HomeMy WebLinkAbout2020-08-25; City Council; ; Professional Services Agreement with Urban Corps of San Diego County for Citywide Pressure-Washing Maintenance ServicesMeeting Date: Aug. 25, 2020
To: Mayor and City Council
From: Scott Chadwick, City Manager
Staff Contact: Michael O’Brien, Public Works Superintendent
michael.obrien@carlsbadca.gov, 760-434-2996
Subject: Professional Services Agreement with Urban Corps of San Diego County
for Citywide Pressure-Washing Maintenance Services
Recommended Action
Adopt a resolution approving a professional services agreement with Urban Corps of San Diego
County for citywide pressure-washing maintenance services in an amount not to exceed
$213,970 for the first two years of the agreement.
Executive Summary
Pressure washing of specific city property is an ongoing need requiring regular pressure-
washing cleaning services to maintain the expectations established by city leadership and
residents. Since 2017, Urban Corps has been providing pressure-washing services required to
keep the downtown sidewalks presentable and the Carlsbad seawall clean, to help clear
sediment runoff after rain events and to regularly clear gutters free from algae. This agreement
would ensure the uninterrupted continuation of these services. Staff recommends continuing
the agreement with Urban Corps for the pressure-washing services to ensure the city fulfills its
commitment to maintaining a clean and safe environment for residents and visitors to the City
of Carlsbad.
Discussion
The Public Works Branch contracts with external organizations to provide maintenance services
in various ways to fulfill its responsibility to maintain a clean and beautiful community.
This agreement covers work that our current employee base cannot provide, including regularly
scheduled pressure-washing maintenance services of routine and as-needed locations. This
contract coordinates pressure-washing services for key tourist and heavily traveled public areas
to maintain a clean and orderly appearance. Since high groundwater is prevalent in certain
areas in the city, algae will build up if not addressed. This agreement will routinely target known
areas where algae could create slip hazards in the public right-of-way and will also provide
services as needed by city staff. During the rainy season, the city relies heavily on storm clean-
up services, such as sediment runoff removal, provided by the Urban Corps pressure-washing
team.
Aug. 25, 2020 Item #2 Page 1 of 15
Under this agreement, Urban Corps crews will routinely patrol the city to identify and clean up
potential slip hazards on the city’s sidewalks and parking lots. In addition, Urban Corps is the
primary clean-up crew responsible for removing unsightly and inappropriate waste in public
spaces, including tourist areas.
The agreement calls for all pressure-washing equipment and supplies, transportation (pressure-
washing truck and trailer) and fuel to be provided by Urban Corps, further lessening the burden
of the services on the city and its staff. The equipment provided by Urban Corps is sustainable
and includes water recapture capability, ensuring no impact from pressure-washing efforts on
our storm drain system, local businesses or residences of Carlsbad.
The Village foot traffic population has increased steadily over the last three years as indicated in
the crosswalk-button activation data below. Although the effects of the COVID-19 pandemic
and the resulting shelter-in-place mandates have temporarily decreased Village foot traffic,
staff expects Carlsbad to continue to see an increase in sidewalk activity. Moreover, staff have
seen an increase in eating on the go in the downtown area, further increasing the need for
sidewalk pressure-washing services.
The city’s population has also steadily increased by almost 2,000 residents in recent years,
while the visitor and tourist volume has increased by more than 1.3 million since 2013, leading
to an increased demand of a clean, well-kept community.
2016 2017 2018
City of Carlsbad
residential population*
113,952
115,326
115,897
2013 2015 2017
City of Carlsbad visitors
and tourists**
2,987,000
3,865,000
4,313,000
Figures from *Carlsbad at a Glance/American community Survey-U.S. census Bureau and **2017 Carlsbad Visitor Profile
Urban Corps is a nonprofit corporation that provides underserved young adults, ages 18-26,
“with the tools to expand their career opportunities through education, life skills training, and
paid work experiences on projects that benefit our communities.” Staff recommends continuing
the use of contracted pressure-washing maintenance services with Urban Corps.
The city’s normal bidding process can be waived for quasi-governmental agencies such as
Urban Corps under Carlsbad Municipal Code Section 3.28.110(F). Staff recommends awarding a
two-year agreement with the option of extending the agreement for up to two additional two-
year extensions for a total agreement term of six years.
