HomeMy WebLinkAbout1994-02-23; Municipal Water District; 0223.05; Reimbursement to Aviara Land AssociatesCARLSBAD MUNICIPAL WATER DISTRICT - AGENDA BILL
\B#o223.51 TITLE:
APPROVAL OF REIMBURSEMENT TO AVIARA LANE
ASSOCIATES FOR RECLAIMED WATER FACILITIES
02/23/94 ITG.
IEPT. rlllrwn
DEPT. HD.FSk
CITY ATTY
CITY MGR. -
3ECOMMENDED ACTION:
Recommend the Board of Directors approve resolution to reimburse AViara Land Associates for
Reclaimed Water Facilities which will confirm staff actions and waive bidding procedures as set
forth in Carlsbad's Purchasing Ordinance Section 3.28.024.
ITEM EXPLANATION:
In 1991, during the height of the drought, the San Diego County Water Authority was
considering declaration of a 50% water conservation effort which would preclude all outdoor
irrigation using potable water.
Aviara had just completed construction of the new golf course and, as a result of the concern
for the County Water Authoritfs possible declaration, elected to install temporary facilities to
allow the District to deliver reclaimed water to the Aviara facilities. The District did require,
however, that a portion of these facilities be installed in a permanent manner to avoid future
shutdowns and construction conflicts when the remaining permanent facilities are installed.
For further explanation of the purpose of this reimbursement to Aviara Land Associates refer
to the attached agenda bill.
4B #
MTG.
DEPT. CMWD
3/1/94
~~~
3ECOMMENDED ACTION:
TITLE: APPROVAL OF REIMBURSEMENT TO AvlARA U\ND DEPT. HD. pi
CITY MGR.
ASSOCIATES FOR RECLAIMED WATER FACILITIES CITY ATTY CMWD PROJECT‘ NO. 91301, CONTRACT 3394
Adopt Resolution No. for approval of reimbursement to Aviara Land Associates for Reclaimed Water
Facilities, CMWD Project No. 91301, Contract 3394, which will confirm staff actions and waive bidding
procedures as set forth in Carlsbads Purchasing Ordinance Section 3.28.024.
ITEM EXPLANATION:
In 1991, during the height of the drought, the San Diego County Water Authority was considering declaration
of a 50% water conservation effort which would preclude all outdoor irrigation using potable water.
Aviara had just completed construction of the new golf course and, as a result of the concern for the County
Water Authority’s possible declaration, elected to install temporary facilities to allow the District to deliver
reclaimed water to the Aviara facilities. The District did require, however, that a portion of these facilities be
installed in a permanent manner to avoid future shutdowns and construction conflicts when the remaining
permanent facilities are installed.
As a result, Aviara was required to provide the complete design for the permanent reclaimed water pipeline
and to also provide for the pipeline to be installed in a permanent manner beneath El Camino Real. Aviara
was also required to perform all of the necessary piping changes to convert one of the District’s two potable
water storage tanks to reclaimed water storage. Aviara received three bids, at the direction of the District, and
allowed the lowest bidder to proceed with the project. The District agreed to reimburse Aviara for the design,
the permanent portion of the pipeline installation and the water storage tank conversion upon receipt of
proceeds from the State Low-Interest Loan. The reimbursement breakdown is as follows:
0 Design (entire pipeline) $70,600.00
0 City Review and permits 6,930.00
0 Construction (permanent pipe sections and re-piping at storage tank) 143,628.00
Total Reimbursement $221,158.00
The District has submitted the necessary paperwork to the State to initiate payment from the Low-Interest Loan
Program, and $521,000 of the total $24 million loan has been received. With Board’s concurrence and
approval, the reimbursement payment in the amount of $221,158 will be paid to Aviara Land Associates for
reclaimed water facilities.
FISCAL IMPACT:
The District has been approved for the State Low Interest Loan in the amount of $2.4 million. The State low
interest loan will not mer 100% of the financing required for Phase I of the reclaimed water facilities.
Therefore, staff is requesting that the remaining $150,588 needed for the project be funded through a loan
from the Water Replacement Fund. This loan will bear interest at the average annual rate earned on the City’s
investment portfolio. It will be repaid through the sale of reclaimed water and the rebates received from the
County Water Authority and the Metropolitan Water District.
EXHIBITS:
1. Locationmap. .
2. Resolution No. for approval of reimbursement to Aviara Land Associates for Reclaimed Water
Facilities.
LOCATION MAP
PROJECT NAME' 02 RECLAIMED WATER TANK CONVERSION REIMBURSEMENT
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PROJECT NO. EXHl6lT NO.
91 - 301 1
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RESOLUTION NO.
A RESOLUTION OF THE CARLSBAD MUNICIPAL WATER DISTRICT OF
CARLSBAD, CALIFORNIA, APPROVING REIMBURSEMENT TO AVAIRA
LAND ASSOCIATES FOR RECLAIMED WATER FACILITIES, CMWD
PROJECT NO. 91 301 CONTRACT 3394
WHEREAS, reclaimed water facilities improvements of the golf course have been installed
and completed by the Aviara Land Associates as per agreement requirements of the District stating that
a portion of these facilities be installed in a permanent manner to avoid future shutdowns and construction
conflicts when the remaining permanent facilities are installed; and,
WHEREAS, Aviara Land Associates provided the complete design for the permanent
reclaimed water pipeline, provided far the pipeline to be installed in a permanent manner beneath El
Camino Real, performed all of the necessary piping changes to convert one of the District's potable water
tanks to reclaimed water storage and at the direction of the District, receive three bids and allowed the
lowest bidder to proceed with the project, all as required by the District; and,
WHEREAS, the District agreed to reimburse Aviara Land Associates for the design and
permanent portion of the pipeline installation and water tank conversion upon receipt of proceeds from
the State of California Low-Interest Loan; and
WHEREAS, the District has submitted the necessary paperwork to the State to initiate
payment from the Low-Interest Loan Program; and
WHEREAS, the District has been approved for the State Low-Interest Loan in the amount
of $2,429,240; and
WHEREAS, the State Low-Interest Loan program will not cover 100% of the financing
required for Phase I of the reclaimed project; and
WHEREAS, it is staff's recommendation that the additional amount of $1 50,558 which is
required to complete Phase I of the reclaimed project be loaned to the Reclaimed Project Fund from the
Water Replacement Fund; and
NOW, THEREFORE, BE IT RESOLVED, by the Board of Directors of the Carlsbad
Municipal Water District, as follows:
1. That the above recitations are true and correct.
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2. That the reclaimed water facilities improvements to the golf course installed by
the Aviara Land Associates is deemed complete and accepted.
3. That as per agreement between Aviara Land Associates and the Carlsbad
Municipal Water District, reimbursement will be paid to Aviara Land Associates for the design and
permanent portion d the pipeline installation and water tank conversion.
4. That a loan in the amount of $150,558 is authorized from the Water Replacement
Fund to the Reclaimed Projects Fund. The loan shall bear interest at the annual average rate of return
earned on the City’s investment portfolio and shall be repaid through the sale of reclaimed water and the
rebates received from the County Water Authority and the Metropolitan Water District.
PASSED, APPROVED AND ADOPTED at a special meeting of the Carlsbad Municipal
Water District held on the day of 1994, by the following vote to wit:
AYES:
NOES:
ABSENT:
CLAUDE k LEWIS, President
ATTEST:
CMWD 91-301
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