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Home My WebLink About2020-01-14; City Council; ; Historic Preservation Commission Work Plan for Fiscal Year 2019-20e CITY COUNCIL Staff Report Meeting Date: To: From: Staff Contact: Jan. 14,2020 Mayor and City Council Scott Chadwick, City Manager Suzanne Smithson, Deputy Library Director Suzanne.smithson@carlsbadca .gov, 760-434-2876 CAReview /~ Subject: Historic Preservation Commission Work Plan for Fiscal Year 2019-20 Recommended Action Adopt a resolution approving the Historic Preservation Commission Work Plan for fiscal year 2019-20. Executive Summary Ca.rlsbad Municipal Code (CMC) Section 2.15.020 (C) requires that each board, or commission provide to the City Council for its approval an annual work plan of activitles to be undertaken. On April 22, 2019, the Historic Preservation Commission unanimously accepted the work plan for FY 2019-20 and is recommending that the City Council approve the work plan. Discussion In 2018, the City Council revised the CMC to create uniform policies and procedures related to boards and commissions. CMC Section 2.15.020 (C) requires that each board or commission provide to the City Council for its approval an annual work plan of activities to be undertaken. The work plan includes the activities that the Historic Preservation Commission anticipates undertaking in FY 2019-20. The purpose of the work plan is to encourage increased dialogue between the Historic Preservation Commission and the City Council. It is also intended to ensure that the Historic Preservation Commission is working in line with the priorities of the City Council. At the January 2019 Historic Preservation Commission Meeting, Library staff assisted with the preparation of a work plan that is consistent with the duties described in CMC Chapter 2.42. On April 22, 2019, the Historic Preservation Commission unanimously accepted the work plan for FY 2019-20 and is recommending that the City Council approve the work plan. Next Steps Agendas for Historic Preservation Commission meetings will be developed consistent with the approved work plan. Jan. 14, 2020 Item #12 Page 1 of 6 Fiscal Analysis There is no direct fiscal impact associated with approving this work plan. Environmental Evaluation (CEQA) Pursuant to Public Resources Code Section 21065, this action does not constitute a "project" within the meaning of the California Environmental Quality Act (CEQA) in that it has no potential to cause either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, and therefore does not require environmental review. Public Notification and Outreach This item was noticed in accordance with the Ralph M. Brown Act and was available for public viewing and review at least 72 hours prior to scheduled meeting date. Exhibit 1. City Council Resolution 2. Minutes from April 22, 2019 Historic Preservation Commission Meeting Jan. 14, 2020 Item #12 Page 2 of 6 RESOLUTION NO. 2020-008 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING THE HISTORIC PRESERVATION COMMISSION WORK PLAN FOR FISCAL YEAR 2019-20. WHEREAS, Chapter 2.15.020 (C) of the Carlsbad Municipal Code (CMC) requires that each board or commission provide to the City Council for its approval an annual work plan of activities to be undertaken by the board or commission; and WHEREAS, at the January 2019 Historic Preservation Commission meeting, Library staff assisted with the preparation of a work plan for fiscal year 2019-20 that is consistent with the duties of the Historic Preservation Commission under Chapter 2.42 of the Carlsbad Municipal Code; and WHEREAS, the mission of the Historic Preservation Commission is to advise the City Council, Planning Commission and Housing Commission in all matters relating to the identification, protection, retention and preservation of historic resources in the City of Carlsbad and inform the public of all matters pertaining to the preservation of historic resources within the guidelines and codes that govern the Commission; and WHEREAS, on Apr. 22, 2019, the Historic Preservation Commission unanimously accepted and recommended City Council approval of the Historic Preservation Commission Work Plan for FY 2019- 20. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. 2. That the above recitations are true and correct. That the City Council of the City of Carlsbad approves the Historic Preservation Commission Work Plan for FY 2019-20, attached hereto as Attachment A. PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 14th day of January 2020, by the following vote, to wit: AYES: Hall, Blackburn, Bhat-Patel, Schumacher. NAYS: None. ABSENT: None. MATTHAL~ ,,111111111111,,,,,11 . • . • •'"'"'rr CA~/""" f<,4~ J.le,t«-&,me z I Depi,>-:J J~9-··•··•.rJ\ . BARBARA ENGLESbN, City Clerk Ci+:!) ::/:::!~· ·-.~,:. §0[ . \O i llen.r % ?::,tt , ,~! § (SEAL) %. ···· ... 10•,~:1· .. • .... •··~ $ ~ Cl.,q ............ ~,re$' °"'////111 l.iFO~ ,,,,,"~ i//////111111\\1111 Jan. 14, 2020 Item #12 Page 3 of 6 ATTACHMENT A City of Carlsbad Historic Preservation Commission Work Plan Fiscal Year 2019-2020 I. Mission Statement The mission of the Historic Preservation Commission shall be to advise the City Council, Planning Commission, and Housing Commission in all matters relating to the identification, protection, retention and preservation of historic resources in the City of Carlsbad and inform the public of all matters pertaining to the preservation of historic resources within the guidelines and codes that govern the Commission. II. Composition The Historic Preservation Commission shall consist of five regular members appointed by the City Council, and one ex officio representative appointed by the Planning Commission. All members of the Commission shall be Carlsbad residents and registered voters. The Planning Commission Representative shall be a non-voting member. Ill. FY 2019-2020 Goals & Tasks The City of Carlsbad Historic Preservation Commission has selected to focus on the following goals and tasks: • Bring forth to City Council suggested revisions to the Carlsbad Municipal Code governing the Historic Preservation Commission • Confirm clarified inventory via City Council • Further educate commissioners through tours of historic sites • Develop a Plaque Program for historic locations • Continue to educate the community about its history o through support of school curriculum; 3rd grade art presentation o through an oral history collection project in cooperation with Library's Carlsbad History Collection o through recorded interviews of local long-time residents • Seek opportunities to further share and promote the city's history with the community Jan. 14, 2020 Item #12 Page 4 of 6 Approved: Exhibit 2 0-13-14 HISTORIC PRESERVATION COMMISSION MEETING OF: HISTORIC PRESERVATION COMMISSION DATE OF MEETING: April 22, 2019 TIME OF MEETING: 5:00 PM PLACE OF MEETING: City Council Chamber CALL TO ORDER: Commission Chair Chad Majer called the meeting to order at 5:09 p.m. ROLL CALL: Present: Commissioners Laurie Boone, Anne Estes (arrived 5:14), Chad Majer and Sam Souri Absent: None Staff Present: Suzanne Smithson, Deputy Library Director Sandra Riggins, Sr. Office Specialist PUBLIC COMMENT: Rob Smith, a 41-year resident of Carlsbad, asked questions related to the application process. He is interested in applying for the vacancy in the Historic Preservation Committee. APPROVAL OF MINUTES: Jan. 14, 2019 meeting approved (3-0-1-0 with Estes absent) Feb. 11, 2019 meeting approved (3-0-1-0 with Estes absent) DISCUSS ANNUAL WORI{ PLAN (FY 2019-2020) The commission discussed the annual work plan and voted to accept the draft workplan, as written, to present to City Council for review and approval (4-0-0-0). Jan. 14, 2020 Item #12 Page 5 of 6 PHOPElfl IES OF CONCl::/lli The city owned Magee I-louse al 2S8 Beech Street is in disrepair and needs a lot of repairs. There is currently a project working on refurbishing and replacing the decking and hand rail. There needs to be a complete survey of the property to see the extent of the repairs needed to include dry rot, possible termite problems, a window separating from its frame and other damages. Comments from two commissioners brought it to the attention of the parks and recreation and facility maintenance division of Public Worl<s. Commissioners drafted a letter during the meeting to be sent to Public Works Supervisor Brian Bacardi and Public Works Manager John Maashoff, expressing their concerns for the condition of disrepair and encouraging them to consider adding the properly repairs to future budget expenditures. By proper motion and vote the commission accepted lo present the letter as composed during the meeting to Mr. Bacardi and Mr. Maashoff (4-0-0-0). A motion was made and accepted to visit each of the 19 properties formerly designated by City Council (1986-1990) as having historic significance during the next scheduled meeting on May 13, 2019 at S p.m. (4-0-0-0). The commissioners will divide the 19 properties to research and review and then share with the other commissioners on May 13. COMMISSION LIAISON ANNOUCEMENTS Third Grade art contest will be presented at city council on June ll, 2019. Application for the replacement of the vacant Historic Preservation Commission position are due by Monday, May 6. The unexpired term will end in 2022. Liaison Smithson encouraged the commissioners to view a new process of interviewing applicants for commissions which occurred during the city council meeting held on April 16. Suzanne Smithson passed out the article, "Why Notre Dame Matters" as an article of interest regarding historic structures. COMMISSIONER ANNOUNCEMENTS None ADJOURNMENT: Meeting was adjourned at 6:27 p.m. Respectfully submitt?Jd b , J[2{ d·-~j,jc. / [/11,.alo Dianna Galindo for Sa ra Riggins Jan. 14, 2020 Item #12 Page 6 of 6 Library & Cultural Arts Department Boards & Commissions Workplans Heather Pizzuto, Director Jan. 14, 2020 Items for Consideration Fiscal Year 2019-20 Work Plans •Arts Commission •Library Board of Trustees •Historic Preservation Commission 2 Background •Municipal Code Update Project (2018) •Chapter 1.20 –Meetings and chapter 2.15 – Boards & Commission adopted •Established procedures for City Council and board and commission meetings •Goal to standardize meeting procedures 3 Background Section 2.15.020 C requires each board or commission to provide to the city council, for its approval, an annual work plan of activities to be undertaken. 