HomeMy WebLinkAbout2020-05-19; City Council; ; COVID-19 Actions and Expenditures ReportPublic Notification
This item was noticed in accordance with the Ralph M. Brown Act and was available for public
viewing and review at least 72 hours prior to scheduled meeting date.
Exhibits
None
May 19, 2020 Item #9 Page 2 of 2
All Receive -Agenda Item # _1_
For the Information of the:
CIT.Y COUNCIL
Date ~CA ~CC ~
CM ~ ACM :!_ DCM (3) .!!._
May 18, 2020
Council Memorandum
To: Honorable Mayor Hall and Members of the City Council
From: Gary Barberio, Deputy City Manager, Community Services
Heather Pizzuto, Library & Cultural Art · ector
Via: Geoff Patnoe, Assistant City Manager
{city of
Carlsbad
Re: Additional Materials Related to Staff eport Item No. 9 -COVID-19 Actions and
Expenditures Report
This additional materials memorandum includes an attached memorandum (Attachment A) that
provides information regarding the status of the 2020 TGIF Concerts in the Parks season and
provides considerations that support the decision to cancel the 2020 TGIF Concerts in the Parks
season, including the status of other local events.
Attachment: A. 2020 TGIF Concerts in the Parks Recommendation, dated May 18, 2020
cc: Scott Chadwick, City Manager
Celia Brewer, City Attorney
Richard Schultz, Cultural Arts Manager
Memorandum
May 18, 2020
To: Scott Chadwick, City Manager
From: Richard Schultz, Cultural Arts Manager
Heather Pizzuto, Library & Cultural Arts Director
Gary Barberio, Deputy City Manager, Community Services
Via: Geoff Patnoe, Assistant City Manager
Re: 2020 TGIF Concerts in the Pa rks Recommendation
Attachment A
{cityof
Carlsbad
This memorandum provides a staff recommendation regarding the status of the 2020 season of
the TGIF Concerts in the Parks and provides considerations that support the recommendation,
including the status of other local events.
Staff Recommendation
In assessing the impact of COVID-19 on the TGIF Concerts in the Park, staff recommends the
cancellation ofthe 2020 season.
Recommendation Rationale
The staff recommendation is based on the following considerations:
• Alignment with health and safety measures required by the County of San Diego and the
State of California.
• Under the Governor's Resilience Roadmap, TGIF Concerts in the Parks is classified as an
event that would not be allowed until Stage 4.
• Due to the large concert audiences (4,000+) and limited/confined space (i.e., a baseball
field at each park), widespread social distancing is not possible.
• Significant logistical challenges at this juncture requiring comprehensive planning
including:
o Enforcement of health guidelines will result in considerable additional costs and
labor impacting shuttle operation, maintaining portable restrooms and site
management including distribution of PPE and utilizing health checks.
o Seasonal hiring of more than twenty crew members with no new applications
since mid-March.
o Vendor agreements with an anticipated lead time of 12 weeks for completion.
o Coordination with other city departments which are now focused on COVID-19
readiness.
Library & Cultural Arts Department
1775 Dove Lane I Carlsbad, CA 92008 I 760-602-2090 t
Scott Chadwick
May 18, 2020
Page 2
Supporting Information
TGIF Concerts in the Parks is a multi-day event, spanning nine Fridays each summer. The 2020
schedule runs June 19 through August 16. These nine concerts utilize a seasonal staff and
numerous local vendors who provide contracted services for the entire season to support a high-
quality experience with amenities associated with outdoor events and festivals. In essence, TGIF
is one extended event staged at multiple locations on multiple dates. Staff considered the
following sources of information in formulating the above recommendation.
Recent Government Guidelines:
• State of California
o On March 12, 2020 Governor Newsom announced: Mass gatherings should be
postponed or cancelled statewide. A mass gathering is defined as a planned or
spontaneous event with a large number of people in attendance that could strain
the planning and response resources of the community hosting the event, such as
a concert, festival, conference, or sporting event.
o During the May 9, 2020 update on California's Resilience Roadmap, the
Governor's plan identifies Stage 4 (final stage) for re-opening areas of high-risk
including concerts, conventions and sporting events.
o Governor Newsom has shared that Stage 4 is "months away."
• · San Diego County
o April 30, 2020 Health Order.
o Effective May 1, 2020 all public or private "gatherings" are prohibited until further
notice.
Local Municipalities Programming and North County Events Status
Many of the following are single-day events or a series of consecutive performances.
Entity Status as of 5-6-2020
City of San Marcos Events canceled until further notice.
City of Vista Moonlight Amphitheatre cancelled their first two summer shows (An American in
Paris and Something Rotten) originally scheduled to run in May and June. AVO
Playhouse closed until further notice,
City of Encinitas Events canceled through April 30. No weekly calendar since 3/31/20.
City of Oceanside Thursday outdoor markets closed indefinitely. No information on summer
concerts.
City of Del Mar Events canceled through May 31.
City of Solana Beach All events canceled until further notice.
City of Escondido All events canceled until further notice.
North County Pride Festival June 13 canceled.
(Oceanside)
Vista Strawberry Festival May 24 can.celed.
Scott Chadwick
May 18, 2020
Page 3
Potential Consequences
If TGIF 2020 is presented, the following consequences may occur:
• In an environment where other local, regional and national events, festivals, etc., have
been cancelled, TGIF may experience an increase in the crowd size; larger audiences
have been identified as a significant safety factor by other city departments.
• Regarding perception, it might be viewed that the city is holding large-scale events
during or too soon after a public health crisis.
• Possible unavailability or unforeseen complications with the vendors that would impact
the ability to safely deliver an experience matching audience expectations:
o San Diego County Health Department Temporary Food Facility Permitting with a
potential delay in processing due to other priorities related to the crisis
o Traffic Control Plan Implementation Vendor
o First Aid
o Security
o Shuttles
o Portable restrooms
o Performing artists
• TGIF Concerts in the Parks will delay celebrating its 35th anniversary until 2021,
postponing festive elements this year.
cc: Celia Brewer, City Attorney
All Receive -Agenda Item # .:l,_
For the Information of the:
<;ITY COUNCIL
Date 5 t 1c1 /zo. __)!_cc ~
CM _..lL ACM _L DCM (3) _L
{city of
Carlsbad
Council Memorandum
May 19, 2020
To: Honorable Mayor Hall and Me
From: Laura Rocha, Deputy City Manag r · trative Services
Via: Geoff Patnoe, Assistant City Man
Re: Additional Materials Related to Staf Report Item No. 9 -COVID-19 .Actions and
Expenditures Report
This memorandum provides a breakdown of the costs of the city's extensive emergency response
efforts by department and type of cost as of May 15, 2020. These expenses are being tracked to
understand the financial impact of COVID-19 on the city and to request state and the federal
government reimbursement for eligible expenses. The next update will be provided on
June 9, 2020.
Department
1-..ti
Description of
Item or Service ·
'--1 B_C_ity.c.__M_a_n_a--=g'---e_r ______ --'l C~eaning Sl,!PPlies
B Communication & Engagement 'Public notification
I --· Signai; ···
,....I B_Co_m_m_u_n_i_ty~D_ev_e_l_o~p_m_e_n_t __ __.' Cleaning. supplies .
I B Environ_ml:!n_!al Ma~agement ;Cleani_ng supplies
I IT equipment -------------e--··------··--· -j Clean_irig .services . 8 Facilities
Cleani_n~.~_l:f PPliE:~ .....
M_eaJs c1r1.d m.ec_3l_sueplies
. Public notification
.1,.... --------------'·Signa~e
IB Fire .... _ __ :Cleaning.services.
L :~1':c_3ning suppli~s--·-·· I i Meal~ c_3n_d meal supplies i
! ! Protective gear
1 l Public notification f---------------'
B Fleet !<]ean_ing supplies -------------
8 HR ! ~lea_n.i_i:i~_s_upplies
i IT equipment
J Protective gear ------------~
Administrative Services Branch
1635 Faraday Avenue I Carlsbad, CA 92008 I 760-602-2415
Purchase Expenditures Committed
Order Amount to Date Funds
Remaining
-I
40,1n I -· I
184,795
13,346
I
I
3,027 I -· . ·1
············1·
I
I
15
35,434
.3,046 .. i
5J
118 i
15 I
I
75,605
.. _3,046_
411
5
118
-·------,)
28,903 i 213,698
. 22,_;.ooJ __ . ~?i l~.?-
205 I
26 I
303
17,373
2,188
21,864 ,
20,807
65 '
681
655
150
2,883
205 .
26 :
303 I
20,400 I
•· i;i??]
