HomeMy WebLinkAbout2020-06-09; City Council; ; COVID-19 Actions and Expenditures ReportCA Review CKM
Meeting Date: June 9, 2020
To: Mayor and City Council
From: Scott Chadwick, City Manager
Staff Contact: Geoff Patnoe, Assistant City Manager
Geoff.patnoe@carlsbadca.gov, 760‐434‐2820
Subject: COVID‐19 Actions and Expenditures Report
Recommended Action
Receive a report on recent actions and expenditures related to the city’s response to the
COVID‐19 pandemic and provide direction as appropriate.
Executive Summary/Discussion
At the April 7, 2020, City Council meeting, the City Council voted unanimously to direct staff to
return to the City Council with financial expenditure reports relating to the city’s response to
the COVID‐19 pandemic. The city manager further committed to provide a bi‐weekly update to
the City Council on recent actions and expenditures related to the city’s response to the
pandemic. Staff from the following major service areas will provide a verbal report relating to
current statistics, data, programming and relevant communications:
City Manager
Emergency Operations
Community Services
Public Works
Police
Fire
Economic Revitalization & Recovery
Communications
Administrative Services
Fiscal Analysis
None.
Next Steps
Staff will continue to provide the reports bi‐weekly until the end of the emergency.
Environmental Evaluation (CEQA)
Pursuant to Public Resources Code Section 21065, this action does not constitute a “project”
within the meaning of CEQA in that it has no potential to cause either a direct physical change
in the environment, or a reasonably foreseeable indirect physical change in the environment,
and therefore does not require environmental review.
June 9, 2020 Item #7 Page 1 of 2
Public Notification
This item was noticed in accordance with the Ralph M. Brown Act and was available for public
viewing and review at least 72 hours prior to scheduled meeting date.
Exhibits
None
June 9, 2020 Item #7 Page 2 of 2
All Receive -Agenda Item # J:...
For the Information of the:
CITY COUNCIL
Dilte ro/q I~ CA ~ CC ~
CM _y_ ACM ~ DCM (3) ~
June 9, 2020
Council Memorandum
To:
From:
Via:
Honorable Mayor Hall and Members of the City Council
Laura Rocha, Deputy City Manager, A~. istrative Services
Geoff Patnoe, Assistant City Manager~
{city of
Carlsbad
Re: Additional Materials Related to Staff Report Item No. 7 -COVID-19 Actions and
Expenditures Report
This memorandum provides a breakdown of the costs of the city's extensive emergency response
efforts by department and type of cost as of June 5, 2020. These expenses are being tracked to
understand the financial impact of COVID-19 on the city and to request state and federal
government reimbursement for eligible expenses. The next update will be provided on
June 23, 2020. ·
Department
I
Description of
Item or Service
Purchase
Order
Amount
l;!_j Remaining
1 B City Manager 1Clean_in& supplies
1 B Communica!ion & Engagement j Prote~tive gear _
· Public notification --· .. ----r:-:---.
1Signage +--------------
B Community Development :cleaning supplies +------~--~----
. B ~nvi!onmental Management Cleaning supplies
I ! I_"!" equipment
.-, -------------;,
B Facilities Cleaning services
~eaning supplies
Meals and meal supplie5,
--I ! Public notification
~------------.'~gnage
1 B Fire 1 Cleaning services
1Cleaning supplies
Meals and meal supplie~
Protective gear
Public notification . ~----------~ ~a_· _Fl_e_et __________ Cleani~supplies
Administrative Services Branch
1635 Faraday Avenue I Carlsbad, CA 92008 I 760-602-2415
40,171 --1
411
184,795
13,346
3,027 ·
Expenditures Committed
to Date Funds
15 15
1,254 I 1,254
46,798 j 86,969
3,046 1 3,046
411 :
5 5
118 118
28,903 213,698
22,100 35,446 '
205 205
26 26
303 303 ----
17,373 ' 2_0,400 ,
4,450 I ' 4,450
24,286 24,286
32,881 32,881
65 65
681 ' 681
Honorable Mayor Hall and Members of the City Council
June 9, 2020
Page 2
Department Description of
Item or Service
Purchase
Order
Amount
ja HR
l;_!j l!.]Remaining
I
Clean_ing supplies ' I I
IT equipment I
I
I P_!"otective gear
. a Information Technology 1 IT equipment 73,526
1 a Parks & Recreation Cleaning supplies 3,584
. I Meals and meal supplie5, 68,814 \
Other I I
Protective gear ! Public notification
