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HomeMy WebLinkAbout2020-02-12; Housing Element Advisory Committee; ; Agenda Items 2-4: Information for the committee’s discussion on committee member expectations for the project and the election of a chairperson and vice-chairperson Meeting Date: Feb. 12, 2020 To: Housing Element Advisory Committee Members From: Scott Donnell, Senior Planner Staff Contact: Scott Donnell, Senior Planner Scott.donnell@carlsbadca.gov, 760-602-4618 Subject: Agenda items 2-4 Recommended Action Consider the attached information for the committee’s discussion on committee member expectations for the project and the election of a chairperson and vice-chairperson. Executive Summary Attached is the City of Carlsbad’s 2020 Board, Commission, and Committee Member Resource Guide. Also provided is Carlsbad Municipal Code Chapter 1.20, Meetings. In addition to the Housing Element Advisory Committee Charter, these exhibits may be useful for the committee’s discussion on agenda items 2-4. The charter, provided as part of the committee’s Jan. 16, 2020, agenda, is available on the city’s website at https://www.carlsbadca.gov/services/depts/planning/agendas.asp. Public Notification This item was noticed in accordance with the Ralph M. Brown Act and was available for viewing at least 72 hours prior to the meeting date. Exhibits 1. City of Carlsbad 2020 Board, Commission and Committee Member Resource Guide 2. Chapter 1.20 of the Carlsbad Municipal Code Board , Commission & Committee Member Resource Guide 2 0 20 Exhibit 1 Revised 2/21/2019 2 The City of Carlsbad City Council and staff are pleased that you have agreed to serve your community as a member of one of the city’s boards, commissions or committees. As an appointed citizen member of a city-established advisory board, you are considered to be a public official serving in an advisory capacity to the City Council performing a valuable service by addressing community issues and needs. There are approximately 64 citizens currently serving on city advisory boards, giving generously of their time. The city greatly appreciates and benefits from the experience and energy of these special individuals. Learning your role and developing your individual effectiveness and expertise will take time and familiarity. It is our hope that this Resource Guide will assist you in having a rewarding and productive experience. It is designed to be an informational tool offering guidelines that describe the role, operation and responsibilities of advisory groups. The purpose of this Resource Guide is to provide advisory board members with a resource to successfully fulfill their valued role as a volunteer with the City of Carlsbad. Your willingness to serve in this capacity is appreciated by the City Council, staff and, most importantly, your community. Welcome to the City of Carlsbad Team! Matt Hall Mayor Keith Blackburn Mayor Pro Tem Cori Schumacher Council Member Priya Bhat-Patel Council Member District 1 Representative City Council Member Scott Chadwick City Manager Welcome Revised 2/21/2019 3 Table of Contents Welcome 2 Table of Contents 3 City of Carlsbad Overview 4 General Information 5 • Establishment and Purpose of Advisory Boards • Application Process • Appointment Process • Oath of Office • Term of Office • Attendance • Resignation • Vacancies • Accommodations for Disabled Members Role and Responsibilities 8 • Purpose and role of Advisory Groups • Scope of Authority • Press/Media Contacts • Contact with City Council Ethics and Conflicts of Interest 10 • 1974 Political Reform Act of the State of California • State Ethics Requirements (AB 1234) Meetings 12 • The Brown Act • Agenda • Email Communications Among Advisory Board Members • Roles and Responsibilities of the Chair • Preparing Motions • Meeting Minutes Effectiveness Hints 15 • Helpful Hints for New Members • Characteristics of an Effective Commission Board, Commission and Committee Descriptions 16 Revised 2/21/2019 4 City of Carlsbad Overview The City of Carlsbad was incorporated July 16, 1952. At that time, Carlsbad had a population of approximately 7,000 people and covered 7.5 square miles. Since its incorporation, the city has grown substantially in population and size (through annexations). The city’s population is approximately 114,600, and the city now encompasses approximately 42 square miles, 40% of which is dedicated to open space. The City of Carlsbad is a charter city. This means the city follows the laws set forth in the State of California’s constitution, along with its own adopted “charter” document. It is a municipal corporation following the Council-Manager form of government. This is a system that combines the strong political leadership of elected officials in the form of a Mayor and City Council with the managerial expertise of an appointed City Manager who oversees the daily operations. The City Council sets policy guidelines for the city and those guidelines are carried out under the supervision of the City Manager. A city organizational chart is located in the back pocket of this Resource Guide. City Council Goals and Objectives Each year, the City Council conducts a workshop to determine what strategic goals they want the City organization to focus on for the coming year. At the workshop, the Council along with the City Manager and City Attorney receives an overview from staff on city financial trends, citizen survey results, and other major city projects. After this information is reviewed and discussed, the Council works to develop