HomeMy WebLinkAbout2020-09-15; City Council; ; 2020 General Election Poll LocationsMeeting Date: Sept. 15, 2020
To: Mayor and City Council
From: Scott Chadwick, City Manager
Staff Contact: Faviola Medina, City Clerk Services Manager
faviola.medina@carlsbadca.gov, 760-434-2959
Subject: 2020 General Election Poll Locations
Recommended Action
Adopt a resolution authorizing the use of the Calavera Community Park gym, Pine Avenue
Community Center and Stagecoach Community Center as training centers and poll locations
and waive any associated fees for their use in the 2020 General Election.
Executive Summary/Discussion
To ensure that all voters have access to in-person voting during the COVID-19 pandemic,
Governor Newsom issued Executive Order N-67-20 requiring voting locations to be made
available from Saturday, Oct. 31, 2020, through Monday, Nov. 2, 2020, from 8 a.m. until 5 p.m.
and on Tuesday, Nov. 3, 2020, from 7 a.m. until 8 p.m.
California Elections Code Section 12283(b)(2) states, “If a … county elections official specifically
requests the use of a … public building for polling places, or vote centers beginning up to 10
days before the election and continuing through election day, as well as during key dates
necessary for drop-off, set-up and pick-up of election materials, as determined by the elections
official, the governing body having jurisdiction over the particular … public building shall allow
its use for the purpose requested.”
In keeping with that code section, the County of San Diego Registrar of Voters is requesting the
use of the following city facilities as polling places:
•Calavera Community Park – Gym, 2997 Glasgow Dr.
•Pine Avenue Community Center, 3209 Harding St.
•Stagecoach Community Center, 3420 Camino de los Coches
These facilities are to be used for polling sites from Friday, Oct. 23, 2020, through Friday,
Nov. 6, 2020. This includes dropping off the materials, setting them up, the actual voting, then
breakdown and pick up.
The Registrar of Voters is also requesting the use of those facilities for training sites for poll
worker staff on Saturday, Oct. 17, 2020, Monday, Oct. 19, 2020, and Tuesday, Oct. 20 through
Thursday, Oct. 29, 2020 from 7 a.m. to 6 p.m., including the weekend.
Sept. 15, 2020 Item #4 Page 1 of 11
Fiscal Analysis
There are no fiscal impact because the COVID-19 pandemic has already halted any potential
revenue generated from the use of these facilities. The Calavera Community Park gym and
Stagecoach Community Center have had all fall seasons cancelled and winter season will not be
starting until January. There are no conflicting events at the Pine Community Center because
scheduled after-school programming has been relocated to a different location within the
facility.
California Elections Section Code 12283(b)(1) states, “The governing body having jurisdiction
over … public buildings may authorize the use of its buildings for polling places, or for vote
centers, as described in Section 4005, beginning up to 10 days before the election and
continuing through election day, and it may also authorize the use of its buildings, without cost,
for the storage of voting machines and other vote-tabulating devices.”
Next Steps
Staff will provide the necessary parks and facilities use application to the San Diego Registrar of
Voters for completion.
Environmental Evaluation (CEQA)
This action does not constitute a “project” within the meaning of the California Environmental
Quality Act under California Public Resources Code Section 21065 in that it has no potential to
cause either a direct physical change in the environment or a reasonably foreseeable indirect
physical change in the environment and therefore does not require environmental review.
Public Notification
Public notice of this item was posted in keeping with the Ralph M. Brown Act and it was
available for public viewing and review at least 72 hours before the scheduled meeting date.