21,864 I
20;807
1
1
65
681 l
655 I
150 1
2,883 i
Honorable Mayor Hall and Members of the City Council
May 19, 2020
Page 2
Department Description of
Item or Service
Purchase Expenditures Committed
~
Order Amount
l:!J Remaining
El Information Technology i IT equipment -----------'"-'-------' 8 Parks & Recreation , Clean\ng supplies
11\/1~~-~s_a~~ meal supplies
____ i<;)t~er
I P~~tective gear
I Public notification
---------------ii Si~~age
_ !cleaning services __ _ El Police ···-·-··---"·····---·
Jcleaning supplies
I Protective gear
i P~blic notification
8 Salaries and wages _ ·Overtime
f-l _____ ···_···_··--_·--_·-·_--_····· ____ -+!;:~:;1~~salaries
[l:3Tran~pe>r!~~ion [1\/l_~_al~_crnd meal supp}if:~
_I ------------~! P!ote~tjve g_E:ar
· El Utilities I Cleaning supplies
: IT equipment
Grand Total
Methodology
I 73,526
! 3,584
89,581
51,961 ... ·--·· -·--··-···-·--·-·-·--··· --•--.. -
5,069
14,076
479,547
to Date Funds
88,876 ; 162,402
5,947 9,531
38,998 128,578 .. ... . . .. ~·-·---~--•···••·· -........ -··
1,341
1,509
9,358
1,341
1,509
9,358
11,10~ f 11,108
13,039 l 65,ooo ---· . --· ... ----· ·1-··--------------•-··-·"·-· .....
1,326 6,394 :
11,018 , 25,094
134 134 '
-i
262,843 : __ 262,843 _:
109,903 i __ 109,903_:
2,171,462 j
113 I
1,331 !
295 ,
65 I
2,171,462 •
173
1,331 :
295 .
65 :
2,885,542 3,365,088
The amounts above were compiled using data from the city's accounting system an_d inputs,
estimates and data from department management analysts.
Definitions
-Cleaning supplies include disinfecting wipes, hand sanitizers, etc.
-Meals and meal supplies consist of senior meal program and meals at the emergency
operations center.
-Protective gear includes, masks, gloves and other protective wear.
-IT equipment includes laptops, earbuds, adapters, etc.
-Salaries and wages represent staff hours worked on COVID-19 activities.
Funding received
On April 17, 2020 Carlsbad received $50,344 from the CARES Act Provider Relief Fund. The
payment was automatic for hospitals and other healthcare providers on the front lines of the
coronavirus response, including the city's first responders. The distributed amount is based on
the city's share of 2019 Medicare fee for service reimbursements that the city receives for
ambulance bills. The funding received will offset future COVID-19 reimbursement claims.
Honorable Mayor Hall and Members of the City Council
May 19, 2020
Page 3
On May 7, 2020 Carlsbad received $118,070 from the CARES Act Award of Housing Voucher
program funds from the U.S. Department of Housing and Urban Development (HUD). The
payment was automatically distributed by HUD for COVID-19 response and is restricted to
Section 8 administrative expenses.
cc: Scott Chadwick, City Manager
Celia Brewer, City Attorney
All Receive -Agenda Item#~
For the Information of the:
CITY COUNCIL
Date:,!1ttl:zoCA ·-./ CC ·✓
CM _JL__ACM V DCM(3)..Jl
May 19, 2020
Council Memorandum
To:
From:
Honorable Mayor Hall and Memo
Paz Gomez, Deputy City Manager
Via: Geoff Patnoe, Assistant City Man .l...!11...,..,..~
Re: Additional Materials Related to St
Expenditures Report
{city of
Carlsbad
This memorandum provides additional materials regarding the staff report for the May 19, 2020
City Council Meeting Item No. 9 -COVID-19 Actions and Expenditures Report.
During the City Council meeting on May 12, 2020, Council Member Schumacher proposed
celebrating graduating high school seniors in Carlsbad by hanging banners in the Village in light of
the challenges presented by the COVID-19 pandemic. The City Manager requested that staff
analyze options of assisting in this effort. The options analysis is provided in Attachment A.
Staff obtained additional information from the organizing group regarding their request. Th_e
group was focused mostly on Carlsbad Unified School District (CUSD) high schools but mentioned
they would reach out to La Costa Canyon High School (LCCHS) and private schools, which has not
yet occurred. Staff conducted the analysis with an estimated 1,300 students, to include seniors
graduating from LCCHS, instead of the originally proposed 800-900 students for CUSD students
only. The 1,300-student estimate does not include private school graduating seniors.
If Option Eis selected, staff proposes putting up signs in the right-of-way adjacent to the high
schools instead of along the seawall as proposed by a community member since placing them at
the seawall could encourage social gatherings. Council Policy No. 65, Attachment B, provides
information regarding putting up signs on public property.
Due to the costs, safety and risk management considerations, staff recommends Option F, which
would feature five or six banners reflecting the school names and logos of each graduating high
school (one banner per school) on existing light poles in the Village. Each school will need to
provide their banners to city staff for installation by June 1. Point of contact is Michael O'Brien,
Public Works Superintendent, at 760-434-2996 or Michael.obrien@carlsbadca.gov. Please note
that organizers must obtain a public property sign permit per Attachment B prior to installation
of signs or banners.
Additionally, understanding the desire to support local graduating high school seniors during this
time, city staff has developed other low-cost options that could be considered:
Public Works Branch
Transportation Department, Streets Division
405 Oak Avenue I Carlsbad, CA 92008 I 760-434-2996 t
Honorable Mayor Hall and Members of the City Council
May 19, 2020
Page 2
1. We understand videos are being produced by CUSD and San Dieguito Union High School
District celebrating seniors. The city could share these videos on its social media and the
city's cable channel.
2. The city could invite messages of support from the community via its social media
channels.
3. The city could run a slide show of the names, with or without photos, of graduating
seniors on the city's cable channel.
Attachment: A. Celebrating Carlsbad's Graduating High School Seniors -Options Analysis
B. Council Po licy No. 65 -Signs on Public Property
cc: Scott Chadwick, City Manager
Celia Brewer, City Attorney
Gary Barberio, Deputy City Manager, Community Services
Laura Rocha, Deputy City Manager, Administrative Services
Neil Gallucci, Police Chief
Michael Calderwood, Fire Chief
David Graham, Chief Innovation Officer
Robby Contreras, Assistant City Attorney
Tom Frank, Transportation Director
Kyle Lancaster, Parks & Recreation Director
Kristina Ray, Communication & Engagement Director
John Kim, City Traffic Engineer
Nathan Schmidt, Transportation Planning and Mobility Manager
Sheila Cobian, City Clerk Services Manager
May 19, 2020
ATTACHMENT A
CELEBRATING CARLSBAD'S GRADUATING HIGH SCHOOL SENIORS-OPTIONS ANALYSIS
Background
Staff was asked to research the feasibility of a request from the community for the city to participate in
an effort celebrating and recognizing graduating high school seniors in Carlsbad, as discussed during the
City Council meeting on May 12, 2020. The information received indicated:
• The intent is to represent students at all high schools within city boundaries, including Carlsbad
High School, Carlsbad Village Academy, Carlsbad Seaside Academy, Sage Creek High School, La
Costa Canyon High School and private schools. As of May 15, 2020, organizers from Carlsbad
Unified School District (CUSD), who are leading this effort, had not yet coordinated with other
schools including La Costa Canyon High School and private schools. The 1,300-student estimate
below does not include seniors in private high schools.
• The request is for banners to recognize graduating seniors.
• Parents and/or community volunteers would coordinate with school principals to fund and
coordinate production and procurement of the banners or signs.
• The city's role would be to provide the use of space in the public right-of-way and the labor and
vehicles for installation and removal.
• Target is to complete installation prior to the week of June 8, to coincide with previously
planned graduation activities.
Upon exploration and consultation with staff from Transportation, Parks & Recreation, City Attorney and
Risk Management, feasibility of the following options was explored, based on information currently
available. Effective implementation of these options would require additional oversight and project
management by city staff.
A. Light pole banners in Carlsbad Village and along Carlsbad Boulevard to accommodate all students
Summary: There are a total of 329 available light poles in the Village and beach area: 135 on
Carlsbad Boulevard between Cannon Road and Beech Street, and 194 in the Village area bound by I-
S, Carlsbad Village Drive, Carlsbad Boulevard, Beech Street and Grand Avenue, which would be
sufficient for 325 locations required for 1,300 students. Parents and/or volunteers would need to
procure the 1,300 banners ahead of time to ensure they are completed prior to installation. They
would also need to provide associated hardware to install the banners.
Estimated Labor and Resources: To safely perform the work, staff recommends use of two bucket
trucks and two stake bed trucks. Four staff members would be assigned: Tree Trimmer Lead Worker,
Tree Trimmer 11, Electrician and Street Maintenance Worker II. Each pole location would involve
approximately one hour of labor, including installation of new hardware and the banners.
Timing: Given the number of labor hours required, it would not be feasible to complete installations
by the week of June 8.