Strategic Goals that will guide the city for the remainder of the year. After the workshop is held, the city’s management team develops a set of goals and objectives that support the achievement of the Council’s Strategic Goals. Revised 2/21/2019 5 General Information The City of Carlsbad encourages citizens to take an active interest in their community. Board, commission and committee members are a critical part of local government. These advisory bodies provide an opportunity for greater citizen participation and input into local government and facilitate informed decisions by the City Council. Twelve boards, commissions and committees advise the City Council on City policy and community issues, as well as city programs and projects. The boards, commissions and committees are listed below: • Arts Commission • Beach Preservation Committee • Carlsbad Golf Lodging Business Improvement District Board • Carlsbad Tourism Business Improvement District Board • Historic Preservation Commission • Housing Commission • Library Board of Trustees • Parks and Recreation Commission • Planning Commission • Senior Commission • Traffic Safety Commission • Underground Utility Advisory Committee (currently inactive) These advisory boards hold regularly scheduled meetings each month as designated in their by- laws or municipal code, or on an as-needed basis if appropriate. Establishment and Purpose of Advisory Boards Boards, commissions and committees have been established by action of the City Council, and each has specific assigned duties and responsibilities (see individual Board, Commission and Committee Descriptions commencing on page 16). The principal function of advisory boards is to advise and make recommendations to the City Council. These advisory groups contribute toward policy either by recommending new policies or programs or revisions to existing policies or programs, or by identifying matters that should be reviewed. Council may also from time to time appoint ad hoc, or temporary committees, to study special issues and provide recommendations. Please remember that all advisory groups serve at the pleasure of, and report to, the City Council. Any member may be removed at any time by three affirmative votes of the City Council. Revised 2/21/2019 6 Application Process Any citizen interested in serving on an advisory group is encouraged to complete an application form and submit it to the City Clerk’s office located at 1200 Carlsbad Village Drive, Carlsbad, CA 92008. Applications may also be found on the city’s web site. Applications for appointment are filed annually with the City Clerk’s office. The City Clerk’s office tracks annual and unanticipated vacancies and prepares staff reports for appointment to the advisory groups in coordination with the City Council office. Appointment Process Applicants may be interviewed by the Mayor and City Council. Typically, nominations for appointment to an advisory group are made at a City Council meeting and confirmed by a vote of the entire City Council following the procedures outlined in the Carlsbad Municipal Code. Term of Office The term of office for members of most advisory groups is four years. Members may be appointed for two four-year terms. However, if they were originally appointed to serve an unexpired term created by an unexpected vacancy, they are eligible to be reappointed to serve an additional two full terms. Oath of Office Upon appointment to a City of Carlsbad board, commission or committee, members of advisory groups must take an Oath of Office administered by the City Clerk or designee. Once officially appointed at a City Council meeting, the new members will receive a letter notifying him/her of their appointment and instructions to contact the City Clerk’s office. Revised 2/21/2019 7 Attendance To ensure the effectiveness of advisory groups, it is imperative that members must be active participants and attend all meetings. If a member is unable to attend for any reason, the staff liaison should be informed immediately. This enables staff to know in advance should a quorum not be in attendance and serves as a courtesy to all members. Excessive absences may result in removal from the advisory board by the City Council. Prior to applying for any board or commission, potential applicants should ensure they are available to attend the regularly scheduled meetings of the advisory board for which they are applying. Resignation A board, commission or committee member wishing to resign from his/her position should submit a letter of resignation directly to the Mayor’s office. The Mayor’s office will notify the staff liaison and City Clerk that a vacancy exists and will take the appropriate action to have the vacancy replaced. Vacancies A vacancy that occurs prior to the expiration of a term shall be filled by an appointment to fill the remainder of the term. Vacancies will be filled according to the appointment process previously outlined. Accommodations for Disabled Members Disabled advisory board members are entitled to receive reasonable accommodations on request in order to participate fully in board, commission or committee meetings. Potential accommodations include: • Sign language interpreters • Printed materials in Braille, on tape, or in large print • Accessible transportation • Assistance in handling papers and documents • Use of assisted listening devices Please contact the staff liaison for such accommodations. Revised 2/21/2019 8 Role and Responsibilities Purpose and Role of Advisory Groups Advisory groups play