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Home My WebLink About2000-06-06; Municipal Water District; 479; Encina Basin Water Reclamation Program Phase II3 - t ‘\ / !i 1 1‘1 mL0 CARLSBAD MrrNICIPAL WATER DISTRICT -AGENDA BILL I I iB# L\7q -* TITLE- APPROVAL OF AMENDMENT NO. 2 WITH DEPT. HD. JOHN POWELL & ASSOCIATES FOR LTG. 6/06/00 PRELIMINARY DESIGN REPORT ON THE CITY ATTY. ENCINA BASIN WATER RECLAMATION PROGRAM IEPT. ENG PHASE II PROJECT, CMWD 98-301, PROJECT NO. 36751 RECOMMENDED ACTION: Adopt Resolution No. 10 7 \ for approval of amendment No. 2 with John Powell & Associates for preliminary design report on the Encina Basin Water Reclamation Program, Phase II Project, CMWD 98-301, Project No. 36751. ITEM EXPLANATION: John Powell & Associates is preparing the preliminary design report for the pipelines, pumping stations, and reservoirs that will be proposed for the Encina Basin Water Reclamation Program, Phase II project. During the analysis of the project the District has requested several changes including: l Revisions to the proposed recycled water use sites. 0 Revisions to delete 1 mgd of source water flow from the Meadowlark Water Reclamation Plant and add 1 mgd of source water flow from the Gafner Water Reclamation Plant. a Changes to delete pipelines at some locations and add pipelines to other locations. a Assistance in providing information necessary to apply for low interest loans and grants from the State Water Resources Control Board for Phase II project financing. John Powell & Associates has submitted a proposal to add this additional work for an amount not-to-exceed $49,300. The work has been included in Amendment No. 2 to the engineering services contract. ENVIRONMENTAL REVIEW: The preliminary design report is exempt from environmental review in conformance with CEQA Guidelines Section 15262 Feasibility and Planning Studies. FISCAL IMPACT: The work will be performed under Amendment No. 2 for an amount not-to-exceed $49,300. Following is a summary of the project cost: Description Total Cost Black & Veatch Engineering Services $300,000 John Powell & Associates $195,000 Amendment No. 1 $24,920 Amendment No. 2 $49,300 Total Cost $569,220 Existing Appropriation $600,000 Additional Aoorooriation !m EXHIBITS: 1. Amendment No. 2 between John Powell & Associates and the Carlsbad Municipal Water District. 2. Resolution No. -m.L for approval of Amendment No. 2 with John Powell & Associates for preliminary design report on the Encina Basin Water Reclamation Program, Phase II project. AMENDMENT NO. 2 TO AGREEMENT This Amendment is entered into and effective as of the 15th day of June 2000 ) amending the agreement dated May 11, 1999 by and between the Carlsbad Municipal Water District, a Public Agency organized under the Municipal Water Act of 1911, and a Subsidiary District of the City of Carlsbad, hereinafter referred to as “District”, and John Powell 81 Associates, a California corporation, hereinafter referred to as, “Contractor” for engineering design services. RECITALS WHEREAS, the initial agreement, dated May 11, 1999 identified a scope of work for preliminary design reports for pipelines, reservoirs, and pumping stations for the proposed Encina Basin Water Reclamation Program, Phase II Project; and WHEREAS, the parties to this aforementioned agreement desire to alter the scope of work as follows: to provide updates to the hydraulic modeling to reflect revisions in changes of supply sources and water demand areas and corresponding revisions to pipe sizes and also assistance in securing State Water Resources Control Board loan/grant funding for Phase II facilities; and WHEREAS, a supplemental scope of work and fee schedule have been negotiated and agreed to between the parties hereto, and shown on Exhibit “A” Scope of Services and Fee; NOW THEREFORE, in consideration of these recitals and the mutual covenants contained herein, the District and Contractor agree as follows: 1. Contractor shall provide services as outlined on the attached Exhibit “A”. 