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HomeMy WebLinkAbout2020-08-25; City Council; ; Professional Services Agreement with Urban Corps of San Diego County for Citywide Pressure-Washing Maintenance ServicesMeeting Date: Aug. 25, 2020 To: Mayor and City Council From: Scott Chadwick, City Manager Staff Contact: Michael O’Brien, Public Works Superintendent michael.obrien@carlsbadca.gov, 760-434-2996 Subject: Professional Services Agreement with Urban Corps of San Diego County for Citywide Pressure-Washing Maintenance Services Recommended Action Adopt a resolution approving a professional services agreement with Urban Corps of San Diego County for citywide pressure-washing maintenance services in an amount not to exceed $213,970 for the first two years of the agreement. Executive Summary Pressure washing of specific city property is an ongoing need requiring regular pressure- washing cleaning services to maintain the expectations established by city leadership and residents. Since 2017, Urban Corps has been providing pressure-washing services required to keep the downtown sidewalks presentable and the Carlsbad seawall clean, to help clear sediment runoff after rain events and to regularly clear gutters free from algae. This agreement would ensure the uninterrupted continuation of these services. Staff recommends continuing the agreement with Urban Corps for the pressure-washing services to ensure the city fulfills its commitment to maintaining a clean and safe environment for residents and visitors to the City of Carlsbad. Discussion The Public Works Branch contracts with external organizations to provide maintenance services in various ways to fulfill its responsibility to maintain a clean and beautiful community. This agreement covers work that our current employee base cannot provide, including regularly scheduled pressure-washing maintenance services of routine and as-needed locations. This contract coordinates pressure-washing services for key tourist and heavily traveled public areas to maintain a clean and orderly appearance. Since high groundwater is prevalent in certain areas in the city, algae will build up if not addressed. This agreement will routinely target known areas where algae could create slip hazards in the public right-of-way and will also provide services as needed by city staff. During the rainy season, the city relies heavily on storm clean- up services, such as sediment runoff removal, provided by the Urban Corps pressure-washing team. Aug. 25, 2020 Item #2 Page 1 of 15 Under this agreement, Urban Corps crews will routinely patrol the city to identify and clean up potential slip hazards on the city’s sidewalks and parking lots. In addition, Urban Corps is the primary clean-up crew responsible for removing unsightly and inappropriate waste in public spaces, including tourist areas. The agreement calls for all pressure-washing equipment and supplies, transportation (pressure- washing truck and trailer) and fuel to be provided by Urban Corps, further lessening the burden of the services on the city and its staff. The equipment provided by Urban Corps is sustainable and includes water recapture capability, ensuring no impact from pressure-washing efforts on our storm drain system, local businesses or residences of Carlsbad. The Village foot traffic population has increased steadily over the last three years as indicated in the crosswalk-button activation data below. Although the effects of the COVID-19 pandemic and the resulting shelter-in-place mandates have temporarily decreased Village foot traffic, staff expects Carlsbad to continue to see an increase in sidewalk activity. Moreover, staff have seen an increase in eating on the go in the downtown area, further increasing the need for sidewalk pressure-washing services. The city’s population has also steadily increased by almost 2,000 residents in recent years, while the visitor and tourist volume has increased by more than 1.3 million since 2013, leading to an increased demand of a clean, well-kept community. 