an integral role in city government by assisting and advising the City Council in formulating and implementing policy. Advisory groups may also develop recommendations and present supporting information to the City Council. Their role may also include hearing public testimony, building community consensus for proposals or projects, facilitating a study of issues, guiding implementation of new or regulating established programs, or assessing the alternatives regarding issues of community concern. The Planning Commission has the authority to make final decisions. Scope of Authority Boards, commissions and committees are not involved in the administration or operation of city departments. Advisory board members should not direct administrative staff to initiate programs and may not conduct major studies or establish policy without the approval of the City Council. City staff liaisons are available to provide general staff assistance to the advisory group. Boards, commissions and committees relate to the City Council and staff as follows: Council’s role is to . . . • Make policy • Direct the City Manager to implement policy • Solicit input from boards, commission, and committees on issues in their areas of expertise Advisory board’s role is to . . . • Advise the City Council on policy that assists Council in carrying out its responsibilities • Provide citizen input by being positive representatives of the City Council and the community Revised 2/21/2019 9 Staff’s role is to . . . • Research and investigate issues, prepare alternatives and recommendations for advisory bodies and Council to review and implement Council policy decisions • Provide staff liaison and clerical support to the advisory body under the guidance of the department head (and ultimately, the City Manager) Press/Media Contacts It is important that board, commission and committee members are clear on their supporting role as an advisory group. All press releases or official statements should be prepared by the staff liaisons and sent out via the Communications Department. Advisory group members should inform the Communications Manager when press inquires are received. As a general rule when making statements to the press, members should indicate that commission actions are “recommendations” to the City Council. Comments to the press should be factual and the message clear. Contact with City Council Members Board, commission and committee members will occasionally have the need to meet with the Mayor and City Council Members. In order to facilitate a consistent procedure with all advisory groups, the City Council prefers that all such meeting requests be made through the staff liaison to coordinate and not directly with the City Council or its assistant. This will ensure that the staff liaison is fully aware of their particular board, commission or committee’s actions at all times. This procedure also assists the City Council in being better prepared when discussing issues with commissioners. Advisory group members should also be made aware that the Mayor and Council Members have the option to invite staff to be present at such meetings. Once the meeting(s) have occurred, the commission members who attended the meetings should be prepared to provide a meeting summary to the entire commission and staff liaison. Revised 2/21/2019 10 Ethics and Conflict of Interest The primary laws relating to conflicts of interest apply to financial conflicts – that is, conflicts arising from economic interests. The purpose of financial disclosure is to alert public officials to personal interests that might be affected while they are performing their official duties, i.e., making governmental decisions. Disclosure also helps inform the public about potential conflicts of interest. If a public official has a conflict of interest, the official may be required to disqualify himself or herself from making or participating in a governmental decision, or using his or her official position to influence or attempt to influence a governmental decision. To determine whether an official has a conflict of interest, many factors must be analyzed. For example, is it reasonably foreseeable that the official’s interest will be affected by a particular decision? Will the decision have a significant monetary impact on the financial interest or is the impact minimal? Will the decision affect the official’s interest differently than members of the general public? Is the official even making a governmental decision? Whether you have a conflict that disqualifies you from voting on a particular subject depends on the facts of each governmental decision. Contact the City Attorney’s office for clarification if you have a question regarding a potential conflict. 