Estimated Costs: Based on 325 locations, one hour per location and four staff members with an
average fully benefitted hourly rate of $46.86, estimated installation costs are:
CELEBRATING CARLSBAD'S GRADUATING HIGH SCHOOL SENIORS-OPTIONS ANALYSIS
Page 2 of 6
Labor $60,918
Vehicles $28,685
Total $89,603
These costs would be incurred again when taking down the banners, for a total installation and
removal cost of $179,206. This estimate does not include the cost to purchase new hardware, which
a community member had mentioned in prior correspondence that they would procure them at
approximately $70 per light pole, which would result in a total of $22,250 for 325 light poles for all
schools.
B. Light pole banners in Carlsbad Village using existing hardware only
Summary: There are currently 78 banners along Grand Avenue and State Street with existing
banner hardware. These locations have historically been used for city-sponsored promotions or
campaigns. There are 74 banners sized at 2-1/2 feet by 8 feet, and four larger banners that are 4
feet by 10 feet. To minimize the number of banners needed, staff suggests using banners with a
general congratulatory message that perhaps includes each school's logo/mascot. Parents and/or
volunteers would need to procure the 78 banners ahead of time to ensure they are completed prior
to installation.
Estimated Labor and Resources: While the city previously used a contractor to swap existing banners
at these locations, that contract expired in February 2020. Execution of a new contract would take
approximately two to three weeks under the city's standard contracting processes, which may not ·
allow enough time for the installations to begin by the week of June 8.
If city staff were to safely perform the work, the use of two bucket trucks and two stake bed trucks
would be recommended. Four staff members would be assigned: Tree Trimmer Lead Worker, Tree
Trimmer II, Electrician and Street Maintenance Worker II. Each pole location would require
approximately 45 minutes of labor.
Timing: Given the number of labor hours required, it would take approximately two weeks to
complete the installations. Staff would need to start no later than May 22 to meet a June 8 deadline.
Estimated Costs: Based on the most recent contract amendment, the cost for the contractor to swap
out the existing banners and remove the student banners is approximately $18,000.
Based on 78 locations, 45 minutes per location and four staff members with an average fully
benefitted hourly rate of $46.86, estimated installation costs for staff are:
Labor $10,965
Vehicles $2,582
Total $13,547
These costs would be incurred again when taking down the banners, for a total project cost of
$27,094.
C. Light pole banners located in areas near three high school campuses
Summary: Light poles near each school location could be considered. For example, there are
approximately 146 light pole locations in the vicinity of Sage Creek High School, 180 near Carlsbad
CELEBRATING CARLSBAD'S GRADUATING HIGH SCHOOL SENIORS-OPTIONS ANALYSIS
Page 3 of 6
High School and 170 near La Costa Canyon High School, so there are enough light poles to
accommodate the 325 required locations. Further discussion would be needed to determine exact
locations and whether there are adequate light poles ava ilable. To minimize the number of banners
needed, staff suggests using banners with a general congratulatory message that perhaps includes
each school's logo/mascot. Parents and/or volunteers would need to procure the 1,300 banners
ahead of time to ensure they are completed prior to installation ..
Estimated Labor and Resources: If city staff were to safely perform the work, the use of two bucket
trucks and two stake bed trucks would be recommended. Four staff members would be assigned:
Tree Trimmer Lead Worker, Tree Trimmer II, Electrician and Street Maintenance Worker II. Each
pole location would involve approximately one hour of labor.
Timing: Given the number of labor hours required, it would not be feasible to complete installations
by the week of June 8.
Estimated Costs: Based on 325 locations, one hour per location and four staff members with an
average fully benefitted hourly rate of $46.86, estimated installation costs are:
· Labor $60,918
Vehicles $28,685
Total $89,603
These costs would be incurred again when taking down the banners, for a total installation and
removal cost of $179,206. This estimate does not include the cost to purchase new hardware, which
a community member had mentioned in prior correspondence that they would procure them at
approximately $70 per light pole, which would result in a total of $22,250 for 325 light poles for all
schools.
D. Large banner{s) hung across a major road, such as Carlsbad Village Drive
Summary: A large banner spanning the width of a major road, such as Ca rlsbad Village Drive, would
need to meet several complex requirements to be viable from safety, legal and risk perspectives. For
example, it would require locating light poles that were ideally situated across from one another and
at the correct angle so that the banner could be hung safely and in accordance with the California
Manual on Traffic Control Devices (CA MUTCD) requirements and structural standards. Visual
obstructions would need to be avoided, and potential driver distraction would need to be
considered.
Additional hardware, such as mounts and cabling, as well as heavy-duty equipment may be required
to ensure safe installation. Additional research would be needed to identify potential locations, and
further discussion would be needed regarding the number of banners, at an estimated cost of
$1,000 for engineering support. Viable locations may not exist, given the complexity of the
constraints. One physically viable option may be hanging banners on the existing Carlsbad
overcrossing sign on Carlsbad Boulevard; however, that possibility has not yet been tested. Parents
or volunteers would have to procure the banner(s).
Estimated Labo r and Resources: If city staff were to safely perform the work, the use of two bucket
trucks and two stake bed trucks would be recommended. Four staff members would be assigned:
Tree Trimmer Lead Worker, Tree Trimmer II, Electrician and Street Maintenance Worker II. Each
banner installation would involve approximately four hours of labor. In addition, enginee ring staff
CELEBRATING CARLSBAD'S GRADUATING HIGH SCHOOL SENIORS-OPTIONS ANALYSIS
Page 4 of 6
would need to be involved to determine the viability of locations from structural, safety and legal
perspectives. Mounts, cabling and use of heavy-duty equipment would also be required.
Timing: Depending on the number of banners requested, the installations could occur in time for the
week of June 8.
Estimated Costs: Based on four labor hours per location using four staff members with an average
fully benefitted hourly rate of $46.86, estimated costs for each banner installation are:
Labor $750
Vehicles $353
Engineering staff support $1,000
Hardware, equipment $2,000
Total $4,103
The labor and vehicle costs would be incurred again when taking down the banner, for a total
project cost of $5,206 per banner.
E. "Yard sign"-style signs installed in public right-of-way areas
Summary: Smaller "yard sign"-style signs could be placed in locations currently allowed by the city's
sign ordinance in the public right-of-way (see Council Policy No. 65). Assuming two students per sign
placement (one student on each side of the sign), there would be approximately 650 placements to
be identified. Parents and/or volunteers would need to procure the 1,300 signs ahead of time to
ensure they are completed prior to installation. Locations could be near high school campuses.
Estimated Labor and Resources: An option could be to use Carlsbad Emergency Response Team
(CERT) or other volunteers such as parents or students to place the signs. Volunteer supervision
would be provided by up to seven Public Works staff, including six streets maintenance lead/senior
workers and a superintendent. Assuming volunteers could install 1 sign every 5 minutes, or 12 signs
per hour, this rate amounts to 54 hours of needed volunteer time. Assuming a 3-hour commitment
from each volunteer, a minimum of 18 volunteers would be required to meet this effort.
Timing: The installations are estimated to take about one week, and could occur in time for the
week of June 8. However, this estimate is dependent on availability and number of volunteers.
Estimated Costs: Based on an estimated eight labor hours total using seven staff members with an
average fully benefitted hourly rate of $65.41, estimated installation costs are:
Labor ' $3,663 .
Vehicles $504
Total $4,167
These costs would be incurred again when taking down the signs, for a total project cost of $8,334.
F. Light pole banners (one banner per school} in Carlsbad Village using existing hardware only
Summary: As mentioned in Option B above, there are currently 78 banners along Grand Avenue and
State Street with existing banner hardware. These locations have historically been used for city-
sponsored promotions or campaigns. There are 74 banners sized at 2-1/2 feet by 8 feet, and four
larger banners that are 4 feet by 10 feet. To minimize the number of banners needed, staff suggests
CELEBRATING CARLSBAD'S GRADUATING HIGH SCHOOL SENIORS-OPTIONS ANALYSIS
Page 5 of 6
using banners (2-1/2 feet by 8 feet) with a general congratulatory message that includes each
school's name and logo/mascot (one banner per school). Parents and/or volunteers would need to
procure the banners ahead of time to ensure they are completed and provided to city staff prior to
June 1.
Estimated Labor and Resources: If city staff were to safely perform the work, the use of one bucket
truck and one stake bed truck would be recommended. Two staff members would be assigned:
Electrician and Street Maintenance Worker II. Each pole location would require approximately 45
minutes of labor.
Timing: The installations are estimated to take less than one week, and could occur in time for the
week of June 8.
Estimated Costs: Based on an assumed six locations, 45 minutes per location and two staff members
with an average fully benefitted hourly rate of $46.86, estimated installation costs for staff are:'
Labor $844
Vehicles $200
Total $1,044
These costs would be incurred again when taking down the banners, for a total project cost of
$2,088.
See Summary of Options in Table 1 below.
