HomeMy WebLinkAbout1996-06-18; Municipal Water District; 329; Award of Engineering Services ContractEl B 2 %
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CARLSBAD MUNICIPAL WATER DlSTiiCT - AGENDA BILL
4B# e%?y TITLE: APPROVE AND AUTHORIZE
VITG. 6/)&s/96 AWARD OF ENGINEERING SERVICES
CONTRACT WITH CAROLLO ENGINEERS FOR
DEPT. CMWD MASTER PLANS - CMWD PROJECT NO. 96-101
RECOMMENDED ACTION:
Adopt Resolution No. ?& to approve and authorize engineering services contract with
Carollo Engineers to prepare water, sewer, reclaimed water master plan updates, and water
resources development plan.
ITEM EXPLANATION:
The District requested proposals to prepare updates on water, sewer, and reclaimed water
master plans, and to prepare a water resources development plan. The water and sewer
updates will include the land use housing and population information adopted in the 1994
General Plan for the City. The reclaimed water master plan will consider the facilities required
for Phase II only and will consider obtaining additional supplies from the Encina Water Pollution
Control Facility. The water resources development plan will evaluate alternative water supplies
available to Carlsbad including seawater and groundwater desalination, storm water recovery,
aquifer storage and recovery, repurification, water transfers, and conservation programs.
Five written proposals were received by the District. A selection committee evaluated the written
proposals and conducted oral interviews with each firm. Based on the evaluations the firm of
Carollo Engineers from San Diego was determined to have the most responsive proposal to
perform the work. Their proposal was negotiated in the amount of $305,000.
The consultant’s scope of work includes three computer model hydraulic and water quality
network analyses of the water, sewer, and reclaimed water systems. These computer programs
have license fees for their use. The cost of these license fees were not included in the
consultant’s proposal and have a budget total of approximately $15,000.
FISCAL IMPACT:
The total cost for the master plan project is $320,000 including District expenses for computer
model budgeted programs. The master plans and water resources development plan were
budgeted in the water, sewer, and reclaimed water capital improvement programs. In addition,
the District received approval for additional funding from the San Diego County Water
Authority’s Financial Assistance Program. Total funding available is shown below:
Water Resources Master Plan $200,000
Sewer Master Plan 50,000
Reclaimed Water Master Plan 50,000
SDCWA Financial Assistance Program 35,000
$335,000
Page 2 of Agenda Bill No. 227
ENVIRONMENTAL IMPACT:
There is no environmental impact for the proposed study and report,
EXHIBITS:
1. Engineering Services Contract.
2. Resolution No. 7Y.4 .
a
THIS AGREEMENT, made and entered into as of the day of
, 19=, by and between the CARLSBAD MUNICIPAL WATER
DISTRICT, a municipal corporation, hereinafter referred to as “District”, and
John Carollo Enoineers , hereinafter referred to as “Contractor.”
RECITALS
District requires the services of a Consulting Enaineer
Contractor to provide the necessary ennineerina
Water, Sewer, Reclaimed Water Master Plans
‘services for preparation of and Water Resources Development Plan ; and
Contractor possesses the necessary skills and qualifications to provide the services
required by the District;
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, District and Contractor agree as follows:
1. CONTRACTOR’S OBLIGATIONS
See attached Exhibit “A”.
EXHIBIT 1.
rev. 3/25/96
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2. DISTRICT OBLIGATIONS
The District shall
Refer to attached Exhibit “A”.
3. PROGRESS AND COMPLETION
The work under this contract will begin within ten (10) days after receipt of
notification to proceed by the District and be completed within 300 days
of that date. Extensions of time may be granted if requested by the Contractor and
agreed to in writing by the District Enaineer . The District Enoineer
will give allowance for documented and substantiated unforeseeable and unavoidable
delays not caused by a lack of foresight on the part of the Contractor, or delays caused
by District inaction or other agencies’ lack of timely action.
4. FEES TO BE PAID TO CONTRACTOR
The total fee payable for the services to be performed shall be $305.000 .
No other compensation for services will be allowed except those items covered by
supplemental agreements per Paragraph 8, “Changes in Work.” The District reserves
the right to withhold a ten percent (10%) retention until the project has been accepted by
the District.
Incremental payments, if applicable, should be made as outlined in attached
Exhibit “A.”
rev. 3/25/96
5. DURATION OF CONTRACT
This agreement shall extend for a period of 300 Calendar days from date
thereof. The contract may be extended by the Executive Manager for N/A
additional one (1) year periods or parts thereof, based upon a review of satisfactory
performance and the District’s needs. The parties shall prepare extensions in writing
indicating effective date and length of the extended contract.
6. PAYMENT OF FEES
Payment of approved items on the invoice shall be mailed to the Contractor prior
to the 5th day of the month the invoice was submitted.
7. FINAL SUBMISSIONS
Within 30 days of completion and approval of the draft report
the Contractor shall deliver to the District the following items:
30 final copies of the Master Plans, District purposefiuntion exhibit, all electronic files listed
in Exhibit “A”, 10 copies of sewage pump station inventory, and Large Scale Hydraulic
Profile.
6. CHANGES IN WORK
If, in the course of the contract, changes seem merited by the Contractor or the
District, and informal consultations with the other party indicate that a change in the
conditions of the contract is warranted, the Contractor or the District may request a
change in contract. Such changes shall be processed by the District in the following
manner: A letter outlining the required changes shall be forwarded to the District by
Contractor to inform them of the proposed changes along with a statement of estimated
changes in charges or time schedule. A Standard Amendment to Agreement shall be
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rev. 3/25/96
prepared by the District and approved by the District according to the procedures
described in Carlsbad Municipal Code Section 3.28.172. Such Amendment to Agreement
shall not render ineffective or invalidate unaffected portions of the agreement.