2016 2017 2018 City of Carlsbad residential population* 113,952 115,326 115,897 2013 2015 2017 City of Carlsbad visitors and tourists** 2,987,000 3,865,000 4,313,000 Figures from *Carlsbad at a Glance/American community Survey-U.S. census Bureau and **2017 Carlsbad Visitor Profile Urban Corps is a nonprofit corporation that provides underserved young adults, ages 18-26, “with the tools to expand their career opportunities through education, life skills training, and paid work experiences on projects that benefit our communities.” Staff recommends continuing the use of contracted pressure-washing maintenance services with Urban Corps. The city’s normal bidding process can be waived for quasi-governmental agencies such as Urban Corps under Carlsbad Municipal Code Section 3.28.110(F). Staff recommends awarding a two-year agreement with the option of extending the agreement for up to two additional two- year extensions for a total agreement term of six years. Aug. 25, 2020 Item #2 Page 2 of 15 Fiscal Analysis The cost of the agreement will not exceed $105,664 for the first year of the agreement, and in an amount not to exceed a 2.5% increase per each subsequent year of the agreement. These subsequent increases will match the San Diego Consumer Price Index increases up to, but not exceeding, 2.5% per year of the agreement. The first two-year period of the agreement will not exceed $213,970, subject to budget approval annually. Total compensation under this agreement shall not exceed $674,954 for the six years covered by the agreement. The maximum annual agreement cost for contracted pressure-washing maintenance services is shown in the following table: Pressure-washing maintenance services have traditionally been funded by the street maintenance budget. Sufficient funds are available in the street maintenance operating and storm drain maintenance budgets for the fiscal year 2020-21 to fund the first year of the agreement. Additional funding for future years included in the agreement will be requested during the city’s annual budget process. Next Steps After the City Council’s approval, staff will execute the agreement so that Urban Corps can continue to provide pressure-washing maintenance services. Environmental Evaluation (CEQA) The proposed action is exempt from the California Environmental Quality Act in keeping with State Guidelines Section 15301 (c) - “Existing Facilities,” which exempts the repair and maintenance of public facilities involving negligible or no expansion of existing or former use. Public Notification and Outreach Public notice of this item was posted in accordance with the Ralph M. Brown Act and it was available for public viewing and review at least 72 hours prior to the scheduled meeting date. Exhibit 1. Resolution MAXIMUM ANNUAL COSTS Pressure-washing maintenance services Term Agreement fiscal year Annual agreement amount 1 2020-2021 $105,664 2021-2022 $108,306 2 2022-2023 $111,013 2023-2024 $113,789 3 2024-2025 $116,633 2025-2026 $119,549 TOTAL $674,954 Aug. 25, 2020 Item #2 Page 3 of 15 RESOLUTION NO. 2020-176 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING A PROFESSIONAL SERVICES AGREEMENT (AGREEMENT) WITH URBAN CORPS OF SAN DIEGO COUNTY (URBAN CORPS) FOR CITYWIDE PRESSURE-WASHING MAINTENANCE SERVICES IN AN AMOUNT NOT TO EXCEED $213,970 FOR THE FIRST TWO YEARS OF THE AGREEMENT. WHEREAS, the City Council of the City of Carlsbad, California has determined it necessary, desirable and in the public interest to perform citywide pressure-washing maintenance services to maintain a world-class appearance and ensure requests are responded to in a timely manner; and WHEREAS, Urban Corps is a nonprofit conservation corporation created by the City of San Diego; and WHEREAS, Carlsbad Municipal Code Section 3.28.ll0(F) states that goods, services and/or professional services obtained from or through an agreement with any governmental, public or quasi- public agency may be exempt from the purchasing ordinance, as determined by the awarding authority; and WHEREAS, the awarding authority has determined that this Agreement is exempt from the purchasing ordinance; and WHEREAS, Urban Corps has submitted a proposal to provide citywide pressure-washing maintenance services including a not-to-exceed amount of $213,970 for the first two years of the Agreement and two possible two-year extensions for a total of up to six years; and WHEREAS, sufficient funds are available in the Street Maintenance Operating Budget to fund this Agreement; and WHEREAS, the City Planner has determined that the Agreement for city-wide pressure-washing services is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301(c) and that no exception to the exemption as set forth in CEQA Guidelines Section 15300.2 applies. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. Aug. 25, 2020 Item #2 Page 4 of 15 2. That the City Planner has determined that the Agreement for city-wide pressure- washing services is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15301(c) and that no exception to the exemption as set forth in CEQA Guidelines section 15300.2 applies. 