Additional Considerations for All Options
Public Safety
• Use of staff delays critical work that may impact public safety, such as street light replacements,
streets maintenance and tree trimming
• May result in public gathering in locations where it would be difficult to maintain social
distancing as required by current health orders
• May impact traffic flow, as families search for their students' banner location
• May create hazards for pedestrians and drivers, as families may attempt to block public rights-
of-way to take photographs with their banner
Legal and Risk Management
• Need for a written agreement, preferably with the school districts, indemnifying the city from
issues such as property damage or personal injuries and clearly defining the scope of the city's
contribution
• Potential First Amendment issues (see Council Policy No. 65).
• Confirmation that CERT and other volunteers would be covered for this activity from a risk
management perspective; volunteers' efforts would need to be coordinated with appropriate
departments
• Organizers would need to submit a request for a public property sign permit, which must be
issued prior to installation of signs or banners
CELEBRATING CARLSBAD'S GRADUATING HIGH SCHOOL SENIORS-OPTIONS ANALYSIS
Page 6 of 6
Table 1
Summary of Options -Celebrating Carlsbad's Graduating High School Seniors
Options Estimated Labor and Timing Estimated Costs
Resources (done before June 8)
A-light pole banners 4 staff, 1 hr each; 2 No $179,206
in the Village and bucket trucks; 2 stake
Carlsbad Blvd with new bed trucks
hardware (325
locations) ·
B -light pole banners Contractor or No, if contractor; $18,000 if contractor;
in Village with existing 4 staff, 45 mins each; 2 Yes, if staff starts by $27,094 if staff
hardware (78 bucket trucks; 2 stake May22
locations) bed trucks
C -light pole banners 4 staff, 1 hr each; 2 No $179,206
near schools (146-180 bucket trucks; 2 stake
locations near each bed trucks
school)
D -large banner(s) 4 staff, 4 hrs each; 2 Yes, if locations are $5,206 per banner;
across Carlsbad Village bucket trucks; 2 stake confirmed and safety structural, legal, risk
Drive or on Carlsbad bed trucks; engineering concerns are addressed and safety concerns
sign staff support
E -Yard-style signs in Volunteers {18) + 7 Yes, if staff starts by $8,334
public right-of-way staff and vehicles June 1
near each school (650
placements)
F -light pole banners 2 staff, 45 mins each; 1 Yes, if staff starts the $2,088
(one banner per bucket truck; 1 stake week of June 1
school) in Village with bed truck
existing hardware
(assumed six locations)
CITY OF CARLSBAD
COUNCIL POLICY STATEMENT
ATTACHMENT B
Policy No.
Date Issued
65
6/23/09
Page 1 of 10
Effective Date IMMEDIATELY
General Subject: Signs on Public Property
Specific Subject:
Cancellation Date UNTIL SUPERCEDED
Supersedes No. 65. dated 3/4/08
Copies to: City Council, City Manager, City Attorney, Department Heads and Division Heads,
Employee Bulletin Boards, Press, File
SECTION ONE: PROPRIETARY CAPACITY; CHANGES TO POLICY
In adopting this policy, the City Council acts in its proprietary capacity as to Public Property within the City.
This Policy Statement may be changed at a regular public meeting of the City Council.
SECTION TWO: INTENT AS TO PUBLIC FORUM
The City declares its intent that all Public Property in the City shall not function as a designated public forum,
unless some specific portion of Public Property is designated herein as a public forum of one particular type; in
such case, the declaration as to public forum type shall apply strictly and only to the specified area and the
specified time period, if any.
SECTION THREE: SIGNS MUST BE PERMITTED OR EXEMPTED
No party other than the City may post, mount or display a "sign," as defined in the sign ordinance, may be
displayed on Public Property, unless a Public Property Sign Permit therefore has first been issued, or the
subject sign is expressly exempted from the Public Property Sign Permit requirement by this Policy Resolution
or another applicable Policy Resolution. For purposes of this provision, a "Public Property" means property,
real or personal, in which the City of Carlsbad and/or the Carlsbad Redevelopment Agency holds the present
right of present possession and control, as well as all public rights of way.
All Public Property Sign Permits must be consistent with the policies stated herein. Any sign posted on Public
Property within the City, contrary to the policies stated herein, may be summarily removed as a trespass and a
nuisance by the City.
SECTION FOUR: TEMPORARY POLITICAL, RELIGIOUS, LABOR PROTEST AND OTHER
NONCOMMERCIAL SIGNS IN TRADITIONAL PUBLIC FORUM AREAS
This section applies only when the Special Events Chapter of the Carlsbad Municipal Code does not. In areas
qualifying as traditional public forums, such as city streets, city parks and public sidewalks, and the area .
immediately around the-exterior of city hall, persons may display non-commercial message signs thereon
without first obtaining a Public Property Sign Permit, provided that their sign display on Public Property
conforms to all of the following:
1. The signs must be personally held by a person, or personally attended by one or more persons. "Personally
attended" means that a person is physically present within five feet of the sign at all times.
2. The signs may be displayed only during the time period of sunrise to sunset.
3. The maximum aggregate size of all signs held by a single person is 10 square feet.
4. The maximum size of any one sign which is personally attended by two or more persons is 50 square feet.
CITY OF CARLSBAD
COUNCIL POLICY STATEMENT
General Subject: Signs on Public Property
Specific Subject:
Page 2 of 10
Policy No. """6"""5 _______ _
Date Issued 6/23/09 ---------Effective Date IMMEDIATELY
Cancellation Date UNTIL SUPERCEDED
Supersedes No. 65. dated 3/4/08
Copies to: City Council, City Manager, City Attorney, Department Heads and Division Heads,
Employee Bulletin Boards, Press, File
5. The displayed signs may not be inflatable or air-activated.
6. In order to serve the City's interests in traffic flow and safety persons displaying signs under this section
may not stand In any vehicular traffic lane when a roadway is open for use by vehicles, and persons displaying
signs on public sidewalks must give at least five feet width clearance for pedestrians to pass by.
SECTION FIVE: PUBLIC PROPERTY SIGN PERMITS; APPLICATION FORMS AND PROCEDURES
The Community Development Director shall prepare and make available to the public a form for Application for
a Public Property Sign Permit (Permit), which shall, when fully approved, constitute a Permit and indicate the
City's consent, in its proprietary capacity, for placement of a sign. The applicant for the permit must be the
same person or entity who is to be the owner of the sign . The processing fee for each application, which shall
not be refundable even if the application is denied, shall be the same as the fee for a sign permit under the
sign ordinance. To each application form shall be attached a copy of this Policy Statement. The application
form shall require the applicant to indicate that he or she has received a copy of this Policy Statement, and
that they shall abide by its terms, as well as any special terms or conditions which may be stated on the
Permit, and to abide by any new or different conditions which may be imposed on all permittees who are
similarly situated.
Any Public Property Sign Permit issued in error may be summarily revoked by any officer of the City, by simply
informing the applicant of the nature of the error in issuance; any applicant whose permit is revoked as issued
in error may, at any time thereafter, submit a new permit application which cures any deficiencies in the
original application. The application fee shall apply separately to each new application. Applications which
fully comply with the terms and conditions of this Policy Statement shall be duly issued. Applications which are
denied, or permits which are revoked or suspended, may be appealed in the same manner as denials of sign
permits, as described in the Sign Ordinance.
SECTION SIX: EXEMPTIONS FROM PERMIT REQUIREMENT
The following signs are exempted from the Permit requirement: Traffic control and traffic directional signs
erected by the City or another governmental unit; official notices required by law; signs placed by the City in
furtherance of its governmental functions; signs allowable under Section Four of this Policy.
SECTION SEVEN: PERMITS FOR A-FRAME SIGNS IN CARLSBAD VILLAGE REVIEW AREA,
BEARING COMMERCIAL MESSAGES ONLY
1. INTENT AS TO PUBLIC FORUM
The areas and times controlled by this section are designated to constitute a limited access, non-public forum
which is strictly limited to commercial messages, and which is open only to those persons described in this
CITY OF CARLSBAD
COUNCIL POLICY STATEMENT
General Subject: Signs on Public Property
Specific Subject:
Policy No.
Date Issued
65
6/23/09
Page 3 of 10
Effective Date IMMEDIATELY
Cancellation Date UNTIL SUPERCEDED
Supersedes No. 65. dated 3/4/08
Copies to: City Council, City Manager, City Attorney, Department Heads and Division Heads,
Employee Bulletin Boards, Press, File
section and on the terms stated in this section.
2. WHERE A-FRAMES MAY BE PLACED; PHYSICAL STANDARDS
"A-Frame" signs, as that term is defined in the sign ordinance, may be placed in particular portions of the
public right-of-way, within the Carlsbad Village area only, namely, on the public sideway directly in front of the
store or other establishment displaying the sign.