9. COVENANTS AGAINST CONTINGENT FEES
The Contractor warrants that their firm has not employed or retained any company
or person, other than a bona fide employee working for the Contractor, to solicit or
secure this agreement, and that Contractor has not paid or agreed to pay any company
or person, other than a bona fide employee, any fee, commission, percentage, brokerage
fee, gift, or any other consideration contingent upon, or resulting from, the award or
making of this agreement. For breach or violation of this warranty, the District shall have
the right to annul this agreement without liability, or, in its discretion, to deduct from the
agreement price or consideration, or otherwise recover, the full amount of such fee,
commission, percentage, brokerage fees, gift, or contingent fee.
10. NONDISCRIMINATION CLAUSE
The Contractor shall comply with the state and federal laws regarding
nondiscrimination.
11. TERMINATION OF CONTRACT
In the event of the Contractor’s failure to prosecute, deliver, or perform the work as
provided for in this contract, the Executive Manager may terminate this contract for
nonperformance by notifying the Contractor by certified mail of the termination of the
contractor. The Contractor, thereupon, has five (5) working days to deliver said
documents owned by the District and all work in progress to the District Enaineer .
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The District Enaineer shall make a determination of fact based upon the
documents delivered to District of the percentage of work which the Contractor has
performed which is usable and of worth to the District in having the contract completed.
Based upon that finding as reported to the Executive Manager, the Manager shall
determine the final payment of the contract.
This agreement may be terminated by either party upon tendering thirty (30) days
written notice to the other party. In the event of such suspension or termination, upon
request of the District, the Contractor shall assemble the work product and put same in
order for proper filing and closing and deliver said product to District. In the event of
termination, the Contractor shall be paid for work performed to the termination date;
however, the total shall not exceed the lump sum fee payable under paragraph 4. The
Executive Manager shall make the final determination as to the portions of tasks
completed and the compensation to be made.
12. DISPUTES
If a dispute should arise regarding the performance of work under this agreement,
the following procedure shall be used to resolve any question of fact or interpretation not
otherwise settled by agreement between parties. Such questions, if they become
identified as a part of a dispute among persons operating under the provisions of this
contract, shall be reduced to writing by the principal of the Contractor or the District
Enaineer A copy of such documented dispute shall be forwarded
to both parties involved along with recommended methods of resolution which would be
of benefit to both parties. The District Engineer or principal receiving the
rev. 3/25/96
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letter shall reply to the letter along with a recommended method of resolution within ten
(10) days. If the resolution thus obtained is unsatisfactory to the aggrieved party, a letter
outlining the dispute shall be forwarded to the Board of Directors for their resolution
through the Office of the Executive Manager. The Board of Directors may then opt to
consider the directed solution to the problem. In such cases, the action of the Board of
Directors shall be binding upon the parties involved, although nothing in this procedure
shall prohibit the parties seeking remedies available to them at law.
13. CLAIMS AND LAWSUITS
The Contractor agrees that any contract claim submitted to the District must be
asserted as part of the contract process as set forth in this agreement and not in
anticipation of litigation or in conjunction with litigation. The Contractor acknowledges that
if a false claim is submitted to the District, it may be considered fraud and the Contractor
may be subject to criminal prosecution. The Contractor acknowledges that California
Government Code sections 12650 et sea., the False Claims Act, provides for civil
penalties where a person knowingly submits a false claim to a public entity. These
provisions include false claims made with deliberate ignorance of the false information
or in reckless disregard of the truth or falsity of information. If the Carlsbad Municipal
Water District seeks to recover penalties pursuant to the False Claims Act, it is entitled
to recover its litigation costs, including attorney’s fees. The Contractor acknowledges that
the filing of a false claim may subject the Contractor to an administrative debarment
proceeding wherein the Contractor may be prevented to act as a Contractor on any
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rev. 3/25/96
public work or improvement for a period of up to five years. The Contractor
acknowledges debarment by another jurisdiction is grounds for the Carlsbad Municipal
Water District to disqualify the contractor from the selection process.
(Initial)
The provisions of Carlsbad Municipal Code sections 3.32.025, 3.32.026, 32.027
and 3.32.028 pertaining to false claims are incorporated herein by reference.
(Initial)
14. STATUS OF THE CONTRACTOR
The Contractor shall perform the services provided for herein in Contractor’s own
way as an independent contractor and in pursuit of Contractor’s independent calling, and
not as an employee of the District. Contractor shall be under control of the District only
as to the result to be accomplished, but shall consult with the District as provided for in
the request for proposal. The persons used by the Contractor to provide services under
this agreement shall not be considered employees of the District for any purposes
whatsoever.
The Contractor is an independent contractor of the District. The payment made
to the Contractor pursuant to the contract shall be the full and complete compensation to
which the Contractor is entitled. The District shall not make any federal or state tax
withholdings on behalf of the Contractor or his/her employees or subcontractors. The
District shall not be required to pay any workers’ compensation insurance or
unemployment contributions on behalf of the Contractor or his/her employees or
subcontractors. The Contractor agrees to indemnify the District within 30 days for any
tax, retirement contribution, social security, overtime payment, unemployment payment
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rev. 3/25/96
of the Contractor or any employee or subcontractor of the Contractor for work done
under this agreement or such indemnification amount may be deducted by the District
from any balance owing to the Contractor.
