HomeMy WebLinkAbout2017-03-09; Housing Commission; ; Carlsbad Public Housing Agency Annual PlanThe City of Carlsbad Housing & Neighborhood Services 'i)
A REPORT TO THE HOUSING COMMISSION
DATE: March 9, 2017
SUBJECT: CARLSBAD PUBLIC HOUSING AGENCY ANNUAL PLAN
I. RECOMMENDATION
Staff: Bobbi Nunn
Housing Program Manager
Item No. 1
That the Housing Commission ADOPT Resolution No. 2017-002, RECOMMENDING that the Community
Development Commission APPROVE the Carlsbad Public Housing Agency (PHA) Annual Plan for Fiscal Year
2017 for submission to the U.S. Department of Housing and Urban Development.
II. BACKGROUND
Housing & Neighborhood Services administers the federally funded Section 8 Rental Assistance Program
for the Public Housing Agency in Carlsbad, which is more specifically known as the Carlsbad Housing
Agency. Pursuant to code of federal regulations (CFR) 24 Part 903, a Public Housing Authority (PHA) is
required to submit a 5-Year and Annual Plan. The 5-Year and Annual PHA Plan provide a basic guide to
PHA policies, rules, and requirements concerning the PHA's operations, programs, and services. In
addition, the Plan advises HUD and members of the public the PHA's miss ion and strategies for serving the
needs of low-income and very low-income families for the next five years. The 5-Year Plan covering fisca l
years 2015 -2019 was approved by the Community Development Commission on April 7, 2015.
The PHA Plan and any revisions of the plan must be formally adopted by the PHA Board of Commissioners
or other PHA officials. The Community Development Commission is the governing board for the Carlsbad
Housing Agency.
III. DISCUSSION
The Draft PHA Annual Plan is available for public review and comment prior to the Public Hearing and
adoption by the Community Development Commission. Th e public review period will end on April 11,
2017, and the Public Hearing is tentatively scheduled for April 11, 2017. All public comments received on
the draft PHA Annual Plan will be addressed and included in the final documents that will be submitted to
HUD.
CARLSBAD PUBLIC HOUSING AGENCY ANNUAL PLAN
March 9, 2017
The PHA is required to identify any PHA Plan elements that have been revised since the last Annual Plan
submission. The following areas are addressed:
• Deconcentration and Other Policies that Govern Eligibility, Selection, and Admissions;
• Financial Resources; and
• Rent Determination
Further, the PHA needs to indicate the progress in meeting the goals and objectives identified in the last 5-
Year PHA Plan that was adopted on April 7, 2015. The purpose of the 5-Year PHA Plan is to identify goals
and objectives to serve the needs of low-income (under 80% of the area median income -AMI), very low-
income (under 50% of the AMI), and extremely low-income (under 30% of the AMI) families for the next 5
years.
The goals are:
1. Expand the supply of assisted housing;
2. Improve the quality of assisted housing;
3. Increase assisted housing choices;
4. Promote self-sufficiency and asset development of families and individuals; and
5. Ensure equal opportunity and affirmatively further fair housing.
Once the Plan is approved, the following documents are required to be submitted with the PHA Plan
template (Form HUD-50075-HP):
• Form HUD-50077-ST-HCV-HP, PHA Certifications of Compliance with the PHA Plans and Related
Regulations (which includes all certifications relating to Civil Rights);
• Form HUD-50077-SL, Certification by State or Local Official of PHA Plans Consistency with the
Consolidated Plan or State Consolidated Plan; and
• Resident Advisory Board (RAB) comments and a narrative describing the analysis of any
recommendations and decisions made regarding the recommendations.
IV. STAFF RECOMMENDATION
Staff recommends that the Housing Commission adopt Resolution No. 2017-002, recommending that
the Community Development Commission approve the Annual PHA Plan for Fiscal Year 2017 for
submission to the U.S. Department of Housing and Urban Development.
V. EXHIBITS
1. Housing Commission Resolution No. 2017-002
2. Annual PHA Plan (Form HUD-50075-HP) for Fiscal Year 2017
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HOUSING COMMISSION RESOLUTION NO. 2017-002
A RESOLUTION OF THE HOUSING COMMISSION OF THE CITY OF
CARLSBAD, CALIFORNIA, RECOMMENDING APPROVAL OF THE
CARLSBAD ANNUAL PUBLIC HOUSING AGENCY (PHA) PLAN FOR
FISCAL YEAR 2017 AND AUTHORIZATION TO SUBMIT TO THE U.S.
