $ 931
A-2 & A-3 Occupancies -Tl 4.63 $ 155 $ 718
A-4 & A-5 Occupancies -New 8.75 $ 155 $ 1,358
A-4 & A-5 Occupancies -Tl 6.69 $ 155 $ 1,038
E Occupancies New 8.75 $ 155 $ 1,358
E Occupancies Tl 6.69 $ 155 $ 1,038
E Occupancies (Daycare only) 3.50 $ 155 $ 543
F Occupancies New 6.00 $ 155 $ 931
F Occupancies Tl 4.63 $ 155 $ 718
H Occupancies (not including Chem Class) New 6.00 $ 155 $ 931
H Occupancies (not including Chem Class) Tl 4.63 $ 155 $ 718
I Occupancies New 6.00 $ 155 $ 931
I Occupancies Tl 4.63 $ 155 $ 718
L Occupancies New 3.50 $ 155 $ 543
L Occupancies Tl 2.75 $ 155 $ 427
R-1 & R-2 Occupancies <50 units New 8.75 $ 155 $ 1,358
R-1 & R-2 Occupancies ~SO units New 10.81 $ 155 $ 1,678
R-3 Town homes New 6.00 $ 155 $ 931
R Occupancies All Tl's 4.63 $ 155 $ 718
S Occupancies< 50,000sq. ft. New 3.50 $ 155 $ 543
S Occupancies< 50,000sq. ft. Tl 2.75 $ 155 $ 427
S Occup.ancies ~ 50,000sq. ft. New 6.50 $ 155 $ 1,009
S Occupancies ~ 50,000sq. ft. Tl 5.00 $ 155 $ 776
NBS -local Government Solutions
Web: www.nbsgov.com Toll-Free:800.676.7516
Cost Recovery Analysis
Existing Dollar Variance
Between Full Current Fee Cost COS and Recovery % Current Fee
$ 1,188 87% $ 170
$ 908 88% $ 129
$ 814 87% $ 116
$ 628 87% $ 90
$ 1,188 87% $ 170
$ 908 88% $ 129
$ 1,188 87% $ 170
$ 908 88% $ 129
$ 475 88% $ 68
$ 814 87% $ 116
$ 628 87% $ 90
$ 814 87% $ 116
$ 628 87% $ 90
$ 814 87% $ 116
$ 628 87% $ 90
$ 475 88% $ 68
$ 373 87% $ 53
$ 1,188 87% $ 170
$ 1,468 88% $ 209
$ 814 87% $ 116
$ 628 87% $ 90
$ 475 88% $ 68
$ 373 87% $ 53
$ 883 88% $ 126
$ 678 87% $ 97
Estimated
Volume of
Activity
4
24
2
12
1
1
3
2
1
3
.....
Annual
Estimated
Revenues at
Current Fee
$
$
$ 3,258
$ 15,069
$
$
$
$
$
$ 1,629
$ 7,535
$
$
$
$
$
$
$ 1,188
$ 1,468
$
$ 1,884
$ 951
$ 373
$ 2,648
$ 678
APPENDIX A.7
Annual
Estimated
Revenues at
Full Cost
Recovery Fee
$
$
$ 1,552
$ 7,447
$
$
$
$
$
$ 776
$ 3,724
$
$
$
$
$
$
$ 543
$ 659
$
$ 931
$ 465
$ 194
$ 1,396
$ 368
Fire COS, Page 3 of 7 Dec. 10, 2019 Item #14 Page 89 of 98
City of Carlsbad
Fire Department -User Fee Study Fiscal Year 2019
Cost of Service Estimate for Fee Related Services and Activities
Total Time Fully Full Cost of ~ Fee OJ Per Burdened Service Per Fee Description 0 No. z Activity Hourly Rate Activity
2 Plan Review and Inspection
Hazardous Materials Storage
Chem Class <10 Chemicals 3.57 $ 155 $ 553
Chem Class 10-25 Chemicals 5.57 $ 155 $ 864
Chem Class 26 -100 Chemicals 8.07 $ 155 $ 1,252
Chem Class >100 Chemicals 10.57 $ 155 $ 1,639
New Fire Department Access & Fire Lanes 1.82 $ 155 $ 282
High Piled Storage 5.57 $ 155 $ 864
High Rise Structure greater than 55 feet 2.50 $ 155 $ 388
Per Additional Floor 2.00 $ 155 $ 310
Storage Tanks
Aboveground Storage Tanks (First tank) 5.32 $ 155 $ 825
Underground Storage Tanks (First tank) 4.82 $ 155 $ 747
Each Additional Tank 0.75 $ 155 $ 116
Vegetation Fuel Modification
Custom Home 3.57 $ 155 $ 553
Tract <75 Homes 6.57 $ 155 $ 1,019
Tract ~75 Homes 9.57 $ 155 $ 1,484
Smoke Control -Rationale Analysis & Plan Review 10.07 $ 155 $ 1,562
NBS -local Government Solutions
Web: www.nbsgov.com Toll-Free:800.676.7S16
Cost Recovery Analysis
EKisting Dollar Variance