Such signs may have no more than 2 display faces, every display face shall be a flat, smooth surface, and
remain completely free of dangerous protrusions such as tacks, nails or wires however, cutouts of any shape
are allowed. Sign faces shall be back to back. No banners, ribbons, streamers, balloons, or attachments of
any kind may be affixed to the sign. The sign may not use any moving parts or include a display face which is
hinged, or which otherwise swings or hangs from a frame. No glass, breakable materials or illumination is
allowed. The signs shall be physically stable and balanced flat on the sidewalk. The sign must be self-
supporting, stable and weighted or constructed to withstand overturning by wind or contact.
All such signs may be placed in the permitted space on the public right-of-way only when the retail
establishment is actually open for business. The sign must be placed on the public sideway in a manner which
maintains a clear pedestrian area of at leas,t five (5) feet over the entire length of the sidewalk in front of the
business and be located directly in front of the business which owns the sign.
Each display face shall have a maximum area of 15 square feet, and shall not exceed 5 feet in height or 3 feet
in width. Changeable text area of the sign may not exceed 50% of the display face. No such sign may have
special illumination and the display portion may have no parts which move, flash, blink or fluoresce.
Fluorescent or "day glow" colors are not allowed. No paper or non-rigid changeable text areas are allowed.
The sign shall not be permanently affixed to any object, structure, or the ground, including utility poles, light
poles, trees or other plants, or any merchandise of products displayed outside permanent buildings.
At no time may the sign be placed In the street or in any position which impedes the smooth and safe flow of
vehicular and pedestrian traffic, or which interferes with driver or pedestrian sight lines or comer clear zone
requirements as specified by the City. No sign shall be placed in such a manner as to obstruct access to a
public sidewalk, public street, driveway, parking space, fire door, fire escape or access for persons with
disabilities. ·
Signs shall not obscure or interfere with the effectiveness of any official notice or public safety device. Signs
shall not simulate in color or design a traffic sign or signal, or make use of words, symbols, or characters in
such a manner as may confuse pedestrians or drivers.
CITY OF CARLSBAD
COUNCIL POLICY STATEMENT
General Subject: Signs on Public Property
Specific Subject:
Policy No.
Date Issued
65
6/23/09
Page 4 of 10
Effective Date IMMEDIATELY
Cancellation Date UNTIL SUPERCEDED
Supersedes No. 65. dated 3/4/08
Copies to: City Council, City Manager, City Attorney, Department Heads and Division Heads,
Employee Bulletin Boards, Press, File
Every sign and all parts thereof shall be kept in good repair. The display surface shall be kept clean, neatly
painted, and free from dust, rust and corrosion. Any cracked, broken surfaces, missing sign copy or other
unmaintained or damaged portion of a sign shall be repaired or replaced or removed within 30 days following
notice by the City.
The copy on the sign must be strictly of a commercial nature, must not include copy or messages pertaining to
"noncommercial speech" as that term is defined in the Sign Ordinance, and must refer or pertain to goods,
activities or services which are actually available in the subject store at the time the sign is displayed.
3. WHO MAY DISPLAY AN A-FRAME SIGN IN THE VILLAGE REVIEW AREA
The A-Frame Signs allowed by this section may be displayed only by the operators of a business within the
Village Review Zone, who hold a currently valid City business license, who are not currently in violation of any
of the zoning, land use, environmental or business regulatory laws, rules or policies of the City.
Each eligible business location is allowed a maximum of one A-Frame sign. However, when a business is
located within a business arcade or courtyard area, in which case only one "tenant directory" sign, which lists
all of the businesses within the arcade or courtyard, is allowed. The display area of the permitted A-Frame
sign shall not count as part of the total sign age for the business, which is allowed under the Sign Ordinance.
However, all existing building signage for a business must conform to the sign standards set forth within the
Village Master Plan and Design Manual before a permit will be approved for a sign on the public sidewalk.
4. TRANSFER OF PERMIT
The Permit attaches to the business at the location specified. If the business is sold or transferred, and
remains at the same location, then the Permit shall automatically transfer to the new owner or transferee, who
shall be bound to the terms and conditions of the original Permit. However, if the business which first obtained
the Permit moves to a different location, or if the location is then taken by a new business, a new application
and Permit shall be requ ired.
5. TERM OF CONSENT INDICATED BY PERMIT; REVOCATION AND RENEWAL
The Permit is revocable or cancelable at will by the City. However, the City will cancel a Permit without cause
only when it does so to all permittees who are similarly situated. Any Permit may be revoked for
noncompliance, 30 calendar days after notice of noncompliance remains uncured, or in the case of a
noncompliance condition which constitutes a threat to the public health, safety or welfare, summarily. When a
Permit is revoked, the owner of the sign must physically remove it from the public right of way within 24 hours
of notice of revocation; upon failure to do so, the City may summarily remove the sign and hold it in storage
CITY OF CARLSBAD
COUNCIL POLICY STATEMENT
General Subject: Signs on Public Property
Specific Subject:
Policy No.
Date Issued
65
6/23/09
Page 5 of 10
Effective Date IMMEDIATELY
Cancellation Date UNTIL SUPERCEDED
Supersedes No. 65. dated 3/4/08
Copies to: City Council, City Manager, City Attorney, Department Heads and Division Heads,
Employee Bulletin Boards, Press, File
until all costs of removal and storage are paid by the sign owner, upon which condition the sign shall then be
returned to its owner. There is no guarantee that the City will continue the policy stated herein. Permittees
hold no expectation of renewal of any given Permit, acquire no vested right to continue displaying the sign on
public land, and waive all claims of inverse condemnation (uncompensated taking of private property) as to the
permitted sign, when they submit the original application.
6. TEMPORARY REMOVAL
The City may give notice, by any reasonable means, that consent to display an A-frame is or shall be
withdrawn temporarily so as to serve a more urgent or more important public need, such as, without limitation,
dealing with a natural disaster, a traffic emergency, a temporary need to make more space available on the
public right-of-way, a civil disturbance, a parade, an election, or other special event. In urgent situations, the
City may summarily remove a permitted sign without notice, for a time sufficient to deal with the urgency. All
permittees shall comply with all notices to temporarily remove the permitted signs, and to return them to
display only in accordance with the City's directions.
7. INSURANCE AND INDEMNITY
A Permit under this section will be issued only to an applicant who provides evidence of comprehensive
general liability Insurance coverage, in a form satisfactory to the Housing and Redevelopment Director and the
Risk Manager, which shall name the City and Carlsbad Redevelopment Agency as an additional insured and
provide thirty-day notice of cancellation. The minimum liability coverage on such policy shall be one million
dollars; such coverage shall apply to claims of personal Injury Including death, property damage and
advertising injury. Application for a Permit shall constitute an agreement to hold harmless, defend and
indemnify the City and Carlsbad Redevelopment Agency against all claims relating to property damage or
personal injury, including death, which assert that the permitted sign played any legally significant role in the
creation of the liability.
8. CANCELLATION OR MODIFICATION OR PROGRAM
The City and/or Housing and Redevelopment Commission may, at any time.and for any reason, cancel or
modify this program allowing commercial A-Frame signs in the public right-of-way in the Village Review Area.
SECTION EIGHT: REAL ESTATE FOR SALE "KIOSK" SIGNS IN PARTICULAR LOCATIONS
1. INTENT AS TO PUBLIC FORUM
The City's intent as to this section is to designate a strictly limited public forum, which allows only the posting
in convenient places of directional information regarding tract housing developments which are currently
CITY OF CARLSBAD
COUNCIL POLICY STATEMENT
General Subject: Signs on Public Property
Specific Subject:
Page 6 of 10
Policy No. ..;:;..6..;:;..5 _______ _
Date Issued _6_/2_3_/_09 _____ _
Effective Date IMMEDIATELY
Cancellation Date UNTIL SUPERCEDED
Supersedes No. 65. dated 3/4/08
Copies to: City Council, City Manager, City Attorney, Department Heads and Division Heads,
Employee Bulletin Boards, Press, File
selling homes located within the City.
2. KIOSK SIGNS FOR NEW TRACT HOUSING DEVELOPMENTS
Kiosk signs are permanent freestanding structures, not exceeding 10 feet in height, 7 feet in width, which
contain modular information strips, not exceeding 10 inches in height, 6 feet in width, providing information
about tract housing developments (of more than 4 units) which are currently selling new homes located within
the City. Such signs may display only the following information: the name of the development, developer
and/or marketer thereof, and the direction to the development from the sign.
Each.kiosk will have "City of Carlsbad" and the city logo displayed in a prominent location on the sign.
One kiosk design will be utilized throughout the city. This kiosk design is on file in the Planning Department. All
tract housing development signs mounted on the kiosks shall be the same .design and shall be white wood
with black reflective lettering. Letters shall be consistent in size, width and thickness of print. Letters shall be
all upper case letters not more than 6 inches in height.
Individual tract housing development directional signs shall be approved by the Planning Director prior to
mounting on a kiosk to ensure compliance with this section. In no case shall a sign be mounted on a kiosk
before building permits have been issued for the model homes.