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
WHEREAS, the Housing & Neighborhood Services Department administers the Section 8
Rental Assistance Program for the City of Carlsbad's Public Housing Agency (PHA); and
WHEREAS, the U.S. Department of Housing and Urban Development (HUD) has issued
regulations requiring PHAs to submit 5-Y ear and Annual Plans consistent with the City of
Carlsbad's Consolidated Plan and local objectives; and
WHEREAS, federal regulations provide that the 5-Year and Annual Plans must be adopted
by the Board of Commissioners of the Housing Agency and submitted to the U.S. Department of
Housing and Urban Development.
NOW, THEREFORE, BE IT HEREBY RESOLVED by the Housing Commission of the
City of Carlsbad, California, as follows:
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1. The above recitations are true and correct.
2. That based on the information provided within the Housing Commission Staff Report,
the Housing Commission ADOPTS Resolution No. 2017-002, recommending to the
HC RESOLUTION NO. 2017-002
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2 Community Development Commission APPROVAL of the Carlsbad Annual PHA Plan for
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3 Fiscal Year 2017 and authorization to submit to the U.S. Department of Housing and Urban
4 Development.
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The Housing Commission hereby recommends that the Housing & Neighborhood Services
Director be authorized to execute all appropriate documents required for the submittal of said
Annual PHA Plan.
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Housing
Commission of the City of Carlsbad, California, held on the 9th day of March 2017, by the
following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
SUSANIGOE,CHAIRPERSON
CARLSBAD HOUSING COMMISSION
24 DEBBIE FOUNTAIN
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HOUSING & NEIGHBORHOOD SERVICES DIRECTOR
(_ City of
Carlsbad
PUBLIC HOUSING AGENCY
Annual Plan for Fiscal Year 2017
Approved by the Housing Commission on:
Adopted by the Community Development Commission on:
Purpose. The 5-Year and Annual PHA Plans provide a ready source for interested parties to locate basic PHA policies, rules, and requirements concerning the
PHA's operations, programs, and services, and informs HUD, fam ilies served by the PHA, and members of the public of the PHA's mission, goals and
objectives for serving the needs of low-income, very low-income, and extremely low-income families
Applicability. Form HUD-50075-HP is to be completed annually by High Performing PH As. PHAs that meet the definition of a Standard Pl-IA, Troubled
Pl-IA, HCV-Only PHA, Small PHA, or Qualified PHA do not need to submit this form.
A. PHA Information.
A.I PHA Name: CARLSBAD HOUSING AGENCY -HOUSING & NEIGHBORHOOD SERVICES
PHA Code: CA077
PHA Type: D Small [8] High Performer
PHA Plan fo r Fiscal Year Beginning: (MM/YYYY): 07 /2017
PHA Inventory (Based on Annual Contributions Contract (ACC) units at time ofFY beginning, above)
Num ber of P ublic Housing (PH) Units not applicable
Total Combined 703 units
PHA Plan Submission Type: [:8'.I Annual Submission
Number of Housing Choice Vouchers (HCVs) 703 baseline
0 Revised Annua l Submission
Availability of Information. In addition to the items listed in this form, PHAs must have the elements listed below readily
available to the public. A PHA must identify the specific location(s) where the proposed Pl-IA Plan, PHA Plan Elements, and all
information relevant to the public hearing and proposed PHA P lan are available for inspection by the public. Additionally, the
PHA must provide information on how the public may reasonably obtain additional information of the PHA policies contained in
the standard Annual Plan, but excluded from their streamlined submissions. At a minimum, PHAs must post PHA Plans,
including updates, at each Asset Management Project (AMP) and main office or central office of the PHA. PH As are strongly
encouraged to post complete PHA Plans on their official website. PHAs are also encouraged to provide each resident council a
copy of their PHA Plans.