•?i~nage
, 8 Police Cleaning services 47,111
I Cleaning supplies 7,945
Protective gear
-!2__!883 I
Public notification
Signage 1,518 I
: B Salaries and wages Overtime
Parttime salaries
Salaries
8 Transportation Meals and meal supplie5:
Protective gear I
' 8 Utilities Cleaning suppli~s
IT equipment
Protective gear
Grand Total 457,132
Methodology
Expenditures Committed
to Date Funds
655 I 655
150 I 150 I
2 ,883 I 2,883
88,876 162,402
5,947 9,531 I
72,466 1 141,279 I
I 1,341 I 1,341 ,
1,509 1!509 I
13,673 13,673
11,108 11,108 1
I 17,889 I 65,000
4,410 12,354
10,266 23,149
126 1 126 I
482 ! 2,000 I
I 396,346 396,346 ,
263,186 263,186
4,015,878 4,015,878
173 I 173 I
1,331 ! 1,331 I
314 314
314 314
3,791 3,791
5,095,617 5,552,749
The amounts above were compiled using data from the city's accounting system and inputs,
estimates and data from department management analysts.
Definitions
-Cleaning supplies include disinfecting wipes, hand sanitizers, etc.
-Meals and meal supplies consist of senior meal program and meals at the emergency
operations center.
-Protective gear includes, masks, gloves and other protective wear.
-IT equipment includes laptops, earbuds, adapters, etc.
-Salaries and wages represent staff hours worked on COVID-19 activities.
Honorable Mayor Hall and Members .of the City Council
June 9, 2020
Page 3
Funding expected
The city is in the process of executing a $2,065,728 subgrant agreement with San Diego County
for COVID-19 CARES Act funding. The agreement and a draft expenditure plan identifying how
the funds would be used have been provided to San Diego County. Upon receipt and evaluation
of the signed agreement and plan, San Diego County will disburse the funds to the city. Funds are
restricted to eligible CARES Act expenses, those used to prevent, prepare for, and respond to
COVID-19. Subsequent reporting, including an updated expenditure plan, is due to the county by
July 31, 2020 and Sept. 30, 2020.
The U.S. Department of Housing and Urban Development (HUD) notified the City of Carlsbad on
April 2, 2020 that the city is authorized $315,666 of CARES Act funding. This allocation of CARES
Act funds are to be used to prevent, prepare for, and respond to COVID-19. HUD is developing a
notice that will further describe the CARES Act's provisions and other resources to enable ·
implementation of the grant. ·
Funding received
On May 7, 2020 Carlsbad received $118,070 from the CARES Act Award of Housing Voucher
program funds from the U.S. Department of Housing and Urban Development (HUD). The
payment was automatically distributed by HUD for COVID-19 response and is restricted to
Section 8 administrative expenses.
On April 17, 2020 Carlsbad received $50,344 from the CARES Act Provider Relief Fund. The
payment was automatic for hospitals and other healthcare providers on the front lines of the
coronavirus response, including the city's first responders. The distributed amount is based on
the city's share of 2019 Medicare fee for service reimbursements that the city receives for
ambulance bills. The funding received will offset future COVID-19 reimbursement claims.
cc: Scott Chadwick, City Manager
Celia Brewer, City Attorney
All Receive -Agenda Item # +
For the Information of the:
pTYCOUNCIL
Date~ CA __y_ cc V
CM ~ACM ~DCM (3) ✓
June 9, 2020
Council Memorandum
To:
From:
Honorable Mayor Hall and Members of the City Council
Gary Barberio, Deputy City Manager, Community Services
David Graham, Chief Innovation Officer
Jeff Murphy, Community Development Di ector ·
Via:
{city of
Carlsbad
Re:
Geoff Patnoe, Assistant City Manager h-/J
Additional Materials Related to Staff ~ort Item No. 7 -COVID-19 Actions
and Expenditures Report
In response to the COVID-19 health emergency the State of California and County of San Diego
require Carlsbad companies to implement adaptations to business operations to reduce the
likelihood of disease transmission. Through ongoing engagement with the business community,
the Community Development Department and Office of Innovation and Economic Development
have identified that the expansion of operations onto sidewalks and activation of private
parking lots can help mitigate the loss of usable indoor space.