Exhibits
1. Resolution
2. 2020 poll site information request forms
3. Email requesting additional use of facilities for training
Sept. 15, 2020 Item #4 Page 2 of 11
RESOLUTION NO. 2020-187
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, AUTHORIZING THE USE OF THE CALAVERA COMMUNITY
PARK GYM, PINE AVENUE COMMUNITY CENTER AND STAGECOACH
COMMUNITY CENTER AS TRAINING CENTERS AND POLL LOCATIONS FOR
THE 2020 GENERAL ELECTION AND WAIVING ANY ASSOCIATED FACILITY
USE FEES
WHEREAS, to ensure that all voters have access to in-person voting opportunities for the 2020
General Election, Governor Newsom issued Executive Order N-67-20 that voting locations be made
available from Saturday, Oct. 31, 2020 through Monday, Nov. 2, 2020 from 8 a.m. until 5 p.m. and on
Tuesday, Nov. 3, 2020 from 7 a.m. until 8 p.m.; and
WHEREAS, in accordance with California Elections Code Section 11283(b)(2), the County of San
Diego Registrar of Voters is requesting the use of the Calavera Community Park gym, Pine Avenue
Community Center and Stagecoach Community Center as poll locations for the 2020 General Election
from Friday, Oct. 23, 2020 through Friday, Nov. 6, 2020 to accommodate drop-off, set-up, voting,
breakdown and pick-up; and,
WHEREAS, the County of San Diego Registrar of Voters is also requesting the use of those
facilities for training sites for the various poll worker staff on Saturday, Oct. 17, 2020, Monday, Oct. 19,
2020, and from Tuesday, Oct. 20 through Thursday, Oct. 29, 2020 from 7 a.m. to 6 p.m. to include the
weekend; and
WHEREAS, pursuant to California Elections Code Section 12283(b)(1), the governing body
having jurisdiction over public buildings may authorize the use of its buildings for polling places, or for
vote centers, as described in Section 4005, beginning up to 10 days before the election and
continuing through election day, and it may also authorize the use of its buildings, without cost, for
the storage of voting machines and other vote-tabulating devices; and
Sept. 15, 2020 Item #4 Page 3 of 11
WHEREAS, authorizing the use of the requested facilities as training facilities and poll locations
for the 2020 General Election and waiving any associated facility use fees serves a public purpose and
provides a public benefit because it increases in-person voting opportunities within Carlsbad.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1. That the above recitations are true and correct.
2. That the City Council authorizes the use of the Calavera Community Park gym, Pine Avenue
Community Center and Stagecoach Community Center as training centers and poll locations
for the 2020 General Election and waives any associated facility use fees.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 15th day of September, 2020, by the following vote, to wit:
AYES: Hall, Blackburn, Bhat-Patel, Schumacher.
NAYS: None.
ABSENT: None.
-Ita,ff/Ider
MATT HALL, Mayor
4/1 ci-Onkf\Aa
BARBARA ENGLESON, City Clerk
(SEAL)
Sept. 15, 2020 Item #4 Page 4 of 11
Dear Poll Owner/Representative:
On behalf of the Registrar of Voters, thank you for your past participation with hosting election voting locations or standing by for future use. We are reaching out again as we look to administer the November presidential election and apprise you of changes required as a result of the pandemic.
To preserve public health in the face of the threat of COVID-19, and to ensure that the November Presidential General election is accessible, secure, and safe, Governor Gavin Newsom issued Executive Order N-64-20, that all registered voters shall receive vote-by-mail ballots.
To ensure that all voters have access to in-person voting opportunities, Governor Newsom issued Executive Order N-67-20 that voting locations be made available from Saturday, October 31, 2020 through Monday, November 2, 2020 from 8 a.m. until 5 p.m. and on Tuesday, November 3, 2020 from 7 a.m. until 8 p.m.
Pursuant to Election Code Section 12283: "If a city or county elections official specifically requests the use of a school building or public building for polling places, or vote centers beginning up to 10 days before the election and continuing through election day, as well as during key dates necessary for drop-off, set-up, and pick-up of election materials, as determined by the elections official, the governing body having jurisdiction over the particular school building or public building shall allow its use for the purpose requested."
In accordance with the above-cited Election Code section, we are requesting the use of the location listed below as a poll place or reserve poll place for Friday, October 23 through Friday, November 6, 2020 to accommodate drop-off, set-up, voting, breakdown, and pick-up.