Between Full Current Fee Cost cos and Recovery% Current Fee
$ 485 88% $ 69
$ 756 87% $ 108
$ 1,095 87% $ 157
$ 1,435 88% $ 204
n/a % n/a
$ 756 ,87% $ 108
$ 339 87% $ 49
$ 271 87% $ 39
$ 722 87% $ 103
$ 654 87% $ 94
$ 102 88% $ 14
$ 485 88% $ 69
$ 892 88% $ 127
$ 1,299 88% $ 185
$ 1,367 88% $ 195
Estimated
Volume of
Activity
.. , ..
Annual
Estimated
Revenues at
Current Fee
$
$
$
$
$
$
$
$
$ 722
$
$
$
$
$
$
APPENDIX A.7
Annual
Estimated
Revenues at
Full Cost
Recovery Fee
$
$
$
$
$
$
$
$
$ 515
$
$
$
$
$
$
Fire COS, Page 4 o/7 Dec. 10, 2019 Item #14 Page 90 of 98
City of Carlsbad
Fire Department -User Fee Study Fiscal Year 2019
Cost of Service Estimate for Fee Related Services and Activities
~ Total Time Fully
Fee Description <1J Per Burdened 0 z Activity Hourly Rate
ANNUAL INSPECTIONS AND FIRE CODE PERMITS
1 Annual Inspections for the following Occupancies: fl)
Care Facility for more than 6 ambulatory & non-ambulatory clients 1.08 $ 155
Hospitals, Nursing homes, Mental hospitals, C>etoxification and 2.08 $ 155 Surgery Centers
Commercial Care Facility (i.e. Child, Drug & Alcohol, Juvenile, & 1.08 $ 155 etc.)
Pre-Inspection Residential Care Facility (i.e. Single Family 1.08 $ 155 Residences)
High Rise Facility > 75 ft. (per floor of building) 1.08 $ 155
Public or Private School
Pre-School 2.08 $ 155
Elementary/Middle School 4.08 $ 155
High School (;i.08 $ 155
2 State Mandated Hotel and Motel Inspection
1-5 Buildings per property 2.08 $ 155
6-10 Buildings per property 4.08 $ 155
11 or more buildings per property 6.08 $ 155
3 State Mandated Apartment Inspection
3-10 units per building 2.08 $ 155
11-40 units per building 3.08 $ 155
Greater than 40 units per building 5.08 $ 155
4 Fire Code Permits -Initial Permit [SJ
Tier 1 1.08 $ 155
Tier 2 2.08 $ 155
Tier 3 3.08 $ 155
5 Fire Code Permits -Annual Renewal Permit [SJ
Tier 1 0.58 $ 155
Tier2 1.08 $ 155
Tier3 1.58 $ 155
6 Assembly
< 300 people 1.08 $ 155
> 300 people 2.08 $ 155
NBS -Local Government Solutions
Web: www.nbsgov.com Toll-Free:800.676.7516
Cost Recovery Analysis
Full Cost of Existing Dollar Variance
Between Full Service Per Current Fee Cost COS and Activity Recovery % Current Fee
$ 168 $ 0% $ 168
$ 323 $ 0% $ 323
$ 168 $ 0% $ 168
$ 168 $ 0% $ 168
$ 168 $ 0% $ 168
$ 323 $ 0% $ 323
$ 634 $ 0% $ 634
$ 944 $ 0% $ 944
$ 323 $ 0% $ 323
$ 634 $ 0% $ 634
$ 944 $ 0% $ 944
$ 323 no charge % $ 323
$ 478 no charge % $ 478
$ 789 no charge % $ 789
$ 168 no charge % $ 168
$ 323 no charge % $ 323
$ 478 no charge % $ 478
$ 91 no charge % $ 91
$ 168 no charge % $ 168
$ 246 no charge % $ 246
$ 168 no charge % $ 168
$ 323 no charge % $ 323
Estimated
Volume of
Activity
43
45
3,200
... ·-
Annual
Estimated
Revenues at
Current Fee
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
APPENDIX A.7
Annual
Estimated
Revenues at
Full Cost
Recovery Fee
$
$
$
$
$
$
$ 27,243
$
$ 14,546
$
$
$ 1,034,364
$
$
$
$
$
$
$
$
$
$
Fire COS, Page 6 of 7 Dec. 10, 2019 Item #14 Page 92 of 98
APPENDIX A.8
Cost of Service Analysis -Utilities Department
Prepared by NBS for the City of Carlsbad Dec. 10, 2019 Item #14 Page 94 of 98
City of Carlsbad
Utilities Department -User Fee Study Fiscal Year 2019
