HomeMy WebLinkAbout2020-07-14; City Council; ; COVID-19 Actions and Expenditures ReportCA Review CKM
Meeting Date: July 14, 2020
To: Mayor and City Council
From: Scott Chadwick, City Manager
Staff Contact: Geoff Patnoe, Assistant City Manager
Geoff.patnoe@carlsbadca.gov, 760‐434‐2820
Subject: COVID‐19 Actions and Expenditures Report
Recommended Action
Receive a report on recent actions and expenditures related to the city’s response to the
COVID‐19 pandemic and provide direction as appropriate.
Executive Summary/Discussion
At the April 7, 2020, City Council meeting, the City Council voted unanimously to direct staff to
return to the City Council with financial expenditure reports relating to the city’s response to
the COVID‐19 pandemic. The city manager further committed to provide a bi‐weekly update to
the City Council on recent actions and expenditures related to the city’s response to the
pandemic. Staff from the following major service areas will provide a verbal report relating to
current statistics, data, programming and relevant communications:
City Manager’s Office
Emergency Operations
Community Services
Police
Fire
Economic Revitalization and Recovery
Administrative Services
Fiscal Analysis
None.
Next Steps
Staff will continue to provide the reports bi‐weekly until the end of the emergency.
Environmental Evaluation (CEQA)
Pursuant to Public Resources Code Section 21065, this action does not constitute a “project”
within the meaning of CEQA in that it has no potential to cause either a direct physical change
in the environment, or a reasonably foreseeable indirect physical change in the environment,
and therefore does not require environmental review.
July 14, 2020 Item #15 Page 1 of 2
Public Notification
This item was noticed in accordance with the Ralph M. Brown Act and was available for public
viewing and review at least 72 hours prior to scheduled meeting date.
Exhibits
None
July 14, 2020 Item #15 Page 2 of 2
All Receive -Agencja Item # J5
For the Information of the:
5)/JTY,[OUNCIL Date CA ...,,-cc ~
CM ✓ ACM ✓ocM (3) ✓
July 14, 2020
To:
From:
Via:
Council Memorandum
· {cityof
Carlsbad
Re:
Honorable Mayor Hall and Members of the City Council
Laura Rocha, Deputy City Manager, A~'nistrative Services
Geoff Patnoe, Assistant City Manager
Additional Materials Related to Staff eport Item No. 15 -COVID-19 Actions and
Expenditures Report
This memorandum provides a breakdown of the costs of the city's extensive emergency response
efforts by department and type of cost as of July 10, 2020. These expenses are being tracked to
understand the financial impact of COVID-19 on the city and to request state and federal
government reimbursement for eligible expenses. The next update will be provided on
July 28, 2020.
Purchase
Description of Order Expenditures Committed Department Item or Service Amount to Date Funds
1,. ti !YTI Remaining
g City Manager 1Cleanin~supplies 198 198
8 Commun!~ation & E!:"ga~ement Prot~c~ve ~_ea_~ 1,254 · 1,254
: Public notification 39,696 54,939 94,635 -
Si~~~~e 3,049 3,049
' r::J Community Development 1~1eaning supplies 411 1 -I 411
l::l Environmental Management ;cleaning supplies 5 5 ----~ --
I IT equipment 118 118
.::1 Facilities Cleaning services 140,085 40,915 181,000 '
1Cle~ning supplies 13,346 28,210 41,556
_ ry,e~ls and_ meal supplies 205 205 I
P~<?!ective gear 5,258 449 36,699
Public notification 26 26 -----
1Signage 303 303
9 Fire !Cl~aning services 35,470 12,530 48ppo .
Jcleaning supplies 4,580 4,580 :
1 Meals and meal supplies 24,299 24,299 I -I Pr~tecti".'~ gear 33,414 33,414
1 Public notification 65 65
Administrative Services Branch
1635 Faraday Avenue I Carlsbad, CA 92008 I 760-602-2415
Honorable Mayor Hall and Members of the City Council
July 14, 2020
Page 2
Department
~
Description of
Item or Service
Purchase
Order
Amount
l.::!:.i Remaining
· El Fleet
B HR
:cleaning supplies
1CleaniRg supplies
_ ll!_E:_guipme_nt
. I .