One parking space will be needed for a storage container, like PODS, for the entire duration. Access to the room for set-up is needed on Friday, October 30 and voting from Saturday, October 31 through Tuesday, November 3, 2020. Breakdown of the room will conclude on Wednesday November 4, 2020.
Please complete the enclosed form and return no later than Wednesday, July 8, 2020 either by mail (in the self-addressed postage-paid envelope provided), email at David.Morton@sdcounty.ca.gov, or fax at (858) 505-7294. Site selections will be determined and confirmed the week of August 24, 2020.
The service of providing voting locations to the residents of your community and the continued partnership with the San Diego County Registrar of Voters is greatly appreciated. We look forward to working together again. If you have any questions, please call (858) 505-7389. Thank you!
Sincerely,
Orlando BermioElection Processing Supervisor
Enc.
CALAVERA COMMUNITY CENTERCITY OF CARLSBAD2997 GLASGOW DRCARLSBAD CA 92010
CALAVERA COMMUNITY PARK - GYM
2997 GLASGOW DR
1
Poll Id: 10031Poll Precinct: 409490Community: CARLSBADPoll Rating: 50Poll Type: PUBArea: R1A
June 18, 2020
REGISTRAR OF VOTERS
County Operations Center Campus 5600 Overland Avenue, Suite 100, San Diego, California 92123-1266
Telephone: (858) 565-5800 Toll-free: 1 (800) 696-0136 TDD: (858) 694-3441 Facsimile: (858) 505-7294 Web Address: www.sdvote.com
MICHAEL VU Registrar of Voters CYNTHIA L. PAES Assistant Registrar of Voters
EXHIBIT 2
Sept. 15, 2020 Item #4 Page 5 of 11
CALAVERA COMMUNITY PARK - GYM2997 GLASGOW DRCARLSBAD CA 92010
IS CONTACT AND FACILITY INFORMATION CORRECT?
Poll Contact Name Phone1 (Home/Bus) Phone2(Cell/Other)
Poll Owner Name Phone1 (Home/Bus) Phone2(Cell/Other)
School Administrator/Principal Contact Information
Emergency Contact Information (Name and Phone Number) Poll Site Phone:
(760) 602-4680
BRIAN OGRADY / KEVIN GRANSE
Poll Owner/Representative's Signature Date:
2
San Diego County Registrar of Voters
Poll Site Information Form
Presidential General Election
Tuesday, November 3, 2020
Poll Id: 10031Poll Precinct: 409490Community: CARLSBADPoll Rating: 50Poll Type: PUBArea: R1A
CALAVERA COMMUNITY CENTERCITY OF CARLSBAD2997 GLASGOW DRCARLSBAD CA 92010
Poll
Owner:
If NO, update as necessary. *Important: Fill out Emergency Contact Information*
Poll Site Name
and Address:
IS THIS ROOM AT LEAST 2,000 SQUARE FEET?
If NO, please specify which room is
IS THIS SITE PROVIDED FREE OF CHARGE?
NO YES
CAN YOU PROVIDE AT LEAST 15 CHAIRS AND TABLES?
If NO, you will be paid $65 for the poll location and an additional $35 if you supply the tables
and chairs for each day of voting.
DOES THE ROOM HAVE AT LEAST FOUR DUPLEX OUTLETS ON DIFFERENT
CIRCUITS?If unsure, the Registrar of Voters may perform a site survey to determine the location
and number of outlets.
CITY OF CARLSBAD (760) 602-4680 () -
NO YES
NO YES
(760) 602-4691 (760) 602-4684
NO YES
kevin.granse@carlsbadca.gov
NO YES
Pursuant to Election Code Section 12287: "A candidate's residence shall not be designated as a polling place for an election at which that
candidate's name will appear on the ballot." Contact us if you have any questions.
Pursuant to Election Code Section 12288: "A polling place may not be connected by a door, window, or other opening with any place where any
alcoholic beverage is sold or dispensed while the polls are open."
