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HomeMy WebLinkAbout2020-06-16; City Council; ; Professional Services Agreement with Urban Corps of San Diego, Inc. for Citywide Graffiti Removal and Miscellaneous Maintenance ServicesCA Review __RMC__  Meeting Date: June 16, 2020  To: Mayor and City Council  From: Scott Chadwick, City Manager   Staff Contact: Michael O’Brien, Public Works Superintendent  michael.obrien@carlsbadca.gov, 760‐434‐2996  Subject: Professional Services Agreement with Urban Corps of San Diego, Inc. for  Citywide Graffiti Removal and Miscellaneous Maintenance Services Recommended Action  Adopt a resolution approving a professional services agreement with Urban Corps of San Diego,  Inc. for citywide graffiti removal and miscellaneous maintenance services in an amount not to  exceed $235,224 for the initial two years of the agreement.   Executive Summary   Staff has determined that an agreement with Urban Corps for the Project is required to ensure  the city fulfills its commitment to clean up graffiti and other unsightly vandalism and visual  nuisances in a timely manner. Swiftly removing such undesirable and potentially offensive  community nuisances is a standard that staff strives to maintain and an expectation established  by city leadership and residents.  Urban Corps has been providing the services required to keep the city free from graffiti and  other unsightly nuisances since July 6, 2016. This agreement would ensure the uninterrupted  continuation of these services. Staff recommends awarding Urban Corps the project.   Discussion   The City of Carlsbad’s Public Works Branch, Transportation Department, Streets & Storm Drain  Maintenance Division contracts with outside agencies to remove graffiti and provide  maintenance services in various ways to fulfill its responsibility to maintain a clean and  beautiful community.   This agreement covers work that our current employee base cannot provide, including prompt  response to graffiti and vandalism on city property, clean‐up and maintenance services of  unsightly nuisances and routine inspections of key tourist and heavily traveled public areas to  maintain a clean and orderly appearance.  Urban Corps will be tasked with responding on behalf of the city to calls made to the city’s  Graffiti Hotline. Urban Corps crews will also routinely patrol the city to identify and clean up  graffiti that is not reported, and will report graffiti on property not managed by the city to  appropriate agencies, property owners or homeowner associations. Additionally, Urban Corps  will maintain the appearance of the Carlsbad sea wall, provide non‐routine cleaning and non‐ June 16, 2020 Item #3 Page 1 of 16     routine pressure washing of sidewalks and street trash can exteriors, touch‐up curbs and walls  and remove unauthorized community posting signs (such as yard sale or lost dog signs) and glue  or tape (including residue) from city assets.  Under this agreement, all graffiti rectifying and cleaning supplies, transportation (the graffiti  truck) and fuel is provided by Urban Corps, further lessening the burden of the services on the  city and its staff.   The total square footage of graffiti has increased steadily each year in the last three fiscal years.  June statistically has the highest square footage of graffiti, and staff estimates graffiti to  increase by about 50% in the next fiscal year.     Active Month: June  June 2017 June 2018 June 2019 June 2020  Square feet of graffiti  removed in June 4,456 6,792 11,970 17,955  (projected)  Increase from previous year 52.5% 76.2% 50%  (projected)        Urban Corps of San Diego, Inc: Statistical Reporting    Additionally, the city’s population has steadily increased by almost 2,000 residents in the last  reporting years, while the visitor and tourist volume has increased by more than 1.3 million  since 2013, leading to increase demand of a clean, well‐kept community not marred by graffiti.     2016 2017 2018  City of Carlsbad  residential population*    113,952    115,326    115,897   2013 2015 2017  City of Carlsbad visitors  and tourists**    2,987,000    3,865,000    4,313,000             Figures from *Carlsbad at a Glance, American community Survey‐U.S. census Bureau and **2017 Carlsbad Visitor Profile    Urban Corps is a nonprofit corporation that provides underserved young adults, ages 18‐26,  “with the tools to expand their career opportunities through education, life skills training, and  paid work experiences on projects that benefit our communities.” Staff recommends continuing  the use of contracted graffiti removal and miscellaneous maintenance services with Urban  Corps.  