HomeMy WebLinkAbout2000-10-03; Municipal Water District; 490; Encina Basin Water Reclamation Program Phase IIL-i ! L & t
f
I _ illi .- 1_
FACILITY FOR THE ENCINA BASIN WATER RECLAMATION PROGRAM,
PHASE II PROJECT. CMWD PROJECT NO. 98-301
1 RECOMMENDED ACTION:
Adopt Resolution No. 109 ‘$ to approve and authorize an application for a loan and
grant from the California State Water Resources Control Board for the Encina Basin Water Reclamation Program, Phase II Project.
Adopt Resolution No. 1 Oq q to approve and authorize dedication of a revenue source for Carlsbad Municipal Water District’s repayment of the California State Water Resources Control Board Loan and dedication of a capital reserve fund for the Encina Basin Water Reclamation Program, Phase II Project.
Adopt Resolution No. \ \ 0 0 to approve and authorize an application for Local Match (Zero-Percent) Interest State Revolving Fund (SRF) Loan, for the Encina Basin Water Reclamation Program, Phase II Project.
Adopt Resolution No. \\o \ to approve and authorize a loan application from
the California WateReuse Finance Authority’s Variable Rate Borrowing Program for the
Encina Basin Water Reclamation Program, Phase II Project.
Adopt Resolution No. \\oa t o approve and authorize submittal of a grant application to the U.S. Department of the Interior, Bureau of Reclamation for the Encina Basin Water Reclamation Program, Phase II Project.
Adopt Resolution No. \ \o 3 to approve and authorize an application to obtain a rebate from the San Diego County Water Authority’s Reclaimed Water Development Fund for Encina Basin Water Reclamation Program, Phase II Project.
Adopt Resolution No. \Kw to approve and authorize an application to obtain a grant from the Federal Environmental Protection Agency for the Encina Basin Water Reclamation Program, Phase II Project.
Adopt Resolution No. to approve and authorize engineering services agreement \ \ 0 c
with Black & Veatch Corporation for the final design of the Carlsbad Water Recycling Facility, CMWD Project No. 98-301.
ITEM EXPLANATION:
. . p
2 iii
8
The Encina Basin Water Reclamation Program, Phase II Project (Phase II), will be able to supply up to 8 mgd of advanced tertiary treated recycled water to meet irrigation demands and industrial uses in Carlsbad. The recommended Phase II Project consists of the following major elements:
0 A new 4 mgd advanced ‘tertiary treatment facility using secondary effluent from the Encina Water Pollution Control Facility.
0 A transmission and distribution system consisting of approximately 100,000 feet of pipelines ranging in size from 4 inches to 24 inches in diameter.
Pa9e 2 of Agenda Bill No. *
l Three new booster pumping stations.
0 Improvements to the existing Mahr Reservoir to maintain the quality of the stored water.
0 An increase in supply capacity from 0.75 mgd to 2.0 mgd from the existing Gafner Water Reclamation Facility and using the existing 2.0 mgd from the Meadowlark Water
Reclamation Facility.
On January 25,2000, the Board approved an agreement between the Carlsbad Municipal Water
District and Metropolitan Water District to obtain a $21O/AF rebate for the Phase II Project.
Since that time, staff has completed a financing plan potentially utilizing a low-interest loan and
grant from the State Water Resources Control Board (SWRCB), plus a loan from the
WateReuse Authority, a 25 percent project grant from the Bureau of Reclamation (BUREC), a
rebate from the San Diego County Water Authority (SDCWA), and a $500,000 grant from the
Environmental Protection Agency (EPA). To obtain the loans and grants from the SWRCB requires a resolution granting formal authorization for staff to apply for the funds. Staff is
similarly requesting approval to apply for the grant from the BUREC, the rebate from the SDCWA, the low interest loan from WateReuse, and the EPA grant.
The agreement with MWD incorporates several milestone dates as conditions to receive the
rebate. The next major milestone is to begin construction of the Carlsbad Water Recycling
Facility by April 1, 2002. To meet this date requires that final design now commence.
To complete final design, staff negotiated with Black & Veatch Consulting Engineers, who
prepared the preliminary design report on the Carlsbad Water Recycling Facility. This firm was
selected out of five firms to prepare the preliminary design report. Black & Veatch, in preparing
the preliminary design report, is most familiar with the requirements of the project, they have
maintained a good working relationship with staff and understand the District’s contract
requirements for professional services. For these reasons, the Purchasing Officer has waived
the requirement to obtain proposals from three design firms for the final design of the treatment
facility. The total cost to complete the design is $1 ,I 15,560 and is separated into five areas,
including:
0 Final design and preparation of plans and specifications
0 Prepare procurement documents for the microfiltration and reverse osmosis equipment
0 Equalization BasinlEWPCF Pump Station Review Assistance
0 Architectural design of administration building and other structures using Gillis Architectural
0 Landscaping design using KTU+A Landscape
ENVIRONMENTAL REVIEW:
On January 25, 2000, the Board of Directors certified a Mitigated Negative Declaration on the
Phase II Project, Case No. EIA 99-09; CMWD Project No. 98-301.
FISCAL IMPACT:
The total estimated project cost for the Phase II Project is $36,890,000. The financing plan calls for a low-interest loan in the amount of $31,890,000 and a project grant of $5,000,000. Because
some items of work may not be eligible for State funding, a 10 percent local cost share, or
$3,690,000 from the Districts Capital Replacement Fund is also assumed. Under Agenda Bill 440 on April 13, 1999, the Board transferred $6.5 million into this fund for water resources
development. Of this amount, $600,000 was appropriated to complete the preliminary design
report, environmental work, and miscellaneous reports and documents for the Phase II Project. It is recommended that an additional appropriation of $4,000,000 be made from the Water
Capital Replacement Fund to complete final design and support miscellaneous activities to provide for construction of the project.
. , Page 3 of Agenda Bill No. -tG! 6
The total estimated project cost for the Phase II Project is $36,890,000 as shown below.
The financing plan includes the use of a low-interest loan and a project grant from the State as well as a contribution from the Water Capital Fund as shown below.
State Low-Interest Loan $28,201,000 State Grant $5,000,000 Contribution from the Water Capital Fund $3,689,000
TOTAL FUNDING SOURCES $36.690.000
The California State Water Resources Control Board (SWRCB) offers several low-interest loan programs. Most provide interest rates at one-half of the State general obligation bond rate which would put the rate at approximately 2.8%. One program offers a zero-interest loan, but requires a contribution to the State. This gives it an effective rate similar to the low-interest programs. Since we may not be able to get full funding from any one program, staff will be submitting applications to several of the programs. The resolution asks for authority to submit an application for up to $37.0 million to ensure there is sufficient funding for the program.
The loan programs require that the Board establish a capital reserve fund for the project in an annual amount of .5% of the project cost per year for 20 years. It is anticipated that this will be funded out of the operating revenue of the plant. The loans also require that a revenue source is provided and dedicated to the repayment of the loan. Under the financing plan, repayment of the loan will come from the sale of recycled water to customers and from rebates provided by the Metropolitan Water District (MWD) and the San Diego County Water Authority. Rebates from MWD were previously approved in an amount of up to $210 per acre foot. The attached resolution will allow staff to negotiate with San Diego County Water Authority for an additional rebate of $100 or more per acre foot.
The SWRCB also provides project grants through the Water Reclamation Loan program for up to 25% of the eligible project costs (capped at $5 million). The attached resolutions provide authority for staff to also apply for the grant.