Pursuant to Election Code Section 18370 (d): "No person, on election day, or at any time that a voter may be casting a ballot, shall, within 100 feet of
a polling place or an elections official's office, do any electioneering." Any persons who violates any of the provisions of this section is guilty of a
misdemeanor.Please return this form to us no later than July 8, 2020. Thank You!
5600 Overland Avenue, Ste 100, San Diego CA 92123, Phone (858) 505-7389, Fax (858) 505-7294, Website www.sdvote.com
June 18, 2020
UNSURE
Sept. 15, 2020 Item #4 Page 6 of 11
Dear Poll Owner/Representative: On behalf of the Registrar of Voters, thank you for your past participation with hosting election voting locations or standing by for future use. We are reaching out again as we look to administer the November presidential election and apprise you of changes required as a result of the pandemic.
To preserve public health in the face of the threat of COVID-19, and to ensure that the November Presidential General election is accessible, secure, and safe, Governor Gavin Newsom issued Executive Order N-64-20, that all registered voters shall receive vote-by-mail ballots.
To ensure that all voters have access to in-person voting opportunities, Governor Newsom issued Executive Order N-67-20 that voting locations be made available from Saturday, October 31, 2020 through Monday, November 2, 2020 from 8 a.m. until 5 p.m. and on Tuesday, November 3, 2020 from 7 a.m. until 8 p.m.
Pursuant to Election Code Section 12283: "If a city or county elections official specifically requests the use of a school building or public building for polling places, or vote centers beginning up to 10 days before the election and continuing through election day, as well as during key dates necessary for drop-off, set-up, and pick-up of election materials, as determined by the elections official, the governing body having jurisdiction over the particular school building or public building shall allow its use for the purpose requested."
In accordance with the above-cited Election Code section, we are requesting the use of the location listed below as a poll place or reserve poll place for Friday, October 23 through Friday, November 6, 2020 to accommodate drop-off, set-up, voting, breakdown, and pick-up.
One parking space will be needed for a storage container, like PODS, for the entire duration. Access to the room for set-up is needed on Friday, October 30 and voting from Saturday, October 31 through Tuesday, November 3, 2020. Breakdown of the room will conclude on Wednesday November 4, 2020.
Please complete the enclosed form and return no later than Wednesday, July 8, 2020 either by mail (in the self-addressed postage-paid envelope provided), email at David.Morton@sdcounty.ca.gov, or fax at (858) 505-7294. Site selections will be determined and confirmed the week of August 24, 2020.
The service of providing voting locations to the residents of your community and the continued partnership with the San Diego County Registrar of Voters is greatly appreciated. We look forward to working together again. If you have any questions, please call (858) 505-7389. Thank you!
Sincerely,
Orlando BermioElection Processing Supervisor
Enc.
PINE AVE COMMUNITY CENTERCITY OF CARLSBAD3209 HARDING STCARLSBAD CA 92008
PINE AVE COMMUNITY CENTER
3209 HARDING ST
1
Poll Id: 9862Poll Precinct: 408500Community: CARLSBADPoll Rating: 50Poll Type: PUBArea: R1A
June 18, 2020
REGISTRAR OF VOTERS
County Operations Center Campus 5600 Overland Avenue, Suite 100, San Diego, California 92123-1266
Telephone: (858) 565-5800 Toll-free: 1 (800) 696-0136 TDD: (858) 694-3441 Facsimile: (858) 505-7294 Web Address: www.sdvote.com
MICHAEL VU Registrar of Voters CYNTHIA L. PAES Assistant Registrar of Voters
Sept. 15, 2020 Item #4 Page 7 of 11
PINE AVE COMMUNITY CENTER3209 HARDING STCARLSBAD CA 92008
IS CONTACT AND FACILITY INFORMATION CORRECT?