The Contractor shall be aware of the requirements of the Immigration Reform and
Control Act of 1986 and shall comply with those requirements, including, but not limited
to, verifying the eligibility for employment of all agents, employees, subcontractors and
Consultants that are included in this agreement.
15. CONFORMITY TO LEGAL REQUIREMENTS
The Contractor shall cause all drawings and specifications to conform to all
applicable requirements of law: federal, state and local. Contractor shall provide all
necessary supporting documents, to be filed with any agencies whose approval is
necessary.
The District will provide copies of the approved plans to any other agencies.
16. OWNERSHIP OF DOCUMENTS
All plans, studies, sketches, drawings, reports, and specifications as herein
required are the property of the District, whether the work for which they are made be
executed or not. In the event this contract is terminated, all documents, plans,
specifications, drawings, reports, and studies shall be delivered forthwith to the District.
Contractor shall have the right to make one (1) copy of the plans for his/her records.
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rev. 3125196
17. REPRODUCTION RIGHTS
The Contractor agrees that all copyrights which arise from creation of the work
pursuant to this contract shall be vested in District and hereby agrees to relinquish all
claims to such copyrights in favor of District.
18. HOLD HARMLESS AGREEMENT
Contractor agrees to indemnify and hold harmless the Carlsbad Municipal Water
District and its officers, officials, employees and volunteers from and against all claims,
damages, losses and expenses including attorney fees arising out of the performance
of the work described herein caused in whole or in part by any willful misconduct or
negligent act or omission of the contractor, any subcontractor, anyone directly or
indirectly employed by any of them or anyone for whose acts any of them may be liable,
except where caused by the active negligence, sole negligence, or willful misconduct of
the Carlsbad Municipal Water District.
Contractor shall at his own expense, upon written request by the District, defend
any such suit or action brought against the District, its officers, officials, employees and
volunteers. Contractor’s indemnification of District shall not be limited by any prior or
subsequent declaration by the contractor.
19. ASSIGNMENT OF CONTRACT
The Contractor shall not assign this contract or any part thereof or any monies due
thereunder without the prior written consent of the District.
rev. 3/25/96
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20. SUBCONTRACTING
If the Contractor shall subcontract any of the work to be performed under this
contract by the Contractor, Contractor shall be fully responsible to the District for the acts
and omissions of Contractor’s subcontractor and of the. persons either directly or
indirectly employed by the subcontractor, as Contractor is for the acts and omissions of
persons directly employed by Contractor. Nothing contained in this contract shall create
any contractual relationship between any subcontractor of Contractor and the District.
The Contractor shall bind every subcontractor and every subcontractor of a subcontractor
by the terms of this contract applicable to Contractor’s work unless specifically noted to
the contrary in the subcontract in question approved in writing by the District.
21. PROHIBITED INTEREST
No official of the District who isauthorized in such capacity on behalf of the District
to negotiate, make, accept, or approve, or take part in negotiating, making, accepting,
or approving of this agreement, shall become directly or indirectly interested personally
in this contract or in any part thereof. No officer or employee of the District who is
authorized in such capacity and on behalf of the District to exercise any executive,
supervisory, or similar functions in connection with the performance of this contract shall
become directly or indirectly interested personally in this contract or any part thereof.
22. VERBAL AGREEMENT OR CONVERSATION
No verbal agreement or conversation with any officer, agent, or employee of the
District, either before, during or after the execution of this contract, shall affect or modify
IO rev. 3l25l96
any of the terms or obligations herein contained nor entitle the Contractor to any
additional payment whatsoever under the terms of this contract.
23. SUCCESSORS OR ASSIGNS
Subject to the provisions of Paragraph 18, “Hold Harmless Agreement,” all terms,
conditions, and provisions hereof shall inure to and shall bind each of the parties hereto,
and each of their respective heirs, executors, administrators, successors, and assigns.
24. EFFECTIVE DATE
This agreement shall be effective on and from the day and year first written above.
25. CONFLICT OF INTEREST
The Contractor shall file a conflict of interest statement with the Secretary in
accordance with the requirements of the District’s conflict of interest code incorporating
Fair Political Practices Commission Regulation 18700 as it defines “consultant.” The
disclosure category shall be categories N/A
26. INSURANCE
The Contractor shall obtain and maintain for the duration of the contract and any
and all amendments insurance against claims for injuries to persons or damage to
property which may arise out of or in connection with performance of the work hereunder
by the contractor, his agents, representatives, employees or subcontractors. Said
insurance shall be obtained from an insurance carrier admitted and authorized to do
business in the State of California. The insurance carrier is required to have a current
Bests Key Rating of not less than “A-V and shall meet the District’s policy for insurance
as stated in Resolution No. 772.
rev. 3/25/96
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A. Coveraoes and Limits.
Contractor shall maintain the types of wverages and minimum limits
indicated herein, unless a lower amount is approved by the General Counsel or Executive
Manager:
1. Comprehensive General Liability Insurance. $1 ,OOO,OOO combined
single-limit per occurrence for bodily injury, personal injury and property damage. If the
submitted policies contain aggregate limits, general aggregate limits shall apply
separately to the work under this contract or the general aggregate shall be twice the
required per occurrence limit.
2. Automobile Liability (if the use of an automobile is involved for
contractor’s work for the District). $1 ,OOO,OOO combined single-limit per accident for
bodily injury and property damage.
3. Workers’ Compensation and Employer’s Liability. Workers’
Compensation limits as required by the Labor Code of the State of California and
Employer’s Liability limits of $1 ,OOO,OOO per accident for bodily injury.
4. Professional Liability. Errors and omissions liability appropriate to the
contractor’s profession with limits of not less than $1 ,OOO,OOO per claim. Coverage shall
be maintained for a period of five years following the date of completion of the work.