Cost of Service Estimate for Fee Related Services and Activities APPENDIX A.8
Activity Service Cost Analysis
Estimated Dollar Fee Type Full Cost of Existing Variance (Flat/ V, Average Labor Current Fee/ Fee Fee Name QJ Service Per Cost Between Full Deposit/ 0 Time Per Deposit No. z Activity COS and Hourly) Activity (hours) Recovery %
Current Fee
1 Discontinuation of Service -Non-Payment (Shut-off) 1.25 $ 211 $ 40 19% $ 171
2 Service Reconnection (Non-Payment) -Same Day/ Non-3.83 $ 753 $ 178 24% $ 575 Business hours (After Hours Turn-On)
3 Continuity of Service -Landlord 0.08 $ 10 $ 12 122% $ (2)
4 Door Hanger -Electronic 0.02 $ 2 $ 1 42% $ 1
5 Door Hanger -Paper 0.81 $ 144 $ 16 11% $ 128
6 New Account Set Up (Ad min) 0.34 $ 47 $ 40 85% $ 7
7 Service Reconnection for Non-Payment (Next Day) 0.88 $ 157 $ 65 41% $ 92 Business Hours. (Next Scheduled Day Turn-On)
8 New Account Service Connection -(Same Dav). Business 0.88 $ 157 $ 150 96% $ 7 Hours (Same Day Turn-On)
Water Services Fees
1 Potable, Recycled and Sewer Standards and n/a n/a No Charge % n/a Specifications (Available on Internet)
2 Potable, Recycled and Sewer Standards and n/a n/a Actual Cost % n/a Specifications (Cost for each)
3 Utility Standards and Specifications (actual cost of n/a n/a Actual Cost % n/a reproduction)
4 Potable Water Meter -Construction Meter Deposit n/a n/a $ 900 % n/a
5 Potable Water Meter -Construction Meter Installation 2.00 $ 404 $ 192 47% $ 212
6 Potable Water Meter -Construction Meter Relocation 1.00 $ 202 $ 85 42% $ 117
7 Blueprinting of Standard Size (24" x 36") Improvement 0.30 $ 61 $ 85 140% $ (24) Plan Sheet (cost for each)
8 Potable Backflow Preventer Annual Testing -1st Notice per month Ill $ 3
9 Potable Backflow Preventer Annual Testing -2nd Notice Ill $ 11
10 Potable Backflow Preventer Annual Testing -3rd Notice [1] $ 33
NBS -Local Government Solutions
Web: www.nbsgov.com Toll-Free:800.676.7516 10/17/2019 Utilities COS,Page 1 of 2 Dec. 10, 2019 Item #14 Page 95 of 98
APPENDIX A.9
Cost of Service Analysis -General City Fees
Prepared by NBS for the City of Carlsbad Dec. 10, 2019 Item #14 Page 97 of 98
Presentation to
City Council
Item #14-Master Fee Schedule Cost of Service Study
December 10, 2019
1City of Carlsbad Presentation to City Council
1. Project Background
2. Project Approach
3. Summary of Results
4. Questions
Presentation AgendaPresentation Agenda
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2City of Carlsbad Presentation to City Council
Historically the Finance Department updated fees annually
3rd party antiquated software
>10 years since a deep dive into fees and charges
NBS has over 20 years of experience with local government
revenues
Best management practices for fee analysis:
–Approximately 5-year cycles for a deep dive; more frequent if needed
–Annually adjust by inflationary factor to keep up with inflation
BackgroundBackground
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3City of Carlsbad Presentation to City Council
Authority for Fees
•Constitution
Article XIIIC§1(e)(3) Inspections and
Regulatory Permits are exempt…however
are still limited to the local government’s
reasonable costs.