3. That the mayor is authorized and directed to execute the Agreement between Urban Corps of San Diego County and the City of Carlsbad for citywide pressure-washing maintenance services, attached hereto as Attachment A. 4. That the city manager or designee is hereby authorized to extend the Agreement with Urban Corps of San Diego County, consistent with the terms and conditions of the Agreement, as appropriate and based upon satisfactory review of Urban Corps' performance. Attachment: A. Agreement for Citywide Pressure Washing Services Urban Corps of San Diego County PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 25th day of August, 2020, by the following vote, to wit: AYES: NAYS: ABSENT: Hall, Blackburn, Bhat-Patel, Schumacher. None. None. MATT HALL, Mayor ~,Jv\~7-fgy BARBARA ENGLESON, City Clerk (SEAL) Aug. 25, 2020 Item #2 Page 5 of 15 DocuSign Envelope ID: 1D0AC3E5-159A-4B8B-8D13-AC77B3B301FC PSA21-1156TRAN AGREEMENT FOR CITYWIDE PRESSURE WASHING SERVICES URBAN CORPS OF SAN DIEGO THIS AGREEMENT is made and entered into as of the 26th day of August , 2020, by and between the CITY OF CARLSBAD, a municipal corporation, ("City"), and URBAN CORPS OF SAN DIEGO COUNTY, a non-profit corporation, ("Contractor"). RECITALS A. City requires the professional services of a consultant that is experienced in citywide pressure washing services. B. Contractor has the necessary experience in providing professional services and advice related to citywide pressure washing services. C. Contractor has submitted a proposal to City and has affirmed its willingness and ability to perform such work. NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, City and Contractor agree as follows: 1. SCOPE OF WORK City retains Contractor to perform, and Contractor agrees to render, those services (the . "Services") that are defined in attached Exhibit "A", which is incorporated by this reference in accordance with this Agreement's terms and conditions. 2. STANDARD OF PERFORMANCE While performing the Services, Contractor will exercise the reasonable professional care and skill customarily exercised by reputable members of Contractor's profession practicing in the Metropolitan Southern California Area, and will use reasonable diligence and best judgment while exercising its professional skill and expertise. 3. TERM The term of this Agreement will be effective for a period of two (2) years from the date first above written. The City Manager may amend the Agreement to extend it for two (2) additional two (2) year periods or parts thereof. Extensions will be based upon a satisfactory review of Contractor's performance, City needs, and appropriation of funds by the City Council. The parties will prepare a written amendment indicating the effective date and length of the extended Agreement. 4. TIME IS OF THE ESSENCE Time is of the essence for each and every provision of this Agreement. 5. COMPENSATION The total fee payable for the Services to be performed during the initial Agreement term shall not exceed one hundred five thousand six hundred sixty-four dollars ($105,664) per Agreement year. No other compensation for the Services will be allowed except for items covered by subsequent amendments to this Agreement. If the City elects to extend the Agreement, the amount shall not exceed one hundred five thousand six hundred sixty-four dollars ($105,664) per Agreement year. If the City elects to extend the Agreement beyond the initial two-year term, the total fee payable for services during any Agreement year shall not exceed compensation established during the previous Agreement year plus an increase not to exceed 2.5%. The City reserves the right to City Attorney Approved Version 6/12/18 Aug. 25, 2020 Item #2 Page 6 of 15 DocuSign Envelope ID: 1D0AC3E5-159A-4B8B-8D13-AC77B3B301 FC PSA21-1156TRAN withhold a ten percent (10%) retention until City has accepted the work and/or Services specified in Exhibit "A". Incremental payments, if applicable, should be made as outlined in attached Exhibit "A". 