Based on past experience, it is expected that up to 10% of the project costs may not be eligible under the State programs mentioned above. In order to provide funding for the ineligible items, staff is asking for an appropriation from the Water Capital Replacement fund. Under agenda bill 440 on April 13, 1999, the Board transferred $6.5 million into this fund for water resources development. Of this amount, $600,000 was appropriated to complete the preliminary design report, environmental work and miscellaneous reports and documents for the Phase II Project. Although it is anticipated that only $3.6 million will be needed on a permanent basis, staff is recommending that the Board appropriate $4 million from the Water Capital Replacement fund to provide additional cash flow for the project until the grants and loans are received.
3
. r Page 4 of Agenda Bill No. At!3LL
Alternative Fundina Sources
There are two other potential funding sources for this project. The first is a grant from the Bureau of Reclamation. This program could provide the district with a 25 percent project grant which is approximately $9 million for the project. If we received this grant, we would need to pay back the State grant. Staff would like the authority to apply for this grant as well. The other possible funding source is a loan from the California WateReuse Finance Authority. This would be a variable rate loan and would only be used for short-term cash flow needs--not as a permanent financing vehicle. Rates are currently in the 3% to 4% range. The resolution would give staff the authority to apply for a loan of up to $15 million for the project.
The final resolut.ion authorizes an agreement with Black & Veatch Corporation to complete the final design of the Carlsbad Water Recycling Facility at a cost of $1,115,560. The $4 million appropriation from the Water Capital Replacement fund which we discussed earlier will provide the funding source for the contract.
EXHIBITS:
1. Location Map.
2. Resolution No. to approve and authorize an application for a loan and grant from j gq 6 the California State Water Resources Control Board for the Encina Basin Water Reclamation Program, Phase II Project.
3. Resolution No. to approve and authorize dedication of a revenue source for the j 0 q 4 Carlsbad Municipal Water District’s repayment of the California State Water Resources Control Board Loan, and dedication of a Capital Reserve Fund for the Encina Basin Water Reclamation Program, Phase II Project.
4. Resolution No. I\00 to approve and authorize an application for Local Match (Zero-Percent) Interest State Revolving Fund (SRF) Loan, for the Encina Basin Water Reclamation Program, Phase II Project.
5. Resolution No. to approve and authorize a loan application from the California ! \ 0 1 WateReuse Finance Authority’s Variable Rate Borrowing Program for the Encina Basin Water Reclamation Program, Phase II Project.
6. Resolution No. wa to approve and authorize submittal of a grant application to the U.S. Department of the Interior, Bureau of Reclamation for the Encina Basin Water Reclamation Program, Phase II Project.
7. Resolution No. \ \ 0 ‘3 to approve and authorize application to obtain a rebate from San Diego County Water Authority’s Reclaimed Water Development Fund for the Encina Basin Water Reclamation Program, Phase II Project.
8. Resolution No. I )o q to approve and authorize an application to obtain a grant from the Federal Environmental Protection Agency for the Encina Basin Water Reclamation Program, Phase II Project.
9. Resolution No. IM- to approve and authorize engineering services agreement with Black & Veatch Corporation for the final design of the Carlsbad Water Recycling Facility, CMWD Project No. 98-301.
10. Agreement with Black & Veatch Consulting Engineers for Final Design of the Carlsbad Water Recycling Facility.
4
z- L k
z B EXHIBIT 1 z 3 ENClNA BASIN WATER RECLAMATION PROGRAM 3 PHASE II PROJECT (0
8
LOCATION MAP
RESOLUTION NO. 1098
A RESOLUTION OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT (CMWD) TO APPROVE AND
AUTHORIZE AN APPLICATION FOR A LOAN AND GRANT FROM THE
CALIFORNIA STATE WATER RESOURCES CONTROL BOARD
FORTHE ENCINA BASIN WATER RECLAMATION PROGRAM,
PHASE II PROJECT.
6 WHEREAS, CMWD has completed a preliminary design and financing plan of the
7 Encina Basin Water Reclamation Program, Phase II Project (Phase II); and
WHEREAS, the Phase II Project has an estimated project cost of $36,890,000 which is to a
be funded in part from a low-interest loan and grant from the California State Water Resources
9 Control Board; and
IO
”
WHEREAS, the California State Water Resources Control Board has several loan
programs to fund the Phase II Project which include the Water Recycling Construction Program,
I2 the State Revolving Fund Loan Program, and the Local Match (Zero-Percent Interest Rate) Loan
13 Program, and the Water Reclamation Grant Program, and the District wants to fund the Phase II
14 Project in part using any one or a combination of these loan and grant programs.
15 NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of Carlsbad Municipal
,s Water District (CMWD) of the City of Carlsbad, California, as follows:
1. That the above recitations are true and correct. 17
2. That the Executive Manager, or his designee, is hereby authorized and directed to
18
19 sign and file, for and on behalf of the Carlsbad Municipal Water District, a Financial Assistance
20 Application for a loan and/or grant from the State Water Resources Control Board in an amount
21 not-to-exceed $37,000,000 for the planning, design, and construction of the Encina Basin Water
22 Reclamation Program, Phase II Project.
3. 23 That the Carlsbad Municipal Water District hereby agrees and further does authorize
24 the aforementioned representative or his designee to certify that the Agency has and will comply
25 with all applicable state and federal statutory and regulatory requirements related to any loan
26 and/or grants received.
, . , II
1 4. That the Executive Manager, or his designee, of the Carlsbad Municipal Water District
2 is hereby authorized to negotiate and execute, upon final approval of the contract by the Board of
3 Directors, a loan/grant contract and any amendments or change orders thereto and certify
4 loan/grant disbursements on behalf of the Carlsbad Municipal Water District that are in substantial
5 conformance with the terms and conditions of this resolution and accompanying Carlsbad
6 Municipal Water District agenda bill.
7
a PASSED, APPROVED AND ADOPTED at a special meeting of the Carlsbad Municipal
g Water District held on the 3rd day of October , 2000 by the following vote, to wit:
IO AYES: Council Members Lewis, Finnila, Nygaard and Kulchin
II NOES: None 11
12
13
14
15
16
17
la
19
20
21 ,
22
23
24
25
26
27
28
CERTIFICATION
I do hereby certify that the foregoing is a full, true and correct w resolution duly and
regularly adopted at a meeting of the Carlsbad Municipal Water District Board of Directors held on
October 3,200O.
Al-TEST:
*hL&ZGC
&JRR~XINE M. OD, Secretary (SEAL)
II
/ t zh / i 11‘ / u /
1
2
3
4
5
6
7
a
9
10
11
12
13
14
15
16
17
ia
19
20
21
22
23
24
25
26
27
28
-
RESOLUTION NO. log9
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CARLSBAD MUNICIPAL WATER DISTRICT TO APPROVE AND AUTHORIZE DEDICATION OF A REVENUE SOURCE FOR THE CARLSBAD MUNICIPAL WATER DISTRICT’S REPAYMENT OF THE CALIFORNIA STATE WATER RESOURCES CONTROL BOARD LOAN, AND DEDICATION OF A CAPITAL RESERVE FUND FOR THE ENCINA BASIN WATER RECLAMATION PROGRAM, PHASE II PROJECT.