June 16, 2020 Item #3 Page 2 of 16     The city’s normal bidding process can be waived for quasi‐governmental agencies such as  Urban Corps under Carlsbad Municipal Code Section 3.28.110(F).    Fiscal Analysis  Staff recommends awarding a two‐year agreement with the option of extending the agreement  for up to two additional two‐year extensions, for a total agreement term of six years. The cost  of the agreement will not exceed $116,160 for the first year of the agreement, and in an  amount not to exceed a 2.5% increase per each subsequent year of the agreement. These  subsequent increases will match the San Diego Consumer Price Index increases up to, but not  exceeding, 2.5% per year of the agreement.  Total compensation under this agreement shall not exceed $742,000 for the six years covered  by the agreement. The maximum annual agreement cost for contracted graffiti removal and  miscellaneous maintenance services is shown in the following table:                      Graffiti removal and miscellaneous maintenance services have traditionally been funded by the  street maintenance budget. Sufficient funds are available in the street maintenance operating  budget to fund the agreement for future years included in the agreement. Any additional funding  required will be requested during the city’s annual budget process.  Next Steps  After the City Council’s approval, staff will execute the agreement so that Urban Corps can  continue to provide graffiti removal and miscellaneous maintenance services.  Environmental Evaluation (CEQA)  The proposed action is exempt from the California Environmental Quality Act in keeping with  State Guidelines Section 15301 ‐ “Existing Facilities,” which exempts the repair and  maintenance of public facilities involving negligible or no expansion of existing or former use.  MAXIMUM ANNUAL COSTS   Graffiti removal and miscellaneous maintenance services  Term Agreement year Annual agreement amount  1 2020‐2021 $116,160  2021‐2022 $119,064  2 2022‐2023 $122,041  2023‐2024 $125,092  3 2024‐2025 $128,219  2025‐2026 $131,424                                                        TOTAL $742,000  June 16, 2020 Item #3 Page 3 of 16     Public Notification and Outreach  This item was noticed in accordance with the Ralph M. Brown Act and will be available for  public viewing and review at least 72 hours prior to the scheduled meeting date.    Exhibits  1. City Council resolution   June 16, 2020 Item #3 Page 4 of 16 RESOLUTION NO. 2020-110 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING A PROFESSIONAL SERVICES AGREEMENT (AGREEMENT) WITH URBAN CORPS OF SAN DIEGO, INC. (URBAN CORPS) FOR CITYWIDE GRAFFITI REMOVAL AND MISCELLANEOUS MAINTENANCE SERVICES (PROJECT) IN AN AMOUNT NOT TO EXCEED $235,224 FOR THE INITIAL TWO YEARS OF THE AGREEMENT. Exhibit 1 WHEREAS, the City Council of the City of Carlsbad, California has determined it necessary, desirable, and in the public interest to perform citywide graffiti removal and miscellaneous maintenance services to maintain a world-class appearance and ensure vandalism is responded to in a timely manner; and WHEREAS, Urban Corps is a nonprofit conservation corporation created by the City of San Diego; and WHEREAS, Carlsbad Municipal Code Section 3.28.110 (F) states that goods, services and/or professional services obtained from or through an agreement with any governmental, public or quasi- public agency may be exempt from the purchasing ordinance, as determined by the awarding authority; and WHEREAS, Urban Corps has submitted a proposal to provide citywide graffiti removal and miscellaneous maintenance services; and WHEREAS, sufficient funds are available in the Street Maintenance Operating Budget to fund I this agreement; and WHEREAS, the awarding authority has determined that this agreement is exempt from the purchasing ordinance; and WHEREAS, the Project is exempt from the California Environmental Quality Act (CEQA) per State Guidelines Section 15301. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That the mayor is authorized and directed to execute the agreement between Urban Corps of San Diego, Inc. and the City of Carlsbad for citywide graffiti and miscellaneous maintenance services, attached hereto as Attachment A. June 16, 2020 Item #3 Page 5 of 16 3. That the city manager or designee is hereby authorized to extend the agreement with Urban Corps of San Diego, Inc., consistent with the terms and conditions of the agreement, as appropriate and based upon satisfactory review of Contractor's performance. PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 16th day of June 2020, by the following vote, to wit: AYES: NAYS: ABSENT: Hall, Blackburn, Bhat-Patel, Schumacher. None. None. MATT HALL, Mayor (SEAL) June 16, 2020 Item #3 Page 6 of 16 AGREEMENT FOR CITYWIDE GRAFFITI REMOVAL AND MISCELLANEOUS MAINTENANCE SERVICES URBAN CORPS OF SAN DIEGO HIS AGREEMENT is made and entered into as of the / 7 fl_ day of t,(.,fl.JL-, 2020, by and between the CITY OF CARLSBAD, a municipal corpora n, ("City"), and URBAN CORPS OF SAN DIEGO, a not-for-profit corporation, ("Contr ctor"). RECITALS A. City requires the professional services of a consultant that is experienced in graffiti responses/cover up, miscellaneous maintenance servcies, and vandalism response. B. Contractor has the necessary experience in providing professional services and advice related to graffiti responses/cover up, miscellaneous maintenance servcies, vandalism response. C. Contractor has submitted a proposal to City and has affirmed its willingness and ability to perform such work. NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, City and Contractor agree as follows: 1. SCOPE OF WORK City retains Contractor to perform, and Contractor agrees to render, those services (the "Services") that are defined in attached Exhibit "A", which is incorporated by this reference in accordance with this Agreement's terms and conditions. 2. STANDARD OF PERFORMANCE While performing the Services, Contractor will exercise the reasonable professional care and skill customarily exercised by reputable members of Contractor's profession practicing in the Metropolitan Southern California Area, and will use reasonable diligence and best judgment while exercising its professional skill and expertise. 3. TERM The term of this Agreement will be effective for a period of two (2) years from the date first above written. The City Manager may amend the Agreement to extend it for two (2) additional two (2) year periods or parts thereof. Extensions will be based upon a satisfactory review of Contractor's performance, City needs, and appropriation of funds by the City Council. The parties will prepare a written amendment indicating the effective date and length of the extended Agreement. 4. TIME IS OF THE ESSENCE Time is of the essence for each and every provision of this Agreement. 5. COMPENSATION The total fee payable for the Services to be performed during the initial year of the Agreement shall not exceed one hundred sixteen thousand one hundred sixty dollars ($116,160). Compensation during the second year of the Agreement term may be adjusted, by amending the Agreement, by an amount not to exceed 2.5%. The total fee payable for services during the second year of the Agreement term shall not exceed one hundred nineteen thousand sixty-four dollars ($119,064). If the City elects to extend the Agreement beyond the initial two-year term, the total fee payable for services during any Agreement year shall not exceed compensation established during the previous Agreement year plus an increase not to exceed 2.5%. The City June 16, 2020 Item #3 Page 7 of 16 reserves the right to withhold a ten percent (10%) retention until City has accepted the work and/or Services specified in Exhibit "A". Incremental payments, if applicable, should be made as outlined in attached Exhibit "A". 6. STATUS OF CONTRACTOR Contractor will perform the Services in Contractor's own way as an independent contractor and in pursuit of Contractor's independent calling, and not as an employee of City. Contractor will be under control of City only as to the result to be accomplished, but will consult with City as necessary. The persons used by Contractor to provide services under this Agreement will not be considered employees of City for any purposes. The payment made to Contractor pursuant to the Agreement will be the full and complete compensation to which Contractor is entitled. City will not make any federal or state tax withholdings on behalf of Contractor or its agents, employees or subcontractors. City will not be required to pay any workers' compensation insurance or unemployment contributions on behalf of Contractor or its employees or subcontractors. Contractor agrees to indemnify City within thirty (30) days for any tax, retirement contribution, social security, overtime payment, unemployment payment or workers' compensation payment which City may be required to make on behalf of Contractor or any agent, employee, or subcontractor of Contractor for work done under this Agreement. At the City's election, City may deduct the indemnification amount from any balance owing to Contractor. 