Aug. 25, 2020 Item #2 Page 2 of 15
Fiscal Analysis
The cost of the agreement will not exceed $105,664 for the first year of the agreement, and in
an amount not to exceed a 2.5% increase per each subsequent year of the agreement. These
subsequent increases will match the San Diego Consumer Price Index increases up to, but not
exceeding, 2.5% per year of the agreement. The first two-year period of the agreement will not
exceed $213,970, subject to budget approval annually.
Total compensation under this agreement shall not exceed $674,954 for the six years covered
by the agreement. The maximum annual agreement cost for contracted pressure-washing
maintenance services is shown in the following table:
Pressure-washing maintenance services have traditionally been funded by the street
maintenance budget. Sufficient funds are available in the street maintenance operating and
storm drain maintenance budgets for the fiscal year 2020-21 to fund the first year of the
agreement. Additional funding for future years included in the agreement will be requested
during the city’s annual budget process.
Next Steps
After the City Council’s approval, staff will execute the agreement so that Urban Corps can
continue to provide pressure-washing maintenance services.
Environmental Evaluation (CEQA)
The proposed action is exempt from the California Environmental Quality Act in keeping with
State Guidelines Section 15301 (c) - “Existing Facilities,” which exempts the repair and
maintenance of public facilities involving negligible or no expansion of existing or former use.
Public Notification and Outreach
Public notice of this item was posted in accordance with the Ralph M. Brown Act and it was
available for public viewing and review at least 72 hours prior to the scheduled meeting date.
Exhibit
1. Resolution
MAXIMUM ANNUAL COSTS
Pressure-washing maintenance services
Term Agreement fiscal
year
Annual agreement
amount
1 2020-2021 $105,664
2021-2022 $108,306
2 2022-2023 $111,013
2023-2024 $113,789
3 2024-2025 $116,633
2025-2026 $119,549
TOTAL $674,954
Aug. 25, 2020 Item #2 Page 3 of 15
RESOLUTION NO. 2020-176
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, APPROVING A PROFESSIONAL SERVICES AGREEMENT
(AGREEMENT) WITH URBAN CORPS OF SAN DIEGO COUNTY (URBAN CORPS)
FOR CITYWIDE PRESSURE-WASHING MAINTENANCE SERVICES IN AN
AMOUNT NOT TO EXCEED $213,970 FOR THE FIRST TWO YEARS OF THE
AGREEMENT.
WHEREAS, the City Council of the City of Carlsbad, California has determined it necessary,
desirable and in the public interest to perform citywide pressure-washing maintenance services to
maintain a world-class appearance and ensure requests are responded to in a timely manner; and
WHEREAS, Urban Corps is a nonprofit conservation corporation created by the City of San
Diego; and
WHEREAS, Carlsbad Municipal Code Section 3.28.ll0(F) states that goods, services and/or
professional services obtained from or through an agreement with any governmental, public or quasi-
public agency may be exempt from the purchasing ordinance, as determined by the awarding
authority; and
WHEREAS, the awarding authority has determined that this Agreement is exempt from the
purchasing ordinance; and
WHEREAS, Urban Corps has submitted a proposal to provide citywide pressure-washing
maintenance services including a not-to-exceed amount of $213,970 for the first two years of the
Agreement and two possible two-year extensions for a total of up to six years; and
WHEREAS, sufficient funds are available in the Street Maintenance Operating Budget to fund
this Agreement; and
WHEREAS, the City Planner has determined that the Agreement for city-wide pressure-washing
services is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA
Guidelines Section 15301(c) and that no exception to the exemption as set forth in CEQA Guidelines
Section 15300.2 applies.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California,
as follows:
1. That the above recitations are true and correct.
Aug. 25, 2020 Item #2 Page 4 of 15
2. That the City Planner has determined that the Agreement for city-wide pressure-
washing services is categorically exempt from the California Environmental Quality Act
(CEQA) pursuant to CEQA Guidelines section 15301(c) and that no exception to the
exemption as set forth in CEQA Guidelines section 15300.2 applies.
3. That the mayor is authorized and directed to execute the Agreement between Urban
Corps of San Diego County and the City of Carlsbad for citywide pressure-washing
maintenance services, attached hereto as Attachment A.
4. That the city manager or designee is hereby authorized to extend the Agreement with
Urban Corps of San Diego County, consistent with the terms and conditions of the
Agreement, as appropriate and based upon satisfactory review of Urban Corps'
performance.