6. STATUS OF CONTRACTOR Contractor will perform the Services in Contractor's own way as an independent contractor and in pursuit of Contractor's independent calling, and not as an employee of City. Contractor will be under control of City only as to the result to be accomplished, but will consult with City as necessary. The persons used by Contractor to provide services under this Agreement will not be considered employees of City for any purposes. The payment made to Contractor pursuant to the Agreement will be the full and complete compensation to which Contractor is entitled. City will not make any federal or state tax withholdings on behalf of Contractor or its agents, employees or subcontractors. City will not be required to pay any workers' compensation insurance or unemployment contributions on behalf of Contractor or its employees or subcontractors. Contractor agrees to indemnify City within thirty (30) days for any tax, retirement contribution, social security, overtime payment, unemployment payment or workers' compensation payment which City may be required to make on behalf of Contractor or any agent, employee, or subcontractor of Contractor for work done under this Agreement. At the City's election, City may deduct the indemnification amount from any balance owing to Contractor. 7. SUBCONTRACTING Contractor will not subcontract any portion of the Services without prior written approval of City. If Contractor subcontracts any of the Services, Contractor will be fully responsible to City for the acts and omissions of Contractor's subcontractor and of the persons either directly or indirectly employed by the subcontractor, as Contractor is for the acts and omissions of persons directly employed by Contractor. Nothing contained in this Agreement will create any contractual relationship between any subcontractor of Contractor and City. Contractor will be responsible for payment of subcontractors. Contractor will bind every subcontractor and every subcontractor of a subcontractor by the terms of this Agreement applicable to Contractor's work unless specifically noted to the contrary in the subcontract and approved in writing by City. 8. OTHER CONTRACTORS The City reserves the right to employ other Contractors in connection with the Services. 9. INDEMNIFICATION Contractor agrees to indemnify and hold harmless the City and its officers, officials, employees and volunteers from and against all claims, damages, losses and expenses including attorney's fees arising out of the performance of the work described herein caused by any negligence, recklessness, or willful misconduct of the Contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable. The parties expressly agree that any payment, attorney's fee, costs or expense City incurs or makes to or on behalf of an injured employee under the City's self-administered workers' compensation is included as a loss, expens_e or cost for the purposes of this section, and that this section will survive the expiration or early termination of this Agreement. City Attorney Approved Version 6/12/18 2 Aug. 25, 2020 Item #2 Page 7 of 15 DocuSign Envelope ID: 1DOAC3E5-159A-4B8B-8D13-AC77B3B301 FC PSA21-1156TRAN 10. INSURANCE Contractor will obtain and maintain for the duration of the Agreement and any and all amendments, insurance against claims for injuries to persons or damage to property which may arise out of or in connection with performance of the services by Contractor or Contractor's agents, representatives, employees or subcontractors. The insurance will be obtained from an insurance carrier admitted and authorized to do business in the State of California. The insurance carrier is required to have a current Best's Key Rating of not less than "A-:VII"; OR with a surplus line insurer on the State of California's List of Approved Surplus Line Insurers (LASLI) with a rating in the latest Best's Key Rating Guide of at least "A:X"; OR an alien non-admitted insurer listed by the National Association of Insurance Commissioners (NAIC) latest quarterly listings report. 10.1 Coverage and Limits. Contractor will maintain the types of coverage and minimum limits indicated below, unless the Risk Manager or City Manager approves a lower amount. These minimum amounts of coverage will not constitute any limitations or cap on Contractor's indemnification obligations under this Agreement. City, its officers, agents and employees make no representation that the limits of the insurance specified to be carried by Contractor pursuant to this Agreement are adequate to protect Contractor. If Contractor believes that any required insurance coverage is inadequate, Contractor will obtain such additional insurance coverage, as Contractor deems adequate, at Contractor's sole expense. The full limits available to the named insured shall also be available and applicable to the City as an additional insured. 