1974 Political Reform Act of the State of California The Political Reform Act of the State of California, adopted in 1974, affects elected officials, appointed members of boards, commissions and committees, as well as designated staff. The Act requires city officials and employees to report various financial interests including income, interest in real property, and business interests. It also prohibits them from participating in any action which could have “a material financial effect on a reported economic interest”. The City of Carlsbad has adopted a Local Conflict of Interest Code as required by the Political Reform Act. The Local code currently applies to the following appointed groups: • Arts Commission • Beach Preservation Committee • Carlsbad Golf Lodging Business Improvement District Board • Carlsbad Tourism Business Improvement District Board • Historic Preservation Commission • Housing Commission • Library Board of Trustees • Parks & Recreation Commission • Planning Commission • Senior Commission • Traffic Safety Commission Revised 2/21/2019 11 All designated board, commission and committee members and staff must file annual Conflict of Interest Statements (Form 700) with the City Clerk no later than April 1 of each year. The City Clerk’s office will notify members and staff of this requirement each year. State Ethics Requirements (AB 1234) Board, commission and committee members are also required to comply with State Ethics Requirements. Assembly Bill 1234 (AB 1234) became effective January 1, 2006. It requires that local officials that receive compensation, salary stipends, or other expense reimbursements receive training in public service ethics laws and principles every two years. This requirement applies not only to the City Council (governing body of the agency), but also to commissions, committees, boards whether they are permanent, temporary, advisory or decision-making. This requirement also applies to city staff designated under the City’s Local Conflict of Interest Code. Revised 2/21/2019 12 Meetings The Brown Act City of Carlsbad boards, commissions and committees are subject to state law governing open meetings. The law requiring open meetings is commonly referred to as the “Brown Act”. The Brown Act applies to all board, commission, and committee meetings and all meetings of their subcommittees. The intent of the Brown Act is that meetings of legislative bodies, including advisory bodies, shall be open to the public. The Brown Act generally requires advisory boards to conduct public meetings. The Act states that a meeting is a gathering, either in person or through the use of technological devices, of a quorum of members of a public body, where they discuss, propose, or take legal action, and includes any deliberations by a quorum of members with respect to an action that may come before the legislative body. The Brown Act describes the following four types of meetings: • Regular Meetings – Meetings held on a date, time and location set by resolution, ordinance or other formal action by the body. • Special Meetings – Meetings called by the presiding officer or majority of a body to discuss only specific matters listed on the agenda. • Emergency Meetings – Meetings held when prompt, or emergency, action is needed due to an actual or threatened disruption of public safety and/or health. • Adjourned Meetings – Meetings (either regular or special) that have been adjourned to a specific time and place. Advisory groups generally will hold only regular and special meetings. Agenda The business of boards, commissions and committees shall be open to the public and is to be conducted in the same manner as the City Council through published agendas, public notices and minutes. State law requires that an agenda for each advisory body meeting be posted at least 72 hours prior to holding a regular meeting. The agenda shall state the time and place of the meeting and a brief description of matters to be heard. The agenda shall also provide an opportunity for members of the public to be heard regarding matters within the jurisdiction of the advisory body. The staff liaison assigned to each advisory body is responsible for preparation, distribution and posting of the meeting agenda. Revised 2/21/2019 13 Email Communications Among Advisory Board Members Because email communication can ultimately lead to the exchange of information intended to, or which may, create collective concurrence among a quorum of advisory board members, email communications among advisory body members relative to advisory board business should be avoided. While two members of a five-member body, for example, may appropriately communicate with one another by way of email, the “forwarding” of such an email message on to a third or subsequent member would result in a Brown Act violation. Meeting Protocol It is the Chair’s role to facilitate meeting protocol. Staff liaisons may assist the Chair in starting the meeting on time and also provide guidance in meeting protocol. Staff may also facilitate and promote effective communication. Meeting proceedings: • Start meeting on time. Keep the agenda in mind in order to give each item the appropriate time. • Announce at the start of the meeting if the order of agenda items is to be rearranged either for convenience, response to those attending only for certain items, or for better pacing of the agenda. • Let the Chair run the meeting. • Be fair, impartial, and respectful of the public, staff and each other. Give your full attention when others speak. • Trust your own good judgment on decisions. • Keep in mind that people may be attending a meeting for the first time and may be unfamiliar with the advisory body procedures. In your discussion, avoid or explain technical terms or verbal shorthand. • Listen to audience concerns. • Don’t engage in side conversations or otherwise be distracted. • Don’t engage the public in debate. • End meetings at a reasonable hour. Role and Responsibilities of the Chair The Chair and Vice Chair are selected by the members of the advisory body. The Chair’s role is to preserve order and decorum at all meetings of the advisory body, announce the advisory body’s decisions, and decide questions of order. The Chair is responsible for ensuring the effectiveness of the group process. A good Chair balances moving the discussion forward involving all members of the advisory body and by allowing for adequate public participation. In the absence of the Chair, the Vice-Chair shall act at the presiding officer. Revised 2/21/2019 14 Preparing Motions Board, commission and committee meetings are usually conducted according to parliamentary procedure. The Chair directs the meeting, and his/her rulings must be followed unless they are overruled by the body. When a member wishes to propose an action on a particular item on the posted agenda for the advisory body to consider, the member makes a motion. A motion goes through the following steps: 1. The member asks to be recognized by the Chair. 