WHEREAS, the Board of Directors of the Carlsbad Municipal Water District has
authorized the Executive Manager, or his designee, to apply for a State Revolving Fund (SRF)
loan to fund all or a portion of the cost of expansion and improvement of the wastewater
treatment facilities; and
WHEREAS, the Carlsbad Municipal Water District (District) has authorized an application
for a loan from the California State Water Resources Control Board’s Water Recycling
Construction Program, State Revolving’ Fund Loan Program, and/or the Local Match
(Zero-Percent Interest Rate) Loan Program (collectively, the Loan) for the purpose of financing
the Encina Basin Water Reclamation Program, Phase II Project (Phase II); and
WHEREAS, prior to issuance of a contract or contracts for the Loan, the District as the
Loan recipient is required to adopt a resolution dedicating a source of funds for the repayment of
the Loan; and
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad
Municipal Water District (CMWD) of the City of Carlsbad, California, as follows:
1. That the above recitations are true and correct.
2. That the District hereby dedicates the Recvcled Water Rate Fund, and if
insufficient, the Water Replacement Fund to repayment of any and all State Revolving Fund
loans on the Phase II Project. This dedicated source of revenue shall remain in effect until the
loan is fully discharged unless modification or change of such dedication is approved in writing by
the State Water Resources Control Board.
0
I
1 3. That a dedicated Wastewater Capital Reserve Fund shall be established for future
2 expansion, major repair or replacement costs, upon execution of a contract with the State, with
3 the minimum dedication of 0.5 percent per year times the capital facilities cost of the Phase II
4 Project for 10 years or the equivalent thereof until the loan is fully discharged.
5
6 PASSED, APPROVED AND ADOPTED at a special meeting of the Carlsbad Municipal
7 Water District held on the 3rd day of October , 2000 by the following vote, to wit:
8 AYES: Council Members Lewis, Finnila, Nygaard and Kulchin
9 NOES: None
IO
11
12
16
18
23
24
26
27
28
(SEAL)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
II RESOLUTION NO. 1100
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CARLSBAD MUNICIPAL WATER DISTRICT TO APPROVE AND AUTHORIZE AN APPLICATION FOR LOCAL MATCH (ZERO-PERCENT) INTEREST STATE REVOLVING FUND (SRF) LOAN, FOR THE ENCINA BASIN WATER RECLAMATION PROGRAM, PHASE II PROJECT.
WHEREAS, one of the possible loan programs for the Encina Basin Water Reclamation
Program, Phase II Project is the Local Match (Zero-Percent Interest) State Revolving Fund (SRF)
Loan (the “Local Match Loan”); and
WHEREAS, the Local Match Loan has several conditions which must be met to obtain the
loan including a contribution to the State for one-sixth of the eligible project costs; to pay an
administrative fee of 0.575 percent of the eligible project cost; to establish a State match account
for the project; to provide the State Water Resources Control Board a certification with each
progress payment and; to provide copies of cancelled checks documenting payment of the state
match amount.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad
Municipal Water District of the City of Carlsbad, California, hereby agrees to the following in
return for the Local Match Loan:
1. To contribute the state match share equal to one-sixth of the eligible project costs,
in an estimated amount of $4,700,000.
2. To pay an administrative fee of up to 0.575 percent of the eligible project cost for
the administrative match amount, if requested by the State Water Resources Control Board
(SWRCB), prior to the issuance of the zero-percent interest SRF loan contract, provided that the
fee shall be waived by the SWRCB if sufficient monies to fund the administrative match are
available from other sources.
3. To establish a State match account for the project, and deposit sufficient funds, as
necessary, to make the State match payments to the contractor(s) constructing the Phase II
Project.
JJJ
JJJ
II
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
4. To provide the SWRCB, Division of Clean Water Programs (Division) a
certification, with each progress payment request, stating that the appropriate State match
amount for the requested payment has been paid to the contractor(s) constructing the Phase II
Project.
5. To provide the Division with copies of the cancelled checks documenting payment
of the state match amount, on a quarterly basis.
6. The Carlsbad Municipal Water District hereby dedicates the Recvcled Water Rate
Fund and if insufficient the Water Replacement Fund to repayment of the Local Match Loan on
the Phase II Project. This dedicated source of revenue shall remain in effect until the Local Match
Loan is fully discharged unless modification or change of such dedication is approved in writing by
the State Water Resources Control Board.
7. That a dedicated Wastewater Capital Reserve Fund shall be established for future
expansion, major repair or replacement costs with the minimum dedication of 0.5 percent per year
times the capital facilities cost of the Phase II Project for 10 years or the equivalent thereof until
the Local Match Loan is fully discharged.
PASSED, APPROVED AND ADOPTED at a special meeting of the Carlsbad Municipal
Water District held on the 3rd October day of , 2000 by the following vote, to wit:
AYES: Council Members Lewis, Finnila, Nygaard and Kulchin
CERTIFICATION
I do hereby certify that the foregoing is a full, true, and correct cepy&e resolution duly
and regularly adopted at a meeting of the Carlsbad Municipal Water District Board of Directors
held on October 3, 2000.
(SEAL)
RESOLUTION NO. 1101
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CARLSBAD MUNICIPAL WATER DISTRICT TO APPROVE AND AUTHORIZE APPLICATION FOR CALIFORNIA WATEREUSE FINANCE AUTHORITY’S VARIABLE RATE BORROWING PROGRAM FOR ENCINA BASIN WATER RECLAMATION PROGRAM. PHASE II PROJECT.
6 WHEREAS, the Encina Basin Water Reclamation Program, Phase II Project (Phase II) is
7 proposed to be funded in part through a loan and/or grant from the California State Water
8 Resources Control Board; and
9 WHEREAS, loan funds are issued during construction of the Phase II Project through
IO approval of progress payments by the California State Water Resources Control Board; and
11 WHEREAS, a loan from the California State WateReuse Authority can be used to provide
12 funding for construction of the Phase II Project on an interim basis until funds from the California
13 State Water Resources Control Board are received; and
14 WHEREAS, the loan from the California State WateReuse Authority can be paid back at
15 any time.
16 NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad
17 Municipal Water District of the City of Carlsbad, California, as follows:
18 1. That the above recitations are true and correct.
2. 19 That the Executive Manager or his designee is authorized to submit an application
to the California WateReuse Finance Authority to obtain a variable rate loan to pay for initial
20
construction costs of the Phase II Project in an amount not-to-exceed $15,000,000.
21 IJJ
** JJJ
23 Ill
24 IJI
25 Ill
26 JJJ
27 IJJ
28 I"
I 3. That the final loan contract shall be submitted to the Board of Directors for final
2 approval prior to execution of the loan contract.
3
4 PASSED, APPROVED AND ADOPTED at a special meeting of the Carlsbad Municipal
Water District held on the 3rd day of October 9 2000 by the following vote, to wit:
5
AYES: Council Members Lewis, Finnila, Nygaard and Kulchin
6
7
8
. WOOD, Secretary (SEAL)
RESOLUTION NO. 1102
A RESOLUTION OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT TO APPROVE AND AUTHORIZE SUBMITTAL OF APPLICATION TO THE U.S. DEPARTMENT OF THE INTERIOR, BUREAU OF RECLAMATION FOR THE ENCINA BASIN WATER RECLAMATION PROGRAM, PHASE II PROJECT.