10.1.1 Commercial General Liability (CGL) Insurance. Insurance written on an "occurrence" basis, including personal & advertising injury, with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 10.1.2 Automobile Liability. (if the use of an automobile is involved for Contractor's work for City). $2,000,000 combined single-limit per accident for bodily injury and property damage. 10.1.3 Workers' Compensation and Employer's Liability. Workers' Compensation limits as required by the California Labor Code. Workers' Compensation will not be required if Contractor has no employees and provides, to City's satisfaction, a declaration stating this. 10.1.4 Professional Liability. Errors and omissions liability appropriate to Contractor's profession with limits of not less than $1,000,000 per claim. Coverage must be maintained for a period of five years following the date of completion of the work. 10.2 Additional Provisions. Contractor will ensure that the policies of insurance required under this Agreement contain, or are endorsed to contain, the following provisions: 10.2.1 The City will be named as an additional insured on Commercial General Liability which shall provide primary coverage to the City. 10.2.2 Contractor will obtain occurrence coverage, excluding Professional Liability, which will be written as claims-made coverage. 10.2.3 This insurance will be in force during the life of the Agreement and any extensions of it and will not be canceled without thirty (30) days prior written notice to City sent by certified mail pursuant to the Notice provisions of this Agreement. City Attorney Approved Version 6/12/18 3 Aug. 25, 2020 Item #2 Page 8 of 15 DocuSign Envelope ID: 1D0AC3E5-159A-488B-8D13-AC7783B301FC PSA21-1156TRAN 10.3 Providing Certificates of Insurance and Endorsements. Prior to City's execution of this Agreement, Contractor will furnish certificates of insurance and endorsements to City. 10.4 Failure to Maintain Coverage. If Contractor fails to maintain any of these insurance coverages, then City will have the option to declare Contractor in breach, or may purchase replacement insurance or pay the premiums that are due on existing policies in order to maintain the required coverages. Contractor is responsible for any payments made by City to obtain or maintain insurance and City may collect these payments from Contractor or deduct the amount paid from any sums due Contractor under this Agreement. 10.5 Submission of Insurance Policies. City reserves the right to require, at any time, complete and certified copies of any or all required insurance policies and endorsements. 11. BUSINESS LICENSE Contractor will obtain and maintain a City of Carlsbad Business License for the term of the Agreement, as may be amended from time-to-time. 12. ACCOUNTING RECORDS Contractor will maintain complete and accurate records with respect to costs incurred under this Agreement. All records will be clearly identifiable. Contractor will allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of records and any other documents created pursuant to this Agreement. Contractor will allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. 13. OWNERSHIP OF DOCUMENTS All work product produced by Contractor or its agents, employees, and subcontractors pursuant to this Agreement is the property of City. In the event this Agreement is terminated, all work product produced by Contractor or its agents, employees and subcontractors pursuant to this Agreement will be delivered at once to City. Contractor will have the right to make one (1) copy of the work product for Contractor's records. 14. COPYRIGHTS Contractor agrees that all copyrights that arise from the services will be vested in City and Contractor relinquishes all claims to the copyrights in favor of City. Ill Ill /II Ill Ill Ill Ill City Attorney Approved Version 6/12/18 4 Aug. 25, 2020 Item #2 Page 9 of 15 DocuSign Envelope ID: 1D0AC3E5-159A-4B8B-8O13-AC77B3B301FC PSA21-1156TRAN 15. NOTICES The name of the persons who are authorized to give written notice or to receive written notice on behalf of City and on behalf of Contractor under this Agreement. For City Name Michael O'Brien Title Public Works Superintendent Department Public Works City of Carlsbad Address 405 Oak Ave. Carlsbad, CA 92008 Phone No. 760-421-9158 For Contractor Name Yolanda Maeder Title Project Manager Address PO Box 80156 San Diego, CA 92138 Phone No. 619-235-6884 Email ymaeder@urbancorps.org Each party will notify the other immediately of any changes of address that would require any notice or delivery to be directed to another address. 