There shall be no additions, tag signs, streamers, devices, display boards, or appurtenances added to the sign
as originally approved. Further, no other off-site directional signing may be used such as posters, trailer signs
or temporary subdivision directional signs.
Any sign placed contrary to the provisions of this section may be removed by the city without prior notice.
Each approved tract housing development may have up to a maximum of 8 directional signs. Upon approval
by the Planning Director, directional signs shall be permitted until the homes within the housing development
are sold or for a period of one year, whichever comes first. Extensions not exceeding one year may be granted
by the Planning Director.
A neighborhood shall not be allowed any directional kiosk signs if there are any other offsite signs advertising
the housing development anywhere in the City. If any advertising signs are erected and not promptly removed
upon demand by the city, all kiosk signs for that subdivision shall be removed, the lease cancelled and no
refund given .
CITY OF CARLSBAD
COUNCIL POLICY STATEMENT
General Subject: Signs on Public Property
Specific Subject:
Page 7 of 10
Policy No. -"-6--'-5 _______ _
Date Issued 6/23/09 ---------
Effective Date IMMEDIATELY
Cancellation Date UNTIL SUPERCEDED
Supersedes No. 65. dated 3/4/08
Copies to: City Council, City Manager, City Attorney, Department Heads and Division Heads,
Employee Bulletin Boards, Press, File
3. PRIVATE CONTRACTOR FOR MANAGEMENT OF THE KIOSKS
The City may enter into a contract with a private contractor to design, erect, modify, replace, maintain and
manage the kiosk signs allowed by this section. Such contract must be approved by the City Council, and
may require that the contractor pay to the City a rent or royalty on advertising revenues. All the terms of said
contract, and all payments to the City hereunder, shall be public information.
4. INSURANCE REQUIREMENT
In the event the City selects a private party contractor to manage the kiosks, the City may require the private
party contractor to provide evidence of comprehensive general liability insurance coverage, in a form
satisfactory to the Community Development Director, which shall name the City as an additional insured, and
provide 30-day notice to the City of cancellation. The minimum liability coverage on such policy shall be one
million dollars. Any private party contract must include a provision for the contractor to hold harmless, defend
and indemnify the City against all claims relating to property damage or personal injury, Including death, which
assert that the kiosk sign played any legally significant role in the creation of the liability.
5. ALLOWABLE LOCATIONS
The kiosks allowed by this section may be located only as shown on AttachmentA
SECTION NINE: TEMPORARY POLITICAL SIGNS IN THE PUBLIC RIGHT OF WAY DURING CAMPAIGN
PERIODS
1. INTENT AS TO PUBLIC FORUM
In this section only, the City's intent is to designate a public forum which is available only at limited times and
places for sign expression on political and other noncommercial topics, absolutely without favoritism as to any
speaker, topic or point of view. The display opportunities afforded by this section are in addition to those in the
Sign Ordinance which allow noncommercial speech at all times.
2. TEMPORARY CAMPAIGN SIGN PERMIT; APPLICATION FORMS AND PROCEDURES
The procedure for the approval of a temporary campaign sign permit is as follows:
• The zoning enforcement officer shall notify candidates and/or their state/local campaign committee
chairpersons for national, state, local or county office and chairpersons of campaign committees for or
against any measure appearing on the ballot for a statewide, local or county election of the temporary
campaign sign requirements as provided herein.
CITY OF CARLSBAD
COUNCIL POLICY STATEMENT
General Subject: Signs on Public Property
Specific Subject:
Policy No.
Date Issued
65
6/23/09
Page 8 of 10
Effective Date IMMEDIATELY
Cancellation Date UNTIL SUPERCEDED
Supersedes No. 65. dated 3/4/08
Copies to: City Council, City Manager, City Attorney, Department Heads and Division Heads,
Employee Bulletin Boards, Press, File
Prior to the posting of any temporary campaign signs, the candidate, the chairperson of a campaign
committee or any other person designated by the candidate or chairperson who is responsible for the
posting of said sign, shall obtain a temporary campaign sign permit. The permit, on a form prescribed
by the community development director or his designee, shall include the name, address and phone
number of the candidate or campaign chairperson and any person responsible for the posting of signs.
The permit shall be signed by the candidate, chairperson or person responsible for the posting of the
signs.
• A nonrefundable processing fee, in an amount established by City Council, shall be paid at the time
the application for the permit is made. The fee shall be used to defray the cost of issuing the permit
and administering. These fees apply to all signs, which may be displayed under this section for the
relevant period, and shall not be assessed on a per sign basis.
• A refundable deposit, in an amount established by City Council, shall be paid at the time the permit is
issued. This deposit shall be refunded to the permittee within 5 days after the removal of the
permittee's temporary campaign sign or signs. If the permittee does not remove the signs they may be
removed by the Community Development Director or designee without further notice. The deposit may
be used to defray the cost of removal. The Community Development Director or designee may also
charge any expense incurred hereunder to the permittee. Any candidate or campaign committee which
is able to show financial inability to pay the refundable deposit may request a waiver from the City
Council.
• The Community Development Director or deslgnee is authorized, after giving 2 days written notice to
the person or persons who signed the sign permit, to remove any temporary campaign signs that do
not conform to the standards herein provided. The cost of such removal may be charged to the
permittee.
3. TIME PERIOD
The signs allowable under this section may be displayed only during the period of time 20 days proceeding
and 10 days following a general, special or primary election. All political and other noncommercial message
signs must be removed from public property, by the permittee or his/her designee, not more than 10 days after
the election.
4. LOCATIONS
This section allows the display of signs expressing political or other noncommercial messages. The signs
allowable under this section may be placed in the public right-of-way adjacent to a public street in
CITY OF CARLSBAD
COUNCIL POLICY STATEMENT
General Subject: Signs on Public Property
Specific Subject:
Policy No.
Date Issued
65
6/23/09
Page 9 of 10
Effective Date IMMEDIATELY
Cancellation Date UNTIL SUPERCEDED
Supersedes No. 65. dated 3/4/08
Copies to: City Council, City Manager, City Attorney, Department Heads and Division Heads,
Employee Bulletin Boards, Press, File
commercially or industrially zoned areas or in residentially zoned areas along prime or major arterials as
shown in the Circulation Element of the General Plan.
5. PERSONS WHO MAY RECEIVE A PERMIT UNDER THIS SECTION
Any person who will abide by the terms and conditions of this section may receive a permit. Removal,
defacement, alteration, obliteration, destruction or tampering with signs permitted under this policy without the
permission of the owner is prohibited. Such signs may not be placed in such a manner as to obscure or cover,
in whole or in part, any other sign permitted under this section. · ·
6. PHYSICAL REQUIREMENTS
Signs which are allowable under this section may not exceed 6 square feet in display area, must be made of
materials and construction methods to withstand normal weather conditions for the period of display, and
mounted in such a manner that they will not be blown away or dislodged by normal weather and climate
conditions for the area. Each sign must be mounted at least 1 foot above grade, and no higher than 6 feet
above the grade. Permitted signs may not be specially illuminated.
No sign shall be:
• attached to any utility pole, bus bench, pole or structure supporting a traffic control sign or
device, or hydrant.
• placed on any tree or shrub by any nail, tack, spike or other method which Will cause physical
harm to the tree or shrub.
• placed in such a manner as to obstruct the public use of the sidewalk or interfere with the
visibility of persons operating motor vehicles or constitute a hazard to persons using the public
road right-of-way.
• placed in the roadway or on the sidewalk.
• placed in the portion of the public right-of-way or easement past the sidewalk without the
consent of the adjoining property owner or person in possession if different than the owner.
7. REMOVAL OF NONCONFORMING SIGNS
Signs which do not conform to this section or any permit issued under this section shall be summarily
removed by the City upon discovery of the nonconformance.
CITY OF CARLSBAD
COUNCIL POLICY STATEMENT
General Subject: Signs on Public Property
Specific Subject:
Page 10 of 10
Policy No. ~6~5 _______ _
Date Issued 6/23/09 ---------Effective Date IMMEDIATELY
Cancellation Date UNTIL SUPERCEDED
Supersedes No. 65. dated 3/4/08
Copies to: City Council, City Manager, City Attorney, Department Heads and Division Heads,
Employee Bulletin Boards, Press, File
SECTION TEN: SIGNAGE ASSOCIATED WITH SPECIAL EVENTS
When the City allows a special event, the Special Event Committee shall approve the location,
number, duration of posting and content for "Road Closure Notification" and "Traffic
Control/Directional" signs as described in the Carlsbad Municipal Code. The Special Event Committee
shall approve the location and duration of posting for "Promotional" signs as described in the Carlsbad
Municipal Code.
Signs within the venue shall conform to size requirement and may only be posted during the time
authorized in the Special Event Permit.
SECTION ELEVEN: LAMP POST BANNERS
City-owned lamp posts are reserved for the exclusive use of the City and the Redevelopment Agency to
display its own messages and images. The specifics regarding the use of such space for display of banners is
delegated to the City Manager or designee, who may detail such specifics in administrative directives.