2. After being recognized, the member makes the motion: “I move that we…” 3. Another member seconds the motion: “I second the motion.” 4. The Chair restates the motion and asks for discussion on the motion. 5. When the Chair determines that there has been enough discussion, the debate may be closed with: “Is there any further discussion?” 6. If no one asks for permission to speak, the Chair then puts the question to a vote: “All those in favor say aye. All those opposed say nay.” The Chair should restate the motion prior to the vote to ensure the motion is clearly understood by all. Any member may request a roll call vote on a motion. 7. After the vote, the Chair announces the decision. Properly phrasing a motion can be difficult and corrections may be necessary before it is acted upon. Until the Chair states the motion, the member making the motion may rephrase or withdraw it. Only motions that are voted on will appear in the minutes. Meeting Minutes Meeting minutes are a brief record of matters discussed and actions taken by the advisory board. The minutes shall also list the names of those persons speaking during the public comment period or on an agenda item. Minutes should not reflect personal opinions and/or comments that do no directly relate to actions taken by the advisory body. Minutes of the meeting shall be submitted to the advisory body for approval at its next meeting. Successful Meetings Pamphlet A helpful pamphlet located in this Resource Guide that provides an overview of the basics of how to have Successful Meetings. Revised 2/21/2019 15 Effectiveness Hints Helpful Hints for New Members • Read through minutes of previous meetings of the board to become familiar with the current issues under discussion. • Meet with the staff liaison to review background material that would be helpful for you to read and study, such as the General Plan or a strategic plan. • Attend at least one or two City Council meetings to better understand how the role of the individual board, commission or committee fits into the overall governance of the city. Characteristics of an Effective Commission • Understand the purpose of your board, commission or committee. • Be clear on your role and responsibilities. • Prepare for each meeting in advance. Read through the agenda and know what will be discussed at each meeting. Read through staff reports and other background materials or visit sites, as appropriate. • Bring an open mind to each meeting. You are representing the entire community in your role as a member of a city board, commission, or committee, so it is important to put aside personal opinions and be open to new ideas, information and points of view. • Treat everyone with respect. You are playing an important part in the democratic process which guarantees access and fair treatment to all. Your behavior and attitudes are in the spotlight and should reflect the highest standards of the community. Demonstrate patience, show empathy, and hold on to your moral principles under stress. Revised 2/21/2019 16 Board, Commission & Committee Descriptions Arts Commission The Arts Commission advises the City Council on the implementation of the Arts Element of the Carlsbad General Plan. Duties include, but are not limited to: • Encouraging individuals and organizations that provide an educational experience in the arts for citizens. • Providing direction and support for continued development and presentation of a variety of arts in the city. • Providing a forum for arts concerns and recommendations to the elected officials and staff concerning arts issues. • Reviewing and making recommendations upon all works of art to be acquired by the city, either by commission, purchase, gift or otherwise, and their proposed locations. Membership: Seven members Length of Term: Four years Meeting schedule: First Thursday of each month Qualifications: Must be Carlsbad residents and registered voters Financial Disclosure: Required to file a Statement of Economic Interests Form Staff Liaison: Cultural Arts Manager Compensation: None Reference: Carlsbad Municipal Code, Chapter 2.18 Revised 2/21/2019 17 Beach Preservation Committee The Beach Preservation Committee investigates and reports on topics or studies related to beach and bluff erosions (including lagoons and jetties) as directed by the City Manager and City Council. Membership: Seven members Length of Term: Four years Meeting schedule: Second Tuesday of each month Qualifications: Must be Carlsbad residents and registered voters Financial Disclosure: Required to file a Statement of Economic Interests Form Staff Liaison: Park Planning Manager Parks & Recreation Administration Compensation: None Reference: City Council Resolution No. 93-178 Revised 2/21/2019 18 Carlsbad Golf Lodging Business Improvement District Board The Carlsbad Golf Lodging Business Improvement District Board (CGLBID) is comprised of representatives from member hotels of the District and a Carlsbad golf course establishment. The Board makes recommendations to the City Council regarding the expenditure of revenues derived from the levy of assessments pursuant to the district, and submits a report at the beginning of each fiscal year regarding the assessments to be levied and collected. Membership: Three members Length of Terms: Four years Meeting schedule: As needed, determined by the Board of Directors Qualifications: Two members must be appointed from the member hotels within the boundaries of the District. One member shall be appointed from a Carlsbad golf course establishment. (This is an annual “opt in-opt out” district for Carlsbad hotels only.) Financial Disclosure: Required to file a Statement of Economic Interests Form Staff Liaison: Finance Manager Compensation: None Reference: City Council Ordinance No. CS-194 Revised 2/21/2019 19 Carlsbad Tourism Business Improvement District Board The Carlsbad Tourism Business Improvement District (CTBID) administers marketing and visitor programs to promote the City of Carlsbad as a tourism visitor destination and to fund programs and activities that benefit hotels within the boundaries of the district. The CTBID submits an annual report, which shall include a budget for operations and an identification of the marketing efforts to be undertaken by the CTBID for the ensuing calendar year. Membership: Seven members Length of Terms: 3 members = No term limit 4 members = 4-year term limit Meeting schedule: As needed determined by the Board of Directors Qualifications: Three members from the largest hotel operators in the City, holding permanent seats, and four selected to represent a cross- section of the remaining Carlsbad hotel industry Financial Disclosure: Required to file a Statement of Economic Interests Form Staff Liaison: Finance Manager Compensation: None Reference: City Council Resolution No. 2005-332 Revised 2/21/2019 20 Historic Preservation Commission The Historic Preservation Commission advises the City Council and Planning Commission in all matters relating to the identification, protection, retention and preservation of historic areas and sites within the city. Duties include, but are not limited to: • Recommending the designation of historic landmarks or historic districts • Maintaining an historic resources inventory • Rendering advice and guidance, upon the request of the property owner or occupant, on the restoration, alteration, decoration, landscaping or maintenance of any historical area or site • Conducting programs to educate local citizens regarding historic places, structures or events Membership: Five members (and one ex-officio representative of the Planning Commission) comprised as follows: o Three members, each of whom has a different recognized expertise in architecture, archaeology, history, biology, engineering or geology or related field o Two members who have an interest in local history and has resided in the community for at least thirty years o One member at-large from the community Length of Term: Four years Meeting schedule: Second Monday of every other month Qualifications: Must be Carlsbad residents and registered voters. All regular members must have knowledge of and a demonstrated interest in historic preservation and local history. Financial Disclosure: Required to file a Statement of Economic Interests Form Staff Liaison: Deputy Library Director Compensation: None Reference: Carlsbad Municipal Code, Chapter 2.42 Revised 2/21/2019 21 Housing Commission The Housing Commission advises and makes recommendations to the Housing and Redevelopment Commission and/or the City Council on the following: • Establishment of, or amendment of, affordable housing programs, policies and regulations. • Adoption of, or amendments to, the General Plan Housing Element, and related strategies or programs. • Review of project concept and affordability objectives of off-site combined projects as defined by Chapter 21.85 of the Carlsbad Municipal Code, and located outside of the master plan area, specific plan area, or subdivision which has the inclusionary housing requirement. • Requests for financial assistance and/or other incentives for the development of affordable housing projects. • Requests to sell or purchase affordable housing credits for transactions/purchases of 10 credits or more to satisfy inclusionary housing obligations. • Reports annually to the City Council on the status and progress of affordable housing programs. • Other special assignments as requested by the City Council and/or Housing and Redevelopment Commission, related to the development of affordable housing. Membership: Five members comprised as follows: o Two tenants assisted by the Carlsbad Housing Authority (one of which shall be at least 62 years of age) o Three general members with expertise in one or more of the following areas: development, construction, real estate, social services, housing advocacy, planning, architecture or finance o To the extent possible, the members shall be representative of the four quadrants of the city Length of Term: Four years Meeting schedule: Second Thursday of each month Qualifications: Must be Carlsbad residents and registered voters Financial Disclosure: Required to file a Statement of Economic Interests Form Staff Liaison: Community and Economic Development Services Director Compensation: None Reference: Carlsbad Municipal Code, Chapter 2.40 Revised 2/21/2019 22 Library Board of Trustees The Library