HomeMy WebLinkAbout1994-06-21; Municipal Water District; 250; 1994-95 Operating Budget & CIP, Revised FeesrYWD - AGENDA PILL
AB#-&%?w TITLE:
MTG. =Ev/ss 1994-95 OPERATING BUDGET, CAPITAL
IMPROVEMENT PROGRAM, AND ADOPTION
DEPT. F’N OF REVISED FEES
RECOMMENDED ACTION:
1. Hold Public Hearing on the Water District’s 1994-95 Operating Budget, Capital
improvement Program, and on the revision of Water District fees.
2. Adopt Resolution No. 8 3 b adopting the 1994-95 Operating Budget and
Capital Improvement Program.
3. Adopt Resolution No. 83 r/ establishing the spending limit for 1994-95.
4. Adopt Resolution No. 873 setting Water District fees.
ITEM EXPLANATION:
This item is established to allow the public the opportunity to comment on the
Water District’s proposed Operating and Capital Improvement Budgets. Following
the public hearing, the Board may adopt the Operating and Capital Improvement
Budgets for 1994-95. The proposed Operating Budget for the Water District is
$12.5 million, which has decreased by $291,000 or 2.3% from the current 1993-94
budget. The expenditure plan is based on the implementation of an increase in
the water rate and delivery charge. The increase is needed to offset the higher
rates charged for purchased water by the Metropolitan Water District.
.
The Water District portion of the CIP totals $63.3 million from 1994-95 to Buildout,
while expenditures planned for 1994-95 total $10.6 million. Additional information
regarding the CIP is available and contained within the City of Carlsbad 1994-95
Operating Budget and 1994-95 to Buildout Capital Improvement Program, on file
with the District Secretary.
Article XIIIB of the California Constitution requires that the Gann Spending limit be
presented with the Operating Budget. The spending limit for 1994-95 is
$1 ,199,811, with no appropriations of “proceeds of taxes.” All revenues subject to
the Gann Appropriations Limit are appropriated within the capital replacement fund
and are therefore exempt.
It is also recommended that the Water Board increase fees for both the water rate
and the cost of delivery charge in order to pass through the rate increase
assessed by the Metropolitan Water District. The recommended water rate
increase is $.03 per unit, yielding a total charge of $1.70 per unit. The cost of delivery charge would increase by varying amounts depending upon the size of
the water meter. A standard residential customer would experience a monthly
increase of $1 .OO, for a total monthly delivery charge of $8.50. It is estimated that
the rate increase will result in approximately $400,000 in additional revenues.
--
FISCAL IMPACT:
--
The fiscal impacts of the proposed Operating and Capital Improvement Program
Budgets are detailed in the attached pages.
1. Resolution No. $? 7 6 adopting the Operating and Capital Improvement
Program Budgets.
2. Resolution No. 87 7 adopting the 1994-95 spending limit.
3. Resolution No. 8 78 setting general Water District fees.
4. City of Carlsbad 1994-95 Operating Budget and 1994-95 to Buildout Capital
Improvement Program (Preliminary on file with the District Secretary).
5. City of Carlsbad Fee Schedules 1994-95 on file with the District Secretary.
--
1
2
3
4
5
6
7
8
9
10
11
12
.13
14
15
16
17
18
19
20
21
.22
23
24
25
26
27
28
RESOLUTION NO. 876
A RESOLUTION OF THE BOARD OF DIRECTORS
OF THE CARLSBAD MUNICIPAL WATER DISTRICT,
CALIFORNIA ADOPTING THE WATER DISTRICT FINAL
OPERATING BUDGET AND CAPITAL IMPROVEMENT
PROGRAM FOR 1994-95
WHEREAS, the Board of Directors of the Carlsbad Municipal Water
District, California, has held such public hearings as are necessary prior to
the adoption of the 1994-95 Operating and Capital Improvement Budgets.
NOW,-THEREFORE, BE IT RESOLVED by the Board of Directors of
the Carlsbad Municipal Water District as follows:
1. That the above recitations are true and correct.
2. That certain documents now on file in the office of the
Secretary entitled “City of Carlsbad, 1994-95 Operating Budget and 1994-95
to Buildout Capital Improvement Program - Preliminary” as amended in
accordance with Exhibit A attached hereto and incorporated by reference
herein, is hereby adopted as the final Operating and Capital Improvement
Budgets for the Carlsbad Municipal Water District for the fiscal year 1994-
95.