6 WHEREAS, the Encina Basin Water Reclamation Program, Phase II Project (Phase II)
7 was authorized to receive grant funds by the Congress of the United States through the North
8 San Diego County Area Water Recycling Project under Title XVI 0f.P.L. 102-575, as amended by
P.L. 104-266; and
9
IO
WHEREAS, pursuant to the above described program, an application may be submitted
to obtain a 25 percent project grant, based on the total project cost of the Phase II Project,
” through the Bureau of Reclamation, for construction of the Phase II Project.
12 NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of Carlsbad Municipal
13 Water District (CMWD) of the City of Carlsbad, California, as follows:
14 1. That the above recitations are true and correct.
15 2. That the Executive Manager or his designee is authorized to submit an application
16 for a 25 percent project grant to the Bureau of Reclamation.
17 3. The final grant contract shall be submitted to the Board of Directors for final
18 approval prior to execution of the grant contract.
PASSED, APPROVED AND ADOPTED at a special meeting of the Carlsbad Municipal
19 Water District held on the 3rd day of October 1 2000 by the following vote, to wit:
20 AYES: Council Members Lewis, Finnila, Nygaard and Kulchin
21
22
23
24
25
2s 11 ATTEST: A
27 Yy%fwibh*m Y /
M. WOOD, Secretary (SEAL)
/ /jg)i I-,‘7 II-”
RESOLUTION NO. 1103
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE I CARLSBAD MUNICIPAL WATER DISTRICT TO APPROVE AND
AUTHORIZE APPLICATION TO OBTAIN A REBATE FROM THE
SAN DIEGO COUNTY WATER AUTHORITYS RECLAIMED WATER DEVELOPMENT FUND FOR THE ENCINA BASIN WATER
RECLAMATION PROGRAM, PHASE II PROJECT (PHASE II).
6 WHEREAS, the CMWD has an existing agreement with the San Diego County Water
7 Authority to obtain a $100 per acre-foot rebate for its Encina Basin Water Reclamation Project,
Phase I; and 8
9
WHEREAS, it is desired to include the Phase II Project in the agreement by requesting an
amendment to the existing agreement to include the Phase II Project; and
IO WHEREAS, an application is required to be submitted to obtain a rebate for the Phase II
” Project.
12 NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of Carlsbad Municipal
13 Water District (CMWD) of the City of Carlsbad, California, as follows:
14 1. That the above recitations are true and correct.
15 2. That an application for a minimum rebate in the amount of $100 per acre-foot is
16 authorized to be submitted to the San Diego County Water Authority.
17 3. That the final rebate agreement shall be submitted to the Board of Directors for
,8 final approval prior to execution of the rebate agreement.
PASSED, APPROVED AND ADOPTED at a special meeting of the Carlsbad Municipal
19 Water District held on the 3rd day of October , 2000 by the following vote, to wit:
20
21
AYES: Council Members Lewis, Finnila, Nygaard and Kulchin
22
23
24
25
ATTEST:
26
27 /+4&V?i>,~
28 LWAINE M. $iOOD, Secretary (SEAL)
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
RESOLUTION NO. 1104
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
CARLSBAD MUNICIPAL WATER DISTRICT TO APPROVE AND
AUTHORIZE APPLICATION TO OBTAIN A GRANT FROM THE FEDERAL ENVIRONMENTAL PROTECTION AGENCY FOR THE ENCINA BASIN WATER RECLAMATION PROGRAM,
PHASE II PROJECT (PHASE II).
WHEREAS, an appropriation from the Congress of the United States was allocated to
Carlsbad for the “desalination facility” in the amount of $500,000 under Veterans Administration-
Housing & Urban Development-EPA for Fiscal Year 2000 Appropriations Bill; and
WHEREAS, the Phase II Project includes a portion of the treatment process for
desalination of the recycled water using a combination of microfiltration and reverse osmosis
equipment to maintain the total dissolved solids to less than 1,000 mg/L; and
WHEREAS, staff must meet and confer with the Environmental Protection Agency to
obtain approval for the $500,000 grant for the Phase II Project.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad
Municipal Water District (CMWD) of the City of Carlsbad, California, as follows:
1. That the above recitations are true and correct.
2. That staff is authorized to proceed with the process required by the Environmental
Protection Agency to obtain a $500,000 grant for the Phase II Project.
3. That any grant contract shall be submitted to the Board of Directors for final
approval prior to execution of the grant contract.
PASSED, APPROVED AND ADOPTED at a special meeting of the Carlsbad Municipal
II Water District held on the 3rd day of October I 2000 by the following vote, to wit:
AYES: Council Members Lewis, Finnila, Nygaard and Kulchin
(SEAL)
RESOLUTION NO. 1105
A RESOLUTION OF THE BOARD OF DIRECTORS OF
CARLSBAD MUNICIPAL WATER DISTRICT TO APPROVE AND
AUTHORIZE ENGINEERING SERVICES AGREEMENT WITH
BLACK & VEATCH CORPORATION FOR THE FINAL DESIGN
OF THE ‘CARLSBAD WATER RECYCLING FACILITY,
CMWD PROJECT NO. 98-301.
6 WHEREAS, Black 81 Veatch Corporation completed preparation of the Preliminary Design
7 Report on the proposed Carlsbad Water Recycling Facility, dated January 2000; and
8 WHEREAS, the Board of Directors of the Carlsbad Municipal Water District (CMWD) of
Carlsbad, California, has determined it is necessary and in the public interest to enter into an
9 agreement between Black & Veatch and the CMWD for the final design and preparation of plans
lo and specifications, to provide assistance on the final design of the equalization basin/EWPCF
” pump station, and to prepare procurement documents of the microfiltration and reverse osmosis
I2 equipment on the Encina Basin Water Reclamation Program, Phase II Project; and
13 WHEREAS, the Design Division reviewed the proposal submitted by Black & Veatch to
14 prepare the final design ‘and procurement documents for the microfiltration and reverse osmosis
15 equipment in the amount of $1 ,I 15,560 and found it to be acceptable; and
16 WHEREAS, the appropriation for the Encina Basin Water Reclamation Project, Phase II
,7 Project needs to be increased from $600,000 to $4,600,000 to provide funding for the final
18 design of the Phase II Project and miscellaneous reports and activities to obtain grant and loan
approvals for funding of the Phase II Project.
19
20
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad
Municipal Water District (CMWD) of the City of Carlsbad, California, as follows:
21 II 1. That the above recitations are true and correct.
22 2. That the proposal by Black & Veatch in the amount of $1 ,115,560 for final design
23 and preparation of plans and specifications, including the procurement documents for the
24 microfiltration and reverse osmosis equipment is acceptable and approved.
1
2
3
6
8
16
18
23
24
25
26
27
28
That an additional appropriation for the Phase II Project of $4 million from the
Water Capital Replacement Fund is authorized by the Board.
PASSED, APPROVED AND ADOPTED at a special meeting of the Carlsbad Municipal
Water District held on the October 3rd day of
Council Members Lewi
9 2000 by the following vote, to wit:
Nygaard and Kulchin
City of Carlsbad
Records Management Department
October 19,200O
Mr. James H. Clark, P.E.
Black & Veatch
6 Venture Ste 315
Irvine CA 926 18-33 17
Re: Final Design of the Carlsbad water recycling facility
The City of Carlsbad has approved the agreement to provide the necessary engineering design
services for preparation of items outlined in the attached agreement.
The City has determined that you are not required to file a conflict of interest statement, however
please refer to section 25 of the referenced agreement for further details.
A copy of the agreement is enclosed for your reference.