Banners may be installed by the Carlsbad Redevelopment Agency and/or City of Carlsbad on selected light
standards and/or traffic signals within the City. These banners shall be for the advertisement and/or promotion
of events and/or programs which are officially sponsored or co-sponsored and financially supported by the
Carlsbad Redevelopment Agency and/or the City of Carlsbad. The banners shall not include any commercial
advertisement for any individual business or private, non-city organization .
Tammy Cloud-McMinn
From:
Sent:
To:
David Graham
Tuesday, May 19, 2020 2:39 PM
Tammy Cloud-McMinn; Sheila Cobian
Subject: FW: Stakeholder Feedback Regarding State Street Closure -Item #9
FYI. This does not need to be read but I wanted to make sure you had it ahead of the City Council meeting today since it
refers to an agenda item.
David Graham
Chief Innovation Officer
Office of Innovation+ Economic Development
City of Carlsbad
760-434-5992
From: Christine Davis <chris@carlsbad-village.com>
Sent: Tuesday, May 19, 2020 12:20 PM
All Receive -Agenda Item# :1_
For the Information of the:
c1TY
9
COUNCIL
Date CA v CC __.
CM ____:::J;cM _---0-CM (3) ✓
To: Matthew Hall <Matt.Hall@carlsbadca.gov>; Priya Bhat-Patel <Priya.Bhat-Patel@carlsbadca.gov>; Keith Blackburn
<Keith.Blackburn@carlsbadca.gov>; Cori Schumacher <cori@corischumacher.com>
Cc: Scott Chadwick <scott.chadwick@carlsbadca.gov>; David Graham <David.Graham@carlsbadca.gov>
Subject: Stakeholder Feedback Regarding State Street Closure -Item #9
*This correspondence is for the public record but does not need to be read out
loud*
Dear Mayor Hall and City Council:
As you know, I recently assisted city staff in obtaining some feedback from State
Street businesses regarding the concept of converting State Street into a
pedestrian-only thoroughfare temporarily as a possible COVID-19 business
recovery method. Due to the short time frame and the fact that many
businesses are closed, the survey was sent via email rather than taking place
door-to-door as we often do. We had 19 surveys submitted that did
include feedback from retail, restaurants, service businesses, and office space.
However, there are many more businesses along State Street, as well as
residents, that still need to be contacted.
Having closed down and programmed State Street and the surrounding area
nearly 300 times in the last five years, I consider CVA quite knowledgable on this
front. To that end, I am eager to continue working with city staff, at your
direction, to help gather additional feedback. Since there is no clear consensus
by the State Street businesses at this time, I feel that more stakeholder
engagement is necessary.
1
Please let me know how I can be of assistance. And thank you for continuing to
look at ways to help businesses in Carlsbad Village.
CHRISTINE DAVIS I Executive Director
Carlsbad Village Association
p: 760.644.2121
Subscribe to our eNewsletter
Sent with Mixmax
CAUTION: Do not open attachments,or click on links unless you recognize the sender and know the content
is safe.
2
Tammy Cloud-McMinn
From:
Sent:
To:
Subject:
Attachments:
Radice Family
Monday, May 18, 2020 2:56 PM
City Clerk
Equal recreational opportunities during Covid crisis
Council letter.docx
OlSl ~lBUTE U r, UJLIC
~~TINGO __:S_}_J9i~~.
I respectfully ask that my attached letter be read into the record during the May 19th, 2020 Council M eeting.
Thank you,
Pete Radice
Carlsbad
CAUTION: Do not open attachments or click on links unless you recognize the sender and know the content
is safe.
1
We trusted our govt. officials and this council, cooperated, and supported decisions during this
lockdown. We flattened the curve. 8 weeks and counting ... now has morphed to stay and wait
for the cure? That was never the promise, nor the agreement.
By all accounts this will be a Long-term problem-and unless the city will test and contact trace
the entire population routinely -the council should not add additional restrictions to existing
county orders regarding recreation. No control over the virus. No testing capability, no cure, and
no reason to hold people back from activities that are safe and can be done sensibly.
Trust needs to extend both ways.
A catch in a public park with your son? The use of school fields for recreation? The high school
tracks and fields for exercise or individual athletic training, properly spaced? Allowed in San
Diego County, but not in Carlsbad!
Trust needs to extend both ways.
No one wants to get sick. Everyone wants to protect their families.
People are educated about the virus by now, and the far majority are distancing and staying safe.
Some will be limited, by necessity and choice for their own protection, including my wife
( cancer treatment) and mother (85). There is no good answer there, but life in this "new normal"
needs to move forward. And this is where the council and school district can help make things
just a bit better.
If we are all in this together-equal opportunity for exercise and recreation needs to be seriously
addressed by this council. Those who aren't surfers, or golfers, or bikers, or living in private
communities with common space, also deserve to recreate safely in THEIR neighborhoods on
something other than a street or parking lot. Let's open the park and school fields now
throughout the city, as per county orders, and especially in District I, where safe space in so
limited.
If necessary, seasonal or redirected staff can be placed at park and school fields to ensure smart
grid like spacing limits and safety practices. The council should reach out to Dr. Churchill and
the school district, who should step up and do it's part too! Instead of paying staff to kick
teenaged student athletes off the fields, the CUSD could act in a positive manner and open
school fields in this extraordinary time. Teens, neighboring families, and patrons can safely use
these publicly funded spaces that are now locked during non-school hours behind steel fences.
That would be true community leadership and cooperation, and would address an area of
inequality that is clearly overlooked during this crisis.
It really is a matter of trust-given and returned.
Tammy Cloud-McMinn
From:
Sent:
To:
Subject:
Hello,
Laura Stearn
Monday, May 18, 2020 2:52 PM
City Clerk; Manager Internet Email
Please read during the comments section
DISTRIBU E U, N UJL C
co
MEETING 0, _s}/9/Qo~
I am emailing after hearing the City Council's discussion about honoring Carlsbad's class of 2020. I am curious
if you will be including graduates from other schools not in the Carlsbad High school district. There are
probably over 1000 kids attending schools in the 92009 zip code (like La Costa Canyon, and Pacific Ridge) as
well as others that live in the 92009 and travel to San Dieguito Academy and Canyon Crest Academy. These
kids should be included in any type of celebration or acknowledgement. Our South Carlsbad kids deserve it!
Thank you,
Laura Stearn
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1
Tammy Cloud-McMinn
From:
Sent:
To:
Subject:
Dan Walsh
Monday, May 18, 2020 3:26 PM
City Clerk
Fwd: Blvd parking opening request
PLEASE READ THIS INTO THE MEETING RECORD, THANKS!!!
Hello,
DISTRIBUTE L C
0
MEETIN O ___s /; 9/!J.oaa.
My name is Dan Walsh, I'm the president of the Terra mar Association neighborhood and we are having a REAL problem
here.
The lack of parking for visitors to our beach area has put them squarely on our streets. It has become very unsafe,
speeding, parking on corners, barely enough room to drive on Cerezo to get to my house due to surfboards in the streets
and
car doors wide open.
I have lost track of how many near misses there have been at El Arbo I and Cerezo., It's just a matter of time before
someone is seriously injured or worse. There essentially is no visibility at that corner, and the cut through traffic
and the HIGH RATE OF SPEED the visitors on our streets are driving is sometimes over 50mph. (For the record,
l"m a motorsports television cameraman and l"m REAL good at estimating speeds of moving vehicles). This is
unsafe and unacceptibe, especially since the problem ca n be reduced or eliminated by reopening the parking in
all the beach areas.
With Memorial Day weekend quickly approaching, we really need your help to get parking back to normal for the
beach visitors to access.
We live at the beach and accept the usual seasonal increase of traffic here, but this is totally unacceptable and unsafe.
The attitude of many of the newbie parkers here is negative and almost like taking out their virus closure issues and
parking problems on us. Trash on the streets, urinating in people's front yards, surfboards on resident cars and lawns,
loud vulgar conversations and plenty of loud music from their vehicles.
Thanks for your time and consideration. As a Carlsbad resident paying almost $12000 annually in property taxes,
I'm hoping that you'll take proper action, and that we all won't have to deal with this mess much longer.
Sincerely,
Dan Walsh
Terramar Association
Dan Walsh, Senior Broadcast Producer
UPFRONT Communications
Broadcast/Media Production Specialists
Carlsbad, CA 92008
1
Sheila Cobian
From:
Sent:
To:
Subject:
Dear City Council Clerk:
Monday, May 18, 2020 10:47 PM
City Clerk
Please Read into the Meeting Record -Parking
DISTRIBUTED DU INb ,.>U:JLIC co~ . · ,,r (, J' , r..,.L
• 1 ..... 'T,, ,... "'-~ 111 . '.'.'.\ m .... -.:.::. •• J .. J ..Jr _J,..... lYf ,...c;;;,... L!, ..