B. Additional Provisions.
Contractor shall ensure that the policies of insurance required under this
agreement contain, or are endorsed to contain, the following provisions.
1. The District shall be named as an additional insured on all policies
excluding Workers’ Compensation and Professional Liability.
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2. The contractor shall furnish certificates of insurance to the District
before commencement of work.
3. The contractor shall obtain occurrence coverage, excluding
Professional Liability which shall be written as claims-made coverage.
4. This insurance shall be in force during the life of the agreement and
any extension thereof and shall not be canceled without 30 days prior written notice to
the District sent by certified mail.
5. If the contractor fails to maintain any of the insurance coverages
required herein, then the District will have the option to declare the contractor in breach,
or may purchase replacement insurance or pay the premiums that are due on existing
policies in order that the required wverages may be maintained. The contractor is
responsible for any payments made by the District to obtain or maintain such insurance
and the District may collect the same from the contractor or deduct the amount paid from
any sums due the contractor under this agreement.
27. RESPONSIBLE PARTIES
The name of the persons who are authorized to give written notices or to receive
written notice on behalf of the District and on behalf of the Contractor in connection with
the foregoing are as follows:
For District: Title District Engineer, CMWD
Name William E. Plummer
Address 5950 El Camino Real
Carlsbad, California 92008
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rev. 3/25/96
For Contractor Title John Carollo Enoineers
Name Dennis Wood
Address 5575 Ruffin Road. Suite 200
San Dieao. California 92123
28. BUSINESS LICENSE
Contractor shall obtain and maintain a City of Carlsbad Business License for the
duration of the contract.
29. ENTIRE AGREEMENT
This agreement, together with any other written document referred to or
contemplated herein, embody the entire agreement and understanding between the
parties relating to the subject matter hereof. Neither this agreement nor any provision
hereof may be amended, modified, waived or discharged except by an instrument in
writing executed by the party against which enforcement of such amendment, waiver or
discharge is sought.
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rev. 3/25/96
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Executed by Contractor this
I ‘%!%N,r c i!kAtk Q I h@-jt* AT-T-EST:
(print name/title) t
(sign here)
(print name/title) ALETHA L. RAUTENKRANZ . >
Secretary
(Proper notarial acknowledgment of execution by Contractor must be attached.)
(President or vice-president and secretary or assistant secretary must sign for corpora-
tions. If only one officer signs, the corporation must attach a resolution certified by the
secretary or assistant secretary under corporate seal empowering that officer to bind the
corporation.)
APPROVED AS TO FORM:
RONALD R. BALL
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rev. 3l25l96
EXHIBIT “A”
WATER, SEWER, RECLAIMED WATER MASTER PLANS
AND WATER RESOURCES DEVELOPMENT PLAN
SCOPE OF WORK
I. ENVIRONMENTAL CHARACTERISTICS
The purpose of this task is to provide general information regarding the City of
Carlsbad and the District, and to summarize study objectives, methods of analysis,
and reference documents used in preparation of the plans.
A. Create an exhibit that describes the Districts purpose and what activities or
functions are performed. The exhibit shall consist of a 24x36 color graphic
mounted on a foam board. A Correl Draw file, 11x17 color copy, and 35 mm
slide shall also be provided.
B. Identify Jurisdictional Boundaries of Water Agencies within the City of
Carlsbad. This can be accomplished though use of colored or other
reproducible maps and a discussion of boundaries. The District has a map
showing the boundaries for Consultant’s use. This map may be part of the
report. All maps in the report shall be prepared for District use in AutoCAD
and a copy of the disk furnished to the District. All spread sheets shall be
prepared in Microsoft Excel.
C. Present the history of CMWD, including previous mutual and City water
agencies and information on their historical water supplies and subsequent
incorporation. The previous agencies include Carlsbad Mutual, Oceanside
Water Company, and City of Carlsbad.
E. From existing reference documents and information readily available
summarize service conditions and water demands of Vallecitos Water
District, and Olivenhain Municipal Water District as it applies to the City of
Carlsbad.
F. Discuss Geography of Carlsbad including area and land forms.
G. Discuss Geology of Carlsbad including types of soil, groundwater, and
geologic structures. Note that the District has surface water and
groundwater rights in the San Luis Rey River basin located in Oceanside.
H. Present general discussion on Economics of the City including Commerce,
Industry, Agriculture, and Recreation.
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I. Present information on Water Rights and general comments on their
adequacy or limitations. This shall include Imported and Groundwater
(Capacity Rights) and Reclaimed Water Agreements.
J. Present information on the existing water supply system of SDCWA and
MWD impacting the District including a discussion on the emergency storage
project, the Imperial Irrigation District proposal and planned water resources
development. Describe MWD’s IRP process and status and its impact to
Carlsbad and the East Side Reservoir and other facilities impacting the
imported water supply to the District.
K. Discuss authority of resource agencies and their impact on approval of
future projects. These agencies include Coastal Commission, Army Corp of
Engineers, Fish and Game, Fish and Wildlife, SANDAG, North County
Transit District’s “commuter rail division” and City Planning Department.
L. Describe the City’s four Quadrants referred to as Northeast, Northwest,
Southwest, Southeast. The quadrants are used by the City of Carlsbad for
planning purposes. Information on the master plans shall be separated into
the four quadrants in this report. It is recognized that facilities will transcend
the quadrants at their boundary interface. Overlays of the quadrants will
suffice in some areas to identify the location of the facility.
M. Reference the 1996 CMWD Water and Sewer Rate Study and summarize
pertinent findings.