16. CONFLICT OF INTEREST Contractor shall file a Conflict of Interest Statement with the City Clerk in accordance with the requirements of the City of Carlsbad Conflict of Interest Code. The Contractor shall report investments or interests in all categories. Yes □ No IZI 17. GENERAL COMPLIANCE WITH LAWS Contractor will keep fully informed of federal, state and local laws and ordinances and regulations which in any manner affect those employed by Contractor, or in any way affect the performance of the Services by Contractor. Contractor will at all times observe and comply with these laws, ordinances, and regulations and will be responsible for the compliance of Contractor's services with all applicable laws, ordinances and regulations. Contractor will be aware of the requirements of the Immigration Reform and Control Act of 1986 and will comply with those requirements, including, but not limited to, verifying the eligibility for employment of all agents, employees, subcontractors and consultants whose services are required by this Agreement. 18. DISCRIMINATION AND HARASSMENT PROHIBITED Contractor will comply with all applicable local, state and federal laws and regulations prohibiting discrimination and harassment. 19. DISPUTE RESOLUTION If a dispute should arise regarding the performance of the Services the following procedure will be used to resolve any questions of fact or interpretation not otherwise settled by agreement between the parties. Representatives of Contractor or City will reduce such questions, and their respective views, to writing. A copy of such documented dispute will be forwarded to both parties involved along with recommended methods of resolution, which would be of benefit to both parties. The representative receiving the letter will reply to the letter along with a recommended City Attorney Approved Version 6/12/18 5 Aug. 25, 2020 Item #2 Page 10 of 15 DocuSign Envelope ID: 1D0AC3E5-159A-488B-8D13-AC77838301FC PSA21-1156TRAN method of resolution within ten (10) business days. If the resolution thus obtained is unsatisfactory to the aggrieved party, a letter outlining the disputes will be forwarded to the City Manager. The City Manager will consider the facts and solutions recommended by each party and may then opt to direct a solution to the problem. In such cases, the action of the City Manager will be binding upon the parties involved, although nothing in this procedure will prohibit the parties from seeking remedies available to them at law. 20. TERMINATION In the event of the Contractor's failure to prosecute, deliver, or perform the Services, City may terminate this Agreement for nonperformance by notifying Contractor by certified mail of the termination. If City decides to abandon or indefinitely postpone the work or services contemplated by this Agreement, City may terminate this Agreement upon written notice to Contractor. Upon notification of termination, Contractor has five (5) business days to deliver any documents owned by City and all work in progress to City address contained in this Agreement. City will make a determination of fact based upon the work product delivered to City and of the percentage of work that Contractor has performed which is usable and of worth to City in having the Agreement completed. Based upon that finding City will determine the final payment of the Agreement. Either party upon tendering thirty (30) days written notice to the other party may terminate this Agreement. In this event and upon request of City, Contractor will assemble the work product and put it in order for proper filing and closing and deliver it to City. Contractor will be paid for work performed to the termination date; however, the total will not exceed the lump sum fee payable under this Agreement. City will make the final determination as to the portions of tasks completed and the compensation to be made. 21. COVENANTS AGAINST CONTINGENT FEES Contractor warrants that Contractor has not employed or retained any company or person, other than a bona fide employee working for Contractor, to solicit or secure this Agreement, and that Contractor has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making of this Agreement. For breach or violation of this warranty, City will have the right to annul this Agreement without liability, or, in its discretion, to deduct from the Agreement price or consideration, or otherwise recover, the full amount of the