Debra Doerfler u -*
Carlsbad City Clerk’s Office
Enclosure
1200 Carlsbad Village Drive - Carlsbad, CA 92008-l 989 * (760) 434-2808 @
AGREEMENT WITH
BLACK & VEATCH CONSULTING ENGINEERS
FOR FINAL DESIGN OF THE
CARLSBAD WATER RECYCLING FACILITY
THIS AGREEMENT is made and entered into as of the 12th day of
October 9 mzL, by and between the CARLSBAD MUNICIPAL
WATER DISTRICT, a Public Agency organized under the Municipal Water Act of 1911,
and a Subsidiary District of the City of Carlsbad, hereinafter referred to as “District” and
BLACK & VEATCH CORPORATION, a Delaware corporation, hereinafter referred to as
“Contractor.”
RECITALS
District requires the services of a professional engineering services Contractor to
provide the necessary engineering design services for preparation of: 1) Final design
of the Carlsbad Water Recycling Facility; 2) Microfiltration/Ultrafiltration Procurement
Document; and 3) Equalization Basin/EWPCF Pump Station Assistance; and
Contractor possesses the necessary skills and qualifications to provide the services
required by District;
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, District and Contractor agree as follows:
1. CONTRACTOR’S OBLIGATIONS
Refer to Exhibits “A”, “B”, and “C”, attached hereto and made a part hereof.
Rev. 4/27/00
2. DISTRICT OBLIGATIONS
The District shall provide reports and supplemental information available to the
District for use in preparation of the plans and specifications for the Carlsbad Water
Recycling Facility and also perform scheduled reviews of the plans and specifications
and other documents prepared by Contractor.
3. PROGRESS AND COMPLETION
The work under this contract will begin within ten (10) days after receipt of
notification to proceed by the District and be completed within two hundred forty (240)
working days of that date. Extensions of time may be granted if requested by the
Contractor and agreed to in writing by the Public Works Director. The Public Works
Director will give allowance for documented and substantiated unforeseeable and
unavoidable delays not caused by a lack of foresight on the part of the Contractor, or
delays caused by District inaction or other agencies’ lack of timely action.
4. FEES TO BE PAID TO CONTRACTOR
The total fee payable for the services to be performed shall be not-to-exceed the
following:
a Final Design of the Carlsbad Water Recycling Facility $1,022,060
l Microfiltration/Ultrafiltration Procurement Document $69,850
a Equalization Basin/EWPCF Pump Station Assistance $23,650
No other compensation for services will be allowed except those items covered
by supplemental agreements per Paragraph 8, “Changes in Work.” The District
reserves the right to withhold a ten percent (10%) retention until the project has been
accepted by the District.
Rev. 4/27/00
5. DURATION OF CONTRACT
This agreement shall extend for a period of three hundred sixty five (365) days
from date thereof. The contract may be extended by the Executive Manager for one (1)
additional one (1) year periods or parts thereof, based upon a review of satisfactory
performance and the Districts needs. The parties shall prepare extensions in writing
indicating effective date and length of the extended contract.
6. PAYMENT OF FEES
Payment of approved items on the invoice shall be mailed to the Contractor
within 30 days of receipt of the invoice.
7. FINAL SUBMISSIONS
Within thirty (30) days of completion and approval of the plans and specifications
for the Carlsbad Water Recycling Facility, the Contractor shall deliver to the District the
following items: The original mylars of the approved plans and specifications to enable
the District to advertise and receive bids for construction of the project.
8. CHANGES IN WORK
If in the course of the contract, changes seen merited by the Contractor or the
District, and informal consultations with the other party indicate that a change in the
conditions of the contract is warranted, the Contractor or the District may request a
change in contract. Such changes shall be processed by the District in the following
manner: A letter outlining the required changes shall be forwarded to the District by
Contractor to inform them of the proposed changes along with a statement of estimated
changes in charges or time schedule. A Standard Amendment to Agreement shall be
prepared by the District and approved by the District according to the procedures
3 Rev. 4/27/00
described in Carlsbad Municipal Code Section 3.28.172. Such Amendment to
Agreement shall not render ineffective or invalidate unaffected portions of the
agreement.
9. COVENANTS AGAINST CONTINGENT FEES
The Contractor warrants that their firm has not employed or retained any
company or person, other than a bona fide employee working for the Contractor, to
solicit or secure this agreement, and that Contractor has not paid or agreed to pay any
company or person, other than a bona fide employee, any fee, commission,
percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting
from, the award of making of this agreement. For breach or violation of this warranty,
the District shall have the right to annul this agreement without liability, or, in its
discretion, to deduct from the agreement price or consideration, or otherwise recover,
the full amount of such fee, commission, percentage, brokerage fees, gift, or contingent
fee.
- 10. ANTI-DISCRIMINATION AND ANTI-HARASSMENT CLAUSE
The Contractor shall comply with all applicable state and federal laws and
regulations prohibiting discrimination and harassment.
11. TERMINATION OF CONTRACT
In the event of the Contractor’s failure to prosecute, deliver, or perform the work
as provided for in this contract, the Executive Manager may terminate this contract for
nonperformance by notifying the Contractor by certified mail of the termination of the
Contractor. The Contractor, thereupon, has five (5) working days to deliver said
documents owned by the District and all work in progress to the Public Works Director.
4 Rev. 4/27/00
The Public Works Director shall make a determination of fact based upon the
documents delivered to District of the percentage of work which the Contractor has
performed which is usable and of worth to the District in having the contract completed.
Based upon that finding as reported to the Executive Manager, the Manager shall
determine the final payment of the contract.
This agreement may be terminated by either party upon tendering thirty (30)
days written notice to the other party. In the event of such suspension or termination,
upon request of the District, the Contractor shall assemble the work product and put
same in order for filing and closing and deliver said product to District. In the event of
termination, the Contractor shall be paid for work performed to the termination date;
however, the total shall not exceed the lump sum fee payable under paragraph 4. The
Executive Manager shall make the final determination as to the portions of tasks
completed and the compensation to be made.
12. CLAIMS AND LAWSUITS
The Contractor agrees that any contract claim submitted to the District must be
asserted as part of the contract process as set forth in this agreement and not in
anticipation of litigation or in conjunction with litigation. The Contractor acknowledges
that if a false claim is submitted to the District, it may be considered fraud and the
Contractor may be subject to criminal prosecution. The Contractor acknowledges that
California Government Codes sections 12650 et sea., the False Claims Act, provides
for civil penalties where a person knowingly submits a false claim to a public entity.
These provisions include false claims made with deliberate ignorance of the false
information or in reckless disregard of the truth or falsity of information. If the Carlsbad
5 Rev. 4/27/00
Municipal Water District seeks to recover penalties pursuant to the False Claims Act, it
is entitled to recover its litigation costs, including attorney’s fees. The Contractor
acknowledges that the filing of a false claim may subject the Contractor to an
administrative debarment proceeding wherein the Contractor may-be prevented to act
as a Contractor on any public work or improvement for a period of up to five years. The
Contractor acknowledges debarment by another jurisdiction is grounds for the Board of
Directors to disqualify the Contractor from the selection process.
(initial) (initial)
The provisions of Carlsbad Municipal Code sections 3.32.025, 3.32.026,
3.32.027 and 3.32.028 pertaining to false claims are incorporated herein by reference.
$ziy (initial)
13. JURISDICTION
Contractor agrees and hereby stipulates that the proper venue and jurisdiction
for resolution of any disputes between the parties arising out of this agreement is
San Diego County, California.