Poll Contact Name Phone1 (Home/Bus) Phone2(Cell/Other)
Poll Owner Name Phone1 (Home/Bus) Phone2(Cell/Other)
School Administrator/Principal Contact Information
Emergency Contact Information (Name and Phone Number) Poll Site Phone:
() -
Poll Owner/Representative's Signature Date:
2
San Diego County Registrar of Voters
Poll Site Information Form
Presidential General Election
Tuesday, November 3, 2020
Poll Id: 9862Poll Precinct: 408500Community: CARLSBADPoll Rating: 50Poll Type: PUBArea: R1A
PINE AVE COMMUNITY CENTERCITY OF CARLSBAD3209 HARDING STCARLSBAD CA 92008
Poll
Owner:
If NO, update as necessary. *Important: Fill out Emergency Contact Information*
Poll Site Name
and Address:
IS THIS ROOM AT LEAST 2,000 SQUARE FEET?
If NO, please specify which room is
IS THIS SITE PROVIDED FREE OF CHARGE?
NO YES
CAN YOU PROVIDE AT LEAST 15 CHAIRS AND TABLES?
If NO, you will be paid $65 for the poll location and an additional $35 if you supply the tables
and chairs for each day of voting.
DOES THE ROOM HAVE AT LEAST FOUR DUPLEX OUTLETS ON DIFFERENT
CIRCUITS?If unsure, the Registrar of Voters may perform a site survey to determine the location
and number of outlets.
CITY OF CARLSBAD () - () -
NO YES
NO YES
() - () -
NO YES
NO YES
Pursuant to Election Code Section 12287: "A candidate's residence shall not be designated as a polling place for an election at which that
candidate's name will appear on the ballot." Contact us if you have any questions.
Pursuant to Election Code Section 12288: "A polling place may not be connected by a door, window, or other opening with any place where any
alcoholic beverage is sold or dispensed while the polls are open."
Pursuant to Election Code Section 18370 (d): "No person, on election day, or at any time that a voter may be casting a ballot, shall, within 100 feet of
a polling place or an elections official's office, do any electioneering." Any persons who violates any of the provisions of this section is guilty of a
misdemeanor.Please return this form to us no later than July 8, 2020. Thank You!
5600 Overland Avenue, Ste 100, San Diego CA 92123, Phone (858) 505-7389, Fax (858) 505-7294, Website www.sdvote.com
June 18, 2020
UNSURE
Sept. 15, 2020 Item #4 Page 8 of 11
Dear Poll Owner/Representative: On behalf of the Registrar of Voters, thank you for your past participation with hosting election voting locations or standing by for future use. We are reaching out again as we look to administer the November presidential election and apprise you of changes required as a result of the pandemic.
To preserve public health in the face of the threat of COVID-19, and to ensure that the November Presidential General election is accessible, secure, and safe, Governor Gavin Newsom issued Executive Order N-64-20, that all registered voters shall receive vote-by-mail ballots.
To ensure that all voters have access to in-person voting opportunities, Governor Newsom issued Executive Order N-67-20 that voting locations be made available from Saturday, October 31, 2020 through Monday, November 2, 2020 from 8 a.m. until 5 p.m. and on Tuesday, November 3, 2020 from 7 a.m. until 8 p.m.
Pursuant to Election Code Section 12283: "If a city or county elections official specifically requests the use of a school building or public building for polling places, or vote centers beginning up to 10 days before the election and continuing through election day, as well as during key dates necessary for drop-off, set-up, and pick-up of election materials, as determined by the elections official, the governing body having jurisdiction over the particular school building or public building shall allow its use for the purpose requested."
In accordance with the above-cited Election Code section, we are requesting the use of the location listed below as a poll place or reserve poll place for Friday, October 23 through Friday, November 6, 2020 to accommodate drop-off, set-up, voting, breakdown, and pick-up.
One parking space will be needed for a storage container, like PODS, for the entire duration. Access to the room for set-up is needed on Friday, October 30 and voting from Saturday, October 31 through Tuesday, November 3, 2020. Breakdown of the room will conclude on Wednesday November 4, 2020.
Please complete the enclosed form and return no later than Wednesday, July 8, 2020 either by mail (in the self-addressed postage-paid envelope provided), email at David.Morton@sdcounty.ca.gov, or fax at (858) 505-7294. Site selections will be determined and confirmed the week of August 24, 2020.