7. SUBCONTRACTING Contractor will not subcontract any portion of the Services without prior written approval of City. If Contractor subcontracts any of the Services, Contractor will be fully responsible to City for the acts and omissions of Contractor's subcontractor and of the persons either directly or indirectly employed by the subcontractor, as Contractor is for the acts and omissions of persons directly employed by Contractor. Nothing contained in this Agreement will create any contractual relationship between any subcontractor of Contractor and City. Contractor will be responsible for payment of subcontractors. Contractor will bind every subcontractor and every subcontractor of a subcontractor by the terms of this Agreement applicable to Contractor's work unless specifically noted to the contrary in the subcontract and approved in writing by City. 8. OTHER CONTRACTORS The City reserves the right to employ other Contractors in connection with the Services. 9. INDEMNIFICATION Contractor agrees to indemnify and hold harmless the City and its officers, officials, employees and volunteers from and against all claims, damages, losses and expenses including attorney's fees arising out of the performance of the work described herein caused by any negligence, recklessness, or willful misconduct of the Contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable. The parties expressly agree that any payment, attorney's fee, costs or expense City incurs or makes to or on behalf of an injured employee under the City's self-administered workers' compensation is included as a loss, expense or cost for the purposes of this section, and that this section will survive the expiration or early termination of this Agreement. 10. INSURANCE Contractor will obtain and maintain for the duration of the Agreement and any and all amendments, insurance against claims for injuries to persons or damage to property which may June 16, 2020 Item #3 Page 8 of 16 arise out of or in connection with performance of the services by Contractor or Contractor's agents, representatives, employees or subcontractors. The insurance will be obtained from an insurance carrier admitted and authorized to do business in the State of California. The insurance carrier is required to have a current Best's Key Rating of not less than "A-:VII"; OR with a surplus line insurer on the State of California's List of Approved Surplus Line Insurers (LASLI) with a rating in the latest Best's Key Rating Guide of at least "A:X"; OR an alien non-admitted insurer listed by the National Association of Insurance Commissioners (NAIC) latest quarterly listings report. 10.1 Coverage and Limits. Contractor will maintain the types of coverage and minimum limits indicated below, unless the Risk Manager or City Manager approves a lower amount. These minimum amounts of coverage will not constitute any limitations or cap on Contractor's indemnification obligations under this Agreement. City, its officers, agents and employees make no representation that the limits of the insurance specified to be carried by Contractor pursuant to this Agreement are adequate to protect Contractor. If Contractor believes that any required insurance coverage is inadequate, Contractor will obtain such additional insurance coverage, as Contractor deems adequate, at Contractor's sole expense. The full limits available to the named insured shall also be available and applicable to the City as an additional insured. 10.1.1 Commercial General Liability (CGL) Insurance. Insurance written on an "occurrence" basis, including personal & advertising injury, with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 10.1.2 Automobile Liability. (if the use of an automobile is involved for Contractor's work for City). $2,000,000 combined single-limit per accident for bodily injury and property damage. 