2. District shall pay Contractor for all work associated with Paragraph 1 above, on a time and materials basis not-to-exceed Forty Nine Thousand, Three Hundred Dollars ($49,300). Contractor shall provide District on a monthly basis, copies of invoices sufficiently detailed to include hours performed, hourly rates, and related activities and costs for approval by District. Rev. 08/l 7/98 3. Contractor shall complete all work outlined on the attached Exhibit “A” by July 15, 2000 or by the expiration of the agreement amended hereby. 4. All other provisions of the aforementioned agreement entered into on May 11, 1999, by and between District and Contractor shall remain in full force and effect. 5. All requisite insurance policies to be maintained by the Contractor shall include coverage for the amended assignment and scope of work. Acknowledged and Accepted: CONTRACTOR: JOHN POWELL & ASSOCIATES, a California corporation CARLSBAD MUNICIPAL WATER DISTRICT, a Public Agency organized under the Municipal Water Act of 1911, and a Subsidiary District of the City of Carlsbad Lact . +htcu, ,ckcocTj7 ‘, or designee ATTEST: R M. &kdl . (print name/title) 2 @-Oh &Am+ mRRAINE M. WOOD, Secretary (sign here) (print name/title (Proper notarial acknowledgment of execution by must be attached.) (Chairman, president or vice-president and secretary, assistant secretary, CFO or assistant treasurer must sign for corporations. Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation.) (If signed by an individual partner, the partnership must attach a statement of partnership authorizing the partner to execute this instrument.) APPROVED AS TO FORM: RONALD R. BALL :i7Tlyl~a~nr Rev. 08/l 7198 ATTACHMENT “A” TO AMENDMENT NO. 2 CITY OF CARLSBAD ENCINA BASIN RECYCLED WATER DISTRIEKJTION SYSTEM PHASE II EXPANSION 82-080 May 24,200O 1. Additional effort for base map assemblv and nreparation. Available base mapping provided by CMWD consisted of over 150 individual AutoCAD drawings which included all of the District’s base mapping for water, sewer, and recycled water systems. This data required considerable effort to combine into a single AutoCAD drawing and block out required information in order to keep the drwing size as manageable as possible 2. ( Requests have been made for additional modeling efforts to evaluate several alternatives not identified in the agreement. These alternatives include the following tasks: a. Evaluate the system without Meadowlark WRF expansion in the event the CMWD chose not to pursue this supply. This set of alternatives will require additional hydraulic analysis to determine the pipeline sizing in this area and the pumping requirements. b. Evaluate the system with additional phased supply from the Gather WRF and the system proposed by the Leucadia County Water District to serve the La Costa North and South Golf Courses. 3. Additional efforts to modit? demands identified as “readv for reclaimed water”. As a part of the market assessment efforts, it has been determined that many of the demands identified in the request for proposal as “ready for reclaimed water” are not yet constructed. This has required additional efforts for coordination and evaluation of the hydraulic models. 4. Prepare for and attend two meetings with the District to review and obtain feedback on Phase II and Ultimate System refinements. John PowoN 6i Aoo~~latoo, Inc. Al May 2000 City of Carlsbad Attachment A to Amend. No. 2 May 24,200O 5. Phase II System Refinements a. Add demands for the industrial areas north of Palomar Airport, part of Calavera Hills and part of the 260 Zone. Delete demands for the industrial park south of Palomar Airport. Target demands for Phase II remain at approximately 5,800 AFY. b. Add Calavera Hills piping to Phase II model. The developer is conducting a separate feasibility study of serving irrigation demands with recycled water and desires to be included in the Phase II system. c. Add the newly constructed pipelines in the future 260 Zone to the model. Evaluate size and location of temporary PRV needed to serve this area from the 384 Zone until the 260 Zone Pump Station is constructed at Encina WFP. d. Modify Phase II hydraulic network model including pipe diameters, pressure zone configurations and demands e. Recalculate demands by zone in order to re-evaluate supply and storage within the zones. Modify pump stations and pressure reducing stations to accommodate system refinements. f Perform hydraulic computer analyses to refine Phase II system sizes. g. Review results and finalize the Phase II system with the District. 