Attachment: A. Agreement for Citywide Pressure Washing Services Urban Corps of San Diego County
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 25th day of August, 2020, by the following vote, to wit:
AYES:
NAYS:
ABSENT:
Hall, Blackburn, Bhat-Patel, Schumacher.
None.
None.
MATT HALL, Mayor
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BARBARA ENGLESON, City Clerk
(SEAL)
Aug. 25, 2020 Item #2 Page 5 of 15
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AGREEMENT FOR CITYWIDE PRESSURE WASHING SERVICES
URBAN CORPS OF SAN DIEGO
THIS AGREEMENT is made and entered into as of the 26th day of
August , 2020, by and between the CITY OF CARLSBAD, a municipal
corporation, ("City"), and URBAN CORPS OF SAN DIEGO COUNTY, a non-profit corporation,
("Contractor").
RECITALS
A. City requires the professional services of a consultant that is experienced in
citywide pressure washing services.
B. Contractor has the necessary experience in providing professional services and
advice related to citywide pressure washing services.
C. Contractor has submitted a proposal to City and has affirmed its willingness and
ability to perform such work.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, City and Contractor agree as follows:
1. SCOPE OF WORK
City retains Contractor to perform, and Contractor agrees to render, those services (the
. "Services") that are defined in attached Exhibit "A", which is incorporated by this reference in
accordance with this Agreement's terms and conditions.
2. STANDARD OF PERFORMANCE
While performing the Services, Contractor will exercise the reasonable professional care and skill
customarily exercised by reputable members of Contractor's profession practicing in the
Metropolitan Southern California Area, and will use reasonable diligence and best judgment while
exercising its professional skill and expertise.
3. TERM
The term of this Agreement will be effective for a period of two (2) years from the date first above
written. The City Manager may amend the Agreement to extend it for two (2) additional two (2)
year periods or parts thereof. Extensions will be based upon a satisfactory review of Contractor's
performance, City needs, and appropriation of funds by the City Council. The parties will prepare
a written amendment indicating the effective date and length of the extended Agreement.
4. TIME IS OF THE ESSENCE
Time is of the essence for each and every provision of this Agreement.
5. COMPENSATION
The total fee payable for the Services to be performed during the initial Agreement term shall not
exceed one hundred five thousand six hundred sixty-four dollars ($105,664) per Agreement year.
No other compensation for the Services will be allowed except for items covered by subsequent
amendments to this Agreement. If the City elects to extend the Agreement, the amount shall not
exceed one hundred five thousand six hundred sixty-four dollars ($105,664) per Agreement year.
If the City elects to extend the Agreement beyond the initial two-year term, the total fee payable
for services during any Agreement year shall not exceed compensation established during the
previous Agreement year plus an increase not to exceed 2.5%. The City reserves the right to
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withhold a ten percent (10%) retention until City has accepted the work and/or Services specified
in Exhibit "A".
Incremental payments, if applicable, should be made as outlined in attached Exhibit "A".
6. STATUS OF CONTRACTOR
Contractor will perform the Services in Contractor's own way as an independent contractor and
in pursuit of Contractor's independent calling, and not as an employee of City. Contractor will be
under control of City only as to the result to be accomplished, but will consult with City as
necessary. The persons used by Contractor to provide services under this Agreement will not be
considered employees of City for any purposes.
The payment made to Contractor pursuant to the Agreement will be the full and complete
compensation to which Contractor is entitled. City will not make any federal or state tax
withholdings on behalf of Contractor or its agents, employees or subcontractors. City will not be
required to pay any workers' compensation insurance or unemployment contributions on behalf
of Contractor or its employees or subcontractors. Contractor agrees to indemnify City within thirty
(30) days for any tax, retirement contribution, social security, overtime payment, unemployment
payment or workers' compensation payment which City may be required to make on behalf of
Contractor or any agent, employee, or subcontractor of Contractor for work done under this
Agreement. At the City's election, City may deduct the indemnification amount from any balance
owing to Contractor.
7. SUBCONTRACTING
Contractor will not subcontract any portion of the Services without prior written approval of City.