•CA Government Code §66014(a)
“Those fees may not exceed the
estimated reasonable cost of providing
the service for which the fee is charged”
Authority for Fees
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4City of Carlsbad Presentation to City Council
Types of Fees and Charges
•Example: Building PermitsCost-Based User Fees -P26
Fees limited to recovering the cost of providing the service
•Example: Facility RentalsEntrance / Use Gov’t. Property –P26
The City can charge whatever price the market
will pay (must be competitive)
•Example: Library FinesFines and Penalties –P26
Fines are not subject to cost recovery rules and may be set by Council
•Example: Returned Check FeeFees Set by Law
Some fees are set by Federal or State Law
•Example: Utility Rates, Impact FeesRates (P218), Impact Fees (AB1600)
Separate legislative authority and process
Types of Fees and Charges
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5City of Carlsbad Presentation to City Council
User Fee Study
Understand
Full Cost of
Providing
Services
Set
Municipal
Fees
Accordingly
21
User Fee Study
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6City of Carlsbad Presentation to City Council
Departments Studied
Development
Services
Planning
Engineering
Building
Public Safety
Police
Fire
Others
Library
Clerk
Utilities
Finance
Departments Studied
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7City of Carlsbad Presentation to City Council
Data Collection
Fee Structure Review
Annual Total Cost Analysis
Hourly Cost Analysis
Per Unit Cost Analysis
Cost Recovery Outcomes and Fee
Setting
Policy
Project Approach
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8City of Carlsbad Presentation to City Council
Cost of Service Analysis
Available hours worked
Estimated time to
provide the service
Maximum
Fee Amount
+ any directly
chargeable
consultant or
other costs
Staff salaries and
benefits (direct)Operating costs
Related overhead costs
(department and
citywide)[]Cost of Service Analysis
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---
--
9City of Carlsbad Presentation to City Council
Cost of Service Analysis -Example
Personnel budget $200,000 Hourly rate $130
Operating Costs 50,000 Hours required X 4
Overhead 75,000 Maximum fee amount $520
Division total costs $325,000 Consultant costs 500
Available Work Hours / 2,500 Total cost of service $1,020
Hourly rate $130
Cost of Service Analysis -Example
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10City of Carlsbad Presentation to City Council
Carlsbad Hourly Rate Outcomes
Planning: $159
Engineering: $192
Building: $154
Police (Records): $95
Fire: $155
Library: $130 FT / $47 PT
Clerk: $170
Utilities: $202 Water / $172 Recycled Water / $182 Wastewater
Finance: $118
Carlsbad Hourly Rate Outcomes
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11City of Carlsbad Presentation to City Council
Annual Cost Recovery Evaluation
Planning
•32%
Engineering
•33%
Building
•80%
Police
•68%
Fire
•30%
Library
•9%
Clerk
•12%
Utilities
•n/a
Finance
•n/a
Annual Cost Recovery Evaluation
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12City of Carlsbad Presentation to City Council
Annual Cost Recovery Evaluation
Department / Division Estimated Annual Current
Fee Revenue
Estimated Annual Full Cost
Recovery Fee Revenue
Annual Cost Recovery
Surplus / (Deficit)
Planning $ 908,623 $ 2,882,939 $ (1,974,316)
Engineering 1,158,639 3,495,632 (2,336,993)
Building 2,736,650 3,420,123 (683,473)
Police 117,829 172,751 (54,922)
Fire 406,291 1,369,165 (962,874)
Library 42,465 456,993 (414,527)
City Clerk 595 5,106 (4,511)
Utilities n/a n/a n/a
Finance n/a n/a n/a
Total $ 5,371,092 $ 11,802,708 $ (6,431,616)
Overall Cost Recovery: 46%
Annual Cost Recovery Evaluation
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13City of Carlsbad Presentation to City Council
Appendices A.1 –A.9 to the Final Report display the results of
the analysis:
–Strikethroughs indicate fee categories deleted or modified
–“New” indicates fee categories added
–Full Cost of Service per Activity = fee amount at 100% cost recovery
–Existing Cost Recovery % -compares the full cost calculation to
current fee/deposit
Draft Report OrientationDraft Report Orientation
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14City of Carlsbad Presentation to City Council
Cost Recovery / Fee Setting
Full Cost of
Service ($)
Revenue from
Current Fee ($)
Funding from Increased
Fee or Non-Fee
Revenue Sources
Current Cost
Recovery Level
Maximum Cost
Recovery 100%
Minimum Cost
Recovery 0%
Cost Recovery/ Fee Setting
------------------•
-..