6. Ultimate System Refinement a. Mod@ hydraulic network model to reflect pipe diameters and zone configuration changes made in the Phase II model. b. Recalculate demands by zone in order to re-evaluate supply and storage within the zones. c. Perform hydraulic computer analyses to refine Ultimate system sizes. d. Review results and finalize the Ultimate system with the District. John Powell & Acroclat~~, Inc. A2 May 2000 City of Carlsbad Attachment A to Amend. No. 2 May 24,200O 7. Report Modifications a. b. C. d. e. f. g. h. Revise Phase II cost estimate Table 5-5. Revise Tables 4-l through 4-3 for the market assessment customers and Tables B- 1 and B-2 for customers being converted from the potable water system. Revise Table 5-3 to reflect demands that have been added or subtracted from the Phase II system or are served by a different zone in the refined Phase II system. Re-plot Figure 5-6 from the refined Phase II system model. Revise Tables 6-3 and 6-4 to reflect demands that are now served from a different zone. Re-plot Figures 6-2 through 6-5 from the refined ultimate system model. Revise appendices C-2 and C-3 from the refined Phase II and Ultimate system models, respectively. Revise appendices D-3 and D-4 to display the refined Phase II and Ultimate systems. 8. ADDITIONAL FINANCIAL ASSISTANCE This task includes assistance to CMWD in securing State Water Resources Control Board (SWRCB) loan funding for Phase II facilities capital expenses. a. Assist CMWD staff prepare a loan application to SWRCB tinding program(s). Because of the need to evaluate several loan/grant options, and because of additional analyses to cost-optimize the Phase II project, this will involve additional effort preparing several supplements required by the SWRCB application form, which include the following: l SWRCB-format monthly and hourly supply/demand/storage analyses. l SWRCB-format economic analysis. l SWRCB-format draft revenue program. l Loan project schedule from loan application through construction. John Powsll 6 A~=oclatmr, Inc. A3 May 2000 City of Carlsbad Attachment A to Amend. No. 2 May 24,200O This will also involve some minor additional coordination, evaluation and/or documentation of loan-required items prepared by CMWD or others, which include the following: l CMWD Council actions and local funding sources. l Project RWQCB requirements. l Real property acquisitions. l Source of supply and other institutional agreements necessary for project implementation. l Loan compliance certifications. l Recycled water user assurances. l Water rights It is assumed that required loan application graphics will be derived from CMWD digital bases or cut-and-paste from available CMWD documents. b. Participate in two additional loan-specific meetings with CMWD staff (1) draft application review; and (2) final application review and processing coordination. It is assumed that both meetings will be held at CMWD offices in Carlsbad. c. Assist CMWD staff prepare the draft loan application package. Based on reasons noted above, this will involve some minor additional work for the following: l Critical project issues review with SWRCB staff during initial draft application preparation. l One copy of a draft appfication package for CMWD review. d. Assist CMWD staff prepare the final loan application package and process it with the SWRCB. This will involve the following: l Completed application package submittal to SWRCB (three copies for SWRCB and two copies for CMWD). l Responding to informal SWRCB staff questions and information requests. John Powell 6. Amsoc&ta~, Inc. A4 May 2000 City