fee, commission, percentage, brokerage fees, gift, or contingent fee. 22. CLAIMS AND LAWSUITS By signing this Agreement, Contractor agrees that any Agreement claim submitted to City must be asserted as part of the Agreement process as set forth in this Agreement and not in anticipation of litigation or in conjunction with litigation. Contractor acknowledges that if a false claim is submitted to City, it may be considered fraud and Contractor may be subject to criminal prosecution. Contractor acknowledges that California Government Code sections 12650 et seq., the False Claims Act applies to this Agreement and, provides for civil penalties where a person knowingly submits a false claim to a public entity. These provisions include false claims made with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of information. If City seeks to recover penalties pursuant to the False Claims Act, it is entitled to recover its litigation costs, including attorney's fees. Contractor acknowledges that the filing of a false claim may subject Contractor to an administrative debarment proceeding as the result of which Contractor may be prevented to act as a Contractor on any public work or improvement for a period of up to five (5) years. Contractor acknowledges debarment by another jurisdiction is grounds for City to terminate this Agreement. City Attorney Approved Version 6/12/18 6 Aug. 25, 2020 Item #2 Page 11 of 15 DocuSign Envelope ID: 1D0AC3E5-159A-4B8B-8D13-AC77B3B301FC PSA21-1156TRAN 23. JURISDICTION AND VENUE Any action at law or in equity brought by either of the parties for the purpose of enforcing a right or rights provided for by this Agreement will be tried in a court of competent jurisdiction in the County of San Diego, State of California, and the parties waive all provisions of law providing for a change of venue in these proceedings to any other county. 24. SUCCESSORS AND ASSIGNS It is mutually understood and agreed that this Agreement will be binding upon City and Contractor and their respective successors. Neither this Agreement nor any part of it nor any monies due or to become due under it may be assigned by Contractor without the prior consent of City, which shall not be unreasonably withheld. 25. ENTIRE AGREEMENT This Agreement, together with any other written document referred to or contemplated by it, along with the purchase order for this Agreement and its provisions, embody the entire Agreement and understanding between the parties relating to the subject matter of it. In case of conflict, the terms of the Agreement supersede the purchase order. Neither this Agreement nor any of its provisions may be amended, modified, waived or discharged except in a writing signed by both parties. Ill Ill Ill Ill Ill Ill Ill Ill Ill Ill Ill Ill Ill Ill Ill Ill City Attorney Approved Version 6/12/18 7 Aug. 25, 2020 Item #2 Page 12 of 15 DocuSign Envelope ID: 1DOAC3E5-159A-4B8B-8D13-AC77838301FC PSA21-1156TRAN 26. AUTHORITY The individuals executing this Agreement and the instruments referenced in it on behalf of Contractor each represent and warrant that they have the legal power, right and actual authority to bind Contractor to the terms and conditions of this Agreement. CONTRACTOR URBAN CORPS OF SAN DIEGO, a non- profit corporation By: (sign here) Kyle Kennedy, CEO (print name/title) By: (sign here) (print name/title) CITY OF CARLSBAD, a municipal corporation of the State of California Matt Hall, Mayor ATTEST: ~:fu: Barbara Engleson, City Clerk If required by City, proper notarial acknowledgment of execution by contractor must be attached. If a corporation, Agreement must be signed by one corporate officer from each of the following two groups. Group A Chairman, President, or Vice-President Group B Secretary, Assistant Secretary, CFO or Assistant Treasurer Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation. APPROVED AS TO FORM: CELIA A. BREWER, City Attorney BY: _____ _____.--g.___...,__ __ _ Assistant City Attorney City Attorney Approved Version 6/12/18 8 Aug. 25, 2020 Item #2 Page 13 of 15 DocuSign Envelope ID: 1DOAC3E5-159A-4B8B-8D13-AC77B3B301 FC PSA21-1156TRAN EXHIBIT "A" SCOPE OF SERVICES CITYWIDE PRESSURE WASHING Contractor to provide pressure washing services for the City of Carlsbad at various locations as scheduled by the Contract Manager, and will include two (2) Urban Corps staff members, defined as, one (1) supervisor and one (1) Corps member, scheduled four (4) days per week. General Staffing 1. Schedule excludes eleven (11) City holidays; one (1) Urban Corps of San Diego, Inc. holiday. 