II. LAND USE
A. Reference City of Carlsbad April 20, 1994, General Plan. Also, include a
discussion on the following subjects and indicate how they impact the water
and sewer system:
1. Growth Management Plan
2. Habitat Management Plan
B. Incorporate General Plan Land Use Map Color Coded. A separate map
shall be made for each quadrant. The City’s Planning Department GIS
coordinator has prepared this map for consultant’s use.
C. Summarize current, “5 Year and “20 Year Land Use from General Plan and
other documents. Review service area population, growth projections,
current and future land uses and any other pertinent information. For
example, existing “conserved habitat” areas and land bank mitigation areas
and specific plans within the City.
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D. Develop tables for “land use” that can be updated by the District when land
use changes are made in the future.
Ill. WATER DEMANDS
A. Reference the June 29, 1990, CMWD Water Master Plan.
B. Discuss current Pressure Zone Elevations, Boundaries, Area, and Backbone
Facilities.
C. Develop Number of EDU per Pressure Zone (Include current and ultimate.)
D. Develop a Color Map Showing All Pressure Zones Overlaid on the Land Use
Map.
E. Evaluate and determine appropriate design criteria (water duty factors).
1. Residential, commercial, industrial, and agricultural.
2. Develop Current Water Use - Average annual, seasonal, daily,
hourly, and list peaking factors.
3. Identify and incorporate existing and proposed non-domestic water
demand areas by quadrant.
4. Project the decrease in average water demand due to expected
implementation of water conservation measures.
5. From existing records, evaluate the effect of climate zone on water
demand. Recommend alternative demand factors if significant
differences are determined.
6. Incorporate the potential offset of potable water demands by the use
of reclaimed or non-potable water from Task IX.
F. Provide Table and Graph on Historical and Projected Water Demands. The
projected demands shall show the actual offset by the Phase I Reclamation
Program and potential offsets by Phase II and non-potable sources.
IV. POTABLE WATER QUALITY
A. Present background information on current EPA and State Water Quality
Standards.
B. Compare District Water Supply Quality to Current Standards and Express
in a Table for both Imported and Groundwater.
C. Include Water Source Identification and Points of Delivery for Water Quality
Modeling.
D. Describe Proposed Water Quality Regulations that could impact the CMWD
improvements or operation.
E. Describe existing and potential Water Treatment Processes by MWD at
Skinner Filtration Plant and also any water treatment performed by CMWD
for the local distribution system. District presently adds chlorine to the
distribution system at several points. Incorporate map showing present
water quality sampling locations and a table describing the sampling
location.
V. EXISTING AND PROPOSED WATER FACILITIES ’
A. Provide an inventory of the current Imported Water Supply System Showing
Treated and Untreated Source Pipelines, Turnout Connections and
Allowable Design Capacities. Show pipeline interconnections between
CMWD and adjacent agencies such as City of Oceanside, Vallecitos Water
District, Vista Irrigation District, Olivenhain Municipal Water District and
Encinitas.
B. Provide an inventory of the current water distribution system and major
transmission mains (14-i& and larger) by pipe size and length, type of pipe
material, general condition of facilities, unaccounted for water, and pipeline
break locations. The geometry of the existing system will be based on the
system included in the Master Plan Report, June 1990 and the District’s
Water Atlas.
C. List and describe in tables pumping stations, wells, storage reservoirs, and
pressure reducing stations. Information shall be field verified, The District
currently has 3-pump stations, 6-inactive wells, 11 -enclosed reservoirs, l-
200 MG open reservoir, 54-pressure reducing stations, and l-water power
generator.
D. List those facilities that have cathodic protection systems.
E. Summarize water network modeling criteria in tabular form to include
definitions and discussion on how criteria was derived or obtained. Include
flow velocity criteria, service pressure criteria, headloss criteria, pipe
roughness coefficients based on pipeline age and materials, how nodal
demands were estimated, reservoir storage requirements, pump station
sizing requirements, pressure reducing station sizing, supply reliability, well
construction/location/capacity criteria, identify any AWWA Guidelines
utilized in the evaluation.
F. Hold a modeling workshop to facilitate model selection by the District. The
workshop shall provide information and analysis such as cost, features,
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G.
H.
I.
J.
L.
M.
N.
graphic capabilities, CAD capabilities, water quality modeling, and vendor
support.
Analyze each pressure zone (water network analysis). There are presently
16 pressure zones. An analysis shall be done for existing conditions,
ultimate conditions, ultimate conditions with reclamation and non-potable
sources, and ultimate conditions with reclamation and non-potable sources
as well as probable future sources from Task IX. District plans on
developing a water quality model and incorporating all pipelines. Indicate
methods to accomplish this.
Provide tables showing Nodal Point Water Demands, Pipeline Flowrate,
and Pressure under the following conditions:
1. Maximum Day,
2. Peak Hour.
3. Maximum Day with Fire Flow,
4. Include analysis assuming loss of various supply sources and power
failures,
5.
6.
Include extended period simulation, and
Develop color coded maps of system showing results by pipe size,
flow velocity, headloss and pipe pressure.
Include field work in Model Verification and Calibration.
Show backbone Water System with nodes and pipe number at scale, include
overall index map and individual area map applicable for map filing. Existing
District maps are at 1” = 200’. (Need sample of what map will look like
before final setup for approval.) Also, color in facilities by pressure zones
and distinguish existing versus proposed pipelines. Pastel colors are not
acceptable. Include enlargement of intersections to convey schematic
information where required.
Provide large scale reproducible schematic Hydraulic Profile of Backbone
System suitable for display to Operations and General Public.