of Carlsbad Attachment A to Amend. No. 2 May 24,200O l Preparing a written, formal response to written SWRCB staff comments. l Reviewing final loan contract offered by the SWRCB to CMWD. Construction plans and specifications (P&S) for all Phase II facilities must be submitted to SWRCB staff for review and approval. This process generally occurs after formal SWRCB approval of the completed loan application, depends on P&S availability from ongoing design, and can take considerable effort. The extent of processing effort depends substantially on which loan program is being pursued - the SRF generally involves more detailed handling and, hence, more effort. No additional scope is proposed herein for assistance with P&S processing. Such assistance could be better defined once a specific loan program is determined, and CMWD internal staffing capability better defined. John Powell & Am=oclater, Inc. A5 May 2000 ALL-PURPOSE ACKNOWLEDGMENT i- .-*- m-0 -*-~-m-@-e-~-~- e-8-e- o-0-0 -0 ! State of California I County of SL CL Lh 1 ss. l -cnfih 6y\. r(\ACh , (NOTARY) u personally ap SIGNER(S) ersonally known to me - OR- 0 proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. WITNESS my hand and official seal. ot.sL / NOTARY’S SkNATURJ3 OPTIONAL INFORMATION The information below is not required by law. However, it could prevent fraudulent attachment of this acknowl- edgment to an unautborized document. CAPACITY CLAIMED BY SIGNER (PRINCIPAL) DESCRIPTIONOFATTACHEDDOCUMENT cl INDIVIDUAL 0 CORPORATE OFFICER TITLE OR TYPE OF DOCUMENT 0 PARTNER(S) q ATI.ORNEY-IN-FACT 0 TRUSTEE(S) Cl GUARDIAN/CONSERVATOR cl OTHER: NUMBER OF PAGES DATE OF DOCUMENT SIGNER IS REPRESENTING: NAME OP PERSON(S) OR ENTITY(lI$ OTHER APAlE VALLEY-SIERRA, 800-362-3369 ,- ‘_ . ‘.. ‘CL I. \’ .j ‘. RESOLUTION ADOPTED BY UNANIMOUS WRITTEN CONSENT OF DIRECTORS OF JOHN POWELL & ASSOCIATES, INC. A California Corporation The undersigned, being the only members of the Board of Directors of John Powell & Associates, Inc., A California Corporation, do by this writing, consent to take the following actions and adopt the following Resolutions without a formal meeting of the Board: Be it resolved that: John M. Powell, in his capacity as President, has the authority to contractually commit the corporation without prior knowledge, consent or action of the Board of Directors. We direct that this consent by filed with the Minutes of the proceedings of the Board of Directors of the corporation. This unanimous written consent is executed pursuant to section 307(c) of the Corporations Code of the State of California, U.S;A., and the Bylaws of the corporation, which authorize the taking of action by the Board of Directors by written unanimous consent without a meeting. d Dated: dd?~ Dated: t2& /9s- u - Dated: dzl i \ - &ilk& iJAM . :i . . :- #+NG ADDRESS ci;y ND STATE .; ; “. ’ ;-’ ; ’ :, KEEP FOR YOUR RECORDS B’JSINESS TAX RECEIPT BuS.No. 1204001 DATE PAID 03/29/2000 08.160 EMP 50.00 TOTAL 0.00 TAXES PAID IN ACCORDANCE ‘$4 ,I, CITY BUSINESS TAX OROIMWJCE CITY OF CARLSBAD .--. _,.. ‘ROWCER Michael Ehrenfeld Company 2655 Camino Del Rio North, Suite 200 San Diego, CA 92108 (619) 683-9990 Fax (619) 683-9999 License #0537922 6UREO John Powell & Associates, Inc. 175 Calle Magdalena, Suite 101 Encinitas, CA 92024 1 M THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LLSTED BELOW INDICATED. NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDIT - A THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATlDN ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW COMPANY COMPANIES AFFORDING COVERAGE A American Motorists Insurance Company COMPANY B American Motorists Insurance Company COMPANY C American Motorists Insurance Company COMPANY D Continental Casualty Company I EXCLUSIONS AND CONDlTIONS OF SUCH POLICiES. LIMITS SHOWN MC co .TR TYPE OF INSURANCE WLICY NUMBER GENERAL LIABILITY x CO*MERcLu GENERAL LuluCll-Y cl 7RS659408-00 A CWMSWE x cccwl x owNER’S d CCUTRACTORS PROT X Contractual Liability x -XCU Lnbhtf’ AUTOMOBILE LIABILITY ANYAUTO Au OWNED Aurm B- ScnEDVLEO *vTos x