This memorandum provides information on how the city will process permits for Carlsbad
businesses requesting to utilize their private parking lots and/or city sidewalks to expand
operations during the COVID-19 social distancing protocols.
Background
With the state and county health officer's recent approval to move farther through stage 2 of
California's reopening plan, dine-in restaurants and in-store retail have been allowed to reopen
with modifications. Additionally, the California State Department of Alcoholic Beverage Control
has also recently granted further regulatory relief that allows for expanded on-site sale
privileges for license owners.
Because businesses will 9e required to enact social distancing and follow other restrictions to
prevent the spread of the coronavirus, their ability to accommodate typical customer traffic
within their establishments will be limited. As such, businesses may request the use of their
private parking lots and/or public sidewalks to help maintain distance protocols while
improving their ability to accommodate customers.
On June 1, 2020 an informational item on temporary outdoor activation in response to
COVID-19 was presented to the Ad Hoc City Council Economic Revitalization Subcommittee. The
information provided, and further detail are provided in this memorandum.
Honorable Mayor Hall and Members of the City Council
June 9, 2020
Page 2
Discussion
Attachment A outlines the requirements and permitting processes to allow businesses to
temporarily utilize their private parking lots, or the public sidewalk outside of their
establishment, while the mandated social distancing criteria is in place. Important process
takeaways are as follows:
• Permit authority is currently in place; no City Council action is necessary to implement
• Permits are administrative and approved by the Community Development Director
• Permits are given high priority and processed within two business days
• A private property permit is free; right-of-way use permit is $381
• Permits are valid for one year or until protocols change, whichever comes first
Next Steps
Staff will be posting information on the website and actively advising business owners of this
available option. A joint communication from the Carlsbad Chamber of Commerce, Carlsbad
Village Association and City of Carlsbad will be issued on June 10, 2020 with information
regarding the temporary use of private parking lots and public sidewalks for business use during
the COVID-19 social distancing protocols. This information will also be posted to the city's
COVID-19 business resources page and will be regularly discussed during business community
engagement.
Attachment: A. Permit processing protocols for allowing temporary use of private· parking lots
and public sidewalks for business use during the COVID-19 social distancing
requirements.
cc: Scott Chadwick, City Manager
Celia Brewer, City Attorney
Ron Kemp, Deputy City Attorney
Michael Calderwood, Carlsbad Fire Chief
Neil Gallucci, Carlsbad Police Chief
{city of
Carlsbad
Attachment A
Permit processing protocols for allowing temporary use of private parking lots and
public sidewalks for business use during COVID-19 social distancing restrictions
Below summarizes the permit requirements to allow for the temporary use of private parking lots and public
sidewalks. Private property permits shall be valid for one year from the date of issuance or until the state and
county health office releases businesses from the coronavirus social distancing protocols or impose new
restrictions/limitations, whichever comes first.
A. PRIVATE PARKING LOTS
1. Authority
Carlsbad Municipal Code §8.17 (Special Events) defines and establishes the authority for approving a
"Private Property Permit."1
2. Permit Submittal Requirements
The business/property owner shall submit the following information to the Community Development
Department:
• Private Property Special Event Permit Application (no fee is required for this application)
• Copy of ABC application, if applicable
• Detailed description of outdoor operations (i.e., intended use, occupancy levels, hours of
operation)
• Fully dimensioned, to-scale site plan of proposed area showing the following:
o Parking area showing parking stalls
o Temporary structures and location
o Location of proposed customer areas
o Path of travel from existing structure to outdoor area
o ADA access and path of travel
o If a portion of the parking lot will still be accessible to vehicles,
• Types and location of temporary protective barriers
• Vehicle paths of travel
o The following notes must be clearly shown on the plans:
• "The total number of tables/chairs placed outside shall not exceed the total number of
tables/chairs removed from inside the building required for social distancing."
• "Egress routes shall be clear and maintained and at all times"
1 §8.17.020 defines a "Private Property Permit" as an administrative permit issued by the community development director for a minor
event/function held entirely on private property; §8.17.020 defines a "Minor Event" as a special event that does not require a traffic
control plan or impact public road segments or intersections beyond normal operations; §8.17.040 exempts Private Property Permits
from a Special Event Permit.