Discuss Phasing Consideration for improvements.
Provide Color Coded Map of Phased Improvements summarize and tabulate
facilities in each Phase.
VI. WATER FACILITIES COST
A. Provide Basis of the Cost Estimate including:
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1. Construction Cost Index
2. Distribution Pipeline Cost
3. Pump Station Cost
4. Storage Reservoir Cost
5. Land Cost
6. Engineering, Administrative, Legal Cost
7. Contingencies
8. Operation & Maintenance Cost
B. Develop Capital Cost of each recommended facility.
C. Tabulate Capital Improvement Program by phase.
VII. SEWER SYSTEM MASTER PLAN
A. Describe service area of CMWD.
B. Describe boundary and service area and number of connections of
Vallecitos Water District and Leucadia County Water District within City of
Carlsbad.
C. Describe and summarize purpose and constraints or functions of all
agreements between City of Carlsbad, City of Vista, the Encina Wastewater
Authority, Leucadia County Water District, and City of Encinitas regarding
trunk sewer and treatment capacities and rights. Treatment plant ownership
and capacity allocations shall be summarized. Present information on any
proposed improvements or capacity increases at each of the three sewage
treatment facilities within Carlsbad.
D. Determine Wastewater Flow Estimates.
1. Include discussion on basis of wastewater flow estimates, develop
tables that can be updated for existing and future average dry
weather flow.
2. Determine and present discussion regarding inflow and infiltration
problem areas and develop information on existing and future peak
wetweather flow conditions. Studies have bean preformed on this
subject by the Encina Wastewater Authority. This shall include
discussions concerning the potentially submerged manholes along
the Agua Hedionda and Batiquitos lagoons.
E. Collection System Capacity Evaluation.
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1. Present design criteria.
2. Perform hydraulic analysis of the VistaICarlsbad, and the Agua
Hedionda north and south trunks. The analysis shall include a
manhole by manhole analysis that shows the capacity and flow in
each segment. The District will provide the model input for the Ponto,
BuenaNallecitos, North Batiquitos, and North La Costa trunks. Run
model and present results based on District input. The model shall
be selected in connection with the water model selection workshop.
3. The VistaKarlsbad and Agua Hedionda analysis will be
accomplished within 90 days to facilitate on-going designs. The
VistaKarlsbad analysis shall include size confirmation and review of
the alignment with respect to traffic and constructability. The &ua
Hedionda analysis shall evaluate the optimization of using available
capacity in the North Trunk versus construction of new capacity in the
South Trunk.
4. Describe the 14 existing and two proposed sewage lift stations, their
service area and rated capacities, capacities including force main
capacities. Each of the pump stations shall be visited by a
mechanical and electrical engineer to establish the general condition
and compliance with current electrical and fire codes. An inventory
of each pump station shall be prepared on a form. Pertinent photos
of the stations and equipment shall be included in the report.
5. Describe sewage treatment capacities and service area for three
treatment plants in Carlsbad (i.e. Gafner, Meadowlark, Encina
WPCF).
F. Collection System:
1. Summarize existing video logs and District observation and include
discussion on manholes and sewer pipelines in need of repair or
replacement.
2. Include discussion on sulfide corrosion problem areas, odor
problems, root intrusion, grease and solids accumulation, industrial
and commercial waste control, access and right of way problems,
ventilation, power, instrumentation flow metering, SCADA capability
or status, etc.
3. Describe recommended improvements to existing sewage lift stations
based on field visits and proposed District activities and any criteria
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required by Regulatory Agencies such as Regional Water Quality
Control Board.
G. Develop capital improvement program.
1. Present information on basis of cost estimates.
2. Develop construction costs for interceptor and collection sewers,
sewage lift stations, and force mains.
3. Develop costs for gravity pipeline and manhole rehabilitation, pipeline
capacity improvements, and recommended sewage lift station
improvements.
4. Develop and present operation and maintenance costs from existing
records and budgets.
VIII. RECLAIMED WATER SYSTEM
A.
B.
C.
D.
E.
F.
G.
Summarized Project Goals for reclaimed water development in City of
Carlsbad. Include policies and objectives.
Describe Program Objective of Phase I.
Describe Program Objective of Phase II.
Describe the efforts and status of Leucadia County Water District, Vista
Irrigation District, Olivenhain Municipal Water District, and San Elijo Joint
Powers Agency in development of reclaimed water supplies and their
proposed distribution systems.
Describe potential sources of reclaimed water for Phase II Program based
on District information and the Leucadia County Water District, “Encina
Basin Demonstration Project Reclamation Master Plan.”
Develop reclaimed water demand (customers) for Phase II Program. The
potential customers shall be based on the District’s records, market updates
prepared in the Draft Leucadia County Water District Reclamation Study,
Specific Development Plans, and a comparison to the Water Reclamation
master Plan Report, August 1990. List customers in table form together with
their reclaimed water demand and type of use for the water. Update the
District’s map showing the location of current and potential customers.
Describe the water quality requirements of the customers and the treated
water quality by source. The District presently has three possible sources
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including Meadowlark Water Reclamation Plant, Gafner Water Reclamation
Plant, and Encina Water Pollution Control Facility. Obtain and discuss
historic water quality data from the treatment plants and their impacts on use
for the reclaimed water. Describe the treatment processes, and their
capacity for each plant. Show overall site plan of each treatment facility and
provide call outs for each process train and their rated capacity including
outfalls. Information is to be obtained from existing documents, studies, or
reports.