i Protective gear _ ---------------+-
~8_1 n_fo_r_m_a_t_i o_n_T e_c_h_n_o_l o~g~y __ ----ii IT _equipment
8 Parks & Recreation Cleaning supplie~
Meals and meal stJpplies
Other
P~otecti\,1e gear
Public notification
lsi~nage .----------------,
____ [Cleaning services 8 Police
1Cleaning suppl(es
_i Protective gear
Public notification
Signage ------------~
'.overtime
Parttime salaries ---
Salaries ------------~ 'Cleaning suppli~
__ !V'eals and meal supplies
Protective gear
_E:_l _U-ti-lit-ie_s _________ 1Clea~ing supplies
!! equipment
, Protective gear
·: Publi~-n~ti-fic~ti~n
Grand Total
Methodology
15,797 !
32,105 I
_ 3,584_[
38,791 ;
47,111
--\ 7,945
I 12,883 ------, ---
1,518
394,600
Expenditures
to Date
695
Committed
Funds.
695 i . ---~---·· ---I
1,_208 ;
150 i
9,036 i
129,697 T
5,947 I
94,004 I
1,341 1
1,509 .
!5,360 J
1,208 I
150 I
24,833 I
162,40? I
9,531
138,578 I
1,341 1
1 ,509 I ----~ 15,360 ,
11,108 : 11,108 ·
17,889__,__1 __ 6_5,00.Q_
4,410 ; 12,354
10,266 23,149
126 126
482 2,000 j ------
406,806 ' 406,806 !
383,143 383,143 l
4,918,106 I 4,918,106 [
I 1,506 1,506 I
173 I 173
11,057 I
314 !
352 i --+-
10,125 !
688 I I
6,240,053 .
--1io~7 J
314 1
352 I
10,125 i
-688 1 I
6,671,430
The amounts above were compiled using data from the city's accounting system and inputs,
estimates and data from department management analysts.
Definitions
-Cleaning supplies include disinfecting wipes, hand sanitizers, etc.
-Meals and meal supplies consist of senior meal program and meals at the emergency
operations center.
-Protective gear includes, masks, gloves and other protective wear.
-IT equipment includes laptops, earbuds, adapters, etc.
-Salaries and wages represent staff hours worked on COVID-19 activities.
Honorable Mayor Hall and Members of the City Council
July 14, 2020
Page 3
Funding expected-$1,728,956 Total
Carlsbad applied for Coronavirus Relief Fund Allocations for Cities and Counties from the State of
California on July 2, 2020 for $1,413,290 of CARES Act funding. This allocation supports activities
and expenses that promote public health and safety in response to the COVID-19 emergency.
Allocations are expected to be made in installments with the first allocation being one-sixth of
the total allocation or $235,548.
The U.S. Department of Housing and Urban Development (HUD) notified the City of Carlsbad on
April 2, 2020 that the city is authorized $315,666 of CARES Act funding. This allocation is to be
used to prevent, prepare for, and respond to COVID-19. HUD is developing a notice that will
further describe the CARES Act's provisions and other resources to enable implementation of the
grant.
Funding received -$2,234,142 Total
On June 18, 2020 Carlsbad received $2,065,728 from a subgrant agreement with San Diego
· County for COVID-19 CARES Act funds. The agreement and a draft expenditure plan identifying
how the funds would be used were previously provided to San Diego County. Funds are
restricted to eligible CARES Act expenses: those used to prevent, prepare for, and respond to
COVID-19. Subsequent reporting, including an updated expenditure plan, is due to the county by
Sept. 30, 2020.
On May 7, 2020 Carlsbad received $118,070 from the CARES Act Award of Housing Voucher
program funds from the U.S. Department of Housing and Urban Development (HUD). The
payment was automatically distributed by HUD for COVID-19 response and is restricted to
Section 8 administrative expenses.
On April 17, 2020 Carlsbad received $50,344 from the CARES Act Provider Relief Fund. The
payment was automatic for hospitals and other healthcare providers on the front lines of the
coronavirus response, including the city's first responders. The distributed amount is based on
the city's share of 2019 Medicare fees for service reimbursements that the city receives for
ambulance bills. The funding received will offset future COVID-19 reimbursement claims.
cc: Scott Chadwick, City Manager
Celia Brewer, City Attorney