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HomeMy WebLinkAbout2020-05-19; City Council; ; COVID-19 Actions and Expenditures ReportPublic Notification This item was noticed in accordance with the Ralph M. Brown Act and was available for public viewing and review at least 72 hours prior to scheduled meeting date. Exhibits None May 19, 2020 Item #9 Page 2 of 2 All Receive -Agenda Item # _1_ For the Information of the: CIT.Y COUNCIL Date ~CA ~CC ~ CM ~ ACM :!_ DCM (3) .!!._ May 18, 2020 Council Memorandum To: Honorable Mayor Hall and Members of the City Council From: Gary Barberio, Deputy City Manager, Community Services Heather Pizzuto, Library & Cultural Art · ector Via: Geoff Patnoe, Assistant City Manager {city of Carlsbad Re: Additional Materials Related to Staff eport Item No. 9 -COVID-19 Actions and Expenditures Report This additional materials memorandum includes an attached memorandum (Attachment A) that provides information regarding the status of the 2020 TGIF Concerts in the Parks season and provides considerations that support the decision to cancel the 2020 TGIF Concerts in the Parks season, including the status of other local events. Attachment: A. 2020 TGIF Concerts in the Parks Recommendation, dated May 18, 2020 cc: Scott Chadwick, City Manager Celia Brewer, City Attorney Richard Schultz, Cultural Arts Manager Memorandum May 18, 2020 To: Scott Chadwick, City Manager From: Richard Schultz, Cultural Arts Manager Heather Pizzuto, Library & Cultural Arts Director Gary Barberio, Deputy City Manager, Community Services Via: Geoff Patnoe, Assistant City Manager Re: 2020 TGIF Concerts in the Pa rks Recommendation Attachment A {cityof Carlsbad This memorandum provides a staff recommendation regarding the status of the 2020 season of the TGIF Concerts in the Parks and provides considerations that support the recommendation, including the status of other local events. Staff Recommendation In assessing the impact of COVID-19 on the TGIF Concerts in the Park, staff recommends the cancellation ofthe 2020 season. Recommendation Rationale The staff recommendation is based on the following considerations: • Alignment with health and safety measures required by the County of San Diego and the State of California. • Under the Governor's Resilience Roadmap, TGIF Concerts in the Parks is classified as an event that would not be allowed until Stage 4. • Due to the large concert audiences (4,000+) and limited/confined space (i.e., a baseball field at each park), widespread social distancing is not possible. • Significant logistical challenges at this juncture requiring comprehensive planning including: o Enforcement of health guidelines will result in considerable additional costs and labor impacting shuttle operation, maintaining portable restrooms and site management including distribution of PPE and utilizing health checks. o Seasonal hiring of more than twenty crew members with no new applications since mid-March. o Vendor agreements with an anticipated lead time of 12 weeks for completion. o Coordination with other city departments which are now focused on COVID-19 readiness. Library & Cultural Arts Department 1775 Dove Lane I Carlsbad, CA 92008 I 760-602-2090 t Scott Chadwick May 18, 2020 Page 2 Supporting Information TGIF Concerts in the Parks is a multi-day event, spanning nine Fridays each summer. The 2020 schedule runs June 19 through August 16. These nine concerts utilize a seasonal staff and numerous local vendors who provide contracted services for the entire season to support a high- quality experience with amenities associated with outdoor events and festivals. In essence, TGIF is one extended event staged at multiple locations on multiple dates. Staff considered the following sources of information in formulating the above recommendation. Recent Government Guidelines: • State of California o On March 12, 2020 Governor Newsom announced: Mass gatherings should be postponed or cancelled statewide. A mass gathering is defined as a planned or spontaneous event with a large number of people in attendance that could strain the planning and response resources of the community hosting the event, such as a concert, festival, conference, or sporting event. o During the May 9, 2020 update on California's Resilience Roadmap, the Governor's plan identifies Stage 4 (final stage) for re-opening areas of high-risk including concerts, conventions and sporting events. o Governor Newsom has shared that Stage 4 is "months away." • · San Diego County o April 30, 2020 Health Order. o Effective May 1, 2020 all public or private "gatherings" are prohibited until further notice. Local Municipalities Programming and North County Events Status Many of the following are single-day events or a series of consecutive performances. Entity Status as of 5-6-2020 City of San Marcos Events canceled until further notice. City of Vista Moonlight Amphitheatre cancelled their first two summer shows (An American in Paris and Something Rotten) originally scheduled to run in May and June. AVO Playhouse closed until further notice, City of Encinitas Events canceled through April 30. No weekly calendar since 3/31/20. City of Oceanside Thursday outdoor markets closed indefinitely. No information on summer concerts. City of Del Mar Events canceled through May 31. City of Solana Beach All events canceled until further notice. City of Escondido All events canceled until further notice. North County Pride Festival June 13 canceled. (Oceanside) Vista Strawberry Festival May 24 can.celed. Scott Chadwick May 18, 2020 Page 3 Potential Consequences If TGIF 2020 is presented, the following consequences may occur: • In an environment where other local, regional and national events, festivals, etc., have been cancelled, TGIF may experience an increase in the crowd size; larger audiences have been identified as a significant safety factor by other city departments. • Regarding perception, it might be viewed that the city is holding large-scale events during or too soon after a public health crisis. • Possible unavailability or unforeseen complications with the vendors that would impact the ability to safely deliver an experience matching audience expectations: o San Diego County Health Department Temporary Food Facility Permitting with a potential delay in processing due to other priorities related to the crisis o Traffic Control Plan Implementation Vendor o First Aid o Security o Shuttles o Portable restrooms o Performing artists • TGIF Concerts in the Parks will delay celebrating its 35th anniversary until 2021, postponing festive elements this year. cc: Celia Brewer, City Attorney All Receive -Agenda Item # .:l,_ For the Information of the: <;ITY COUNCIL Date 5 t 1c1 /zo. __)!_cc ~ CM _..lL ACM _L DCM (3) _L {city of Carlsbad Council Memorandum May 19, 2020 To: Honorable Mayor Hall and Me From: Laura Rocha, Deputy City Manag r · trative Services Via: Geoff Patnoe, Assistant City Man Re: Additional Materials Related to Staf Report Item No. 9 -COVID-19 .Actions and Expenditures Report This memorandum provides a breakdown of the costs of the city's extensive emergency response efforts by department and type of cost as of May 15, 2020. These expenses are being tracked to understand the financial impact of COVID-19 on the city and to request state and the federal government reimbursement for eligible expenses. The next update will be provided on June 9, 2020. Department 1-..ti Description of Item or Service · '--1 B_C_ity.c.__M_a_n_a--=g'---e_r ______ --'l C~eaning Sl,!PPlies B Communication & Engagement 'Public notification I --· Signai; ··· ,....I B_Co_m_m_u_n_i_ty~D_ev_e_l_o~p_m_e_n_t __ __.' Cleaning. supplies . I B Environ_ml:!n_!al Ma~agement ;Cleani_ng supplies I IT equipment -------------e--··------··--· -j Clean_irig .services . 8 Facilities Cleani_n~.~_l:f PPliE:~ ..... M_eaJs c1r1.d m.ec_3l_sueplies . Public notification .1,.... --------------'·Signa~e IB Fire .... _ __ :Cleaning.services. L :~1':c_3ning suppli~s--·-·· I i Meal~ c_3n_d meal supplies i ! ! Protective gear 1 l Public notification f---------------' B Fleet !<]ean_ing supplies ------------- 8 HR ! ~lea_n.i_i:i~_s_upplies i IT equipment J Protective gear ------------~ Administrative Services Branch 1635 Faraday Avenue I Carlsbad, CA 92008 I 760-602-2415 Purchase Expenditures Committed Order Amount to Date Funds Remaining -I 40,1n I -· I 184,795 13,346 I I 3,027 I -· . ·1 ············1· I I 15 35,434 .3,046 .. i 5J 118 i 15 I I 75,605 .. _3,046_ 411 5 118 -·------,) 28,903 i 213,698 . 22,_;.ooJ __ . ~?i l~.?- 205 I 26 I 303 17,373 2,188 21,864 , 20,807 65 ' 681 655 150 2,883 205 . 26 : 303 I 20,400 I •· i;i??] 21,864 I 20;807 1 1 65 681 l 655 I 150 1 2,883 i Honorable Mayor Hall and Members of the City Council May 19, 2020 Page 2 Department Description of Item or Service Purchase Expenditures Committed ~ Order Amount l:!J Remaining El Information Technology i IT equipment -----------'"-'-------' 8 Parks & Recreation , Clean\ng supplies 11\/1~~-~s_a~~ meal supplies ____ i<;)t~er I P~~tective gear I Public notification ---------------ii Si~~age _ !cleaning services __ _ El Police ···-·-··---"·····---· Jcleaning supplies I Protective gear i P~blic notification 8 Salaries and wages _ ·Overtime f-l _____ ···_···_··--_·--_·-·_--_····· ____ -+!;:~:;1~~salaries [l:3Tran~pe>r!~~ion [1\/l_~_al~_crnd meal supp}if:~ _I ------------~! P!ote~tjve g_E:ar · El Utilities I Cleaning supplies : IT equipment Grand Total Methodology I 73,526 ! 3,584 89,581 51,961 ... ·--·· -·--··-···-·--·-·-·--··· --•--.. - 5,069 14,076 479,547 to Date Funds 88,876 ; 162,402 5,947 9,531 38,998 128,578 .. ... . . .. ~·-·---~--•···••·· -........ -·· 1,341 1,509 9,358 1,341 1,509 9,358 11,10~ f 11,108 13,039 l 65,ooo ---· . --· ... ----· ·1-··--------------•-··-·"·-· ..... 