10.1.3 Workers' Compensation and Employer's Liability. Workers' Compensation limits as required by the California Labor Code. Workers' Compensation will not be required if Contractor has no employees and provides, to City's satisfaction, a declaration stating this. 10.1.4 Professional Liability. Errors and omissions liability appropriate to Contractor's profession with limits of not less than $1,000,000 per claim. Coverage must be maintained for a period of five years following the date of completion of the work. 10.2 Additional Provisions. Contractor will ensure that the policies of insurance required under this Agreement contain, or are endorsed to contain, the following provisions: 10.2.1 The City will be named as an additional insured on Commercial General Liability which shall provide primary coverage to the City. 10.2.2 Contractor will obtain occurrence coverage, excluding Professional Liability, which will be written as claims-made coverage. 10.2.3 This insurance will be in force during the life of the Agreement and any extensions of it and will not be canceled without thirty (30) days prior written notice to City sent by certified mail pursuant to the Notice provisions of this Agreement. 10.3 Providing Certificates of Insurance and Endorsements. Prior to City's execution of this Agreement, Contractor will furnish certificates of insurance and endorsements to City. June 16, 2020 Item #3 Page 9 of 16 10.4 Failure to Maintain Coverage. If Contractor fails to maintain any of these insurance coverages, then City will have the option to declare Contractor in breach, or may purchase replacement insurance or pay the premiums that are due on existing policies in order to maintain the required coverages. Contractor is responsible for any payments made by City to obtain or maintain insurance and City may collect these payments from Contractor or deduct the amount paid from any sums due Contractor under this Agreement. 10.5 Submission of Insurance Policies. City reserves the right to require, at any time, complete and certified copies of any or all required insurance policies and endorsements. 11. BUSINESS LICENSE Contractor will obtain and maintain a City of Carlsbad Business License for the term of the Agreement, as may be amended from time-to-time. 12. ACCOUNTING RECORDS Contractor will maintain complete and accurate records with respect to costs incurred under this Agreement. All records will be clearly identifiable. Contractor will allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of records and any other documents created pursuant to this Agreement. Contractor will allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. 13. OWNERSHIP OF DOCUMENTS All work product produced by Contractor or its agents, employees, and subcontractors pursuant to this Agreement is the property of City. In the event this Agreement is terminated, all work product produced by Contractor or its agents, employees and subcontractors pursuant to this Agreement will be delivered at once to City. Contractor will have the right to make one (1) copy of the work product for Contractor's records. 14. COPYRIGHTS Contractor agrees that all copyrights that arise from the services will be vested in City and Contractor relinquishes all claims to the copyrights in favor of City. 15. NOTICES The name of the persons who are authorized to give written notice or to receive written notice on behalf of City and on behalf of Contractor under this Agreement. For City For Contractor Name Michael O'Brien Name Yolanda Maeder Title Public Works Superintendent Title Project Manager Department Public Works Address PO Box 80156 City of Carlsbad San Diego, CA 92138 Address 405 Oak Ave. Phone No. 619-235-6884 Carlsbad, CA 92008 Email ymaeder@urbancorps.org Phone No. 760-421-9158 Each party will notify the other immediately of any changes of address that would require any notice or delivery to be directed to another address. June 16, 2020 Item #3 Page 10 of 16 16. CONFLICT OF INTEREST Contractor shall file a Conflict of Interest Statement with the City Clerk in accordance with the requirements of the City of Carlsbad Conflict of Interest Code. The Contractor shall report investments or interests in all categories. Yes D No C8] 17. GENERAL COMPLIANCE WITH LAWS Contractor will keep fully informed of federal, state and local laws and ordinances and regulations which in any manner affect those employed by Contractor, or in any way affect the performance of the Services by Contractor. Contractor will at all times observe and comply with these laws, ordinances, and regulations and will be responsible for the compliance of Contractor's services with all applicable laws, ordinances and regulations. Contractor will be aware of the requirements of the Immigration Reform and Control Act of 1986 and will comply with those requirements, including, but not limited to, verifying the eligibility for employment of all agents, employees, subcontractors and consultants whose services are required by this Agreement. 