Community Development Department
1635 Faradav Ave. I Carlsbad. CA 92008 I 760-602-4610
Attachment A
Permit processing protocols for allowing temporary use of private parking lots and public sidewalks
for business use during COVID-19 social distancing requirements
• "Dedicated fire lanes shall be accessible at all times"
• "ADA and pedestrian access shall be .maintained at all times."
• "Any accessible parking stalls shall remain open for parking"
3. Permit Review Criteria
Once submitted, the application packet will be routed (same day) to the following points of contact for
processing:
• Development Services Manager, Community Development Dept. (lead)
• Building Official, Community Development Dept., Building & Code Enforcement
• Assistant Fire Marshal, Carlsbad Fire Dept.
• Community Services Officer, Carlsbad Police Dept.
When reviewing applications, staff will focus on the following standards.
• Compliance with applicable Fire Code requirements
o A separate Tent Permit may be required from the Fire Dept for certain size canopies.
• Compliance with applicable Building Code requirements, including ADA requirements
• Vehicle path of travel and temporary barriers provide a safe and navigable layout
• All required notes, conditions are clearly shown on the plans.
Permit reviews are to be completed within two business days from submittal date and provided to the
permit lead. A meeting with the applicant shall be scheduled as soon as possible to address any
deficiencies or issues. Every attempt should be made to resolve conflicts and issue the permit within the
two-day period.
A. PUBLIC SIDEWALKS (only within the Village and Barrio Master Plan area)
1. Authority
Pursuant to section 2.6.5.B of the Carlsbad Village and Barrio Master Plan , a right-of-way use permit
(charged as a "minor right-of-way permit" under the fee ordinance) is required for sidewalk cafes and
outdoor displays. Section 11.16.030 of the Carlsbad Municipal Code authorizes the city engineer to
issue right-of-way permits, including right-of-way use permits.
All standards of the Carlsbad Village and Barrio Master Plan section 2.6.5.B Sidewalk Cafe shall apply to
establishments wishing to utilize the public sidewalk for operations during social distancing restrictions.
Exception: Because the business operations and improvements in the right-of-way are temporary (no
permanent structures authorized), pursuant to the authority granted under Section 2.6.5.B.7.b of the
Master Plan, the city engineer has determined that an Encroachment Agreement is not necessary for
right-of-way use permits issued under these protocols.
2. Permit Submittal Requirements
The business/property owner shall submit the following information to the Community Development
Department:
Attachment A
Permit processing protocols for allowing temporary use of private parking lots and public sidewalks
for business use during COVID-19 social distancing requirements
• Right-of-way use permit application Form E-12
• Submittal requirements pursuant to Form E-12A, excluding checklist item #7
• A permit fee of $381
• Copy of ABC application, if applicable
• Detailed description of outdoor operations {include use, occupancy levels, hours of operation)
• Fully dimensioned to-scale site plan of proposed area showing the following:
o Six-foot minimum unobstructed ADA path of travel, to maintain social distancing
o Pictures supporting the site plan
o Description and photos {if available) of proposed tables, chairs, displays and temporary
fencing to be used in the right-of-way.
• The following notes shall be included on the plans:
o "No permanent fixtures shall be allowed in the public right-of-way."
o "ADA and pedestrian access shall be maintained at all times."
o "Sidewalk, planter and adjacent gutter areas shall always be kept free of litter and debris."
o "A six-foot horizontal and seven-foot vertical clear path of travel shall always be
maintained."
o "Approved tables, chairs, displays and temporary fencing shall be kept clean and free of
graffiti, rust, chipped/scratched paint."
Once submitted, the application packet will be routed {same day) to the Engineering Technician,
Community Development Dept./Land Development Engineering for review and processing. Permit
reviews are to be completed within two business days from submittal date. A meeting with the
applicant shall be scheduled as soon as possible to address any deficiencies or issues. Every attempt
should be made to resolve conflicts and issue the permit within the two-day period.
3. Permit Review Criteria
Compliance with the submittal requirements described above and Section 2.6.5.B of the Carlsbad Village
and Barrio Master Plan {as modified herein).