4 Arts Commission Workplan Richard Schultz Cultural Arts Manager Jan. 14, 2020 Arts Commission 6 Mission Statement: •Advise the City Council on arts and culture matters •Serve as a resource to the Cultural Arts Office providing insight and feedback representing the community perspective •Focus on the presentation of a diverse range of experiences showcasing a spectrum of artistic styles and traditions Arts Commission Work Plan •Monitor progress of Master Plan initiatives •Provide community perspective on arts and cultural topics and programming •Serve on Arts Education, Gallery and Public Art committees •Establish the Business Outreach Committee •Participate in Community Arts Grants process review, audit and approval of the funding plan 7 Recommendation Adopt the resolution approving the work plan for fiscal year 2019-20 that is consistent with the duties of the Arts Commission under Chapter 2.18 of the Carlsbad Municipal Code 8 Library Board of Trustees Workplan Heather Pizzuto Library & Cultural Arts Director Jan. 14, 2020 Library Board of Trustees 10 Mission Statement: Advise the City Council in matters pertaining to library services, as well as the rules and regulations necessary to operate the library Library Board of Trustees Work Plan Organizational Activities •Appoint member as chair of the board for a term of one year •Provide to the city council for its approval an annual work plan of activities to be undertaken and a subsequent report of its accomplishments 11 Library Board of Trustees Work Plan Decision making •Review and approve: –rules and regulations of the library as developed and revised from time to time –California Public Library survey submitted annually to the California State Library 12 Library Board of Trustees Work Plan Community Liaison •Receive reports, maintain knowledge of services and programs: –liaison from community on needs and interests –ambassador to community in promoting library services •Receive annual report on safety and security of library facilities •Provide community perspective on issues and interests related to library service delivery and facilities 13 Library Board of Trustees Work Plan Community Liaison •Provide recommendations on proposed budget and use of community contributions for delivery of library services •Maintain awareness, promote community support of library, opportunities to collaborate with other community partners •Promote progressive and innovative delivery of services to ensure the library remains in the forefront of community life •Advise city council on resource sharing among library jurisdictions 14 Library Board of Trustees Work Plan Community Liaison •Provide community perspective in strategic planning of library services •Participate in relevant events, community meetings and conversations •Serve on relevant city committees 15 Recommendation Adopt the resolution approving the work plan for fiscal year 2019-20 that is consistent with the duties of the Library Board of Trustees under Chapter 2.16 of the Carlsbad Municipal Code 16 Historic Preservation Commission Workplan Suzanne Smithson Deputy Library Director Jan. 14, 2020 Historic Preservation Commission Mission Statement: •Advise the City Council, Planning Commission, and Housing Commission in all matters related to the identification, protection, retention and preservation of historic resources •Inform the public of all matters pertaining to the preservation of historic resources 18 Historic Preservation Commission Work Plan •Bring forth to City Council suggested revisions to the Carlsbad Municipal Code governing the Historic Preservation Commission •Confirm clarified inventory via City Council •Further educate commissioners through tours of historic sites •Develop a Plaque Program for historic locations 19 Historic Preservation Commission Work Plan •Continue to educate the community about its history –through support of school curriculum; 3rd grade art presentation –through an oral history collection project in cooperation with Library’s Carlsbad History Collection –through recorded interviews of local long-time residents •Seek opportunities to further share and promote the city’s history with the community 20 Recommendation Adopt the resolution approving the work plan for fiscal year 2019-20 that is consistent with the duties of the Historic Preservation Commission under Chapter 2.42 and Chapter 22 of the Carlsbad Municipal Code 21