If Contractor subcontracts any of the Services, Contractor will be fully responsible to City for the
acts and omissions of Contractor's subcontractor and of the persons either directly or indirectly
employed by the subcontractor, as Contractor is for the acts and omissions of persons directly
employed by Contractor. Nothing contained in this Agreement will create any contractual
relationship between any subcontractor of Contractor and City. Contractor will be responsible for
payment of subcontractors. Contractor will bind every subcontractor and every subcontractor of
a subcontractor by the terms of this Agreement applicable to Contractor's work unless specifically
noted to the contrary in the subcontract and approved in writing by City.
8. OTHER CONTRACTORS
The City reserves the right to employ other Contractors in connection with the Services.
9. INDEMNIFICATION
Contractor agrees to indemnify and hold harmless the City and its officers, officials, employees
and volunteers from and against all claims, damages, losses and expenses including attorney's
fees arising out of the performance of the work described herein caused by any negligence,
recklessness, or willful misconduct of the Contractor, any subcontractor, anyone directly or
indirectly employed by any of them or anyone for whose acts any of them may be liable.
The parties expressly agree that any payment, attorney's fee, costs or expense City incurs or
makes to or on behalf of an injured employee under the City's self-administered workers'
compensation is included as a loss, expens_e or cost for the purposes of this section, and that this
section will survive the expiration or early termination of this Agreement.
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10. INSURANCE
Contractor will obtain and maintain for the duration of the Agreement and any and all
amendments, insurance against claims for injuries to persons or damage to property which may
arise out of or in connection with performance of the services by Contractor or Contractor's
agents, representatives, employees or subcontractors. The insurance will be obtained from an
insurance carrier admitted and authorized to do business in the State of California. The insurance
carrier is required to have a current Best's Key Rating of not less than "A-:VII"; OR with a surplus
line insurer on the State of California's List of Approved Surplus Line Insurers (LASLI) with a rating
in the latest Best's Key Rating Guide of at least "A:X"; OR an alien non-admitted insurer listed by
the National Association of Insurance Commissioners (NAIC) latest quarterly listings report.
10.1 Coverage and Limits.
Contractor will maintain the types of coverage and minimum limits indicated below, unless the
Risk Manager or City Manager approves a lower amount. These minimum amounts of coverage
will not constitute any limitations or cap on Contractor's indemnification obligations under this
Agreement. City, its officers, agents and employees make no representation that the limits of the
insurance specified to be carried by Contractor pursuant to this Agreement are adequate to
protect Contractor. If Contractor believes that any required insurance coverage is inadequate,
Contractor will obtain such additional insurance coverage, as Contractor deems adequate, at
Contractor's sole expense. The full limits available to the named insured shall also be available
and applicable to the City as an additional insured.
10.1.1 Commercial General Liability (CGL) Insurance. Insurance written on an
"occurrence" basis, including personal & advertising injury, with limits no less than $2,000,000 per
occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply
separately to this project/location or the general aggregate limit shall be twice the required
occurrence limit.
10.1.2 Automobile Liability. (if the use of an automobile is involved for Contractor's work
for City). $2,000,000 combined single-limit per accident for bodily injury and property damage.
10.1.3 Workers' Compensation and Employer's Liability. Workers' Compensation limits as
required by the California Labor Code. Workers' Compensation will not be required if Contractor
has no employees and provides, to City's satisfaction, a declaration stating this.
10.1.4 Professional Liability. Errors and omissions liability appropriate to Contractor's
profession with limits of not less than $1,000,000 per claim. Coverage must be maintained for a
period of five years following the date of completion of the work.
10.2 Additional Provisions. Contractor will ensure that the policies of insurance required under
this Agreement contain, or are endorsed to contain, the following provisions:
10.2.1 The City will be named as an additional insured on Commercial General Liability
which shall provide primary coverage to the City.
10.2.2 Contractor will obtain occurrence coverage, excluding Professional Liability, which
will be written as claims-made coverage.
10.2.3 This insurance will be in force during the life of the Agreement and any extensions
of it and will not be canceled without thirty (30) days prior written notice to City sent by certified
mail pursuant to the Notice provisions of this Agreement.
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10.3 Providing Certificates of Insurance and Endorsements. Prior to City's execution of this
Agreement, Contractor will furnish certificates of insurance and endorsements to City.
10.4 Failure to Maintain Coverage. If Contractor fails to maintain any of these insurance
coverages, then City will have the option to declare Contractor in breach, or may purchase
replacement insurance or pay the premiums that are due on existing policies in order to maintain
the required coverages. Contractor is responsible for any payments made by City to obtain or
maintain insurance and City may collect these payments from Contractor or deduct the amount
paid from any sums due Contractor under this Agreement.