------------------•
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15City of Carlsbad Presentation to City Council
General vs. Private Benefit
TAX FUNDED FEE FUNDED
GENERAL
BENEFIT
•Fire/Police
Emergency
Response
•Street Maintenance
•Park Maintenance
BLENDED
BENEFIT
•Recreation/ Community Services
•Fire Suppression/ Prevention
•Non-Profit Facility Rentals
PRIVATE
BENEFIT
•Zoning and Planning Approvals
•Encroachment Permits
•Engineering Development Review
General vs. Private Benefit
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16City of Carlsbad Presentation to City Council
Industry Trends in Cost Recovery
90% -100%
Building
75% -100%
Planning
90% -100%
Engineering
70% -100%
Fire
75% -100%
Admin/ Misc.*
75% -100%
Police*
Industry Trends in Cost Recovery
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17City of Carlsbad Presentation to City Council
Approaches to Recommended Fees (Pricing)
Select fees targeted for full recover and/or subsidy (combination of staff and Council recommendations)
Consider a phase in approach, if needed
Approaches to Recommended Fees (Pricing)
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18City of Carlsbad Presentation to City Council
Comparison
Comparison agencies: Cities of Chula Vista, Escondido, Oceanside, San Diego and Vista
Reasonable attempt to compare readily available
information
Caveats:
–Differing cost recovery policies or procedures
–Varied terminology for provision of similar services
–Basis of fees and frequency of review differs among
jurisdictions
Comparison
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19City of Carlsbad Presentation to City Council
Top Fees Surveyed -Planning
Fee Name
Carlsbad
Current
Fee/Deposit
Carlsbad
Full Cost
Recovery
Chula Vista Escondido Oceanside San Diego Vista
CUP - Minor 823$ 6,761$ 3,000$ 1,870$ 3,000$ 8,000$ 2,800$
CUP - Regular - Planning Commission 4,913 15,967 10,000 4,610 5,000 8,000 7,430
Landscape Plan Check / Inspection n/a 476 330 225 n/a n/a 1,357
Planned Development 9,161 25,295 20,000 5,540 10,000 10,000 7,195
Specific Plan 38,247 48,952 20,000 Actual Cost 10,000 12,000 9,986
Specific Plan - Minor Amendment 1,591 7,541 20,000 Actual Cost 10,000 12,000 4,992
Sign Permit - Administrative 1,156 5,183 3,700 650 1,250 n/a 1,044
Tentative Parcel Map (0-4 units/lots)4,169 9,439 10,000 2,430 3,000 10,000 4,368
Tentative Tract Map (5-49 units/lots)9,028 18,240 Actual Cost 4,144 8,000 10,000 15,972
Variance - Minor 823 5,804 2,200 1,520 4,000 8,960 3,119
Top Fees Surveyed -Planning
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20City of Carlsbad Presentation to City Council
$16,000
$15,000
$14,000
$13,000
$12,000
$11,000
$10,000
$9,000
$8,000
$7,000
$6,000
$5,000
$4,000
$3,000
$2,000
$1,000
$-
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I
CUP-Minor
□ Carlsbad
Current Fee/Deposit
Planning -Minor
I
CUP -Regular -Planning Commission Landscape Plan Check/ Inspection
■ Carlsbad □ Chula Vista ■ Escondido ■ Oceanside ■ San Diego
Full Cost Recovery
■I I
Sign Permit -Administrative
■ Vista
21City of Carlsbad Presentation to City Council
$50,000
$45,000
$40,000
$35,000
$30,000
$25,000
$20,000
$15,000
$10,000
$5,000
$-
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Planning -Major
□I I D 11 I 11 In.I I