H. Develop potential reclaimed water demand for Phase II.
Develop criteria for supplying the reclaimed water from the three available
treatment plants. The Encina Water Pollution Control Facility presently
treats up to secondary treatment levels only. To obtain treated water for this
project will require development of a new tertiary treatment facility. In
January 1996, 35 acres of land was obtained adjacent to the south side of
the existing treatment facility for this purpose. The District has prepared
preliminary layouts for a proposed tertiary facility. Consultant shall provide
information on available technologies for tertiary treatment and develop an
updated site plan based on ultimate water demands which the current master
plan estimates at 10.0 mgd. Phase II irrigation demands shall provide a
basis for initial sizing of the tertiary treatment facility. A detailed site plan
and final selection of treatment processes will be made under a future
separate work effort. However, the consultant shall make recommendations
that will be considered in a future Preliminary Design Report.
J. Prepare a Phase II reclaimed water distribution hydraulic analysis. The
analysis shall include all Phase I pipelines, facilities and customers plus
consider future demand for subsequent phases of the reclaimed water
system to build out within the City. Other facilties shall be considered such
as CalTrans reclaimed water pipeline now in design and schedule for
construction in July, 1996.
K. Summarize reclaimed water distribution system design criteria in a Table.
L. Develop tables showing estimated peak demand by significant potential
users. Include average annual demand (AF/yr). Average day demand
(mgd), peak month demand (mgd), peak day demand (mgd), and peak hour
demand (gpm). Potential users shall have an identifier for use in comparing
the table to locations on a map.
M. Perform a hydraulic analysis and submit results showing pipe size, pipe
length, pump station locations, capacity and horsepower, reservoir size,
capacity and location, and other proposed improvements. Develop a map
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at scale suitable for display to general public showing proposed facilities for
Phase II. Develop a hydraulic profile schematic of Phase I and II combined.
N. Perform a Phase II optimization analysis. The Phase II optimization shall
consists of an analysis taking into account the following: 1) potential
expansion at Meadowlark including cost and TDS quality of effluent; 2)
construction of the plant at Encina including the capital and
operation/maintenance costs to reduce TDS to below 1,000 mg/l; 3) the
utilization of the failsafe line for flows from Meadowlark; 4) the additional
pipelines from. Meadowlark as well as from the Encina site; 5). pumping costs
from the treatment sites; and 6) lining and covering of the Mahr Reservoir.
The product will be an incremental analysis giving the capital and overall
cost per acre-foot for the following scenarios:
1.
2.
Phase II limited to existing flows from Gafner and expansion of
Meadowlark to its optimum size;
Phase II consisting of existing.flows from Gafner and Meadowlark with
construction of a new plant at Encina.
The results of the analysis shall be the identification of the optimum size of
Phase II with respect to available District funding and the resulting cost of
reclaimed water.
0. Prepare Phase II project cost estimate. Develop cost per acre foot for Phase
II facilities. Include discussion on available funding programs including
programs already applied for by the District. Compare this cost to MWD’s
projected treated and untreated water cost and include San Diego County
Water Authority charges.
P. Describe project activities associated with project implementation.
Summarize project funding and Phase II Project Schedule.
IX. WATER RESOURCES DEVELOPMENT PLAN
A. Include a discussion on developing alternative water supplies. Discuss need
for additional Water Supplies and Opportunities. The discussion shall
consider sea water desalination, brackish groundwater, aquifer storage and
recovery, storm and surface water recovery, seasonal storage and direct
reuse, and conjunctive use in the San Luis Rey River. A summary of the
existing groundwater aquifer resources within the District boundaries, with
respect to potential groundwater resource yield and quality, shall be
prepared. This shall include a discussion as to potential storage and
recovery. The summary shall be based on a review of the existing literature.
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B.
C.
D.
F.
G.
Describe Current Water Conservation Measures and their effectiveness
(COST BENEFIT ANALYSIS),
Discuss IMPORTED WATER Supply Reliability and SDCWA’s Emergency
Storage Project and their “Imperial Irrigation Project,,.
The District is investigating various irrigation water sources including San
Marcus Creek, Buena Vista Lagoon, and Lake Calavera. Detailed
discussion shall be made on these proposals including location, water
quality, water quantity, construction impacts, facilities required, and planning
level cost estimates.
The District is pursuing seawater desalination. A discussion on current
District activities shall be included. Also, summarize activities by MWD and
the VARI-RO Power Company and Sephton Water Technology concepts
regarding seawater desalination.
Present findings on various water resources and present a cost benefit
analysis. Rank the various water resources in terms of implementability and
cost/benefit. Describe further activities needed by the District to bring the
projects to completion. Provide planning level project cost for each resource
and develop a cost per acre-foot of water delivered through each source.
X. PROJECT MANAGEMENT
A. Prepare a project manual with contacts, responsibilities, scope of work,
schedule, budgets, communication protocol, and job procedures. This shall
include a quality management approach.
B. Conduct a project goal setting meeting at the beginning of the project. The
District will identify the City participants.
C.
D.
Prepare meeting agendas and distribute to District at least 3 working days
in advance. Include discussion materials for review.
Prepare and distribute meeting notes to attendees within 3 working days of
meeting.
LIST OF DELIVERABLES
1.
2.
3.
District purpose/function exhibit from Task LA. One 24x36 inch color graphic
mounted on foam board. One 11x17 copy. One Correl draw electronic file.
Electronic file for land use tables from Task 1II.D.
Electronic file for Historical and Projected Water Demands from Task 1II.F.
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4.
5.
6.
7.
8.
9.
10.
11.
12.
Electronic file of water quality sampling map from Task 1V.E.
Electronic files of final water modeling runs including quality runs.
Large scale reproducible schematic and electronic file of Hydraulic Profile and
Backbone System from Task V.L. and from Task 1II.M.