1,326 6,394 : 11,018 , 25,094 134 134 ' -i 262,843 : __ 262,843 _: 109,903 i __ 109,903_: 2,171,462 j 113 I 1,331 ! 295 , 65 I 2,171,462 • 173 1,331 : 295 . 65 : 2,885,542 3,365,088 The amounts above were compiled using data from the city's accounting system an_d inputs, estimates and data from department management analysts. Definitions -Cleaning supplies include disinfecting wipes, hand sanitizers, etc. -Meals and meal supplies consist of senior meal program and meals at the emergency operations center. -Protective gear includes, masks, gloves and other protective wear. -IT equipment includes laptops, earbuds, adapters, etc. -Salaries and wages represent staff hours worked on COVID-19 activities. Funding received On April 17, 2020 Carlsbad received $50,344 from the CARES Act Provider Relief Fund. The payment was automatic for hospitals and other healthcare providers on the front lines of the coronavirus response, including the city's first responders. The distributed amount is based on the city's share of 2019 Medicare fee for service reimbursements that the city receives for ambulance bills. The funding received will offset future COVID-19 reimbursement claims. Honorable Mayor Hall and Members of the City Council May 19, 2020 Page 3 On May 7, 2020 Carlsbad received $118,070 from the CARES Act Award of Housing Voucher program funds from the U.S. Department of Housing and Urban Development (HUD). The payment was automatically distributed by HUD for COVID-19 response and is restricted to Section 8 administrative expenses. cc: Scott Chadwick, City Manager Celia Brewer, City Attorney All Receive -Agenda Item#~ For the Information of the: CITY COUNCIL Date:,!1ttl:zoCA ·-./ CC ·✓ CM _JL__ACM V DCM(3)..Jl May 19, 2020 Council Memorandum To: From: Honorable Mayor Hall and Memo Paz Gomez, Deputy City Manager Via: Geoff Patnoe, Assistant City Man .l...!11...,..,..~ Re: Additional Materials Related to St Expenditures Report {city of Carlsbad This memorandum provides additional materials regarding the staff report for the May 19, 2020 City Council Meeting Item No. 9 -COVID-19 Actions and Expenditures Report. During the City Council meeting on May 12, 2020, Council Member Schumacher proposed celebrating graduating high school seniors in Carlsbad by hanging banners in the Village in light of the challenges presented by the COVID-19 pandemic. The City Manager requested that staff analyze options of assisting in this effort. The options analysis is provided in Attachment A. Staff obtained additional information from the organizing group regarding their request. Th_e group was focused mostly on Carlsbad Unified School District (CUSD) high schools but mentioned they would reach out to La Costa Canyon High School (LCCHS) and private schools, which has not yet occurred. Staff conducted the analysis with an estimated 1,300 students, to include seniors graduating from LCCHS, instead of the originally proposed 800-900 students for CUSD students only. The 1,300-student estimate does not include private school graduating seniors. If Option Eis selected, staff proposes putting up signs in the right-of-way adjacent to the high schools instead of along the seawall as proposed by a community member since placing them at the seawall could encourage social gatherings. Council Policy No. 65, Attachment B, provides information regarding putting up signs on public property. Due to the costs, safety and risk management considerations, staff recommends Option F, which would feature five or six banners reflecting the school names and logos of each graduating high school (one banner per school) on existing light poles in the Village. Each school will need to provide their banners to city staff for installation by June 1. Point of contact is Michael O'Brien, Public Works Superintendent, at 760-434-2996 or Michael.obrien@carlsbadca.gov. Please note that organizers must obtain a public property sign permit per Attachment B prior to installation of signs or banners. Additionally, understanding the desire to support local graduating high school seniors during this time, city staff has developed other low-cost options that could be considered: Public Works Branch Transportation Department, Streets Division 405 Oak Avenue I Carlsbad, CA 92008 I 760-434-2996 t Honorable Mayor Hall and Members of the City Council May 19, 2020 Page 2 1. We understand videos are being produced by CUSD and San Dieguito Union High School District celebrating seniors. The city could share these videos on its social media and the city's cable channel. 2. The city could invite messages of support from the community via its social media channels. 3. The city could run a slide show of the names, with or without photos, of graduating seniors on the city's cable channel. Attachment: A. Celebrating Carlsbad's Graduating High School Seniors -Options Analysis B. Council Po licy No. 65 -Signs on Public Property cc: Scott Chadwick, City Manager Celia Brewer, City Attorney Gary Barberio, Deputy City Manager, Community Services Laura Rocha, Deputy City Manager, Administrative Services Neil Gallucci, Police Chief Michael Calderwood, Fire Chief David Graham, Chief Innovation Officer Robby Contreras, Assistant City Attorney Tom Frank, Transportation Director Kyle Lancaster, Parks & Recreation Director Kristina Ray, Communication & Engagement Director John Kim, City Traffic Engineer Nathan Schmidt, Transportation Planning and Mobility Manager Sheila Cobian, City Clerk Services Manager May 19, 2020 ATTACHMENT A CELEBRATING CARLSBAD'S GRADUATING HIGH SCHOOL SENIORS-OPTIONS ANALYSIS Background Staff was asked to research the feasibility of a request from the community for the city to participate in an effort celebrating and recognizing graduating high school seniors in Carlsbad, as discussed during the City Council meeting on May 12, 2020. The information received indicated: • The intent is to represent students at all high schools within city boundaries, including Carlsbad High School, Carlsbad Village Academy, Carlsbad Seaside Academy, Sage Creek High School, La Costa Canyon High School and private schools. As of May 15, 2020, organizers from Carlsbad Unified School District (CUSD), who are leading this effort, had not yet coordinated with other schools including La Costa Canyon High School and private schools. The 1,300-student estimate below does not include seniors in private high schools. • The request is for banners to recognize graduating seniors. • Parents and/or community volunteers would coordinate with school principals to fund and coordinate production and procurement of the banners or signs. • The city's role would be to provide the use of space in the public right-of-way and the labor and vehicles for installation and removal. • Target is to complete installation prior to the week of June 8, to coincide with previously planned graduation activities. Upon exploration and consultation with staff from Transportation, Parks & Recreation, City Attorney and Risk Management, feasibility of the following options was explored, based on information currently available. Effective implementation of these options would require additional oversight and project management by city staff. A. Light pole banners in Carlsbad Village and along Carlsbad Boulevard to accommodate all students Summary: There are a total of 329 available light poles in the Village and beach area: 135 on Carlsbad Boulevard between Cannon Road and Beech Street, and 194 in the Village area bound by I- S, Carlsbad Village Drive, Carlsbad Boulevard, Beech Street and Grand Avenue, which would be sufficient for 325 locations required for 1,300 students. Parents and/or volunteers would need to procure the 1,300 banners ahead of time to ensure they are completed prior to installation. They would also need to provide associated hardware to install the banners. Estimated Labor and Resources: To safely perform the work, staff recommends use of two bucket trucks and two stake bed trucks. Four staff members would be assigned: Tree Trimmer Lead Worker, Tree Trimmer 11, Electrician and Street Maintenance Worker II. Each pole location would involve approximately one hour of labor, including installation of new hardware and the banners. Timing: Given the number of labor hours required, it would not be feasible to complete installations by the week of June 8. Estimated Costs: Based on 325 locations, one hour per location and four staff members with an average fully benefitted hourly rate of $46.86, estimated installation costs are: CELEBRATING CARLSBAD'S GRADUATING HIGH SCHOOL SENIORS-OPTIONS ANALYSIS Page 2 of 6 Labor $60,918 Vehicles $28,685 Total $89,603 These costs would be incurred again when taking down the banners, for a total installation and removal cost of $179,206. This estimate does not include the cost to purchase new hardware, which a community member had mentioned in prior correspondence that they would procure them at approximately $70 per light pole, which would result in a total of $22,250 for 325 light poles for all schools. B. Light pole banners in Carlsbad Village using existing hardware only Summary: There are currently 78 banners along Grand Avenue and State Street with existing banner hardware. These locations have historically been used for city-sponsored promotions or campaigns. There are 74 banners sized at 2-1/2 feet by 8 feet, and four larger banners that are 4 feet by 10 feet. To minimize the number of banners needed, staff suggests using banners with a general congratulatory message that perhaps includes each school's logo/mascot. Parents and/or volunteers would need to procure the 78 banners ahead of time to ensure they are completed prior to installation. Estimated Labor and Resources: While the city previously used a contractor to swap existing banners at these locations, that contract expired in February 2020. Execution of a new