18. DISCRIMINATION AND HARASSMENT PROHIBITED Contractor will comply with all applicable local, state and federal laws and regulations prohibiting discrimination and harassment. 19. DISPUTE RESOLUTION If a dispute should arise regarding the performance of the Services the following procedure will be used to resolve any questions of fact or interpretation not otherwise settled by agreement between the parties. Representatives of Contractor or City will reduce such questions, and their respective views, to writing. A copy of such documented dispute will be forwarded to both parties involved along with recommended methods of resolution, which would be of benefit to both parties. The representative receiving the letter will reply to the letter along with a recommended method of resolution within ten (10) business days. If the resolution thus obtained is unsatisfactory to the aggrieved party, a letter outlining the disputes will be forwarded to the City Manager. The City Manager will consider the facts and solutions recommended by each party and may then opt to direct a solution to the problem. In such cases, the action of the City Manager will be binding upon the parties involved, although nothing in this procedure will prohibit the parties from seeking remedies available to them at law. 20. TERMINATION In the event of the Contractor's failure to prosecute, deliver, or perform the Services, City may terminate this Agreement for nonperformance by notifying Contractor by certified mail of the termination. If City decides to abandon or indefinitely postpone the work or services contemplated by this Agreement, City may terminate this Agreement upon written notice to Contractor. Upon notification of termination, Contractor has five (5) business days to deliver any documents owned by City and all work in progress to City address contained in this Agreement. City will make a determination of fact based upon the work product delivered to City and of the percentage of work that Contractor has performed which is usable and of worth to City in having the Agreement completed. Based upon that finding City will determine the final payment of the Agreement. Either party upon tendering sixty (60) days written notice to the other party may terminate this Agreement. In this event and upon request of City, Contractor will assemble the work product and put it in order for proper filing and closing and deliver it to City. Contractor will be paid for work June 16, 2020 Item #3 Page 11 of 16 performed to the termination date; however, the total will not exceed the lump sum fee payable under this Agreement. City will make the final determination as to the portions of tasks completed and the compensation to be made. 21. COVENANTS AGAINST CONTINGENT FEES Contractor warrants that Contractor has not employed or retained any company or person, other than a bona fide employee working for Contractor, to solicit or secure this Agreement, and that Contractor has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making of this Agreement. For breach or violation of this warranty, City will have the right to annul this Agreement without liability, or, in its discretion, to deduct from the Agreement price or consideration, or otherwise recover, the full amount of the fee, commission, percentage, brokerage fees, gift, or contingent fee. 22. CLAIMS AND LAWSUITS By signing this Agreement, Contractor agrees that any Agreement claim submitted to City must be asserted as part of the Agreement process as set forth in this Agreement and not in anticipation of litigation or in conjunction with litigation. Contractor acknowledges that if a false claim is submitted to City, it may be considered fraud and Contractor may be subject to criminal prosecution. Contractor acknowledges that California Government Code sections 12650 et seq., the False Claims Act applies to this Agreement and, provides for civil penalties where a person knowingly submits a false claim to a public entity. These provisions include false claims made with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of information. If City seeks to recover penalties pursuant to the False Claims Act, it is entitled to recover its litigation costs, including attorney's fees. Contractor acknowledges that the filing of a false claim may subject Contractor to an administrative debarment proceeding as the result of which Contractor may be prevented to act as a Contractor on any public work or improvement for a period of up to five (5) years. Contractor acknowledges debarment by another jurisdiction is grounds for City to terminate this Agreement. 