The URL can be used to link to this page

Home My WebLink About2020-04-07; City Council; ; Programming of Road Maintenance and Rehabilitation Account funds to the Pavement Management Program, Capital Improvement Program Project No. 6001.Each year, as part of the CIP process, staff presents the proposed program of CIP projects at a regular City Council meeting and then brings the proposed program back to the City CouncH for adoption approximately one month later. This process gives the community the opportunity to provide input into the city's program of projects. In order to efficiently utilize the RMRA funds, staff is recommending that the RMRA funds be allocated to the Pavement Management Program, CIP Project No. 6001. This program includes annual road resurfacing and rehabilitation projects which are prioritized by the CTC for this funding source. As required by the CTC, the city utilizes a pavement management system to ensure that RMRA revenues are being used in a prioritized and cost-effective manner. With the adoption of the FY 2020-21 CIP budget, these funds will be allocated to the Pavement Management Program . Following the City Council approval, the resolution associated with this staff report along with the other necessary supporting documentation will be submitted to the CTC. Fiscal Analysis In order to comply with the procedures established by the CTC and to receive the RMRA funds, a discrete fund account has been established by the Finance Department to identify and track the receipt and expenditure of RMRA funds. This will be the fourth year in which the city will receive RMRA funding which will enable the city to continue essential road maintenance and rehabilitation projects. Based on State Department of Finance revenue projections, Carlsbad is estimated to receive $2,176,000 in RMRA revenue during FY 2020-21. Staff is requesting that the FY 2020-21 CIP budget include the programming of RMRA funds to the Pavement Management Program, CIP Project No. 6001. Next Steps Staff will submit the attached resolution and supporting documents to the CTC to allow the city to remain eligible to receive RMRA funds in FY 2020-21. Environmental Evaluation (CEQA) Pursuant to Public Resources Code Section 21065 and the California Environmental Quality Act (CEQA} Guidelines Section 15378(b}(4}, the action of programming funds does not constitute a "project" within the meaning of CEQA in that it makes the city eligible to receive a funding source that does not involve any commitment to a specific project and has no potential to cause either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, and therefore does not require environmental review. Public Notification This item was noticed in accordance with the Ralph M. Brown Act and was available for public viewing and review at least 72 hours prior to the scheduled meeting date. Exhibits 1. City Council Resolution April 7, 2020 Item #7 Page 2 of 4 RESOLUTION NO. 2020-056 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, AUTHORIZING THE PROGRAMMING OF ROAD MAINTENANCE AND REHABILITATION ACCOUNT (RMRA) FUNDS TO THE PAVEMENT MANAGEMENT PROGRAM, CAPITAL IMPROVEMENT PROGRAM (CIP) PROJECT NO. 6001, IN FISCAL YEAR (FY) 2020-21. Exhibit 1 WHEREAS, the state of California enacted the Road Repair and Accountability Act of 2017, also known as Senate Bill 1 (SB 1), to fund deferred maintenance on the local road system and the state highway system; and WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of the City of Carlsbad are aware of the projects proposed for funding and which projects have been completed each fiscal year; and WHEREAS, each fiscal year, the city must adopt by resolution a list of projects proposed to receive funding from the RMRA, created by SB 1, which must include project description, general location, proposed schedule and estimated useful life of the improvement; and WHEREAS, the city is expected to receive an estimated $2,176,000 in RMRA funding in FY 2020-21; and WHEREAS, this will be the fourth year in which the city will receive RMRA funding which will enable the city to continue essential road maintenance and rehabilitation projects; and WHEREAS, the city has undergone a public process to ensure public input into the community's transportation priorities as part of the CIP approval process; and WHEREAS, the city utilizes a pavement management system to ensure that RMRA revenues are being used in a prioritized and cost-effective manner; and WHEREAS, the funding from RMRA will help the city maintain and rehabilitate its network of roads this year and similar projects into the future; and WHEREAS, the RMRA project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety will have a significant benefit to the community. follows: NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as 1. That the above recitations are true and correct. 2. That the Pavement Management Program, CIP Project No. 6001, as further described herein, will be funded in part with FY 2020-21 RMRA revenues: a. Description: resurface and rehabilitate a selection of publicly-maintained streets on an annual basis b. Location: various streets throughout the city based on pavement condition April 7, 2020 Item #7 Page 3 of 4 c. Anticipated Project Schedule: as a recurring annual program, the schedule for each individual resurfacing project varies, however, each year the city typically completes two pavement resurfacing projects: one slurry seal and one pavement overlay d. Estimated Useful Life: slurry seal has a useful life of approximately five years, and asphalt concrete overlay has a useful life of approximately 20 years 3. That the deputy city manager, administrative services is authorized to program RMRA funds in the amount of $2,176,000 to the Pavement Management Program, CIP Project No. 6001, in the upcoming CIP for FY 2020-21. PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 7th day of April, 2020, by the following vote, to wit: AYES: NAYS: ABSENT: Hall, Blackburn, Bhat-Patel, Schumacher. None. None. MATT HALL, Mayor ~,~~--cer~ BARBA ENGLESON, City Clerk (SEAL) April 7, 2020 Item #7 Page 4 of 4 Item 7 –Road Maintenance and Rehabilitation Account funds to the Pavement Management Program CIP Project No. 6001 Jonathan Schauble, Senior Engineer Hossein Ajideh, Engineering Manager April 7, 2020 Funding for PMP •$4.5 M annually –Gas Tax –TransNet –Non-Jurisdictional Fees (trash haulers) •Road Repair & Accountability Act 2017 (SB1) –Adds 12 cents/gal in gas taxes –Also diesel tax increase, value-based vehicle fee, and electric vehicle fee 2 Methods for Maintaining Pavement Network •Hot Mix Asphalt Overlay •Slurry Seal •Cold in Place Recycling •Pothole Repairs/AC Patching 3 Selection of Streets •Pavement condition analysis •Predictive model runs •Engineering analysis and judgement •Coordination with other projects 4 Criteria for Measuring Quality of the Pavement Network Average PCI score exceeds 65. Carlsbad’s is approximately 80 The number of streets rated as Excellent (PCI>85) is above 15%. Carlsbad’s = 32% The Backlog (PCI<45) streets are below 12%. Carlsbad’s = 0.4% 5 PCI Comparisons •City of Oceanside PCI = 61 •City of Encinitas PCI = 73 •City of San Diego PCI = 72 •City of Santa Barbara PCI = 61 •State of California PCI = 66 6 Thank you 7