The service of providing voting locations to the residents of your community and the continued partnership with the San Diego County Registrar of Voters is greatly appreciated. We look forward to working together again. If you have any questions, please call (858) 505-7389. Thank you!
Sincerely,
Orlando BermioElection Processing Supervisor
Enc.
STAGECOACH COMMUNTY CENTERCITY OF CARLSBAD3420 CAMINO DE LOS COCHESCARLSBAD CA 92009
STAGECOACH COMMUNTY CENTER
3420 CAMINO DE LOS COCHES
1
Poll Id: 9866Poll Precinct: 408440Community: CARLSBADPoll Rating: 50Poll Type: PUBArea: R1A
June 18, 2020
REGISTRAR OF VOTERS
County Operations Center Campus 5600 Overland Avenue, Suite 100, San Diego, California 92123-1266
Telephone: (858) 565-5800 Toll-free: 1 (800) 696-0136 TDD: (858) 694-3441 Facsimile: (858) 505-7294 Web Address: www.sdvote.com
MICHAEL VU Registrar of Voters CYNTHIA L. PAES Assistant Registrar of Voters
Sept. 15, 2020 Item #4 Page 9 of 11
STAGECOACH COMMUNTY CENTER3420 CAMINO DE LOS COCHESCARLSBAD CA 92009
IS CONTACT AND FACILITY INFORMATION CORRECT?
Poll Contact Name Phone1 (Home/Bus) Phone2(Cell/Other)
Poll Owner Name Phone1 (Home/Bus) Phone2(Cell/Other)
School Administrator/Principal Contact Information
Emergency Contact Information (Name and Phone Number) Poll Site Phone:
() -
Poll Owner/Representative's Signature Date:
2
San Diego County Registrar of Voters
Poll Site Information Form
Presidential General Election
Tuesday, November 3, 2020
Poll Id: 9866Poll Precinct: 408440Community: CARLSBADPoll Rating: 50Poll Type: PUBArea: R1A
STAGECOACH COMMUNTY CENTERCITY OF CARLSBAD3420 CAMINO DE LOS COCHESCARLSBAD CA 92009
Poll
Owner:
If NO, update as necessary. *Important: Fill out Emergency Contact Information*
Poll Site Name
and Address:
IS THIS ROOM AT LEAST 2,000 SQUARE FEET?
If NO, please specify which room is
IS THIS SITE PROVIDED FREE OF CHARGE?
NO YES
CAN YOU PROVIDE AT LEAST 15 CHAIRS AND TABLES?
If NO, you will be paid $65 for the poll location and an additional $35 if you supply the tables
and chairs for each day of voting.
DOES THE ROOM HAVE AT LEAST FOUR DUPLEX OUTLETS ON DIFFERENT
CIRCUITS?If unsure, the Registrar of Voters may perform a site survey to determine the location
and number of outlets.
CITY OF CARLSBAD () - () -
NO YES
NO YES
() - () -
NO YES
NO YES
Pursuant to Election Code Section 12287: "A candidate's residence shall not be designated as a polling place for an election at which that
candidate's name will appear on the ballot." Contact us if you have any questions.
Pursuant to Election Code Section 12288: "A polling place may not be connected by a door, window, or other opening with any place where any
alcoholic beverage is sold or dispensed while the polls are open."
Pursuant to Election Code Section 18370 (d): "No person, on election day, or at any time that a voter may be casting a ballot, shall, within 100 feet of
a polling place or an elections official's office, do any electioneering." Any persons who violates any of the provisions of this section is guilty of a
misdemeanor.Please return this form to us no later than July 8, 2020. Thank You!
5600 Overland Avenue, Ste 100, San Diego CA 92123, Phone (858) 505-7389, Fax (858) 505-7294, Website www.sdvote.com
June 18, 2020
UNSURE
Sept. 15, 2020 Item #4 Page 10 of 11
Exhibit 3
Sept. 15, 2020 Item #4 Page 11 of 11