Thank you for the opportunity to supply input regarding parking along the beach front from the Village to Poinsettia
along the coast highway section. While I would very much like to take our parking back to "normal" please take into
considerations where the sidewalk narrows to 66" between foliage and street parking along the coast highway.
The section between Tamarack Avenue heading south to Cannon Road has no buffer to the sidewalk with north and
south pedestrian traffic sharing access with cars, RVs parked exiting to the sidewalk into pedestrian traffic on the
sidewalk. Along the "wall" section it can get congested and challenge "social distancing" of 6 feet. Especia lly with
walkers, runners, skateboarders, roller skaters on the sidewalk and cyclist heading both directions in the bike lane with
cars parked in the middle trying to share the same space.
It is near impossible for the section between Life Guard Tower 30 and Tiera Del Oro with sidewalks including curb of 5'6"
to manage the pedestrian traffic with cars parked on the curb. Trying to "social distance" with surfers unloading
equipment, rinsing off, standing between vehicles with pedestrians and others trying to share the 66" width of the
sidewalk on the west side and cyclist on the east side. This all adds to the challenge of "social distancing" at 6' with the
width of the sidewalk 5'6". Until we can safely keep 6' for pedestrians along this section or any section, I respectfully ask
refraining from opening a section so narrow for parking, especially during a holiday weekend.
Thank you,
Bob Pritchard
Carlsbad
PS: As a Carlsbad cylist, pl ease, please get the motor cylist out of the bike lane when traffic is congested, it is very
unsettling to have them pass you at a high rate of speed as you cycle.
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1
Tammy Cloud-McMinn
From:
Sent:
To:
Subject:
Hello,
brad smith
Tuesday, May 19, 2020 1 :51 PM
Council Internet Email; City Clerk
Terramar Parking Issues
I would like this read during the forthcoming council meeting if time permits.
DISTRIBUTED ..,U . G r'UuL C
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.. ~.: 7:! .: :.-~<t Q.of<Q..
Our family has lived on Los Robles for the past ten years and we have immediate concern over the current status of the
beach opening/parking closures in the Terramar area. This all seems semi-trivial to the other current realities but
nevertheless a major issue for our community.
Our neighborhood has become a parking lot. This includes people coming for tide pools, surfing, bike riding, walking,
running, sunset watchers, and late night beach activities. People start parking before first light and well past midnight
within the same day. Some folks are considerate and others are not. Our neighborhood has become a trash bin,
restroom, hang out zone and bbq area ... yes people barbequing in our front yard this weekend.
The impact on parking is highly frustrating for those who have multiple family members that drive and are not able to
find a place to park. The bigger issue is safety. There are many families with young children who typically enjoy our
streets to be outside with their families. There are also elderly who have been in the neighborhood for decades and
there only exercise is walking the quaint streets. For both groups it has become a seriously dangerous situation. Cars
constantly speed down the street and are anxious to find parking. Countless times we see people zoom down Los Robles
headed south not realizing it is a dead end. They get frustrated and zoom back down the street. For the youth and
elederly this is not tolerable.
Closure of the blvd parking does not seem to distract folks from heading to the beach, they simply choose the next
option -Terra mar neighborhood.
Please find an immediate solution on behalf of the people who respect the space.
With Gratitude,
Brad Smith
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1
Tammy Cloud-McMinn
From:
Sent:
To:
Subject:
Dear City Clerk,
Ray Stainback
Tuesday, May 19, 2020 3:19 PM
City Clerk
Beach Access Parking
DISTRIBUTED 011 , ' !LlC
COM •· ~ .-/ 7
MEETING 0, _6_f_/ 9 f)f)Q.o
Below is an email I sent to our City Manager, Mayor, and City Council Members on May 12th . To date, I have only
received a reply from Mayor Hall. I understand this issue is to be discussed during today's meeting. I would like these 3
simple questions to be asked of our leaders for comment. Further, I would like to express my gratitude to Mayor Hall for
replying to my inquiry and share my disappointment with our other council members and city manager for their lack of
response( s ).
Thank you,
Ray Stainback
Carlsbad, CA 92008
-----Forwarded Message -----
From: Ray Stainback
To: matt. hall@carlsbadca.gov <matt. hall@carlsbadca.gov>; keith. blackburn@carlsbadca.gov
<keith.blackburn@carlsbadca.gov>; cori.schumacher@carlsbadca.gov <cori.schumacher@carlsbadca.gov>; priya.bhat-
patel@carlsbadca.gov <priya.bhat-patel@carlsbadca.gov>; manager@carlsbadca.gov <manager@carlsbadca.gov>
Sent: Tuesday, May 12, 2020, 08: 11 :44 AM PDT
Subject: Beach Access Parking
Dear City Manager, Mayor Hall, and Council Members,
Copy and Pasted below is the City's (City Manager's) statement/policy in regard to beach access and
parking:
Beach access
"One of the frequently asked questions is about beach parking. The general rule is that if you don't
live close enough to the beach to walk or bike, you should not go to the beach. That's why parking is
still not allowed under the county health order."
I have 3 simple questions for you related to this policy:
1 ). Can someone please explain to me who among you thought this exclusionary "general rule/policy"
would actually work? (Simply telling people if they don't live near the beach, they shouldn't go ... )
1
2). Can anyone of you honestly tell me that you didn't anticipate/realize that such a policy (opening
the beaches, but not allowing parking) would lead to people parking on/in the beach adjacent streets
and neighborhoods? Did/could you really NOT anticipate this happening?
3). Most importantly, assuming you could/did realize and anticipate this obvious cause and effect,
why did you CHOOSE to push the problem away from the public byways and lots built specifically for
these purposes onto the laps (clogged streets in front of our homes) of the residents you were elected
or hired to serve?
I await your reply(s).
Thank you,
Ray Stainback
, Carlsbad, CA 92008
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2
Sheila Cobian
From:
Sent:
To:
Subject:
Manager Internet Email
Wednesday, May 20, 2020 9:49 AM
Council Internet Email; City Clerk
FW: Beach Parking
Making sure everyone saw/received this email.
-----Original Message-----
From: Greg Hallinan
Sent: Tuesday, May 19, 2020 4:58 PM
To: Manager Internet Email <Manager@CarlsbadCA.gov>
Subject: Beach Parking ·
City Counsel-
I will keep this brief hoping this makes it into your minutes tonight, and more importantly, into your decision
making. It is my great disappointment that as a collective governing body you would have failed to anticipate
the second order effect of your decision to shut off Carlsbad Blvd and Tamarack Beach parking in the name of
social distancing/ restriction-of-movement. This did nothing more than drive hundreds of people all day every
day into our neighborhood. Congregating, socializing, trafficking, and polluting ... right to our front doors. So I
strongly suggest re-considering that decision, especially now that the beaches are officially open, going into
this holiday weekend.
Thank you.
//Greg Hallinan
30 year Carlsbad citizen and Terramar resident
Sent from my iPad
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safe.
Police Department
Neil Gallucci, Chief of Police
May 19, 2020
Parking Issues
•Neighborhood impact
•Citizen complaints
•Enforcement
2
Parking at Terramar
•
3 Los Robles DrCarlsbad Blvd CerezoDrEl Arbol Dr
Los Robles Dr
Recommendations
•Staff recommends the reopening of beach
parking lots to alleviate congestion in
nearby residential areas
4
COVID-19 Update
Golf Course, Trails/Preserves & Parks
Kyle Lancaster, Parks & Recreation Director
May 19, 2020
Background
•May 1 City Council Meeting:
–Staff provided a report on golf course, trails and parks
–City Council received information on golf course opening
and allowed limited opening of trails/preserves & parks
•May 5 City Council Meeting:
–Staff advised the limited opening of sites was completed
2
Golf Course
•Use of a cart is limited to single golfer or same household
–Action pursuant to May 6 update to the county protocols
•Course/range activity has increased, but is below May 2019
•Canyons Restaurant and banquet facilities remain closed
•All applicable orders and protocols continue to be in place
–General compliance of patrons has been observed to date
3
Trails/Preserves
•Patrons are typically staying on the trails within preserves
–No major damage to adjacent habitat has been evident
•All applicable orders and protocols continue to be in place
–General compliance of patrons has been observed to date
4
Parks
•All applicable orders and protocols continue to be in place
–General compliance of patrons has been observed to date
•State doesn’t allow community/aquatic centers & picnic areas
•County doesn’t allow playgrounds to be open
•County does allow active use by members of same household
–City Council has thus far not allowed active use
5
Parks
•Should City Council desire to allow active use, staff suggests:
–Preparing protocol forms for Chase Fields and Zone 5 Park
–Excepting the following sites/amenities:
•10 schools (nine fields and CHS tennis courts) under agreements
•Half-court basketball courts at three community parks
•Half of the pickleball courts at Poinsettia Community Park
–Allowing until 2 p.m. on May 20 to effectuate the changes6