Tammy Cloud-McMinn
From:
Sent:
To:
Subject:
Cami Yeh-Garner <awellliyedlife@hotmail,com>
Monday; June 8, 2020 1 :5.6 PM
City Clerk
No~es for upcoming meeting: Agenda Item #7
Hello, please include this in the next meeting's agenda notes:
. All Receive -Agenda Item# 1
For the Information ohhe: •
. CITY COUNCIL
Date (£_/ C, CA ~tc ,,,_..
CM ~CM _-e>tM (3) . _,,;-
According to CA lavV, "A local health emergency can only pe called ifthere is an IMMINENT and PROXIMATE
THREAT of an INTRODUCTION of an infectious disease."
In other words, an emergefncy is immediately oq;urrilig --not 3+ months LATER!
The "introduction" ofthe disease was back in February.
There are NO LEGAL GROUNDS forthis unlaWful ''local health emergency" to continue.
You, as out Cjty Council, lias the LEGAL authority, power and DUTY to terminate this "local health em.ergency"
IMMl;DIATELY -'" and allthe orders that are associated with it go away.
1. Are you personally prepared to go to prison for FRAUD by allowing this unlawful local health emergern::y to
stand? Are you awar,e that fraud is a felony that carries a prison sentence?
2. You are aware that you EACH are COMPLICIT iri fraud by INTENTIONALLY MISREPRESENTING THE
INFORMATION about this "local health emergency" for monetary gain? In other words, you are allowrng this
"local health emergency" to stand in order to get state and federal funds. This is FRAUP, which i$ a FELONY,
andwhich carries·a PRISON SENTENCE.
3. Are you aware that YOU have the power, authority and legc:11 duty to make a motkinfor a vote to terminate
this unlawful "local health emergency" TODAY?
4. Are you aware that there are Nb LEGAL GROUNDS for a "local health emergency" according to state law?
5. Why are you breaking state; federal and local laws by allowing the continuance of this local health.
emergency, which violates state law? ·
6. What evidence (as required by state law) have the health officers submitted to you that supports their
orders? ·
7. You already are aware that there is no reputable medical science and evidenc? that supports healthy people
wearing masks, so why do you support this? . .
8. Why are you PERPETRATING FRAUD ON THE PUBLIC by allowing a locai health emergency to continue
when there are no grounds to do so? ·
9. Would you explain how my RELIGIOUS BELIEFS protect me (or not) from having to wear a mask?
10. Can you tell me why. you SUPPORT the public being HARASSED and INTIMIDATED in places of
business, when our state civil code protects me from di9criminatio11 based on my medical condition, and allows
for my "free and equal" access to all business establishments of any kind, whatsoever?
11. Why have you given away your authority by allowing the health officers to defy your requests for
1
information?
12. Why do you continue tq put the _ELECTORATE at EXTREME PERIL of heal.th risks and DEATH, as
testified by countless licensed physicians, associated with wearing masks?
13. Are you prepareci fqr LEGA~ ACTION AGAINST YOU PE;RSQNALLY for'your FRAUDULENT actions (a
felony, with a prison sentence) by not terminating the local health emergency, as required by law?
14. Why do you CONDONE DISCRIMINATION against those with medical conditions, who cannot hear people
who are wearing a mask? ·
15. Why do you condone and support the masking of the publici going against all evidence presented to you by
competentmedical doctors and mental health professionals, who testify of the psychological and physical
trauma this masks create? · · · · ·
1. 6. How much money is your body/agency receiving from the state and feqeral government in emergency aid?
17. When and where do YOU PERSONALLY WEAR A MASK and is it a sterile .and hygienic mask that is kept
clean and disposed of between each interaction, and put on and removed after washing your hands, according
toCDC guidelines?
. . .
18. Are you prepared to FACE A PRISON SENTENCE FOR FRAUD, byJntentionally misrepresenting the
01ocal health emergency" Just so you c~n get state and: federal funds? ·
19. Are yoW aware that UNLESS YOU TERMINATE this unlawful ''local health emergency';~~ the public is
moving ahead With .a very VISIBLE LAWSUIT ahd all the media to go along with it? ..
20. You are aware that YOU WORK FOR THE PUBLIC,. and THE PUBI.JC DEMANDS YOU TERMINATE this
"local be.alth emergerrcy" by VOTE today!
Thank yqufor your attention to this verJ important matter!
Carol Yeh-Garner
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