14. STATUS OF THE CONTRACTOR
The Contractor shall perform the services provided for herein in Contractor’s own
way as an independent Contractor and in pursuit of Contractor’s independent calling,
and not as an employee of the District. Contractor shall be under control of the District
only as to the result to be accomplished, but shall consult with the District as provided
for in request for proposal. The persons used by the Contractor to provide services
6 Rev. 4/27/00
under this agreement shall not be considered employees of the District for any
purposes whatsoever.
The Contractor is an independent Contractor of the District. The payment made
to the Contractor pursuant to the contract shall be the full and complete compensation
to which the Contractor is entitled. The District shall not make any federal or state tax
withholding on behalf of the Contractor or its employees or subcontractors. The District
shall not be required to pay any workers’ compensation insurance or unemployment
contributions on behalf of the Contractor or its employees or subcontractors. The
Contractor agrees to indemnify the District and the City of Carlsbad within 30 days for
any tax, retirement contribution, social security, overtime payment, unemployment
payment or workers’ compensation payment which the District and the City of Carlsbad
may be required to make on behalf of the Contractor or any employee or subcontractor
of the Contractor for work done under this agreement or such indemnification amount
may be deducted by the District and the Cii of Carlsbad from any balance owing to the
Contractor.
The Contractor shall be aware of the requirements of the Immigration Reform
and Control Act of 1986 and shall comply with those requirements, including, but not
limited to, verifying the eligibility for employment of all agents, employees,
subcontractors and Consultants that are included in this agreement.
Rev. 4/27/00
15. CONFORMITY TO LEGAL REQUIREMENTS
The Contractor shall cause all drawings and specifications to conform to all
applicable requirements of law: federal, state and local. Contractor shall provide all
necessary supporting documents, to be filed with any agencies whose approval is
necessary.
The District will provide copies of the approved plans to any other agencies.
16. OWNERSHIP OF DOCUMENTS
All plans, studies, sketches, drawings, reports, and specifications as herein
required are the property of the District, whether the work for which they are made be
executed or not. In the event this contract is terminated, all documents, plans,
specifications, drawings, reports, and studies shall be delivered forthwith to the District.
Contractor shall have the right to make one (1) copy of the plans for its records.
17. REPRODUCTION RIGHTS
The Contractor agrees that all copyrights which arise from creation of the work
.
- pursuant to this contract shall be vested in District and hereby agrees to relinquish all
claims to such copyrights in favor of District.
18. HOLD HARMLESS AGREEMENT
Contractor agrees to indemnify and hold harmless the “District” and the “City
and their officers, officials, employees and volunteers from any and against all claims,
damages, losses and expenses including attorney fees arising out of the performance
of the work described herein caused in whole or in part by any willful misconduct or
negligent act or omission of the Contractor, any subcontractor, anyone directly or
indirectly employed by any of them or anyone for whose acts any of them may be liable.
8 Rev. 4/27/00
19. ASSIGNMENT OF CONTRACT
The Contractor shall not assign this contract or any part thereof or any monies
due thereunder without the prior written consent of the District.
20. SUBCONTRACTING
If the Contractor shall subcontract any of the work to be performed under this
contract by the Contractor, Contractor shall be fully responsible to the District for the
acts and omissions of Contractor’s subcontractor and of the persons either directly or
indirectly employed by the subcontractor, as Contractor is for the acts and omissions of
persons directly or indirectly employed by Contractor. Nothing contained in this contract
shall create any contractual relationship between any subcontractor of Contractor and
the District. The Contractor shall bind every subcontractor and every subcontractor of a
subcontractor by the terms of this contract applicable to Contractor’s work unless
specifically noted to the contrary in the subcontract in question approved in writing by
the District.
21. PROHIBITED INTEREST
No official of the District who is authorized in such capacity on behalf of the
District to negotiate, make, accept, or approve, or take part in negotiating, making,
accepting, or approving of this agreement, shall become directly or indirectly interested
personally in this contract or in any part thereof. No offtcer or employee of the District
who is authorized in such capacity and on behalf of the District to exercise any
executive, supervisory, or similar functions in connection with the performance of this
contract shall become directly or indirectly interested personally in this contract or any
part thereof.
Rev. 4127100
22. VERBAL AGREEMENT OR CONVERSATION
No verbal agreement or conversation with any officer, agent, or employee of the
District, either before, during or after the execution of this contract, shall affect or modify
any of the terms or obligations herein contained nor entitle the Contractor to any
additional payment whatsoever under the terms of this contract.
23. SUCCESSORS OR ASSIGNS
Subject to the provisions of Paragraph 18, “Hold Harmless Agreement,” all
terms, conditions, and provisions hereof shall inure to and shall bind each of the parties
hereto, and each of their respective heirs, executors, administrators, successors, and
assigns.
24. EFFECTIVE DATE
This agreement shall be effective on and from the day and year first written
above.
25. CONFLICT OF INTEREST
The District has determined, using the guidelines of the Political Reform Act and
the District’s conflict of interest code, that the Contractor will not be required to file a
conflict of interest statement as a requirement of this agreement. However, Contractor
hereby acknowledges that Contractor has the legal responsibility for complying with the
Political Reform Act and nothing in this agreement releases Contractor from this
responsibility.
10 Rev. 4/27/00
26. INSURANCE
The Contractor shall obtain and maintain for the duration of the contract and any
and all amendments insurance against claims for injuries to persons or damage to
property which may arise out of or in connection with performance of the work
hereunder by the Contractor, his agents, representatives, employees or subcontractors.
Said insurance shall be obtained from an insurance carrier admitted and authorized to
do business in the State of California. The insurance carrier is required to have a
current Best’s Key Rating of not less that “A-Y and shall meet the District’s policy for
insurance as stated in Resolution No. 772.
A. Coveraaes and Limits
Contractor shall maintain the types of wverages and minimum limits
indicated herein, unless a lower amount is approved by the General Counsel or
Executive Manager.
I. Compretiensive General Liability Insurance. $1 ,OOO,OOO combined
single-limit per occurrence for bodily injury, personal injury and property damage. If the
submitted policies contain aggregate. limits, general aggregate limits shall apply
separately to the work under this contract or the general aggregate shall be twice the
required per occurrence limit.
2. Automobile Liability (if the use of an automobile is involved for
Contractor’s work for the District). $1,000,000 combined single-limit per accident for
bodily injury and property damage.
11 Rev. 4/27/00
3. Worker’s Compensation and Employer’s Liability. Worker’s
Compensation limits as required by the Labor Code of the State of California and
Employer’s Liability limits of $1 ,OOO,OOO per accident for bodily injury.
4. Professional Liability. Errors and omissions liability appropriate to
the contractor’s profession with limits of not less than $l,OOO,OOO per claim. Coverage
shall be maintained for a period of five years following the date of completion of the
work.
B. Additional Provisions
Contractor shall ensure that the policies of insurance required under this
agreement contain, or are endorsed to contain, the following provisions.
1. The District and the City of Carlsbad shall be named as an
additional .insured on all policies excluding Workers’ Compensation and Professional
Liability.
2. The Contractor shall furnish certificates of insurance to the District
before commencement of work.
3. The Contractor shall obtain occurrence coverage, excluding
Professional Liability which shall be written as claims-made coverage.
4. This insurance shall be in force during the life of the agreement and
any extension thereof and shall not be canceled without 30 days prior written notice to
the District sent by certified mail.