10.5 Submission of Insurance Policies. City reserves the right to require, at any time, complete
and certified copies of any or all required insurance policies and endorsements.
11. BUSINESS LICENSE
Contractor will obtain and maintain a City of Carlsbad Business License for the term of the
Agreement, as may be amended from time-to-time.
12. ACCOUNTING RECORDS
Contractor will maintain complete and accurate records with respect to costs incurred under this
Agreement. All records will be clearly identifiable. Contractor will allow a representative of City
during normal business hours to examine, audit, and make transcripts or copies of records and
any other documents created pursuant to this Agreement. Contractor will allow inspection of all
work, data, documents, proceedings, and activities related to the Agreement for a period of three
(3) years from the date of final payment under this Agreement.
13. OWNERSHIP OF DOCUMENTS
All work product produced by Contractor or its agents, employees, and subcontractors pursuant
to this Agreement is the property of City. In the event this Agreement is terminated, all work
product produced by Contractor or its agents, employees and subcontractors pursuant to this
Agreement will be delivered at once to City. Contractor will have the right to make one (1) copy
of the work product for Contractor's records.
14. COPYRIGHTS
Contractor agrees that all copyrights that arise from the services will be vested in City and
Contractor relinquishes all claims to the copyrights in favor of City.
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15. NOTICES
The name of the persons who are authorized to give written notice or to receive written notice on
behalf of City and on behalf of Contractor under this Agreement.
For City
Name Michael O'Brien
Title Public Works Superintendent
Department Public Works
City of Carlsbad
Address 405 Oak Ave.
Carlsbad, CA 92008
Phone No. 760-421-9158
For Contractor
Name Yolanda Maeder
Title Project Manager
Address PO Box 80156
San Diego, CA 92138
Phone No. 619-235-6884
Email ymaeder@urbancorps.org
Each party will notify the other immediately of any changes of address that would require any
notice or delivery to be directed to another address.
16. CONFLICT OF INTEREST
Contractor shall file a Conflict of Interest Statement with the City Clerk in accordance with the
requirements of the City of Carlsbad Conflict of Interest Code. The Contractor shall report
investments or interests in all categories.
Yes □ No IZI
17. GENERAL COMPLIANCE WITH LAWS
Contractor will keep fully informed of federal, state and local laws and ordinances and regulations
which in any manner affect those employed by Contractor, or in any way affect the performance
of the Services by Contractor. Contractor will at all times observe and comply with these laws,
ordinances, and regulations and will be responsible for the compliance of Contractor's services
with all applicable laws, ordinances and regulations.
Contractor will be aware of the requirements of the Immigration Reform and Control Act of 1986
and will comply with those requirements, including, but not limited to, verifying the eligibility for
employment of all agents, employees, subcontractors and consultants whose services are
required by this Agreement.
18. DISCRIMINATION AND HARASSMENT PROHIBITED
Contractor will comply with all applicable local, state and federal laws and regulations prohibiting
discrimination and harassment.
19. DISPUTE RESOLUTION
If a dispute should arise regarding the performance of the Services the following procedure will
be used to resolve any questions of fact or interpretation not otherwise settled by agreement
between the parties. Representatives of Contractor or City will reduce such questions, and their
respective views, to writing. A copy of such documented dispute will be forwarded to both parties
involved along with recommended methods of resolution, which would be of benefit to both
parties. The representative receiving the letter will reply to the letter along with a recommended
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method of resolution within ten (10) business days. If the resolution thus obtained is unsatisfactory
to the aggrieved party, a letter outlining the disputes will be forwarded to the City Manager. The
City Manager will consider the facts and solutions recommended by each party and may then opt
to direct a solution to the problem. In such cases, the action of the City Manager will be binding
upon the parties involved, although nothing in this procedure will prohibit the parties from seeking
remedies available to them at law.
20. TERMINATION
In the event of the Contractor's failure to prosecute, deliver, or perform the Services, City may
terminate this Agreement for nonperformance by notifying Contractor by certified mail of the
termination. If City decides to abandon or indefinitely postpone the work or services contemplated
by this Agreement, City may terminate this Agreement upon written notice to Contractor. Upon
notification of termination, Contractor has five (5) business days to deliver any documents owned
by City and all work in progress to City address contained in this Agreement. City will make a
determination of fact based upon the work product delivered to City and of the percentage of work
that Contractor has performed which is usable and of worth to City in having the Agreement
completed. Based upon that finding City will determine the final payment of the Agreement.