HlREONJrOS x NOKOWNEOAVTOS 7RS659408-00 IYI EXCESS LIABILITY k )( UAWELIA FORM OTHER ll+wUdERELVI 7RS659408-00 02/03/2000 02/03/2001 WORKERS COMPENSATION EMPLOYERS LIABILITY c THEPROf=RlETORl PARTNERS/EXECUTIVE OFFICERS ARE R INCL x EXCL 7CW30532501 OTHER 0 PROFESSIONAL LIABILITY AENll3780458 HAVE BEEN RED . . . ‘OLICY EFFECTIVE DATE (MhVOOtYY~ ED BY PAID CLAlh i. ‘OLICY EXPIRATION DATE (MMIODNY) 2/3/00 2/3/01 02/03/2000 02/03/2001 09/01/i 999 02/03/2000 02/03/2001 09/01/2000 LIMITS GENERAL AGGREGATE PROWCTS COMP/oP AGG PERSONAL 1 A0V INJURY EACHOCCURRENCE FIRE DAMAGE (Any om fire) ME0 EXP (Any one person) 82,ooo.ooc 2,ooo.ooc 1 ,ooo,ooc 1 ,ooo,ooc 1 oo,ooc 1o.ooc COMBINED SlNGLE LIMIT I $1,000.000 6O0lLY INJURY (Per Person) AUTO ONLY. EA ACCIDENT I OTHER THAN AUTO ONLY: I EACH ACClOEMl AGGREGATE EACH ACWNT $1,000,000 AGGREGATE 1 .ooo.ooo OTH- xl=] 1 FR EL EACH ACU0ENT $1.000.000 ELMsE4sE-KnmLlMlT I l.OQ0.000 EL DISEASE-EA EMPLOYEE 1 1 OOQQQQ $2,000.000. Each Claim S2.00!3.000. Aggregate $35.000. Deductible OESCR~PT~ON OF OPERAlKINStKICAllGNSEHlCLES6f’EUAL fll3.S RE: ALL OPERATIONS CERTIFICATE HOLDER IS INCLUDED AS ADDITIONAL INSURED AS RESPECTS GENERAL LLABILITY AS PER FORM BP8BB2 ATTACHED. NOTE: 10 day notice of cancellation in the event of non-payment of premium. ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ ““; ,..... s~~..zii~~ 7 CITY OF CARLSBAD ATTN: RUTH FLETCHER 1200 CARLSBAD VILLAGE DRIVE CARLSBAD, CA 92008 SHOVLD ANY OF THE ABOVE DESCRl8ED FQJCIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF. THE ISSUING COMPANY WILL -MAIL SDAYS WRiTTfN NOTICE TO THE CERTlFlCATE HOLDER NAMED TO THE LEFT. VIE NnwJRuEo REPREsENlAnvE June 16,200O John Powell & Associates, Inc. Mr. John Powell 175 Calle Magdalena #lOl Encinitas CA 92024-3746 Re: Amendment #2 to the Agreement dated May 11,1999 The City of Carlsbad has approved amendment #2 to the agreement dated May 11, 1999 by and between the Carlsbad Municipal Water District and your offices. Enclosed please find a filly executed copy of the agreement for your files. Debra Doerfler Carlsbad City Cl Enclosure 1200 Carlsbad Village Drive * Carlsbad, CA 92008-1989 - (760) 434-2808 @ RESOLUTION NO. 1091 A RESOLUTION OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT, CARLSBAD, CALIFORNIA, FOR APPROVAL OF AMENDMENT NO. 2 WITH JOHN POWELL & ASSOCIATES FOR PRELIMINARY DESIGN REPORT ON THE ENCINA BASIN WATER RECLAMATION PROGRAM. PHASE II PROJECT. 5 WHEREAS, the Board of Directors of the Carlsbad Municipal Water Distnct has entered 6 into an engineering services agreement with John Powell & Associates to prepare a preliminary 7 design report on the pipelines, pumping stations and reservoirs for the Encina Basin Water Reclamation Program, Phase II project; and 8 WHEREAS, it is necessary to authorize additional work to revise the proposed recycled 9 water demand use sites, supply sources, pipeline locations, and to provide assistance in 10 preparing information to apply for low interest loans and grants with the State Water Resources ,, Control Board; and WHEREAS, John Powell & Associates has submitted a proposal to complete the work 12 which is contained in Amendment No. 2 to the existing engineering services contract; and 13 WHEREAS, the work contained in Amendment No. 2 is $49,300 and there are sufficient 14 funds in the existing appropriation. 15 NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of Carlsbad Municipal Water District (CMWD) of the City of Carlsbad, California, as follows: 16 1. That the above recitations are true and correct. 17 2. That Amendment No. 2 to the consultant agreement with John Powell & 18 Associates for additional preliminary design services as described in attached Amendment No. 2 ,g is hereby approved and the Board President is authorized and directed to execute Amendment No. 2 in an amount not-to-exceed $49,300. 20 PASSED, APPROVED AND ADOPTED at a special meeting of the Carlsbad Municipal 21 Water District held on the 6th day of June I 2000 by the 22 following vote, to wit: 23 Hall, Finnila, Nygaard and Kulchin 24 25 26 27 (SEAL)