contract would take approximately two to three weeks under the city's standard contracting processes, which may not · allow enough time for the installations to begin by the week of June 8. If city staff were to safely perform the work, the use of two bucket trucks and two stake bed trucks would be recommended. Four staff members would be assigned: Tree Trimmer Lead Worker, Tree Trimmer II, Electrician and Street Maintenance Worker II. Each pole location would require approximately 45 minutes of labor. Timing: Given the number of labor hours required, it would take approximately two weeks to complete the installations. Staff would need to start no later than May 22 to meet a June 8 deadline. Estimated Costs: Based on the most recent contract amendment, the cost for the contractor to swap out the existing banners and remove the student banners is approximately $18,000. Based on 78 locations, 45 minutes per location and four staff members with an average fully benefitted hourly rate of $46.86, estimated installation costs for staff are: Labor $10,965 Vehicles $2,582 Total $13,547 These costs would be incurred again when taking down the banners, for a total project cost of $27,094. C. Light pole banners located in areas near three high school campuses Summary: Light poles near each school location could be considered. For example, there are approximately 146 light pole locations in the vicinity of Sage Creek High School, 180 near Carlsbad CELEBRATING CARLSBAD'S GRADUATING HIGH SCHOOL SENIORS-OPTIONS ANALYSIS Page 3 of 6 High School and 170 near La Costa Canyon High School, so there are enough light poles to accommodate the 325 required locations. Further discussion would be needed to determine exact locations and whether there are adequate light poles ava ilable. To minimize the number of banners needed, staff suggests using banners with a general congratulatory message that perhaps includes each school's logo/mascot. Parents and/or volunteers would need to procure the 1,300 banners ahead of time to ensure they are completed prior to installation .. Estimated Labor and Resources: If city staff were to safely perform the work, the use of two bucket trucks and two stake bed trucks would be recommended. Four staff members would be assigned: Tree Trimmer Lead Worker, Tree Trimmer II, Electrician and Street Maintenance Worker II. Each pole location would involve approximately one hour of labor. Timing: Given the number of labor hours required, it would not be feasible to complete installations by the week of June 8. Estimated Costs: Based on 325 locations, one hour per location and four staff members with an average fully benefitted hourly rate of $46.86, estimated installation costs are: · Labor $60,918 Vehicles $28,685 Total $89,603 These costs would be incurred again when taking down the banners, for a total installation and removal cost of $179,206. This estimate does not include the cost to purchase new hardware, which a community member had mentioned in prior correspondence that they would procure them at approximately $70 per light pole, which would result in a total of $22,250 for 325 light poles for all schools. D. Large banner{s) hung across a major road, such as Carlsbad Village Drive Summary: A large banner spanning the width of a major road, such as Ca rlsbad Village Drive, would need to meet several complex requirements to be viable from safety, legal and risk perspectives. For example, it would require locating light poles that were ideally situated across from one another and at the correct angle so that the banner could be hung safely and in accordance with the California Manual on Traffic Control Devices (CA MUTCD) requirements and structural standards. Visual obstructions would need to be avoided, and potential driver distraction would need to be considered. Additional hardware, such as mounts and cabling, as well as heavy-duty equipment may be required to ensure safe installation. Additional research would be needed to identify potential locations, and further discussion would be needed regarding the number of banners, at an estimated cost of $1,000 for engineering support. Viable locations may not exist, given the complexity of the constraints. One physically viable option may be hanging banners on the existing Carlsbad overcrossing sign on Carlsbad Boulevard; however, that possibility has not yet been tested. Parents or volunteers would have to procure the banner(s). Estimated Labo r and Resources: If city staff were to safely perform the work, the use of two bucket trucks and two stake bed trucks would be recommended. Four staff members would be assigned: Tree Trimmer Lead Worker, Tree Trimmer II, Electrician and Street Maintenance Worker II. Each banner installation would involve approximately four hours of labor. In addition, enginee ring staff CELEBRATING CARLSBAD'S GRADUATING HIGH SCHOOL SENIORS-OPTIONS ANALYSIS Page 4 of 6 would need to be involved to determine the viability of locations from structural, safety and legal perspectives. Mounts, cabling and use of heavy-duty equipment would also be required. Timing: Depending on the number of banners requested, the installations could occur in time for the week of June 8. Estimated Costs: Based on four labor hours per location using four staff members with an average fully benefitted hourly rate of $46.86, estimated costs for each banner installation are: Labor $750 Vehicles $353 Engineering staff support $1,000 Hardware, equipment $2,000 Total $4,103 The labor and vehicle costs would be incurred again when taking down the banner, for a total project cost of $5,206 per banner. E. "Yard sign"-style signs installed in public right-of-way areas Summary: Smaller "yard sign"-style signs could be placed in locations currently allowed by the city's sign ordinance in the public right-of-way (see Council Policy No. 65). Assuming two students per sign placement (one student on each side of the sign), there would be approximately 650 placements to be identified. Parents and/or volunteers would need to procure the 1,300 signs ahead of time to ensure they are completed prior to installation. Locations could be near high school campuses. Estimated Labor and Resources: An option could be to use Carlsbad Emergency Response Team (CERT) or other volunteers such as parents or students to place the signs. Volunteer supervision would be provided by up to seven Public Works staff, including six streets maintenance lead/senior workers and a superintendent. Assuming volunteers could install 1 sign every 5 minutes, or 12 signs per hour, this rate amounts to 54 hours of needed volunteer time. Assuming a 3-hour commitment from each volunteer, a minimum of 18 volunteers would be required to meet this effort. Timing: The installations are estimated to take about one week, and could occur in time for the week of June 8. However, this estimate is dependent on availability and number of volunteers. Estimated Costs: Based on an estimated eight labor hours total using seven staff members with an average fully benefitted hourly rate of $65.41, estimated installation costs are: Labor ' $3,663 . Vehicles $504 Total $4,167 These costs would be incurred again when taking down the signs, for a total project cost of $8,334. F. Light pole banners (one banner per school} in Carlsbad Village using existing hardware only Summary: As mentioned in Option B above, there are currently 78 banners along Grand Avenue and State Street with existing banner hardware. These locations have historically been used for city- sponsored promotions or campaigns. There are 74 banners sized at 2-1/2 feet by 8 feet, and four larger banners that are 4 feet by 10 feet. To minimize the number of banners needed, staff suggests CELEBRATING CARLSBAD'S GRADUATING HIGH SCHOOL SENIORS-OPTIONS ANALYSIS Page 5 of 6 using banners (2-1/2 feet by 8 feet) with a general congratulatory message that includes each school's name and logo/mascot (one banner per school). Parents and/or volunteers would need to procure the banners ahead of time to ensure they are completed and provided to city staff prior to June 1. Estimated Labor and Resources: If city staff were to safely perform the work, the use of one bucket truck and one stake bed truck would be recommended. Two staff members would be assigned: Electrician and Street Maintenance Worker II. Each pole location would require approximately 45 minutes of labor. Timing: The installations are estimated to take less than one week, and could occur in time for the week of June 8. Estimated Costs: Based on an assumed six locations, 45 minutes per location and two staff members with an average fully benefitted hourly rate of $46.86, estimated installation costs for staff are:' Labor $844 Vehicles $200 Total $1,044 These costs would be incurred again when taking down the banners, for a total project cost of $2,088. See Summary of Options in Table 1 below. Additional Considerations for All Options Public Safety • Use of staff delays critical work that may impact public safety, such as street light replacements, streets maintenance and tree trimming • May result in public gathering in locations where it would be difficult to maintain social distancing as required by current health orders • May impact traffic flow, as families search for their students' banner location • May create hazards for pedestrians and drivers, as families may attempt to block public rights- of-way to take photographs with their banner Legal and Risk Management • Need for a written agreement, preferably with the school districts, indemnifying the city from issues such as property damage or personal injuries and clearly defining the scope of the city's contribution • Potential First Amendment issues (see Council Policy No. 65). • Confirmation that CERT and other volunteers would be covered for this activity