3. That the amounts reflected as estimated revenues for fiscal
year 199394 are hereby adopted as the final budgeted revenues for 1993-
94.
//I
/II
-- --
4. That the amount designated as 1994-95 Budget in Exhibit A
is hereby appropriated to the department or fund for which it is designated,
and such appropriation shall be neither increased nor decreased except as
provided herein.
5. That total appropriations may only be increased or decreased
by the Board of Directors by passage of a resolution amending the budget.
6. That the Executive Manager may authorize budget
adjustments involving offsetting revenues and expenditure; the Executive
Manager may authorize increases or decreases in an appropriation for a
specific purpose where the appropriation is offset by unbudgeted revenue
which is designated for said specific purpose.
7. That the following controls are hereby placed on th8 us8 and
transfers of budget funds:
a. No expenditure of funds shall be authorized unless
sufficient funds have been appropriated by the Water Board or Executive
Manager as described below.
b. The Executive Manager may authorize all transfers of
funds from account to account within any department.
C. The Executive Manager may authorize transfers of
funds between departments within the same fund in an amount up to
$25,000 per transfer.
d. The Executive Manager may delegate to department
heads the authority to make budget transfers within their own departments.
I//
Ill
-- --
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
8. The Executive Manager may authorize the expenditure
of funds for various purposes in amounts up to $25,000. Any expenditure
of funds in excess of $25,000 will be governed by Section 3.28 of the City
of Carlsbad Municipal Code.
f. The Executive manager may authorize change orders
on public works contracts in amounts not to exceed $25,000 per change
order if sufficient appropriated funds are available.
g. The Board of Directors must authorize any increase in
the number of authorized permanent personnel positions above the level
identified in the final Budget. The Executive Manager may authorize the
hiring of temporary or part time staff as necessary, within the limits imposed
by the controls listed above.
7. 1993-94 appropriations in the amount of $18,000 are hereby
continued into 1994-95 for water conservation rebates issued but not billed
to the District. That all appropriations for outstanding 8nCumbranCeS as of
JUn8 30, 1994 are hereby continued into 1994-95 for such contracts and
obligations.
8. All appropriations for Capital Improvement Projects remaining
Un8xpend8d at June 30, 1994, are hereby appropriated for such capital
proj8cts for the 1994-95 fiscal year.
//I
//I
I//
/II
//I
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
/ /’ \-
special PASSED, APPROVED AND ADOPTED at a ~qpdar meeting of the
Board of Directors held on the 21st day of JUNE I
1994, by the following vote, to wit:
AYES: Board Members Stanton, Kulchin, Nygaard, Finnila
NOES: None
ABSENT: Board Member Lewis
ATTEST:
(JAET~u&W@~RANZ, Secretary
KAREN R. KUNDTZ, Assistant Secretary ww
- -- -^ EXHIBIT A
PROGRAM: WATER OPERATIONS
FUND: WATER ENTERPRISE
DEPARTMENT: WATER DISTRICT ACCT NO. 501.6310
1991-92 1992-93 199394 1994-95
ACTUAL ACTUAL BUDGET BUDGET
PERSONNEL $ 1998,134 $ 1,779,108 $ 2282,858 $ 2,411,208
MAINTENANCE OPERATlON 7,548,714 8,215,343 10,472,128 10,082,708
CAPITAL OUTIAY 178,949 13,799 47,888 27,500
GRAND TOTAL $ 9,715,797 $ 10,088,242 $ 12,782,372 $ 12,491,408
.~ : i . FULL TlME POSITIONS 44.5 44 44. 43
HOURLYIFTE POSIT!ONS i 0 0
WORK PROGRAM:
To provide potable water and service to the customers of the City and Djstrlct. This program provides administration,
billing, meter reading, operations, maintenance, engineering, public information and water conservation.
PROGRAM ACTIVITIES: PERFORMANCE OBJECTIVES:
Coordination with Other Deoartments and Aaencles:
Work with San Diego County Water Authority, and
other outside agencies and groups that are involved
with water. Coordinate with other City Departments
and Divisions. Keep current on Federal and State
Legislative issues as they pertain to the water supply.
Reports and Proarams: Prepare reports for the
Board. Develop and implement public information
campaigns and school education programs. Continue
with current conservation programs and develop others
in accordance with Best Management Practices.
Enaineerlng: DsvWp and continuously update the
computer based mapping system. Review and correct plans for new development. Prepare plans and specifi-
cations for projects to replace old water lines and other
facilities. Administer major capital improvement pro-
jects designed by outside engineers.