Location(s) where the public may obtain copies of the 5-Year and Annual PHA Plan:
Main administrative office of the PHA :
• City of Carlsbad
Housing & Neighborhood Se rvices
1200 Carlsbad Village Drive
Carlsbad, CA 92008
Main administrative office of the local, county or State government:
• City of Carlsba d -City Hall
City Clerk
1200 Carlsbad Village Drive
Carlsbad, CA 92008
Public libraries:
• City of Ca rlsbad
M ain Library
1775 Dove Lane
Carlsbad, CA 92011
• City of Carlsbad
Georgin a Cole Library
1250 Ca rlsbad Village Drive
Ca rl sbad, CA 92008
Other:
• City of Carlsbad
Senior Center
799 Pine Avenue
Carlsbad, CA 92008
PHA Plan Supporting Documents are available for inspection at:
Main business office of the PHA:
• City of Ca rlsbad
Housing & Neighborhood Se rvices
1200 Car lsbad Village Drive
Carlsbad, CA 92008
D PHA Consortia: (Check box if submitting a Joint PHA Plan and complete table below)
Participating PHAs PHA Code Program(s) in the Consortia
Lead PH/\:
B. Annual Plan Elements
B.t Revision of PHA Plan Elements.
Program(s) not in the
Consortia
No. of Units in Each Program
PH HCV
(a) Have the following PHA Plan elements been revised by the PHA since its last Annual PHA Plan submission?
y N
D ~ Statement of Housing Needs and Strategy for Addressing Housing Needs.
D ~ Deconcentration and Other Policies tbat Govern Eligibility, Selection, and Admissions.
~ D Financial Resources.
~ D Rent Determination.
D ~ Homeownership Programs. D ~ Safety and Crime Prevention.
D ~ Pet Policy. D ~ Substantial Deviation. D ~ Significant Amendment/Modification
(b) The PHA must submit its Deconcentration Policy for Field Office Review.
DECONCENTRATION POLICY (Excerpt from PHA Administrative Plan)
Local Objectives
Mission of Housing & Neighborhood Services:
Enhance the quality of life and sen se of community for those who live in Carlsbad by providing better
connections to city information and services and through focused program development and
implementation, community engagement and outreach services and provision of affordable housing
opportunities .
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The Section 8 Rental Assistance Program is designed to achieve three major objectives:
1. To provide affordable decent, safe and sanitary rental housing, of a modest (non-luxury)
nature, for very low-income families.
2. To promote freedom of rental housing choice and spatial deconcentration of very low-income
families of all racial and ethnic backgrounds.
3. To provide an incentive to private property owners to rent to very low-income families by
offering timely assistance payments and annual inspections.
Owner Outreach
The PHA encourages owners of decent, safe, and sanitary rental units to rent to Section 8 participants. The
PHA maintains an ongoing list of available rental units and interested owners/property managers. The list is
available in the lobby and is updated on a monthly basis. When listings from owners/property managers are
received, they will be compiled by the PHA staff by bedroom size and date of availability.
Actions to encourage participation by owners of suitable rental units located outside areas of low-income and
minority areas:
1. The PHA maintains communication withtbe San Diego County Apartment Association and local
property management companies. These resources will be used to make owners aware ofthe
benefits of the Section 8 RentalAssistance Program.
2. In order to expand participation of new owners who are interested in the program or are unfamiliar
with the program, the Housing Program Manager will call the prospective owner to explain the
benefits of the Section 8 program and entourage their participation.
3. Housing representatives will attend local agency and community fairs to increase awareness of the
program and benefits for owners. Housing representatives will also participate in Owner
seminars/workshops, which are organized ln coordination of with other local housing agencies, San
Diego County Apartment Association, Nort,h County Apartment Managers Association, and local
property management companies.
4. Owner information packet~describingthe benefits of the rental assistance program will be available
upon request.
5. The PHA ~ill market the Section.~ program by conducting Rental Owner workshops for prospective
owners periodically to explain the prqgram benefits, especially during periods of low voucher
utilization and low vacancyJates.
6. The PHA will utilize the meclia, including newspapers, magazines, internet, television, and radio to
market the Section 8 progr~m as determined necessary.
The PHA will periodically evaluate the distribution of assisted families to identify areas within the jurisdiction
where owner outreach should be targeted.
Family Outreach
Outreach will inform all eligible segments of Carlsbad's population of the availability of the Section 8 Rental
Assistance program. If applicant groups are not reflective of the eligible population, additional outreach
aimed at targeted groups will be increased. The PHA will publicize the availability of rental assistance for very
low-income families in newspapers of general circulation, minority media, and by other suitable means.
Notices will also be provided in Spanish.
In addition, the PHA will distribute fact sheets to the broadcasting media, and initiate personal contact with
members of the news media and community service agencies to utilize public service announcements.
Liaisons have been established with a variety of city and county agencies, private social service agencies, non-
profit agencies and special interest groups. The PHA will communicate the status of rental assistance
availability to the service providers in the community, advising them of eligibility factors and guidelines so
that they can make appropriate referrals.