from a risk management perspective; volunteers' efforts would need to be coordinated with appropriate departments • Organizers would need to submit a request for a public property sign permit, which must be issued prior to installation of signs or banners CELEBRATING CARLSBAD'S GRADUATING HIGH SCHOOL SENIORS-OPTIONS ANALYSIS Page 6 of 6 Table 1 Summary of Options -Celebrating Carlsbad's Graduating High School Seniors Options Estimated Labor and Timing Estimated Costs Resources (done before June 8) A-light pole banners 4 staff, 1 hr each; 2 No $179,206 in the Village and bucket trucks; 2 stake Carlsbad Blvd with new bed trucks hardware (325 locations) · B -light pole banners Contractor or No, if contractor; $18,000 if contractor; in Village with existing 4 staff, 45 mins each; 2 Yes, if staff starts by $27,094 if staff hardware (78 bucket trucks; 2 stake May22 locations) bed trucks C -light pole banners 4 staff, 1 hr each; 2 No $179,206 near schools (146-180 bucket trucks; 2 stake locations near each bed trucks school) D -large banner(s) 4 staff, 4 hrs each; 2 Yes, if locations are $5,206 per banner; across Carlsbad Village bucket trucks; 2 stake confirmed and safety structural, legal, risk Drive or on Carlsbad bed trucks; engineering concerns are addressed and safety concerns sign staff support E -Yard-style signs in Volunteers {18) + 7 Yes, if staff starts by $8,334 public right-of-way staff and vehicles June 1 near each school (650 placements) F -light pole banners 2 staff, 45 mins each; 1 Yes, if staff starts the $2,088 (one banner per bucket truck; 1 stake week of June 1 school) in Village with bed truck existing hardware (assumed six locations) CITY OF CARLSBAD COUNCIL POLICY STATEMENT ATTACHMENT B Policy No. Date Issued 65 6/23/09 Page 1 of 10 Effective Date IMMEDIATELY General Subject: Signs on Public Property Specific Subject: Cancellation Date UNTIL SUPERCEDED Supersedes No. 65. dated 3/4/08 Copies to: City Council, City Manager, City Attorney, Department Heads and Division Heads, Employee Bulletin Boards, Press, File SECTION ONE: PROPRIETARY CAPACITY; CHANGES TO POLICY In adopting this policy, the City Council acts in its proprietary capacity as to Public Property within the City. This Policy Statement may be changed at a regular public meeting of the City Council. SECTION TWO: INTENT AS TO PUBLIC FORUM The City declares its intent that all Public Property in the City shall not function as a designated public forum, unless some specific portion of Public Property is designated herein as a public forum of one particular type; in such case, the declaration as to public forum type shall apply strictly and only to the specified area and the specified time period, if any. SECTION THREE: SIGNS MUST BE PERMITTED OR EXEMPTED No party other than the City may post, mount or display a "sign," as defined in the sign ordinance, may be displayed on Public Property, unless a Public Property Sign Permit therefore has first been issued, or the subject sign is expressly exempted from the Public Property Sign Permit requirement by this Policy Resolution or another applicable Policy Resolution. For purposes of this provision, a "Public Property" means property, real or personal, in which the City of Carlsbad and/or the Carlsbad Redevelopment Agency holds the present right of present possession and control, as well as all public rights of way. All Public Property Sign Permits must be consistent with the policies stated herein. Any sign posted on Public Property within the City, contrary to the policies stated herein, may be summarily removed as a trespass and a nuisance by the City. SECTION FOUR: TEMPORARY POLITICAL, RELIGIOUS, LABOR PROTEST AND OTHER NONCOMMERCIAL SIGNS IN TRADITIONAL PUBLIC FORUM AREAS This section applies only when the Special Events Chapter of the Carlsbad Municipal Code does not. In areas qualifying as traditional public forums, such as city streets, city parks and public sidewalks, and the area . immediately around the-exterior of city hall, persons may display non-commercial message signs thereon without first obtaining a Public Property Sign Permit, provided that their sign display on Public Property conforms to all of the following: 1. The signs must be personally held by a person, or personally attended by one or more persons. "Personally attended" means that a person is physically present within five feet of the sign at all times. 2. The signs may be displayed only during the time period of sunrise to sunset. 3. The maximum aggregate size of all signs held by a single person is 10 square feet. 4. The maximum size of any one sign which is personally attended by two or more persons is 50 square feet. CITY OF CARLSBAD COUNCIL POLICY STATEMENT General Subject: Signs on Public Property Specific Subject: Page 2 of 10 Policy No. """6"""5 _______ _ Date Issued 6/23/09 ---------Effective Date IMMEDIATELY Cancellation Date UNTIL SUPERCEDED Supersedes No. 65. dated 3/4/08 Copies to: City Council, City Manager, City Attorney, Department Heads and Division Heads, Employee Bulletin Boards, Press, File 5. The displayed signs may not be inflatable or air-activated. 6. In order to serve the City's interests in traffic flow and safety persons displaying signs under this section may not stand In any vehicular traffic lane when a roadway is open for use by vehicles, and persons displaying signs on public sidewalks must give at least five feet width clearance for pedestrians to pass by. SECTION FIVE: PUBLIC PROPERTY SIGN PERMITS; APPLICATION FORMS AND PROCEDURES The Community Development Director shall prepare and make available to the public a form for Application for a Public Property Sign Permit (Permit), which shall, when fully approved, constitute a Permit and indicate the City's consent, in its proprietary capacity, for placement of a sign. The applicant for the permit must be the same person or entity who is to be the owner of the sign . The processing fee for each application, which shall not be refundable even if the application is denied, shall be the same as the fee for a sign permit under the sign ordinance. To each application form shall be attached a copy of this Policy Statement. The application form shall require the applicant to indicate that he or she has received a copy of this Policy Statement, and that they shall abide by its terms, as well as any special terms or conditions which may be stated on the Permit, and to abide by any new or different conditions which may be imposed on all permittees who are similarly situated. Any Public Property Sign Permit issued in error may be summarily revoked by any officer of the City, by simply informing the applicant of the nature of the error in issuance; any applicant whose permit is revoked as issued in error may, at any time thereafter, submit a new permit application which cures any deficiencies in the original application. The application fee shall apply separately to each new application. Applications which fully comply with the terms and conditions of this Policy Statement shall be duly issued. Applications which are denied, or permits which are revoked or suspended, may be appealed in the same manner as denials of sign permits, as described in the Sign Ordinance. SECTION SIX: EXEMPTIONS FROM PERMIT REQUIREMENT The following signs are exempted from the Permit requirement: Traffic control and traffic directional signs erected by the City or another governmental unit; official notices required by law; signs placed by the City in furtherance of its governmental functions; signs allowable under Section Four of this Policy. SECTION SEVEN: PERMITS FOR A-FRAME SIGNS IN CARLSBAD VILLAGE REVIEW AREA, BEARING COMMERCIAL MESSAGES ONLY 1. INTENT AS TO PUBLIC FORUM The areas and times controlled by this section are designated to constitute a limited access, non-public forum which is strictly limited to commercial messages, and which is open only to those persons described in this CITY OF CARLSBAD COUNCIL POLICY STATEMENT General Subject: Signs on Public Property Specific Subject: Policy No. Date Issued 65 6/23/09 Page 3 of 10 Effective Date IMMEDIATELY Cancellation Date UNTIL SUPERCEDED Supersedes No. 65. dated 3/4/08 Copies to: City Council, City Manager, City Attorney, Department Heads and Division Heads, Employee Bulletin Boards, Press, File section and on the terms stated in this section. 2. WHERE A-FRAMES MAY BE PLACED; PHYSICAL STANDARDS "A-Frame" signs, as that term is defined in the sign ordinance, may be placed in particular portions of the public right-of-way, within the Carlsbad Village area only, namely, on the public sideway directly in front of the store or other establishment displaying the sign. Such signs may have no more than 2 display faces, every display face shall be a flat, smooth surface, and remain completely free of dangerous protrusions such as tacks, nails or wires however, cutouts of any shape are allowed. Sign faces shall be back to back. No banners, ribbons, streamers, balloons, or attachments of any kind may be affixed to the sign. The sign may not use any moving parts or include a display face which is hinged, or which otherwise swings or hangs from a frame. No glass, breakable materials or illumination is allowed. The signs shall be physically stable and balanced flat on the sidewalk. The sign must be self- supporting, stable and weighted or constructed to withstand overturning by wind or contact. All such signs may be placed in the permitted space on the public right-of-way only when the retail establishment is actually open for business. The sign must be placed on the public sideway in a manner which maintains a clear pedestrian area of at leas,t five (5) feet over the entire length of the sidewalk in front of the business and be located directly in front of the business which owns the sign. Each display face shall