Either party upon tendering thirty (30) days written notice to the other party may terminate this
Agreement. In this event and upon request of City, Contractor will assemble the work product and
put it in order for proper filing and closing and deliver it to City. Contractor will be paid for work
performed to the termination date; however, the total will not exceed the lump sum fee payable
under this Agreement. City will make the final determination as to the portions of tasks completed
and the compensation to be made.
21. COVENANTS AGAINST CONTINGENT FEES
Contractor warrants that Contractor has not employed or retained any company or person, other
than a bona fide employee working for Contractor, to solicit or secure this Agreement, and that
Contractor has not paid or agreed to pay any company or person, other than a bona fide
employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration
contingent upon, or resulting from, the award or making of this Agreement. For breach or violation
of this warranty, City will have the right to annul this Agreement without liability, or, in its discretion,
to deduct from the Agreement price or consideration, or otherwise recover, the full amount of the
fee, commission, percentage, brokerage fees, gift, or contingent fee.
22. CLAIMS AND LAWSUITS
By signing this Agreement, Contractor agrees that any Agreement claim submitted to City must
be asserted as part of the Agreement process as set forth in this Agreement and not in anticipation
of litigation or in conjunction with litigation. Contractor acknowledges that if a false claim is
submitted to City, it may be considered fraud and Contractor may be subject to criminal
prosecution. Contractor acknowledges that California Government Code sections 12650 et seq.,
the False Claims Act applies to this Agreement and, provides for civil penalties where a person
knowingly submits a false claim to a public entity. These provisions include false claims made
with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of
information. If City seeks to recover penalties pursuant to the False Claims Act, it is entitled to
recover its litigation costs, including attorney's fees. Contractor acknowledges that the filing of a
false claim may subject Contractor to an administrative debarment proceeding as the result of
which Contractor may be prevented to act as a Contractor on any public work or improvement for
a period of up to five (5) years. Contractor acknowledges debarment by another jurisdiction is
grounds for City to terminate this Agreement.
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23. JURISDICTION AND VENUE
Any action at law or in equity brought by either of the parties for the purpose of enforcing a right
or rights provided for by this Agreement will be tried in a court of competent jurisdiction in the
County of San Diego, State of California, and the parties waive all provisions of law providing for
a change of venue in these proceedings to any other county.
24. SUCCESSORS AND ASSIGNS
It is mutually understood and agreed that this Agreement will be binding upon City and Contractor
and their respective successors. Neither this Agreement nor any part of it nor any monies due or
to become due under it may be assigned by Contractor without the prior consent of City, which
shall not be unreasonably withheld.
25. ENTIRE AGREEMENT
This Agreement, together with any other written document referred to or contemplated by it, along
with the purchase order for this Agreement and its provisions, embody the entire Agreement and
understanding between the parties relating to the subject matter of it. In case of conflict, the terms
of the Agreement supersede the purchase order. Neither this Agreement nor any of its provisions
may be amended, modified, waived or discharged except in a writing signed by both parties.
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26. AUTHORITY
The individuals executing this Agreement and the instruments referenced in it on behalf of
Contractor each represent and warrant that they have the legal power, right and actual authority
to bind Contractor to the terms and conditions of this Agreement.
CONTRACTOR
URBAN CORPS OF SAN DIEGO, a non-
profit corporation
By:
(sign here)
Kyle Kennedy, CEO
(print name/title)
By:
(sign here)
(print name/title)
CITY OF CARLSBAD, a municipal
corporation of the State of California
Matt Hall, Mayor
ATTEST:
~:fu:
Barbara Engleson, City Clerk
If required by City, proper notarial acknowledgment of execution by contractor must be attached.
If a corporation, Agreement must be signed by one corporate officer from each of the following
two groups.
Group A
Chairman,
President, or
Vice-President
Group B
Secretary,
Assistant Secretary,
CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant
secretary under corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
CELIA A. BREWER, City Attorney
BY: _____ _____.--g.___...,__ __ _
Assistant City Attorney
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EXHIBIT "A"
SCOPE OF SERVICES
CITYWIDE PRESSURE WASHING
Contractor to provide pressure washing services for the City of Carlsbad at various locations as
scheduled by the Contract Manager, and will include two (2) Urban Corps staff members, defined
as, one (1) supervisor and one (1) Corps member, scheduled four (4) days per week.