23. JURISDICTION AND VENUE Any action at law or in equity brought by either of the parties for the purpose of enforcing a right or rights provided for by this Agreement will be tried in a court of competent jurisdiction in the County of San Diego, State of California, and the parties waive all provisions of law providing for a change of venue in these proceedings to any other county. 24. SUCCESSORS AND ASSIGNS It is mutually understood and agreed that this Agreement will be binding upon City and Contractor and their respective successors. Neither this Agreement nor any part of it nor any monies due or to become due under it may be assigned by Contractor without the prior consent of City, which shall not be unreasonably withheld. 25. ENTIRE AGREEMENT This Agreement, together with any other written document referred to or contemplated by it, along with the purchase order for this Agreement and its provisions, embody the entire Agreement and understanding between the parties relating to the subject matter of it. In case of conflict, the terms of the Agreement supersede the purchase order. Neither this Agreement nor any of its provisions may be amended, modified, waived or discharged except in a writing signed by both parties. Ill June 16, 2020 Item #3 Page 12 of 16 PSA20-1088TRAN 26. AUTHORITY The individuals executing this Agreement and the instruments referenced in it on behalf of Contractor each represent and warrant that they have the legal power, right and actual authority to bind Contractor to the terms and conditions of this Agreement. CONTRACTOR By: (sign here) (print name/title) CITY OF CARLSBAD, a municipal corporation of the State of California By: ATTEST: If required by City, proper notarial acknowledgment of execution by contractor must be attached. If a corporation, Agreement must be signed by one corporate officer from each of the following two groups. Group A Chairman, President, or Vice-President Group B Secretary, Assistant Secretary, CFO or Assistant Treasurer Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation. APPROVED AS TO FORM: CELIA A. BREWER, City Attorney City Attorney Approved Version 6/12/18 7 June 16, 2020 Item #3 Page 13 of 16 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached and not the truthfulness, accuracy, or validity of that document. CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT State of California } County of _S_a_n_D_ie_..g'-o ________ _ On Mo.:tc\ 2-t 2-0).1) before me, Yolanda I. Maeder Notary Public Date personally appeared who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENAL TY OF PERJURY p,c~•pi: is te:eend,wnt• o f ~-..-. YOLANDA I. /MEDE" _ ~ " Notary Public -California z I San Oi~o County ! Commission • 2293,o.- My Comm. E.xpirt~ J~I 1◄. 2023 Place Notary Seal Above ''This Acknowledgement is attached to (title or type of doc ment), under the laws of the St e of California that the foregoing WITNESS my hand [ Signature Dated _3~~-1-1-----"""-"<'-_._.,...L ______ (number) pages. Signed by ~ le kel'\~i (name[s] of othergner[s] if any)". June 16, 2020 Item #3 Page 14 of 16 P SA20-1088TRAN EXHIBIT "A" SCOPE OF SERVICES CITYWIDE GRAFFITI REMOVAL AND MISCELLANEOUS MAINTENANCE SERVICES Contractor to provide graffiti removal and miscellaneous maintenance services for the City of Carlsbad at various locations as scheduled by the Contract Manager. Contractor will provide as needed services to include, two (2) Urban Corps staff members, defined as, one (1) supervisor and one (1) Corps member; scheduled five (5) days per week. General Staffing 1. Schedule excludes eleven (11) city holidays; one (1) Urban Corps of San Diego, Inc. holiday. 2. Start time and end time of daily assignments will be determined by the Contract Administrator, shifts are generally eight (8) hours including drive time to and from the Urban Corps of San Diego home office. 3. Crews must have the ability to read written instructions, safely lift 50 pounds unassisted, and possess the ability to communicate effectively with City staff. 