PaynientStandards
Payment Standards are currently set above 100% but at or below 110% of the Fair Market Rent (FMR).
Traditionally FMRs have not been adequate to ensure success among assisted families in Carlsbad's
segment of the FMR area. The higher payment standards refl~ctthe higher rents in Carlsbad and increase
the housing options for families in Carlsbad; therefore, furthering the PHA's efforts for fair housing and
deconcentration.
( c) If the PHA answered yes for any element, describe the revisions for each element below:
Financial Resources-CY 2016
Annual Contributions for HCV Program -
Housing Assistance Payments (HAP)
Annual Contributions for HCV Program -
Administrative Fees for Program
Operations
Total Resources
Rent Determination
$ 5,545,117.
$ 588,690.
$ 6,133,807.
--,
Payment Standards were increased ip accordance with FFY 2017 published FMRs. Payment Standards are
set between 100% and 110% oftheFMR.
B.2 New Activities.
(a) Does the PHA intend to undertake any new activities related to the following in the PHA's current Fiscal Year?
y N
D [81 Hope VI or Choice Neighborhoods. D [81 Mixed Finance Modernization or Development.
D [81 Demolition and/or Disposition. D [81 Conversion of Public Housing to Tenant Based Assistance. D [81 Conversion of Public Housing to Project-Based Assistance under RAD. D [81 Project Based Vouchers. D [81 Units with Approved Vacancies for Modernization. D [81 Other Capital Grant Programs (i.e., Capital Fund Community Facilities Grants or Emergency Safety and Security Grants).
(b) If any of these activities are planned for the current Fiscal Year, describe the activities. For new demolition activities, describe
any public housing development or portion thereof, owned by the PHA for which the PHA has applied or will apply for demolition
and/or disposition approval under section 18 of the 1937 Act under the separate demolition/disposition approval process. If using
Project-Based Vouchers (PBVs), provide the projected number of project based units and general locations, and describe how
project basing would be consistent with the PHA Plan.
8.3 Progress Report.
Provide a description of the PHA's progress in meeting its Mission and Goals described in the PHA 5-Year Plan.
PHA ANNUAL PLAN -FY 2017
PROGRESS IN MEETING MISSION AND GOALS STATEMENT
PROGRESS OF 5-YEAR PLAN GOALS AND OBJECTIVES: FY 2015 -2019
PHA Goal: Expand the supply of assi st ed housing
Objective: 1) Leverage private or other public funds to create additional housing opportunities; and
2) Collaborate with private developers and non-profit agencies.
• Affordable Housing Construction Assistance -Carlsbad's affordable housing program allows the City
to assist in the development of new affordable housing units; resulting in an increase of the
availability of affordable rental housing that is decent and safe.
PHA 5-YEAR PLAN GOALS AND 2015 2016 2017 2018 2019 Total Uni ts
OBJECTIVES 2015 -2019
Assist in construction of new 0 0 affordable housing.
Pen di ng Devel opments:
• Preserve (formerly Quarry Creek) was approved and is currently under construction; will provide 64
low-income family rental units; rents will be determined at 50% and 60% of the AMI.
• Se a Grove Condo Townhomes is currently under construction and will provide six (6) for-sale units
price restricted at 80% of AMI.
• Robertson Ranch -101 senior restricted, low-income rental units at 70% of AMI are currently under
construction.
• Rob ertson Ranch -56 moderate income rental units @ 90% of AMI are currently under
construction.
• Windsor Point-50 rental unit s for homeless veterans and veteran families@ 30-50% of AMI are
currently in the approval process for financing.
• Pacific Wind -93 rental units affordable at 50-60% of AMI are at the project approval ph ase .
PHA Goal: Improve the quality of assisted housing
Objective: Improve voucher management (SEMAP score).
• Designated by HUD as a high-performer for FY 2008, 2009, 2010, 2011, 2012, 2013, 2014, 2015 and
2016.
• Maintained and utilized HAP costs within the HUD funding allocation.
• Maintained a 100% PIC reporting rate.
• Continually seeking ways to streamline processing functions.
• Requested a budget enhancement to convert current Section 8 software to a paper-less/hosted
option.
PHA Goal: Increase assisted housing choices
• Continue to reach out to owners to increase awareness of the benefits of renting through the rental
assistance program. In addition, contact owners monthly to document any current or upcoming
vacancies. Participate in community events and provide information about the Section 8 Program
and other affordable housing options in Carlsbad.