have a maximum area of 15 square feet, and shall not exceed 5 feet in height or 3 feet in width. Changeable text area of the sign may not exceed 50% of the display face. No such sign may have special illumination and the display portion may have no parts which move, flash, blink or fluoresce. Fluorescent or "day glow" colors are not allowed. No paper or non-rigid changeable text areas are allowed. The sign shall not be permanently affixed to any object, structure, or the ground, including utility poles, light poles, trees or other plants, or any merchandise of products displayed outside permanent buildings. At no time may the sign be placed In the street or in any position which impedes the smooth and safe flow of vehicular and pedestrian traffic, or which interferes with driver or pedestrian sight lines or comer clear zone requirements as specified by the City. No sign shall be placed in such a manner as to obstruct access to a public sidewalk, public street, driveway, parking space, fire door, fire escape or access for persons with disabilities. · Signs shall not obscure or interfere with the effectiveness of any official notice or public safety device. Signs shall not simulate in color or design a traffic sign or signal, or make use of words, symbols, or characters in such a manner as may confuse pedestrians or drivers. CITY OF CARLSBAD COUNCIL POLICY STATEMENT General Subject: Signs on Public Property Specific Subject: Policy No. Date Issued 65 6/23/09 Page 4 of 10 Effective Date IMMEDIATELY Cancellation Date UNTIL SUPERCEDED Supersedes No. 65. dated 3/4/08 Copies to: City Council, City Manager, City Attorney, Department Heads and Division Heads, Employee Bulletin Boards, Press, File Every sign and all parts thereof shall be kept in good repair. The display surface shall be kept clean, neatly painted, and free from dust, rust and corrosion. Any cracked, broken surfaces, missing sign copy or other unmaintained or damaged portion of a sign shall be repaired or replaced or removed within 30 days following notice by the City. The copy on the sign must be strictly of a commercial nature, must not include copy or messages pertaining to "noncommercial speech" as that term is defined in the Sign Ordinance, and must refer or pertain to goods, activities or services which are actually available in the subject store at the time the sign is displayed. 3. WHO MAY DISPLAY AN A-FRAME SIGN IN THE VILLAGE REVIEW AREA The A-Frame Signs allowed by this section may be displayed only by the operators of a business within the Village Review Zone, who hold a currently valid City business license, who are not currently in violation of any of the zoning, land use, environmental or business regulatory laws, rules or policies of the City. Each eligible business location is allowed a maximum of one A-Frame sign. However, when a business is located within a business arcade or courtyard area, in which case only one "tenant directory" sign, which lists all of the businesses within the arcade or courtyard, is allowed. The display area of the permitted A-Frame sign shall not count as part of the total sign age for the business, which is allowed under the Sign Ordinance. However, all existing building signage for a business must conform to the sign standards set forth within the Village Master Plan and Design Manual before a permit will be approved for a sign on the public sidewalk. 4. TRANSFER OF PERMIT The Permit attaches to the business at the location specified. If the business is sold or transferred, and remains at the same location, then the Permit shall automatically transfer to the new owner or transferee, who shall be bound to the terms and conditions of the original Permit. However, if the business which first obtained the Permit moves to a different location, or if the location is then taken by a new business, a new application and Permit shall be requ ired. 5. TERM OF CONSENT INDICATED BY PERMIT; REVOCATION AND RENEWAL The Permit is revocable or cancelable at will by the City. However, the City will cancel a Permit without cause only when it does so to all permittees who are similarly situated. Any Permit may be revoked for noncompliance, 30 calendar days after notice of noncompliance remains uncured, or in the case of a noncompliance condition which constitutes a threat to the public health, safety or welfare, summarily. When a Permit is revoked, the owner of the sign must physically remove it from the public right of way within 24 hours of notice of revocation; upon failure to do so, the City may summarily remove the sign and hold it in storage CITY OF CARLSBAD COUNCIL POLICY STATEMENT General Subject: Signs on Public Property Specific Subject: Policy No. Date Issued 65 6/23/09 Page 5 of 10 Effective Date IMMEDIATELY Cancellation Date UNTIL SUPERCEDED Supersedes No. 65. dated 3/4/08 Copies to: City Council, City Manager, City Attorney, Department Heads and Division Heads, Employee Bulletin Boards, Press, File until all costs of removal and storage are paid by the sign owner, upon which condition the sign shall then be returned to its owner. There is no guarantee that the City will continue the policy stated herein. Permittees hold no expectation of renewal of any given Permit, acquire no vested right to continue displaying the sign on public land, and waive all claims of inverse condemnation (uncompensated taking of private property) as to the permitted sign, when they submit the original application. 6. TEMPORARY REMOVAL The City may give notice, by any reasonable means, that consent to display an A-frame is or shall be withdrawn temporarily so as to serve a more urgent or more important public need, such as, without limitation, dealing with a natural disaster, a traffic emergency, a temporary need to make more space available on the public right-of-way, a civil disturbance, a parade, an election, or other special event. In urgent situations, the City may summarily remove a permitted sign without notice, for a time sufficient to deal with the urgency. All permittees shall comply with all notices to temporarily remove the permitted signs, and to return them to display only in accordance with the City's directions. 7. INSURANCE AND INDEMNITY A Permit under this section will be issued only to an applicant who provides evidence of comprehensive general liability Insurance coverage, in a form satisfactory to the Housing and Redevelopment Director and the Risk Manager, which shall name the City and Carlsbad Redevelopment Agency as an additional insured and provide thirty-day notice of cancellation. The minimum liability coverage on such policy shall be one million dollars; such coverage shall apply to claims of personal Injury Including death, property damage and advertising injury. Application for a Permit shall constitute an agreement to hold harmless, defend and indemnify the City and Carlsbad Redevelopment Agency against all claims relating to property damage or personal injury, including death, which assert that the permitted sign played any legally significant role in the creation of the liability. 8. CANCELLATION OR MODIFICATION OR PROGRAM The City and/or Housing and Redevelopment Commission may, at any time.and for any reason, cancel or modify this program allowing commercial A-Frame signs in the public right-of-way in the Village Review Area. SECTION EIGHT: REAL ESTATE FOR SALE "KIOSK" SIGNS IN PARTICULAR LOCATIONS 1. INTENT AS TO PUBLIC FORUM The City's intent as to this section is to designate a strictly limited public forum, which allows only the posting in convenient places of directional information regarding tract housing developments which are currently CITY OF CARLSBAD COUNCIL POLICY STATEMENT General Subject: Signs on Public Property Specific Subject: Page 6 of 10 Policy No. ..;:;..6..;:;..5 _______ _ Date Issued _6_/2_3_/_09 _____ _ Effective Date IMMEDIATELY Cancellation Date UNTIL SUPERCEDED Supersedes No. 65. dated 3/4/08 Copies to: City Council, City Manager, City Attorney, Department Heads and Division Heads, Employee Bulletin Boards, Press, File selling homes located within the City. 2. KIOSK SIGNS FOR NEW TRACT HOUSING DEVELOPMENTS Kiosk signs are permanent freestanding structures, not exceeding 10 feet in height, 7 feet in width, which contain modular information strips, not exceeding 10 inches in height, 6 feet in width, providing information about tract housing developments (of more than 4 units) which are currently selling new homes located within the City. Such signs may display only the following information: the name of the development, developer and/or marketer thereof, and the direction to the development from the sign. Each.kiosk will have "City of Carlsbad" and the city logo displayed in a prominent location on the sign. One kiosk design will be utilized throughout the city. This kiosk design is on file in the Planning Department. All tract housing development signs mounted on the kiosks shall be the same .design and shall be white wood with black reflective lettering. Letters shall be consistent in size, width and thickness of print. Letters shall be all upper case letters not more than 6 inches in height. Individual tract housing development directional signs shall be approved by the Planning Director prior to mounting on a kiosk to ensure compliance with this section. In no case shall a sign be mounted on a kiosk before building permits have been issued for the model homes. There shall be no additions, tag signs, streamers, devices, display boards, or appurtenances added to the sign as originally approved. Further, no other off-site directional signing may be used such as posters, trailer signs or temporary subdivision directional signs. Any sign placed contrary to the provisions of this section may be removed by the city without prior notice. Each approved tract housing development