4. Contractor will provide a mobile phone to the supervisor of each crew. 5. Contractor will provide all personal protective equipment, vehicles, tools, traffic control devices, 55-gallon heavy-duty trash bags and uniforms necessary to complete assigned graffiti removal and miscellaneous maintenance services. Graffiti Removal and Miscellaneous Services Contractor to provide graffiti removal (or paint over) and miscellaneous maintenance services in response to graffiti and other unsightly vandalism and visual nuisances that occur within or on City property in a timely manner. Work includes but not limited to: 1. Graffiti removal or paint over (color match) and vandalism clean-up on city property. 2. Clean-up and miscellaneous maintenance services as directed by the Contract Administrator. 3. Routine inspections of key tourist and heavily traveled public areas to maintain, clean and re-establish orderly appearance. 4. Respond on behalf of the city to calls made to the city's Graffiti Hotline. 5. Document/record all graffiti responses and maintenance services. 6. Routinely patrol the city streets, as directed by the Contract Administrator, to identify and clean up graffiti that is not reported. 7. Report graffiti on property not managed by the city to appropriate agencies, property owners or homeowner associations. 8. Cleaning services of the Carlsbad sea wall. 9. Provide non-routine cleaning and non-routine pressure washing of sidewalks, street trash can exteriors and other miscellaneous city fixtures. 10. Touch-up curbs and walls. 11. Remove unauthorized community posting signs (e.g. yard sale or lost dog signs) and glue or tape (including residue) from city assets. 12. Provide all cleaning supplies, transportation (the graffiti truck) and vehicle fuel while performing graffiti responses and miscellaneous maintenance services. 13. Storm event clean-up services and placing of sand or gravel bags as needed. City Attorney Approved Version 6/12/18 8 June 16, 2020 Item #3 Page 15 of 16 PSA20-1088TRAN 14. Cleanup services in city storage yards. Description Quantity Maximum Hourly Rate Annual (EA) Hours Cost Supervisor 1.0 2080 $30.00 $62,400 Corps Member Labor 1.0 2080 $22.50 $46,800 Graffiti Paint and Supplies $500/month $6,000 Vehicle Fuel $80/month $960.00 Initial Annual Graffiti Removal and Maintenance Services Cost $116,160 City Attorney Approved Version 6/12/18 9 June 16, 2020 Item #3 Page 16 of 16 Transportation Department Streets and Storm Drain Maintenance Division June 16, 2020 Urban Corps Agreement for Citywide Graffiti Removal and Maintenance Services Service Overview •Graffiti Hotline and graffiti removal services •Carlsbad Sea Wall •Patrol the community looking for graffiti and vandalism on public property •Remove stickers and illegal signs •Touch -up curbs and walls •Pressure wash sidewalks and trashcans •Miscellaneous maintenance services Staff Report Data Active Month: June June 2017 June 2018 June 2019 June 2020 Amount Square Feet 4,456 SF 6 ,.792 SF 11,970 SF 17,.955 SF (SF) of graffiti (p, r o j ,ect ed) removed in June Increase f 1rom previious year 52.5% 76.2% 5 0% (p,r oj1,ected) U r ban Co rps of San D iego. Inc: Start istical Report1i n,g .. ----------------------------------------------------- 2016 2017 2018 City of Carlsbad 113,952 115,326 115,897 residential population* ' 2013 2015 2017 City of Carlsbad visitors 2,987,000 3,865"000 4,313"000 and tour-i1sts * * Figures firom *Car-isbad a t a Glance/American community Su 1rvey-U.S. ce ns,us Bu.-eau a nd **2017 Ca.-lsb ad V islt o i-Pro file Urban Corps Urban Corps is a nonprofit corporation that provides underserved young adults, ages 18-26, “with the tools to expand their career opportunities through education, life skills training, and paid work experiences on projects that benefit our communities.” Reliable Quality Service Well trained Keeping Carlsbad Clean Keeping Carlsbad Beautiful Last Year’s Stats ------------14,000 12,000 10,000 8,000 6,000 4,000 2,000 r Ca II s to Streets Calls to Hotline r SF of Graffiti Removed Posters Removed St ickers Removed Jan ... 6.00 15.00 7,599.00 128.00 243.00 I - Feb ... r r 5.00 r r 10.00 r r 1,425.00 36.00 309.00 ■ Cc s to Streets Office Calls lo Hotline ■SF of C--roffili Removed ■ Posters Removed ■Sfickers Removed l J_ J_ _.__ _L j__ I -■ Mar ... Apr ... May ... Jun ... Jul ... Aug ... Sep ... Oct ... Nov ... Dec • Total r r r r r r r r r 5.00 6.00 2.00 9.00 0 .00 10 .00 6.00 4.00 3.00 6.00 62.00 r r r r r r r r r 12.00 21.00 18.00 6.00 245.00 6.00 12.00 9.00 1.00 7.00 362.00 r r r r r r r r r 5,337.00 3,732.00 3,182.00 11,970.00 919.00 2,519.00 2,968.00 1,355.00 426.00 598.00 42,030.00 25.00 53.00 36.00 36.00 66.00 64.00 44.00 24.00 45.00 30.00 587.00 371.00 103.00 71.00 67.00 185.00 292.00 372.00 125.00 128.00 130.00 2,396.00 Questions