If the Contractor fails to maintain any of the insurance coverages
required herein, then the District will have the option to declare the Contractor in
breach, or may purchase replacement insurance or pay the premiums that are due on
12 Rev. 4/27/00
-
existing policies in order that the required coverages may be. maintained. The
Contractor is responsible for any payments made by the District to obtain and maintain
such insurance and the District may collect the same from the Contractor or deduct the
amount paid from any sums due the Contractor under this agreement.
27. RESPONSIBLE PARTIES
The name of the persons who are authorized to give written notices or the
receive written notice on behalf of the District and on behalf of the Contractor in
connection with the foregoing are as follows:
For District: Tile Public Works Director
Name Lloyd B. Hubbs
Address 1635 Faraday Avenue
Carlsbad, CA 92008
For Contractor: Tile Project Manager
Name James H. Clark, P.E.
Address 6 Venture, Suite 315
Irvine, CA 92618 - Engineer/License Number: C3 1200
28. BUSINESS LICENSE
Contractor shall obtain and maintain a City of Carlsbad Business License for the
duration of the contract.
29. ENTIRE AGREEMENT
This agreement together with any other written document referred to or
contemplated herein, embody the entire agreement and understanding between the
parties relating to the subject matter hereof. Neither this agreement nor any provision
hereof may be amended, modified, waived or discharged except by an instrument in
13 Rev. 4/27/00
writing executed by the party against which enforcement of such amendment, waiver or
discharge is sought.
Executed by Contractor this day of )’ 20 -.
CONTRACTOR:
BLACK & VEATCH CORPORATION, a Delaware corporation
By:
(sign here) Pr&&%,‘E&cuti’ve”Ma<ager or designee
(print name and title)
By: w (sign here)
(print na&title)
Architect/License Number
(Proper notarial acknowledgment of execution by Contractor must be attached.)
(Chairman, president or vice-president and secretary, assistant secretary, CFO or assistant treasurer must sign for corporations. Otherwise, the corporation must attach a resolution certified by the secretary
or assistant secretary under corporate seal empowering that officer(s) signing to bind the corporation.)
-
(If signed by an individual partner, the partnership must attach a statement of partnership authorizing the
partner to execute this instrument.)
‘APPROVED AS TO FORM
CMWD No.
14 Rev. 4/27/00
, 3”
-
CALiFORNlA ALL-PURP ;E ACKNOWLEDGMENT
State of
County of CT,!3 I% nt?&geG
On (2 he lot: before me, e EGV)/ NObC\/&G;)(IC
Date Name and Tffe of Officer (e.g.. “Jane Doe. Notary PuMY) /
personally appeared St. (-ycwk I
d
Name(s) ol Signer(s)
ersonally known to me - OR - Cl proved to me on the basis of satisfactory evidence to be the person(s)
whose name(s) is/are subscribed to the within instrument
and acknowledged to me that he/she/they executed the
same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s),
or the entity upon behalf of which the person(s) acted,
executed the instrument.
WITNESS my hand and official seal.
U.&J
. Signature of Notary Public
OPTloNAL
Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent
fraudulent removal and reattkhment of this form to another document.
Description of Attached Document
Title or Type of Document:
Document Date: Number of Pages:
Signer(s) Other Than Named Above:
Capacity(ies) Claimed by Signer(s)
Signer’s Name: Signer’s Name:
Cl Individual Cl Individual
0 Corporate Officer 0 Corporate Officer
Title(s): Title(s):
0 Partner - Cl Limited Cl General 0 Partner - Cl Limited Cl General
0 Attorney-in-Fact q Attorney-in-Fact
0 Trustee Cl Trustee
3 Guardian or Conservator 0 Guardian or Conservator
0 Other: 0 Other:
Signer Is Representing: Signer Is Representing:
@ 1995 National NOMY Association l %X36 Remmel Ave., P.D. Box 7184 l Canoga Pa&, CA gjKG71~ Prod. No. 5907 Reorder: Call Toll-Free MOO-876-6827
Carlsbad Municipal Water District
Carlsbad Water Recycling Facility
PRELIMINARY SCOPE OF WORK
May 9,200O
EXHIBIT “A”
The project consists of preliminary, final design, and bid phase services for the
construction of a 4 mgd capacity Carlsbad Water Recycling Facility (CWRF)
which is to be located in the City of Carlsbad. The Carlsbad Water Recycling
Facility is comprised of the following major components.
1. Operations Building
2. EWPCF Effluent Pump Station
3. lnfluent Storage Basin
4. Chemical Storage and Feed Facilities
5. Microfiltration System
6. Reverse Osmosis System
7. Continuous Backwash Fitter System
8. Chlorine Contact Disinfection System
9. Thickening System
10. Recycled Water Storage Basin
11. Recycled Water .Pump Station
12. Landscaping 13. Yard Piping
14. Paving and Grading
Although. not identified as a specific task item herein, this scope of work includes
coordination with the Engina Wastewater Authority’s (EWA) Equalization Basin
Project (EBP), and is based on the following bulleted items below. The EBP
work will be performed by Montgomery Watson as part of a separate project.
l Piping, valves and flowmeters between the EWPCF Effluent Pump
Station and the equalization/influent/recycled basin will be designed
and included in EBP.
l Discharge piping from EWPCF Effluent Pump Station to the CWRF will
be included in EBP and will terminate at the CWRF north road.
l All piping and conduits within the sloped area between EWPCF and
CWRF will be included in EBP.
l The access road from the EWPCF to CWRF will be included in EBP.
l The CWRF Project will include design of a “can type” RWPS to the
east of the recycled water storage basin. EBP project will include
1 of6
design and installation of penetrations in the recycled water storage
basin, pipelines with valves to the pump cans, and six pump cans.
l EBP will include design and installation of a recycled water storage
basin influent pipeline which will extend from the basin to the
southwest corner of the equalization/influent/recycled basin.
l EBP will include design and installation of the EWPCF Effluent Pump
Station. The CWRF scope of work will include operational coordination
of the EWPCF Effluent Pump Station with CWRF. Required piping and
conduits from the EWPCF Pump Station will be terminated at the north
CWRF road.
The specific work tasks to be performed under this Contract are presented in the
detailed scope of work below.
TASK I- PRELIMINARY DESIGN MEMORANDUM (PDM)
Task 1.1 - Kickoff Meeting
Prepare for and conduct project kickoff meeting. Project kickoff wiH be attended
by Project Manager, Project Engineer, and Staff Engineer. Kickoff agenda and meeting minutes will be prepared and distributed to attendees and selected
individuals.
Task 1.2 - Preliminary Design Memorandum
Prepare a Preliminary Design Memorandum for purposes of defining the design
criteria. The PDM shall contain the following information.
1. Site Plan
2. Process Schematic
3. Hydraulic Profile
4. Basin Design Criteria
5. Equipment Design Criteria
6. General Control Description
7. P&IDS
The PDM shall be submitted for review by CMWD at the 60 and 90 percent
complete stage. Ten copies of the PDM shall be submitted at each submittal. In
general, completion of the PDM shall represent 30 percent completed Final Plans
and Specifications.
2 of 6
/’
*/ . . . .
Task 1.3 - Geotechnical Services
Coordinate and support work effort. Geotechnical information will be provided by
others under a separate project.
Task 1.4 - Surveying Services
Coordinate and support work effort. Survey information will be provided by
others under a separate project.