may have up to a maximum of 8 directional signs. Upon approval by the Planning Director, directional signs shall be permitted until the homes within the housing development are sold or for a period of one year, whichever comes first. Extensions not exceeding one year may be granted by the Planning Director. A neighborhood shall not be allowed any directional kiosk signs if there are any other offsite signs advertising the housing development anywhere in the City. If any advertising signs are erected and not promptly removed upon demand by the city, all kiosk signs for that subdivision shall be removed, the lease cancelled and no refund given . CITY OF CARLSBAD COUNCIL POLICY STATEMENT General Subject: Signs on Public Property Specific Subject: Page 7 of 10 Policy No. -"-6--'-5 _______ _ Date Issued 6/23/09 --------- Effective Date IMMEDIATELY Cancellation Date UNTIL SUPERCEDED Supersedes No. 65. dated 3/4/08 Copies to: City Council, City Manager, City Attorney, Department Heads and Division Heads, Employee Bulletin Boards, Press, File 3. PRIVATE CONTRACTOR FOR MANAGEMENT OF THE KIOSKS The City may enter into a contract with a private contractor to design, erect, modify, replace, maintain and manage the kiosk signs allowed by this section. Such contract must be approved by the City Council, and may require that the contractor pay to the City a rent or royalty on advertising revenues. All the terms of said contract, and all payments to the City hereunder, shall be public information. 4. INSURANCE REQUIREMENT In the event the City selects a private party contractor to manage the kiosks, the City may require the private party contractor to provide evidence of comprehensive general liability insurance coverage, in a form satisfactory to the Community Development Director, which shall name the City as an additional insured, and provide 30-day notice to the City of cancellation. The minimum liability coverage on such policy shall be one million dollars. Any private party contract must include a provision for the contractor to hold harmless, defend and indemnify the City against all claims relating to property damage or personal injury, Including death, which assert that the kiosk sign played any legally significant role in the creation of the liability. 5. ALLOWABLE LOCATIONS The kiosks allowed by this section may be located only as shown on AttachmentA SECTION NINE: TEMPORARY POLITICAL SIGNS IN THE PUBLIC RIGHT OF WAY DURING CAMPAIGN PERIODS 1. INTENT AS TO PUBLIC FORUM In this section only, the City's intent is to designate a public forum which is available only at limited times and places for sign expression on political and other noncommercial topics, absolutely without favoritism as to any speaker, topic or point of view. The display opportunities afforded by this section are in addition to those in the Sign Ordinance which allow noncommercial speech at all times. 2. TEMPORARY CAMPAIGN SIGN PERMIT; APPLICATION FORMS AND PROCEDURES The procedure for the approval of a temporary campaign sign permit is as follows: • The zoning enforcement officer shall notify candidates and/or their state/local campaign committee chairpersons for national, state, local or county office and chairpersons of campaign committees for or against any measure appearing on the ballot for a statewide, local or county election of the temporary campaign sign requirements as provided herein. CITY OF CARLSBAD COUNCIL POLICY STATEMENT General Subject: Signs on Public Property Specific Subject: Policy No. Date Issued 65 6/23/09 Page 8 of 10 Effective Date IMMEDIATELY Cancellation Date UNTIL SUPERCEDED Supersedes No. 65. dated 3/4/08 Copies to: City Council, City Manager, City Attorney, Department Heads and Division Heads, Employee Bulletin Boards, Press, File Prior to the posting of any temporary campaign signs, the candidate, the chairperson of a campaign committee or any other person designated by the candidate or chairperson who is responsible for the posting of said sign, shall obtain a temporary campaign sign permit. The permit, on a form prescribed by the community development director or his designee, shall include the name, address and phone number of the candidate or campaign chairperson and any person responsible for the posting of signs. The permit shall be signed by the candidate, chairperson or person responsible for the posting of the signs. • A nonrefundable processing fee, in an amount established by City Council, shall be paid at the time the application for the permit is made. The fee shall be used to defray the cost of issuing the permit and administering. These fees apply to all signs, which may be displayed under this section for the relevant period, and shall not be assessed on a per sign basis. • A refundable deposit, in an amount established by City Council, shall be paid at the time the permit is issued. This deposit shall be refunded to the permittee within 5 days after the removal of the permittee's temporary campaign sign or signs. If the permittee does not remove the signs they may be removed by the Community Development Director or designee without further notice. The deposit may be used to defray the cost of removal. The Community Development Director or designee may also charge any expense incurred hereunder to the permittee. Any candidate or campaign committee which is able to show financial inability to pay the refundable deposit may request a waiver from the City Council. • The Community Development Director or deslgnee is authorized, after giving 2 days written notice to the person or persons who signed the sign permit, to remove any temporary campaign signs that do not conform to the standards herein provided. The cost of such removal may be charged to the permittee. 3. TIME PERIOD The signs allowable under this section may be displayed only during the period of time 20 days proceeding and 10 days following a general, special or primary election. All political and other noncommercial message signs must be removed from public property, by the permittee or his/her designee, not more than 10 days after the election. 4. LOCATIONS This section allows the display of signs expressing political or other noncommercial messages. The signs allowable under this section may be placed in the public right-of-way adjacent to a public street in CITY OF CARLSBAD COUNCIL POLICY STATEMENT General Subject: Signs on Public Property Specific Subject: Policy No. Date Issued 65 6/23/09 Page 9 of 10 Effective Date IMMEDIATELY Cancellation Date UNTIL SUPERCEDED Supersedes No. 65. dated 3/4/08 Copies to: City Council, City Manager, City Attorney, Department Heads and Division Heads, Employee Bulletin Boards, Press, File commercially or industrially zoned areas or in residentially zoned areas along prime or major arterials as shown in the Circulation Element of the General Plan. 5. PERSONS WHO MAY RECEIVE A PERMIT UNDER THIS SECTION Any person who will abide by the terms and conditions of this section may receive a permit. Removal, defacement, alteration, obliteration, destruction or tampering with signs permitted under this policy without the permission of the owner is prohibited. Such signs may not be placed in such a manner as to obscure or cover, in whole or in part, any other sign permitted under this section. · · 6. PHYSICAL REQUIREMENTS Signs which are allowable under this section may not exceed 6 square feet in display area, must be made of materials and construction methods to withstand normal weather conditions for the period of display, and mounted in such a manner that they will not be blown away or dislodged by normal weather and climate conditions for the area. Each sign must be mounted at least 1 foot above grade, and no higher than 6 feet above the grade. Permitted signs may not be specially illuminated. No sign shall be: • attached to any utility pole, bus bench, pole or structure supporting a traffic control sign or device, or hydrant. • placed on any tree or shrub by any nail, tack, spike or other method which Will cause physical harm to the tree or shrub. • placed in such a manner as to obstruct the public use of the sidewalk or interfere with the visibility of persons operating motor vehicles or constitute a hazard to persons using the public road right-of-way. • placed in the roadway or on the sidewalk. • placed in the portion of the public right-of-way or easement past the sidewalk without the consent of the adjoining property owner or person in possession if different than the owner. 