Planned Development Specific Plan Specific Plan -Minor Tentative Parcel Map (0-4 Tentative Tract Map (5-49 Variance -Minor
Amendment units/lots) units/lots)
□ Carlsbad ■ Carlsbad □ Chula Vista ■ Escondido ■ Oceanside ■ San Diego ■ Vista
Current Fee/Deposit Full Cost Recovery
22City of Carlsbad Presentation to City Council
Top Fees Surveyed -Engineering
Fee Name
Carlsbad
Current
Fee/Deposit
Carlsbad
Full Cost
Recovery
Chula Vista Escondido Oceanside San Diego Vista
Grading Plan Check - 10,000 CY 4,371$ 8,672$ 12,000$ 2,500$ 3,981$ 5,020$ 2,888$
Grading Permit - 10,000 CY 2,179 14,164 6,000 2,500 2,183 n/a 3,692
Improvement Plan Check - $50,000 4,090 7,651 4,500 2,500 2,676 n/a 6,657
Improvement Inspection - $50,000 3,693 5,526 4,000 2,500 2,500 4,800 7,032
Final Tract Map (5-49 units/lots) 8,193 11,976 7,500 3,450 8,000 11,200 5,128
Final Parcel Map (0-4 units/lots)3,678 6,135 2,500 1,200 5,000 3,636 3,022
Minor Encroachment (SFR/driveway)381 1,883 1,175 375 572 587 1,438
Major Encroachment (utility)811 355 590 Actual Cost 811 n/a 1,438
SWPPP - Plan Check - Tier 2 383 335 n/a 750 436 635 1,445
SWPPP - Inspection - Tier 2 933 13,075 n/a 750 4,000 3,709 1,445
Top Fees Surveyed -Engineering
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23City of Carlsbad Presentation to City Council
$13,000
$12,000
$11,000
$10,000
$9,000
$8,000
$7,000
$6,000
$5,000
$4,000
$3,000
$2,000
$1,000
$-
Improvement Plan Check -Improvement Inspection -
$50,000 $50,000
□ Carlsbad ■ Carlsbad
Engineering -Minor
Jn ... l
Minor Encroachment
(single family/driveway)
D ■n I I
Major Encroachment
(utility)
□■ 1.11 D I I
SWPPP -Plan Check -Tier 2 SWPPP -Inspection -Tier 2
□ Chula Vista ■ Escondido ■ Oceanside ■ San Diego ■ Vista
Current Fee/Deposit Full Cost Recovery
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24City of Carlsbad Presentation to City Council
$16,000
$14,000
$12,000
$10,000
$8,000
$6,000
$4,000
$2,000
$-
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Grading Plan Check -10,000 CY
□ Carlsbad
Current Fee/Deposit
Engineering -Major
Grading Permit -10,000 CY Final Tract Map (5-49 units/lots) Final Parcel Map (0-4 units/lots)
■ Carlsbad □ Chula Vista ■ Escondido ■ Oceanside ■ San Diego ■ Vista
Full Cost Recovery
25City of Carlsbad Presentation to City Council
Building Comparison Approach
Used common building types to compare Plan Check / Inspection fees of comparison agencies
Reasonable attempt to compare readily available
information
Caveats:
–Differing fee basis
•Sq. Footage Basis: Cities of Carlsbad, Chula Vista, Oceanside
and San Diego
•Project Valuation Basis: Cities of Escondido and Vista
–Reasonable assumptions made when fee structures are
dissimilar
Building Comparison Approach
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26City of Carlsbad Presentation to City Council
$9,000
$8,000
$7,000
$6,000
$5,000
$4,000
$3,000
$2,000
$1,000
$-
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New Single Family Residential (R-3} -2,700 s.f. + (U} 840 s.f. / VAL: $439,000
New Single Family Residential (R-3) -2,700 s.f. / $439,000
□ Carlsbad ■ Carlsbad □ Chula Vista ■ Escondido ■ Oceanside ■ San Diego ■ Vista
Current Fee/Deposit Full Cost Recovery
27City of Carlsbad Presentation to City Council
$3,500
$3,000
$2,500
$2,000
$1,500
$1,000
$500
$-