Board of Trustees advises the City Council on matters relating to the operation of the library, including: • Recommending mutual agreements with other libraries, cities and the county for borrowing, lending and exchanging books and other publications. • Performing a liaison role between the library and the community. • Reporting the condition of the library to the City Council and the State Librarian on an annual basis. Membership: Five members Length of Term: Four years (trustees may serve no more than two complete terms) Meeting schedule: Third Wednesday of each month Qualifications: Must be Carlsbad residents and registered voters Financial Disclosure: Required to file a Statement of Economic Interests Form Staff Liaison: Library and Cultural Arts Director Compensation: None Reference: Carlsbad Municipal Code, Chapter 2.6 Revised 2/21/2019 23 Parks and Recreation Commission The Parks and Recreation Commission advises and makes recommendations to the City Council on matters relating to the following: • Acquisition, development, operation, maintenance, management and control of community parks, programs, playgrounds, indoor and outdoor recreations, activities and facilities. • Planting, trimming, pruning, and care of all trees, shrubs and plants in and upon any street, park, boulevard, alley or public place within the city. • Advises and makes recommendations on maintaining parks, playgrounds, athletic fields, swimming pools, swimming centers, indoor recreation centers, auditoriums, and other public grounds or buildings in or about the city, which the city may from time to time acquire, provide, authorize and designate for such use, subject to the approval of the City Council. • Recommends regulations necessary to maintain the aesthetics, safety, financial well- being and order of the park and recreational facilities. Membership: Seven members Length of Term: Four years Meeting schedule: Third Monday of each month Qualifications: Must be Carlsbad residents and registered voters Financial Disclosure: Required to file a Statement of Economic Interests Form Staff Liaison: Recreation Services Manager Compensation: None Reference: Carlsbad Municipal Code, Chapter 2.36 Revised 2/21/2019 24 Planning Commission The Planning Commission performs the following duties: • Implementation of the General Plan – Makes recommendations to the City Council regarding implementation and updating of the General Plan. When needed, provides recommendations to the Council regarding policy issues that affect long-range planning for the city. • Review of Development Projects – Provides timely recommendations to the City Council when the Planning Department has completed its review of a development project for compliance with the General Plan and all zoning, subdivision and environmental ordinances. Provides a forum for public input into the review of development projects. Provides clear, concise findings to the Council to support the recommendations of the Commission. • Implementation of the Growth Management Program – Provides report to the City Council on the Local Facilities Management Plans once Planning Department has completed detailed review. Reviews annual Capital Improvement Program (CIP) for consistency with Growth Management Program. • Pro-active Capacity – Identifies potential problems and opportunities facing the city. Suggests special studies when appropriate. • Committees – Serves on special committees or task forces as requested by the City Council Membership: Seven members Length of Term: Four years Meeting schedule: First and third Wednesdays of each month Qualifications: Must be Carlsbad residents and registered voters Financial Disclosure: Required to file a Statement of Economic Interests Form Staff Liaison: City Planner Compensation: $100 per meeting Reference: Carlsbad Municipal Code, Chapter 2.24 Revised 2/21/2019 25 Senior Commission The Senior Commission advises and makes recommendations to the City Council on the special needs and concerns of senior citizens, including the creation, operation, maintenance, management and control of senior citizen programs, activities and facilities. Membership: Five members Length of Term: Four years Meeting schedule: Fourth Thursday of each month Qualifications: Must be Carlsbad residents and registered voters Financial Disclosure: Required to file a Statement of Economic Interests Form Staff Liaison: Recreation Services Manager Compensation: None Reference: Carlsbad Municipal Code, Chapter 2.38 Revised 2/21/2019 26 Traffic Safety Commission The Traffic Safety Commission performs the following duties: • Studies all matters referred to it concerning traffic and pedestrian safety. • Reviews staff studies and makes recommendations to the City Council on matters involving traffic and pedestrian safety. • Provides a public forum to review citizen complaints and requests regarding traffic and pedestrian safety. • Provides recommendations regarding revision to the city codes and plans on matters involving traffic and pedestrian safety, parking, and school safety. • Makes written recommendations to the City Council regarding measures that should be taken to promote traffic pedestrian safety. Membership: Seven members Length of Term: Four years Meeting schedule: First Monday of each month Qualifications: Must be Carlsbad residents and registered voters Financial Disclosure: Required to file a Statement of Economic Interests Form Staff Liaison: Senior Traffic Engineer Compensation: None Reference: Carlsbad Municipal Code, Chapter 2.28 Exhibit 2