7. REMOVAL OF NONCONFORMING SIGNS Signs which do not conform to this section or any permit issued under this section shall be summarily removed by the City upon discovery of the nonconformance. CITY OF CARLSBAD COUNCIL POLICY STATEMENT General Subject: Signs on Public Property Specific Subject: Page 10 of 10 Policy No. ~6~5 _______ _ Date Issued 6/23/09 ---------Effective Date IMMEDIATELY Cancellation Date UNTIL SUPERCEDED Supersedes No. 65. dated 3/4/08 Copies to: City Council, City Manager, City Attorney, Department Heads and Division Heads, Employee Bulletin Boards, Press, File SECTION TEN: SIGNAGE ASSOCIATED WITH SPECIAL EVENTS When the City allows a special event, the Special Event Committee shall approve the location, number, duration of posting and content for "Road Closure Notification" and "Traffic Control/Directional" signs as described in the Carlsbad Municipal Code. The Special Event Committee shall approve the location and duration of posting for "Promotional" signs as described in the Carlsbad Municipal Code. Signs within the venue shall conform to size requirement and may only be posted during the time authorized in the Special Event Permit. SECTION ELEVEN: LAMP POST BANNERS City-owned lamp posts are reserved for the exclusive use of the City and the Redevelopment Agency to display its own messages and images. The specifics regarding the use of such space for display of banners is delegated to the City Manager or designee, who may detail such specifics in administrative directives. Banners may be installed by the Carlsbad Redevelopment Agency and/or City of Carlsbad on selected light standards and/or traffic signals within the City. These banners shall be for the advertisement and/or promotion of events and/or programs which are officially sponsored or co-sponsored and financially supported by the Carlsbad Redevelopment Agency and/or the City of Carlsbad. The banners shall not include any commercial advertisement for any individual business or private, non-city organization . Tammy Cloud-McMinn From: Sent: To: David Graham Tuesday, May 19, 2020 2:39 PM Tammy Cloud-McMinn; Sheila Cobian Subject: FW: Stakeholder Feedback Regarding State Street Closure -Item #9 FYI. This does not need to be read but I wanted to make sure you had it ahead of the City Council meeting today since it refers to an agenda item. David Graham Chief Innovation Officer Office of Innovation+ Economic Development City of Carlsbad 760-434-5992 From: Christine Davis <chris@carlsbad-village.com> Sent: Tuesday, May 19, 2020 12:20 PM All Receive -Agenda Item# :1_ For the Information of the: c1TY 9 COUNCIL Date CA v CC __. CM ____:::J;cM _---0-CM (3) ✓ To: Matthew Hall <Matt.Hall@carlsbadca.gov>; Priya Bhat-Patel <Priya.Bhat-Patel@carlsbadca.gov>; Keith Blackburn <Keith.Blackburn@carlsbadca.gov>; Cori Schumacher <cori@corischumacher.com> Cc: Scott Chadwick <scott.chadwick@carlsbadca.gov>; David Graham <David.Graham@carlsbadca.gov> Subject: Stakeholder Feedback Regarding State Street Closure -Item #9 *This correspondence is for the public record but does not need to be read out loud* Dear Mayor Hall and City Council: As you know, I recently assisted city staff in obtaining some feedback from State Street businesses regarding the concept of converting State Street into a pedestrian-only thoroughfare temporarily as a possible COVID-19 business recovery method. Due to the short time frame and the fact that many businesses are closed, the survey was sent via email rather than taking place door-to-door as we often do. We had 19 surveys submitted that did include feedback from retail, restaurants, service businesses, and office space. However, there are many more businesses along State Street, as well as residents, that still need to be contacted. Having closed down and programmed State Street and the surrounding area nearly 300 times in the last five years, I consider CVA quite knowledgable on this front. To that end, I am eager to continue working with city staff, at your direction, to help gather additional feedback. Since there is no clear consensus by the State Street businesses at this time, I feel that more stakeholder engagement is necessary. 1 Please let me know how I can be of assistance. And thank you for continuing to look at ways to help businesses in Carlsbad Village. CHRISTINE DAVIS I Executive Director Carlsbad Village Association p: 760.644.2121 Subscribe to our eNewsletter Sent with Mixmax CAUTION: Do not open attachments,or click on links unless you recognize the sender and know the content is safe. 2 Tammy Cloud-McMinn From: Sent: To: Subject: Attachments: Radice Family Monday, May 18, 2020 2:56 PM City Clerk Equal recreational opportunities during Covid crisis Council letter.docx OlSl ~lBUTE U r, UJLIC ~~TINGO __:S_}_J9i~~. I respectfully ask that my attached letter be read into the record during the May 19th, 2020 Council M eeting. Thank you, Pete Radice Carlsbad CAUTION: Do not open attachments or click on links unless you recognize the sender and know the content is safe. 1 We trusted our govt. officials and this council, cooperated, and supported decisions during this lockdown. We flattened the curve. 8 weeks and counting ... now has morphed to stay and wait for the cure? That was never the promise, nor the agreement. By all accounts this will be a Long-term problem-and unless the city will test and contact trace the entire population routinely -the council should not add additional restrictions to existing county orders regarding recreation. No control over the virus. No testing capability, no cure, and no reason to hold people back from activities that are safe and can be done sensibly. Trust needs to extend both ways. A catch in a public park with your son? The use of school fields for recreation? The high school tracks and fields for exercise or individual athletic training, properly spaced? Allowed in San Diego County, but not in Carlsbad! Trust needs to extend both ways. No one wants to get sick. Everyone wants to protect their families. People are educated about the virus by now, and the far majority are distancing and staying safe. Some will be limited, by necessity and choice for their own protection, including my wife ( cancer treatment) and mother (85). There is no good answer there, but life in this "new normal" needs to move forward. And this is where the council and school district can help make things just a bit better. If we are all in this together-equal opportunity for exercise and recreation needs to be seriously addressed by this council. Those who aren't surfers, or golfers, or bikers, or living in private communities with common space, also deserve to recreate safely in THEIR neighborhoods on something other than a street or parking lot. Let's open the park and school fields now throughout the city, as per county orders, and especially in District I, where safe space in so limited. If necessary, seasonal or redirected staff can be placed at park and school fields to ensure smart grid like spacing limits and safety practices. The council should reach out to Dr. Churchill and the school district, who should step up and do it's part too! Instead of paying staff to kick teenaged student athletes off the fields, the CUSD could act in a positive manner and open school fields in this extraordinary time. Teens, neighboring families, and patrons can safely use these publicly funded spaces that are now locked during non-school hours behind steel fences. That would be true community leadership and cooperation, and would address an area of inequality that is clearly overlooked during this crisis. It really is a matter of trust-given and returned. Tammy Cloud-McMinn From: Sent: To: Subject: Hello, Laura Stearn Monday, May 18, 2020 2:52 PM City Clerk; Manager Internet Email Please read during the comments section DISTRIBU E U, N UJL C co MEETING 0, _s}/9/Qo~ I am emailing after hearing the City Council's discussion about honoring Carlsbad's class of 2020. I am curious if you will be including graduates from other schools not in the Carlsbad High school district. There are probably over 1000 kids attending schools in the 92009 zip code (like La Costa Canyon, and Pacific Ridge) as well as others that live in the 92009 and travel to San Dieguito Academy and Canyon Crest Academy. These kids should be included in any type of celebration or acknowledgement. Our South Carlsbad kids deserve it! Thank you, Laura Stearn CAUTION: Do not open attachments or click on links unless you recognize the sender and know the content is safe. 1 Tammy Cloud-McMinn From: Sent: To: Subject: Dan Walsh Monday, May 18, 2020 3:26 PM City Clerk Fwd: Blvd parking opening request PLEASE READ THIS INTO THE MEETING RECORD, THANKS!!! Hello, DISTRIBUTE L C 0 MEETIN O ___s /; 9/!J.oaa. My name is Dan Walsh, I'm the president of the Terra mar Association neighborhood and we are having a REAL problem here. The lack of parking for visitors to our beach area has put them squarely on our streets. It has become very unsafe, speeding, parking on corners, barely enough room to drive on Cerezo to get to my house due to surfboards in the streets and car doors wide open. I have lost track of how many near misses there have been at El Arbo I and Cerezo., It's just a matter of time before someone is seriously injured or worse. There essentially is no visibility at that corner, and the cut through traffic and the HIGH RATE OF SPEED the visitors on our streets are driving is sometimes over 50mph. (For the record, l"m a motorsports television cameraman and l"m REAL good at estimating speeds of moving vehicles). This is unsafe and unacceptibe, especially since the problem ca n be reduced or eliminated by reopening the parking in all the beach areas. With Memorial Day weekend quickly approaching, we really need your help to get parking back to normal for the beach visitors to access. We live at the beach and accept the usual seasonal increase of traffic here, but this is totally unacceptable and unsafe. The attitude of many of the newbie parkers here is negative and almost like taking out their virus closure issues and parking problems on us. Trash on the streets, urinating in people's front yards, surfboards on resident cars and lawns, loud vulgar conversations and plenty of loud music from their vehicles. Thanks for your time and consideration. As a Carlsbad resident paying almost $12000 annually in property taxes, I'm hoping that you'll take proper action, and that we all won't have to deal with this mess much longer. Sincerely, Dan Walsh Terramar Association Dan Walsh, Senior Broadcast Producer UPFRONT Communications Broadcast/Media Production Specialists Carlsbad, CA 92008 1 Sheila Cobian From: Sent: To: Subject: Dear City Council Clerk: Monday, May 18, 2020 10:47 PM City Clerk Please Read into the Meeting Record -Parking DISTRIBUTED DU INb ,.>U:JLIC co~ . · ,,r (, J' , r..,.L • 1 ..... 'T,, ,... "'-~ 111 . '.'.'.