Electronic files of final reclamation modeling runs.
Electronic files of final sewer modeling runs.
Electronic file of Capital Improvement Program Budgets.
Seven draft and 30 final copies of the Master Plans. The plans shall be organized
by Executive Summary, Environmental Setting, Reclamation, Water, Water
Resources, and Sewer.
Ten copies of separate sewage pump station inventory.
All electronic spreadsheets shall be Microsoft Excel. All maps shall be AutoCAD
12.
ITEMS PROVIDED BY THE DISTRICT
1. Electronic file of District boundary map.
2. Electronic file of City General Plan and Land Use map.
3. Electronic files of historical water and reclaimed water metered use.
4. Electronic files of water atlas.
5. One copy of existing agreements with adjacent Districts and Cities.
6. Electronic file of Phase I reclaimed water user map.
7. One copy of the following documents:
Water Master Plan Documents
1. CMWD Water Master Plan Maps
2. Hydraulic Analysis Results
3. Master Plan Report, June 1990
4. Well Location Map, on wall
Reclaimed Water Documents
1. Reclaimed Water Analysis Map and Pipe List
2. Water Reclaimed Master Plan Report, August 1990
3. Annual Progress Report, Encina Basin Project, June 1995
4. Reclaimed Water System Legal Documents, volume I & II
5. Final Project Summary Report, Encina basin Project, March 1995
6. Carlsbad Water Reclamation Plant Preliminary Site Evaluation, March 1994
7. Reclamation Water Schematic Map, on wall
8. CMWD Reclamation Plant Site Plan
Sewer Master Plan Documents
1. Master Plan of Sewerage, January 1992
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2. Master Plan of Sewerage, Appendices, January 1992
3. List of Sewage Lift Stations with location-maps
Miscellaneous Documents
1. Water & Wastewater Rate Study, January 1996
2. Habitat Management Plan, Public Review Draft, July 1994
3. City of Carlsbad, Zone 23 Growth Management Program, December 1995
4. Carlsbad General Plan, September 1994
5. Zone 13 Local Facilities Management Plan, July 1994
6. Habitat Conservation Plan/Ongoing Multi-Species Plan, March 1994
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RESOLUTION NO. 944
A RESOLUTION OF THE CARLSBAD MUNICIPAL WATER DISTRICT OF
CARLSBAD, CALIFORNIA, TO APPROVE AND AUTHORIZE AWARD OF ENGINEERING SERVICES CONTRACT WITH JOHN CAROLLO
ENGINEERS TO PREPARE WATER, SEWER, RECLAIMED WATER MASTER PLAN UPDATES, AND WATER RESOURCES DEVELOPMENT
PLAN, CMWD PROJECT NO. 96-l 01
WHEREAS, the Board of Directors of the Carlsbad Municipal Water District has determined it to be in
the public interest to periodically update the water, sewer, and reclaimed water master plans and water
resources development plan; and
WHEREAS, the staff has requested and received five written proposals from qualified, responsive,
responsible bidders; and
WHEREAS, a selection committee was formed and evaluated the written proposals and conducted
oral interviews with each firm; and
WHEREAS, based on the evaluations, the firm of John Carollo Engineers from San Diigo was
determined to have the most responsive proposal to perform the work, and their proposal was negotiated in
the amount of $305,000; and
WHEREAS, the consultants scope of work included three computer model network analyses of the
water, sewer, and reclaimed water systems with a license fee for their use of $15,000 not included in the
proposal, which will result in a total cost in the amount of $320,000 for the master plan project; and
WHEREAS, the master plans and water resources development plan were budgeted in the water,
sewer, and reclaimed water capital improvement programs, and in addition, the District received approval for
additional funding from the San Diego County Water Authority’s Financial Assistance Program. The total
funding available is shown as follows::
Water Resources Master Plan $200,000
Sewer Master Plan $50,000
Reclaimed Water Master Plan $50,000
SDCWA Financial Assistance Program $35.000
$335,000
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad Municipal Water
District as follows:
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1. That the above recitations are true and correct.
2. That the proposal in the amount of $305,000 submitted by John Carollo Engineers and the
$15,000 for license fees for computer network model licenses for a total cost of $320,000 is hereby accepted,
and the President is hereby authorized to execute a contract thereafter.
PASSED, APPROVED AND ADOPTED at a special meeting of the Carlsbad Municipal Water District
held on the 18th day of JUNE , 1996, by the following vote to wit:
AYES: Board Members Lewis, Nygaard, Kulchin, Finnila, Hall
NOES: None
ABSENT: None
ALETHA L. RAUTENKRANZ, Secretary
(SEW
CMWD 96-l 01
May 23, 1996
TO: LEE RAUTENKRANZ, CITY CLERK
FROM: William E. Plummer, District Engineer
(3) ORIGINAL AGREEMENTS FOR SIGNATURE UPON BOARD APPROVAL OF
AGENDA BILL & RESOLUTION TO APPROVE AND AUTHORIZE AWARD OF
ENGINEERING SERVICES CONTRACT WITH CAROLLO ENGINEERS FOR MASTER
PLANS, CMWD PROJECT NO. 96-101
Attached are three original agreements for the subject project being presented to the
Board of Directors for approval at the June 6, 1996, Board of Directors Meeting. Upon
approval and execution by the Board, please obtain signatures and return to me for further
processing with the Purchasing Department and Consultant.
If you have any comments or require any additional information, please give me a call at
ext. 126.
Thank you,
Ha
WILLIAM E. PLUMMER, P.E.
District Engineer
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CMWD 96-101