• Continue to maintain payment standards aoove 100%, not to exceed 110%, to allow for a broader
range of rental opportunities in Carlsbad.
• Worked with non-profit agencies and developers to collaboratively provide affordable housing
options, as outlined in the above table.
PHA Goal: Promote self-sufficiency and asset development of families and individuals
• PHA continues to administer the Family Self-Sufficiency (FSS) Program for the clients who port in as
an FSS participant.
• PHA staff meet with non-profit organizations anctsupport services agencies to obtain information
about programs and benefits that will promote self~sufficiency for participant families. In addition,
information is rnade availabl~ in the lobby for the community and others seeking resources.
• Staff maintains a Community Resource Directory that breaks down services by subject matter, gives
a brief description of servi.~es for each organization, and provides contact information.
• Carlsbad Service Center opens April 6, 2017 providing job training, employment preparedness, food
distribution, Cal Fresh appli~c:1,tion assistance, and a hiring center.
PHA Goal: Ensure equal opportunity arid affirmatively further fair housing
• Fair housing and equal opportunity information is provided in program and move briefing packets
• Staff attended an 8 hour course on working effectively with clients who have Mental Health issues
and disabilities.
• Have a contract with Center for Social Advocacy (CSA); to provide Fair Housing counseling and
landlord/tenant mediation for residents of Carlsbad.
• Center for Social Advocacy provided a Fair Housing workshop for staff and tenants on April 25,
2016. A Fair Housing workshop is being scheduled in April 2017.
PHA Goal: Ensure the needs are met of child and adult victims of domestic violence, dating violence,
sexual assault or stalking per VAWA Reauthorization Act of 2005
• Staff advised of outside resources available to child or adult victims of domestic violence, dating
violence, and sexual assault or stalking.
• Staff has been directed to provide referrals to outside agencies that provide such services, such as
the Women's Resource Center, which is located in Oceanside and provides domestic violence
services in the PHA service area.
• Brochure titled: Violence Against Women Act-What Applicants, Tenants, Owners and Landlords
Need to Know is available in the lobby of the housing department and is included in the Briefing
Packets, Recertification Packets, and Portability Packets. Brochure is also available in Spanish.
• HUD form 53 80 Notice of Occupancy Rights under the Violence Agains t Women Act (VAWA} and
HUD form 5382 Certification of Domestic Violence, Dating Violence, Sexual Assault, or Stalking, and
Alternative Documentation are now included in the Briefing Packets, Recertification Packets, Intake
Packet s, Move Packets, Port In Packets and are also included with any Notice of Intended Action to
terminate or deny Rental Assistance.
· Most Recent Fiscal Year Audit.
.
(a)Were there any findings in the most recent FY Audit?
y N
0~
Fiscal Year Audit:
Year ended June 30, 2016 -Th e single audit report on expenditures offederal awards disclosed no audit
findings required by the auditors to be reported under paragraph .510{a) of 0MB Circular A-133.
(b) If yes, please describe:
C. Other Document and/or Certification Requirements.
C.1 Certification Listing Policies and Programs that the PHA has Revised since Submission of its Last Annual Plan
Form 50077-ST-HCV-HP, Certification of Compliance with PHA Plans and Related Regulations, must be submitted by the PHA
as an electronic attachment to the PHA Plan.
C.2 Civil Rights Certification.
Form 50077-ST-HCV-HP, Certification of Compliance with PHA Plans and Related Regulations, must be submitted by the PHA
as an electronic attachment to the PHA Plan.
C.3 Resident Advisory Board (RAB) Comments.
(a) Did the RAB(s) provide comments to the PHA Plan?
y N
DD
If yes, comments must be submitted by the PHA as an attachment to the PHA Plan. PHAs must also include a narrative describing
their analysis of the RAB recommendations and the decisions made on these recommendations.
C.4 Certifica tion by State or Local Officials.
Form HUD 50077-SL, Certification by State or Local Officials of PHA Plans Consistency with the Consolidated Plan, must be
submitted by the PHA as an electronic attachment to the PHA Plan.
D Statement of Capital Improvements. Required in all years for all PHAs completing this form that administer public housing and
receive funding from the Capital Fund Program (CFP). -NOT APPLICABLE
D.1 Capital Improvemen ts. Include a reference here to the most recent HUD-approved 5-Year Action Plan (HUD-50075.2) and the
date that it was approved by HUD.
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PUBLIC COMMENTS AND CHALLENGES