\ m .... -.:.::. •• J .. J ..Jr _J,..... lYf ,...c;;;,... L!, .. Thank you for the opportunity to supply input regarding parking along the beach front from the Village to Poinsettia along the coast highway section. While I would very much like to take our parking back to "normal" please take into considerations where the sidewalk narrows to 66" between foliage and street parking along the coast highway. The section between Tamarack Avenue heading south to Cannon Road has no buffer to the sidewalk with north and south pedestrian traffic sharing access with cars, RVs parked exiting to the sidewalk into pedestrian traffic on the sidewalk. Along the "wall" section it can get congested and challenge "social distancing" of 6 feet. Especia lly with walkers, runners, skateboarders, roller skaters on the sidewalk and cyclist heading both directions in the bike lane with cars parked in the middle trying to share the same space. It is near impossible for the section between Life Guard Tower 30 and Tiera Del Oro with sidewalks including curb of 5'6" to manage the pedestrian traffic with cars parked on the curb. Trying to "social distance" with surfers unloading equipment, rinsing off, standing between vehicles with pedestrians and others trying to share the 66" width of the sidewalk on the west side and cyclist on the east side. This all adds to the challenge of "social distancing" at 6' with the width of the sidewalk 5'6". Until we can safely keep 6' for pedestrians along this section or any section, I respectfully ask refraining from opening a section so narrow for parking, especially during a holiday weekend. Thank you, Bob Pritchard Carlsbad PS: As a Carlsbad cylist, pl ease, please get the motor cylist out of the bike lane when traffic is congested, it is very unsettling to have them pass you at a high rate of speed as you cycle. CAUTION: Do not open attachments or click on links unless you recognize the sender and know the content is safe. 1 Tammy Cloud-McMinn From: Sent: To: Subject: Hello, brad smith Tuesday, May 19, 2020 1 :51 PM Council Internet Email; City Clerk Terramar Parking Issues I would like this read during the forthcoming council meeting if time permits. DISTRIBUTED ..,U . G r'UuL C coM E, r, · ..,v;; l '- .. ~.: 7:! .: :.-~<t Q.of<Q.. Our family has lived on Los Robles for the past ten years and we have immediate concern over the current status of the beach opening/parking closures in the Terramar area. This all seems semi-trivial to the other current realities but nevertheless a major issue for our community. Our neighborhood has become a parking lot. This includes people coming for tide pools, surfing, bike riding, walking, running, sunset watchers, and late night beach activities. People start parking before first light and well past midnight within the same day. Some folks are considerate and others are not. Our neighborhood has become a trash bin, restroom, hang out zone and bbq area ... yes people barbequing in our front yard this weekend. The impact on parking is highly frustrating for those who have multiple family members that drive and are not able to find a place to park. The bigger issue is safety. There are many families with young children who typically enjoy our streets to be outside with their families. There are also elderly who have been in the neighborhood for decades and there only exercise is walking the quaint streets. For both groups it has become a seriously dangerous situation. Cars constantly speed down the street and are anxious to find parking. Countless times we see people zoom down Los Robles headed south not realizing it is a dead end. They get frustrated and zoom back down the street. For the youth and elederly this is not tolerable. Closure of the blvd parking does not seem to distract folks from heading to the beach, they simply choose the next option -Terra mar neighborhood. Please find an immediate solution on behalf of the people who respect the space. With Gratitude, Brad Smith CAUTION: Do not open attachments or click on links unless you recognize the sender and know the content is safe. 1 Tammy Cloud-McMinn From: Sent: To: Subject: Dear City Clerk, Ray Stainback Tuesday, May 19, 2020 3:19 PM City Clerk Beach Access Parking DISTRIBUTED 011 , ' !LlC COM •· ~ .-/ 7 MEETING 0, _6_f_/ 9 f)f)Q.o Below is an email I sent to our City Manager, Mayor, and City Council Members on May 12th . To date, I have only received a reply from Mayor Hall. I understand this issue is to be discussed during today's meeting. I would like these 3 simple questions to be asked of our leaders for comment. Further, I would like to express my gratitude to Mayor Hall for replying to my inquiry and share my disappointment with our other council members and city manager for their lack of response( s ). Thank you, Ray Stainback Carlsbad, CA 92008 -----Forwarded Message ----- From: Ray Stainback To: matt. hall@carlsbadca.gov <matt. hall@carlsbadca.gov>; keith. blackburn@carlsbadca.gov <keith.blackburn@carlsbadca.gov>; cori.schumacher@carlsbadca.gov <cori.schumacher@carlsbadca.gov>; priya.bhat- patel@carlsbadca.gov <priya.bhat-patel@carlsbadca.gov>; manager@carlsbadca.gov <manager@carlsbadca.gov> Sent: Tuesday, May 12, 2020, 08: 11 :44 AM PDT Subject: Beach Access Parking Dear City Manager, Mayor Hall, and Council Members, Copy and Pasted below is the City's (City Manager's) statement/policy in regard to beach access and parking: Beach access "One of the frequently asked questions is about beach parking. The general rule is that if you don't live close enough to the beach to walk or bike, you should not go to the beach. That's why parking is still not allowed under the county health order." I have 3 simple questions for you related to this policy: 1 ). Can someone please explain to me who among you thought this exclusionary "general rule/policy" would actually work? (Simply telling people if they don't live near the beach, they shouldn't go ... ) 1 2). Can anyone of you honestly tell me that you didn't anticipate/realize that such a policy (opening the beaches, but not allowing parking) would lead to people parking on/in the beach adjacent streets and neighborhoods? Did/could you really NOT anticipate this happening? 3). Most importantly, assuming you could/did realize and anticipate this obvious cause and effect, why did you CHOOSE to push the problem away from the public byways and lots built specifically for these purposes onto the laps (clogged streets in front of our homes) of the residents you were elected or hired to serve? I await your reply(s). Thank you, Ray Stainback , Carlsbad, CA 92008 CAUTION: Do not open attachments or click on links unless you recognize the sender and know the content is safe. 2 Sheila Cobian From: Sent: To: Subject: Manager Internet Email Wednesday, May 20, 2020 9:49 AM Council Internet Email; City Clerk FW: Beach Parking Making sure everyone saw/received this email. -----Original Message----- From: Greg Hallinan Sent: Tuesday, May 19, 2020 4:58 PM To: Manager Internet Email <Manager@CarlsbadCA.gov> Subject: Beach Parking · City Counsel- I will keep this brief hoping this makes it into your minutes tonight, and more importantly, into your decision making. It is my great disappointment that as a collective governing body you would have failed to anticipate the second order effect of your decision to shut off Carlsbad Blvd and Tamarack Beach parking in the name of social distancing/ restriction-of-movement. This did nothing more than drive hundreds of people all day every day into our neighborhood. Congregating, socializing, trafficking, and polluting ... right to our front doors. So I strongly suggest re-considering that decision, especially now that the beaches are officially open, going into this holiday weekend. Thank you. //Greg Hallinan 30 year Carlsbad citizen and Terramar resident Sent from my iPad CAUTION: Do not open attachments or click on links unless you recognize the sender and know the content is safe. Police Department Neil Gallucci, Chief of Police May 19, 2020 Parking Issues •Neighborhood impact •Citizen complaints •Enforcement 2 Parking at Terramar • 3 Los Robles DrCarlsbad Blvd CerezoDrEl Arbol Dr Los Robles Dr Recommendations •Staff recommends the reopening of beach parking lots to alleviate congestion in nearby residential areas 4 COVID-19 Update Golf Course, Trails/Preserves & Parks Kyle Lancaster, Parks & Recreation Director May 19, 2020 Background •May 1 City Council Meeting: –Staff provided a report on golf course, trails and parks –City Council received information on golf course opening and allowed limited opening of trails/preserves & parks •May 5 City Council Meeting: –Staff advised the limited opening of sites was completed 2 Golf Course •Use of a cart is limited to single golfer or same household –Action pursuant to May 6 update to the county protocols •Course/range activity has increased, but is below May 2019 •Canyons Restaurant and banquet facilities remain closed •All applicable orders and protocols continue to be in place –General compliance of patrons has been observed to date 3 Trails/Preserves •Patrons are typically staying on the trails within preserves –No major damage to adjacent habitat has been evident •All applicable orders and protocols continue to be in place –General compliance of patrons has been observed to date 4 Parks •All applicable orders and protocols continue to be in place –General compliance of patrons has been observed to date •State doesn’t allow community/aquatic centers & picnic areas •County doesn’t allow playgrounds to be open •County does allow active use by members of same household –City Council has thus far not allowed active use 5 Parks •Should City Council desire to allow active use, staff suggests: –Preparing protocol forms for Chase Fields and Zone 5 Park –Excepting the following sites/amenities: •10 schools (nine fields and CHS tennis courts) under agreements •Half-court basketball courts at three community parks •Half of the pickleball courts at Poinsettia Community Park –Allowing until 2 p.m. on May 20 to effectuate the changes6