1.
2.
1.
2.
3.
4.
1.
2.
3.
Represent City and Departments by attending
County and area meetings and conferences.
Facilitate communications between department and
other Cii departments.
Prepare staff reports.
Present both written and oral reports to City Ma-
nager, Cii Council, Committees, Commissions and
other agencies.
Continue school programs in conjunction with San
Diego County Water Authority and Metropolitan
Water District.
Maintain awareness of Cartsbad Water Ethic through activities during Water Awareness Month, public
appearances at community and school fairs, and
distribution of information.
Update 88 District Atlas sheets.
Maintain plan check turn around time of 10 days.
Thoroughly and efficiently scope all capital projects.
Design major design projects in-house.
(continued)
7
- - --
PROGRAM: WATER OPERATIONS
FUND: WATER ENTERPRISE
DEPARTMENT: WATER DISTRICT
PAGE TWO
ACCT NO. 501-6310
PROGRAM ACTIVITIES: PERFORMANCE OBJECTIVES:
Svstem Maintenance and RepaIr: Perform complete
preventative maintenance on the water facilities to
prevent a major water outage. This includes maintain-
ing valves, pumps, reservoirs, and telemetering facili-
ties. Repair all leaks immediately to reduce water loss,
and perform the repair with a minimum of water service
disruption.
1. Maintain all vaives and other appurtenances.
2. Repair all leaks with minimal shut down time, on 24
hours notice.
Meter FleadIng: Perform monthly reading of more
than 17,500 meters.
1. Maintenance of 800 meters per month.
Water Bllllng: Maintain a high level of customer
service while continuing to get water bills out on time.
Implement water billing upgrade equipment to increase
efficiency and customer service.
1. Redesign water bill into an easy-to-read format,
while providing more information.
2. Purchase and implement water billing system
equipment upgrades.
SIGNIFICANT CHANGES:
One Receptionist Cashier position has been transferred to Sanitation Services in order to more accurately reflect the
cost center for which duties are performed.
-- --
PROGRAM: WATER RECLAMATION
FUND: RECLAMATION ENTERPRISE
DEPARTMENT: WATER DISTRICT ACCT NO. 502-6310
MAINTENANCE OPERATION
HOLIRLYIPTE POSITIONS I t I O(
WORK PROGRAM:
To maintain one pump station, one 1.25 million gallon reservoir, 7 miles of reclaimed water lines, and 60 reclaimed water
meters.
PROGRAM ACTIVITIES: PERFORMANCE OBJECTIVES:
Pump Statlon Maintenance: Preventive maintenance
of one (1) lift station. Lifl station will be checked twice
daily to clean, lube, inspect and repair any matfunc-
tioning pumps or associated equipment. Because of
safety factors and location of this station, two (2) staff
are required to perform this operation under normal
conditions.
1.
2.
Enalneerlnq: Develop and continuously update the
computer based mapping system. Review and correct
plans for new development. Administer major capital
improvement projects designed by cons&ant engi-
neers.
1.
2.
3.
Svstem Maintenance and Reoalr: Perform complete
preventive maintenance on the facilities to prevent a
major outage. This includes maintaining control
valves, reservoir, and air releases. Repair all leaks
immediately to reduce reclaimed water costs.
1.
2.
SIGNIFICANT CHANGES:
Continue frequency of preventive maintenance to
assure continuous operation.
Convert to automated preventive maintenance
system.
Enter the as-built sheets onto the computer.
Maintain plan check turn around time at 10 days.
Thoroughly and efficiently scope all capital projects.
Design projects in-house.
Daily, weekly, monthiy preventive maintenance to
ensure operation of all facilities.
Repair all leaks with minimal damages on 24 hour
notice.
The maintenance and operation budget has Increased due to the first repayment scheduled on the State loan provided to finance reclaimed water projects.
3
-- --
21
22
23
24
25
26
27
28
RESOLUTION NO. 877
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
CARLSBAD MUNICIPAL WATER DISTRICT, CALIFORNIA
ESTABLISHING THE 1994-95 APPROPRIATION LIMIT
AS REQUIRED BY ARTICLE XIIIB OF THE CALIFORNIA
STATE CONSTITUTION AND STATE LAW
WHEREAS, Article XIIIB of the California State Constitution requires
that governments annually establish a limit on the appropriation of proceeds
of taxes; and
WHEREAS, State law requires that this limit be presented to the
governing body of each entity each fiscal year; and
WHEREAS, State law also requires that this limit be published in a
newspaper of general circulation to allow public response to the limit as
adopted.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of
the Carlsbad Municipal Water District, California, as follows:
1. That the Board of Directors of the Carlsbad Municipal Water
District, California, does hereby establish and adopt the 1994-95
appropriation limit of one million, one hundred ninety-nine, eight hundred
eleven dollars ($1 ,199,811) as computed in Exhibit A attached hereto.