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Renovation Single Family Residential -250 s.f. / VAL: $11,628
Renovation Single Family Residential -250 s.f. / $11,628
□ Carlsbad ■ Carlsbad □ Chula Vista ■ Escondido ■ Oceanside ■ San Diego ■ Vista
Current Fee/Deposit Full Cost Recovery
28City of Carlsbad Presentation to City Council
$45,000
$40,000
$35,000
$30,000
$25,000
$20,000
$15,000
$10,000
$5,000
$-
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New Apartment (R-2) -12-unit 950 s.f./unit / VAL: $1,450,346
New Apartment (R-2) -12-unit 950 s.f. per unit/ $1,450,346
□ Carlsbad ■ Carlsbad □ Chula Vista ■ Escondido ■ Oceanside ■ San Diego ■ Vista
Current Fee/Deposit Full Cost Recovery
29City of Carlsbad Presentation to City Council
$50,000
$45,000
$40,000
$35,000
$30,000
$25,000
$20,000
$15,000
$10,000
$5,000
$-
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New Multi-Tenant Industrial (F-1) -50,000 s.f. / VAL: $4,653,875
New Multi-Tenant Industrial (F-1) -50,000 s.f. / $4,653,875
□ Carlsbad ■ Carlsbad □ Chula Vista ■ Escondido ■ Oceanside ■ San Diego ■ Vista
Current Fee/Deposit Full Cost Recovery
30City of Carlsbad Presentation to City Council
$50,000
$45,000
$40,000
$35,000
$30,000
$25,000
$20,000
$15,000
$10,000
$5,000
$-
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New Research and Development (B} -40,000 s.f. + 10,000 s.f. Office/ VAL: $4,653,875
New Research and Development (B) -50,000 s.f. / $4,653,875
□ Carlsbad ■ Carlsbad □ Chula Vista ■ Escondido ■ Oceanside ■ San Diego ■ Vista
Current Fee/Deposit Full Cost Recovery
31City of Carlsbad Presentation to City Council
$70,000
$60,000
$50,000
$40,000
$30,000
$20,000
$10,000
$-
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New Mixed-Use - 4 stories, 1,000 s.f. retail (B} / VAL: $84,440,
5,000 s.f. parking and (12} 2,800 s.f. condos (R-3} / VAL: $1,768,449
New Mixed-Use -4 stories, 1,000 s.f. retail (B) / $84,440, 5,000 s.f. parking and (12) 2,800 s.f. condo (R-3) / $1,768,449
□ Carlsbad ■ Carlsbad □ Chula Vista ■ Escondido ■ Oceanside ■ San Diego ■ Vista
Current Fee/Deposit Full Cost Recovery
32City of Carlsbad Presentation to City Council
Top Fees Surveyed -Public Safety
Department Fee Name
Carlsbad
Current
Fee/Deposit
Carlsbad
Full Cost
Recovery
Chula Vista Escondido Oceanside San Diego Vista
Alarm Registration n/a 29$ 29$ 25$ -$ 100$ 51$
Burglary Alarm Response - 2nd Occurrence 30 73 n/a 25 50 200 -
Burglary Alarm Response - each additional 60 73 n/a 50 75 300 100
False Robbery - Panic Alarm - 2nd Occurrence 100 73 200 50 50 200 -
False Robbery - Panic Alarm - each additional 100 73 500 100 75 300 100
Fingerprinting Fee 20 47 12 20 20 65 n/a
Fix-it-Ticket - Parking/reg w/proof of correction 10 31 10 10 n/a n/a 20
Photograph Copy - Subpoena or Records 16 24 1 24 15 6 40
Report Copy Fee 10 24 23 15 6 6 n/a
Storage/Impounded Vehicle Admin Charge 125 156 175 45 133 63 n/a
Police
Top Fees Surveyed -Public Safety
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33City of Carlsbad Presentation to City Council
Top Fees Surveyed -Public Safety
Department Fee Name
Carlsbad
Current
Fee/Deposit
Carlsbad
Full Cost
Recovery
Chula Vista Escondido Oceanside San Diego Vista
New Fire Sprinkler System (NFPA 13D SFR)125$ 142$ 200$ 150$ 1,788$ 845$ 379$
TI Fire Sprinkler System (NFPA 13 or 13R 7-100 553 631 645 150 1,083 1,014 758