General Staffing
1. Schedule excludes eleven (11) City holidays; one (1) Urban Corps of San Diego,
Inc. holiday.
2. Start time and end time of daily assignments will be determined by the Contract
Administrator, shifts are generally eight (8) hours including drive time to and from
the Urban Corps of San Diego home office.
3. Crews must have the ability to read written instructions, safely lift 50 pounds
unassisted, and possess the ability to communicate effectively with City staff.
4. Contractor will provide a mobile phone to the supervisor of each crew.
5. Contractor will provide, but not limited to, all personal protective equipment,
vehicles, tools and equipment, weUdry vacuum, pressure washing tools, trailer,
traffic control devices, 55-gallon heavy-duty trash bags and uniforms necessary to
complete assigned pressure washing and related miscellaneous maintenance
services.
Pressure Washing Services
The Contractor will provide routine and as needed pressure washing services as directed
by the Contract Administrator. All pressure washing water shall be recaptured and under
no circumstances, shall pressure washing water or debris created by the service be
allowed to enter a storm drain or storm drain conveyance system (private or public). Scope
includes:
1. Contractor will provide pressure washing services on city owned property,
including but not limited to: sidewalks, gutters, cross gutters, parking lots,
roadways, buildings, walls, sea wall, fences, signs, decorative tiles and other
miscellaneous properties at the direction of the Contract Administrator.
2. Contractor shall perform thorough cleaning of surfaces as directed by the Contract
Administrator, including but not limited to: complete and total removal of all oil,
chewing gum, liquid and soft drink stains, food stains, ground in dirt, algae, mold,
or other items as directed by the Contract Administrator.
3. Contractor will provide algae removal services from city owned locations.
4. Contractor will provide proper equipment to recapture all water used for pressure
washing at each site and legally dispose of all cleaning compounds, liquids or other
related materials at the direction of the Contract Administrator.
5. Contractor shall provide a safe work environment following all safety requirements
for its employees and shall provide safe access and egress for city employees and
the general public and follow all Cal OSHA regulations.
6. Contractor will perform as needed maintenance services as directed by the
Contract Administrator.
City Attorney Approved Version 6/12/18
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Aug. 25, 2020 Item #2 Page 14 of 15
DocuSign Envelope ID: 1DOAC3E5-159A-4888-8D13-AC77838301 FC
Supervisor
PSA21-1156TRAN
7. Contractor will perform as needed storm responses services (e.g. sandbag
deployment).
8. Contractor will leave work zones clean of all debris and material.
9. Contractor at times may be required to provide daily written reports and
documentations of work performed or observation.
10. All pressure washing locations and schedules shall be at the direction of the
Contract Administrator ( and subject to change at any time) and may include routine
schedules, post storm debris and sediment clean-up, specialty cleaning (e.g.
stains, human excrement, etc.).
11. Routinely patrol the city streets, as directed by the Contract Administrator, to
identify and clean up debris (e.g. algae) not reported.
12. If the Contractor determines pressure washing services require implementation of
traffic control, e.g. lane closures, the Contractor shall notify the Contract
Administrator prior to performing the work and City staff will implement all required
traffic control.
13. Contractor will provide as-needed cleanup services in City storage yards.
Cost of Services
Description Quantity Maximum Hourly Rate Annual
(EA) Hours Cost
1.0 1,664 $30.00 $49,920
Corps Member Labor 1.0 1,664 $22.50 $37,440
Fuel and Vehicle Costs (4 days per $88/day $18,304 week)
Initial Annual Pressure Washing Services Cost $105,664
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Aug. 25, 2020 Item #2 Page 15 of 15
Michael O’Brien, Public Works Superintendent
Aug. 25, 2020
Urban Corps -Citywide Pressure
Washing Services
Recommendation
Adopt a resolution to award a multi-year contract
to Urban Corps of San Diego to provide citywide
pressure washing services.
2
Background/Details
Among other pressure washing
service, this contract will help keep
our downtown area clean, keep
algae from forming on sidewalks
and cross gutters, and is
instrumental in the city’s after-
storm cleanup efforts.
3
Village Sidewalks
4
Clean and Safe
5
After-storm Help
6
Thank you