2. Start time and end time of daily assignments will be determined by the Contract Administrator, shifts are generally eight (8) hours including drive time to and from the Urban Corps of San Diego home office. 3. Crews must have the ability to read written instructions, safely lift 50 pounds unassisted, and possess the ability to communicate effectively with City staff. 4. Contractor will provide a mobile phone to the supervisor of each crew. 5. Contractor will provide, but not limited to, all personal protective equipment, vehicles, tools and equipment, weUdry vacuum, pressure washing tools, trailer, traffic control devices, 55-gallon heavy-duty trash bags and uniforms necessary to complete assigned pressure washing and related miscellaneous maintenance services. Pressure Washing Services The Contractor will provide routine and as needed pressure washing services as directed by the Contract Administrator. All pressure washing water shall be recaptured and under no circumstances, shall pressure washing water or debris created by the service be allowed to enter a storm drain or storm drain conveyance system (private or public). Scope includes: 1. Contractor will provide pressure washing services on city owned property, including but not limited to: sidewalks, gutters, cross gutters, parking lots, roadways, buildings, walls, sea wall, fences, signs, decorative tiles and other miscellaneous properties at the direction of the Contract Administrator. 2. Contractor shall perform thorough cleaning of surfaces as directed by the Contract Administrator, including but not limited to: complete and total removal of all oil, chewing gum, liquid and soft drink stains, food stains, ground in dirt, algae, mold, or other items as directed by the Contract Administrator. 3. Contractor will provide algae removal services from city owned locations. 4. Contractor will provide proper equipment to recapture all water used for pressure washing at each site and legally dispose of all cleaning compounds, liquids or other related materials at the direction of the Contract Administrator. 5. Contractor shall provide a safe work environment following all safety requirements for its employees and shall provide safe access and egress for city employees and the general public and follow all Cal OSHA regulations. 6. Contractor will perform as needed maintenance services as directed by the Contract Administrator. City Attorney Approved Version 6/12/18 9 Aug. 25, 2020 Item #2 Page 14 of 15 DocuSign Envelope ID: 1DOAC3E5-159A-4888-8D13-AC77838301 FC Supervisor PSA21-1156TRAN 7. Contractor will perform as needed storm responses services (e.g. sandbag deployment). 8. Contractor will leave work zones clean of all debris and material. 9. Contractor at times may be required to provide daily written reports and documentations of work performed or observation. 10. All pressure washing locations and schedules shall be at the direction of the Contract Administrator ( and subject to change at any time) and may include routine schedules, post storm debris and sediment clean-up, specialty cleaning (e.g. stains, human excrement, etc.). 11. Routinely patrol the city streets, as directed by the Contract Administrator, to identify and clean up debris (e.g. algae) not reported. 12. If the Contractor determines pressure washing services require implementation of traffic control, e.g. lane closures, the Contractor shall notify the Contract Administrator prior to performing the work and City staff will implement all required traffic control. 13. Contractor will provide as-needed cleanup services in City storage yards. Cost of Services Description Quantity Maximum Hourly Rate Annual (EA) Hours Cost 1.0 1,664 $30.00 $49,920 Corps Member Labor 1.0 1,664 $22.50 $37,440 Fuel and Vehicle Costs (4 days per $88/day $18,304 week) Initial Annual Pressure Washing Services Cost $105,664 City Attorney Approved Version 6/12/18 10 Aug. 25, 2020 Item #2 Page 15 of 15 Michael O’Brien, Public Works Superintendent Aug. 25, 2020 Urban Corps -Citywide Pressure Washing Services Recommendation Adopt a resolution to award a multi-year contract to Urban Corps of San Diego to provide citywide pressure washing services. 2 Background/Details Among other pressure washing service, this contract will help keep our downtown area clean, keep algae from forming on sidewalks and cross gutters, and is instrumental in the city’s after- storm cleanup efforts. 3 Village Sidewalks 4 Clean and Safe 5 After-storm Help 6 Thank you