Hood & Duct Extinguishing System 417 476 565 150 1,226 478 568
New Alarm System 1,265 1,446 765 175 1,604 765 758
Building Arch Review - A-2 & A-3 Occupancies TI 628 718 n/a 275 639 360 19% of PC
Aboveground Storage Tanks (First Tank)722 825 800 100 1,006 1,211 n/a
Tent Permit 204 233 160 100 119 334 138
Public or Private School Annual Inspection - 634 320 200 606 376 536
Apartment Building Annual Inspection - 530 280 211 179 501 140
Hotel/Motel State Mandated Inspection - 634 360 211 179 501 375
Fire
Top Fees Surveyed -Public Safety
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34City of Carlsbad Presentation to City Council
Top Fees Surveyed –Library & Clerk
Department Fee Name
Carlsbad
Current
Fee/Deposit
Carlsbad
Full Cost
Recovery
Chula Vista Escondido Oceanside San Diego Vista
Library Card Replacement 2$ 2$ 2$ 2$ n/a 1$ 1$
Library Hold Request Non-Pickup Fee 1 1 n/a n/a n/a n/a n/a
Library Interlibrary Loan 5 5 5 2 2 5 -
Library Lost/Damaged Item - Processing Fee 5 5 13 List Price Actual Cost 5 5
Refund Check Processing - Customer Initiated 20 20 n/a n/a n/a n/a n/a
Appeals to City Council n/a 170$ 250$ 40$ n/a n/a n/a
Deposition Subpoena 275 275 n/a n/a Actual Cost n/a n/a
Records Subpoena 15 15 n/a n/a 15 n/a n/a
City Clerk - CD Copy 3 1 5 5 1 7 10
DVD Copy, including Council Meeting on DVD 9 1 5 5 10 n/a 10
City Clerk - USB Drive Copy 3 8 Actual Cost n/a 10 n/a n/a
Library
Clerk
Top Fees Surveyed -Library & Clerk
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35City of Carlsbad Presentation to City Council
Department Fee Name
Carlsbad
Current
Fee/Deposit
Carlsbad
Full Cost
Recovery
Chula Vista Escondido Oceanside San Diego Vista
Discontinuation of Service (Shut-off) - Non-Pmt 40$ 211$ n/a 35$ n/a n/a n/a
Service Reconnection - Same Day/After Hours 178 753 n/a 125 218 n/a n/a
Service Reconnection - Next Day/Business Hours 65 157 n/a 42 46 n/a n/a
New Account Set Up 40 47 n/a n/a 47 n/a n/a
New Account Service Connection 150 157 n/a 42 n/a n/a n/a
Portable Water Meter - Installation 192 404 n/a 96 72 n/a n/a
Portable Water Meter - Relocation 85 202 n/a 96 72 n/a n/a
Backflow Testing - 2nd Notice 11 17 n/a n/a n/a n/a n/a
Recycled Water Meter - Installation 192 344 n/a n/a n/a n/a n/a
Recycled Water Meter - Relocation 85 172 n/a n/a n/a n/a n/a
Business License - Master List of Active Licenses 37$ 37$ 50$ 100$ n/a n/a n/a
Business License - Monthly list of new licenses 6 10 n/a n/a n/a n/a n/a
Cable Channel Admin Fee 110 118 n/a n/a n/a n/a n/a
Community Facilities District Annexation 1,851 1,887 Actual Cost 1,950 n/a n/a n/a
Utilities
Finance
Top Fees Surveyed –Utilities & FinanceTop Fees Surveyed -Utilities & Finance
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36City of Carlsbad Presentation to City Council
User Fee Update Next Steps
December 10, 2019 Early 2020 Early 2020 September 1, 2020
City Council
Review
City Council
Recommended
Fee Discussion Adoption Hearing
Date fees are
effective
User Fee Update Next Steps
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37City of Carlsbad Presentation to City Council
800-676-7516
nkissam@nbsgov.com
kgardner@nbsgov.com
Nicole Kissam
Project Director
Kevin Gardner
Consultant
Questions or Comments?Questions or Comments?
&
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