Ill
//I
I//
I//
/I/
//I
-
2. That the Secretary is directed to publish this Resolution in a
1
2
3
newspaper of general circulation.
special PASSED, APPROVED AND ADOPTED at a ~!~g&r meeting of the
4 Board of Directors on the 2 1s t day of JUNE , 1994, by
5 the following vote, to wit:
6 AYES: Board Members Stanton, Kulchin, Nygaard, Finnila
NOES: None
ABSENT: Board Member Lewis
10
11
12
13 ATTEST:
14
KRANZ, Secretary
sistant Secretary
16 (SEAL)
17
18
19
20
21
22
23
24
25
26
27
28
I\
--
EXHIBIT A
GANN APPROPRIATIONS LIMIT
The Appropriations Limitation imposed by Proposition 4 and modified by Proposition 111
creates a restriction on the amount of revenue which can be appropriated in any fiscal
year. The revenues which are subject to the Limitation are those considered “proceeds
of taxes.” The basis for calculating the Limit began in fiscal year 1978-79 and is increased
based on population growth and inflation.
The major change made by Proposition 111 allows the Carlsbad Municipal Water District
to annually choose among the following options for calculating its Gann Limit:
b Growth in California per capita income, OR
ä Growth in non-residential assessed valuation due to new construction in the
City,
AND
l Population growth of Carlsbad, OR
b Population growth within San Diego County.
The factors used to calculate the 1994-95 Limit were:
b Population growth within San Diego County, AND
b Growth in California per capita income.
The formula is outlined below:
1993-94 Expenditure Limit $1 ,174,671
% San Diego County Growth
Growth in California per capita income
Net Increase Factor
1 .0142
x 1.0071
1.0214
1994-95 Limit (198990 Limit X Factor) $1.199.811
Current Appropriation of Proceeds of Taxes $0.00
The spending limit for the Carlsbad Municipal Water District for 1994-95 is $1 ,199,811 with
no appropriations of “proceeds of taxes”. All revenues subject to the Gann
Appropriations Limit are appropriated within the capital replacement fund and are
therefore exempt;
--
? 1
1
2
3
4
5
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
CARLSBAD MUNICIPAL WATER DISTRICT, CALIFORNIA
ESTABLISHING FEES FOR GENERAL WATER DISTRICT
SERVICES
WHEREAS, the Water Board of Directors of the Carlsbad Municipal
6
7
8
Water District (the District) has the authority to establish fees for District
services; and
9
10
WHEREAS, from time to time said fees are reviewed and evaluated
to maintain an adequate fee structure recovering costs for District services;
11 II and
12
13
14
15
WHEREAS, the Board of Directors has determined the cost of
providing general District services; and
16
17
18
19 I
20
WHEREAS, the Board of Directors has determined that the fees
pertaining to the District as shown in the City of Carlsbad Fee Schedule
,1994-95, on file in the office of the Secretary, are fair and reasonable in
relation to the services received; and
WHEREAS, the Board of Directors has held the necessary public
hearing and allowed for public comment on the establishment of said fees.
21 //I
22 I// 23
24' /I/
25 /II
26 /II
27 //I
28 I//
I 3
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of
the Carlsbad Municipal Water District, California, as follows:
1. That the fees pertaining to the District as shown in the City of
Carlsbad Fee Schedule 1994-95, on file in the office of the Secretary, are
hereby adopted and shall become the official fee schedule for the Carlsbad
Municipal Water District.
2. That any fee area not included in said list shall remain under
1 the control of previous resolution adopted by this Board of Directors.
3. That all general District fees shall become effective on July 19,
1994.
4. That all development-related fees shall become effective on
September 1, 1994.
PASSED, APPROVED AND ADOPTED at a zirmeeting of the
Board of Directors held on the 2 1st day of JUNE I
1994, by the following vote, to wit:
AYES: Board Members Stanton, Kulchin, Nygaard, Finnila
NOES: None
ABSENT: Board Member Lewis
(SEAL)
KRANZ, Secretary
Assistant Secretary