Task 1.5 - Project Meetings
Project meetings will be conducted and shall include as a minimum the Project
Manager and Project Engineer. Meeting minutes will be prepared by Black &
Veatch. A total of 5 meetings are budgeted.
Task 1.6 - Architectural Services
Coordinate and support subconsultant work effort.
Task 1.7 - Landscaping Services
Coordinate and support subconsultant work effort.
TASK 2 - DESIGN PHASE SERVICES
Task 2.1 - Construction Documents
The Construction Documents consist of the Plans, Front End Documents, and
Technical Specifications. Prepare final detailed Construction Documents
required to construct the work described in the Scope of Work. The Construction
Documents shall be prepared to CMWD’s standards for public bid.
Prepare complete construction drawings, details, and sections for the complete
CWRF. Drawings, sections, and details will be drawn at an appropriate scale to
produce clear, accurate, easy to read drawings. Construction plans will be
complete and detailed as required by CMWD. Construction drawings will be
subject to final review and acceptance by CMWD.
3 of 6
The construction drawings will be prepared in Autocad, Release 14. Once
completed, the original mylars of approved drawings will be submitted to CMWD
together with all other bid documents. The Plans will be prepared on 24” x 36”
sheets. Compilation, printing and binding of all bid documents shall be
performed by CMWD at CMWD expense. Computer files of the Final Plans shall
be provided to CMWD on CD.
Black & Veatch standard front end documents will be used.
Project technical specifications, special provisions, and contract bid documents
will be prepared in accordance with the requirements of CMWD design criteria.
Project front end documents and technical specifications shall be prepared in
Microsoft Word. An electronic file of the final front end documents and technical
specifications shall be delivered to CMWD.
Contract Documents shall be submitted to CMWD at the 30,60, and 90 percent
completion points. At each submittal, ten copies of the Contract Documents shall
be provided for review and comment by CMWD. A three week time period is
allotted for CMWD review of each submittal.
See attached Preliminary Sheet List.
Task 2.2 - Opinion of Probable Cost
A detailed opinion of probable cost shall be provided to CMWD at the 60, 90, and 100 percent submittal stages. All cost estimates shall be projected to the mid-
point of construction.
Task 2.3 - Value Engineering Workshop
Attend two value engineering workshops. The workshops shall be attended by
the Project Manager, Project Engineer, ElectriczNlnstrumentation Engineer, and
one additional staff engineer as appropriate. Incorporate comments from value
engineering workshop into contract documents.
Task 2.4 - Monthly Progress Reports
A monthly progress report shall be submitted and will include the following as a
minimum: (1) current activities; (2) future activities; (3) potential out-of-scope
items; (4) concerns and possible delays; (5) percentage of completion; and (6)
budget status.
4 of 6
Task 2.5 - Project Meetings
A monthly project meeting will be conducted and shall include as a minimum the
Project Manager and Project Engineer. Meeting minutes will be prepared by
Black & Veatch.
Task 2.6 - Permits
Black & Veatch shall provide contract documents which ensure that facility
features and performance, and construction procedures comply with all
conditions of permits required to construct the project. Plans, specifications and
supplemental drawings shall be prepared as necessary in the format required to
obtain all permits. Exhibits required for permit application shall be of the highest
priority once preliminary design of the permitting elements is complete.
Revisions shall be made as necessary to comply with permit and format
requirements. CMWD will prepare permit applications and process the permits
with the assistance of Black 81 Veatch. Black & Veatch will ensure the timely
application for all permits required for this project which include, but are not
limited to, the following:
1. City of Carlsbad Planning Department
2. San Diego Regional Water Quality Control Board
3. County of San Diego Department of Environmental Health -
Hazardous Materials Management Division
4. San Diego Air Pollution Control District
5. California Occupational Safety and Health Administration
6. California Department of Health Services
TASK 3 - BID PHASE SERVICES
CMWD will be responsible for printing of the Contract Documents, advertising of
the project, distribution to prospective bidders, maintaining the plan holders list,
and receiving bids for the project.
Task 3.1 - Pre-bid Meeting
Prepare for and conduct Pre-bid Meeting. The meeting will be attended by the
Project Manager and Project Engineer. Prepared Pre-bid Meeting agenda and
response to bidder’s questions from pre-bid meeting.
5 of 6
-_
Task 3.2 - Consultation During Bid Period
Respond to bidder’s questions during the bid period and provide information and
clarification of construction documents. Prepare addenda documents, as
required. CMWD will issue and distribute addenda documents.
Task 3.3 - Bid Review and Recommendation
Attend bid opening and review bids received by CMWD for irregularities and
make a recommendation for award of contract.
Task 3.4 - Final Conformed Construction Drawings
Prepare final conformed construction documents including revising the plans and
project specifications to include bid addenda that are issued.
6 of 6
31 P-l
32 P-2
33 P-3
34 P-4
35 P-5
36 P-6
37 P-7
38 P-8
39 P-9
40 P-10
41 P-11
42 P-12
43 P-13
44 P-14
45 P-15
46 P-16
47 P-17
46 P-l 8
49 P-19
50 P-20
51 P-21
52 P-22
53 P-23
54 P-24
55 M-l
56 M-2
57 M-3
58 M-4
59 M-5
60 M-6
Cartsbad Municipal Water Olstrict
Carlsbad Water Recycling Facility
Preliminary Sheet List
PROCESS
MF/RO/Filter Plan Area 1
MF/RO/Filter Plan Area 2
MF/RO/Filter Sections
MF/RO/Filter Sections
MF/RO/Filter Sections
MF/RO/Filter Sections and Details
MF/RO/Filter Sections and Details
MF/RO/Filter Sections and Details
MF/RO/Filter Details
MF/FlO/Filter Details
MF/RO/Filter Details
MF/RO/Filter Details
MF/RO/Filter Details
Thickener Plan and Sections
Thickener Sections and Details
RWPS Plan and Sections
RWPS Sections and Details
Chemical Feed Schematics
Chemical Feed Schematics
Chemical Feed Schematics
Miscellaneous Details
Miscellaneous Details
Miscellaneous Details
Miscellaneous Details
MECHANICAL
Mechanical Legend, Abbreviations, and General Notes
MF/RO/Filter Plan, Section and Details
MF/RO/Filter Section and Details
RWPS Plan and Sections
Miscellaneous Details
Miscellaneous Details
Page 2 of 6
- -
61 E-i
62 E-2
63 E-3
64 E-4
65 E-5
66 E-6
67 E-7
68 E-8
69 E-9
70 E-10
71 E-l 1
72 E-12
73 E-13
74 E-14
75 E-15
76 E-16
77 E-17
78 E-l 8
79 E-19
80 E-20
81 E-21
82 E-22
83 E-23
84 E-24
85 E-25
86 E-26
87 E-27
88 E-28
89 E-29
90 E-30
91 E-31
92 E-32
Carkbad Municipal Water District
Carlsbad Water Recycling Facility
Preliminary Sheet List
ELECTRICAL
Legend and Abbreviations
Power Distribution Diagram
Switchgear One-line
Partial Electrical Site Index
Partial Electrical Site Plan Area 1
Partial Electrical Site Plan Area 2
MF/RO/Filter MCC One-line
MF/RO/Filter MCC One-line
MF/RO/F ilter MCC One-line
MF/RO/Filter Power Plan
MF/RO/Filter Power Plan
MF/RO/Filter Lighting Plan
MF/RO/Filter Lighting Plan
RWPS Power and Lighting Plan
Underground Duct Sections
Underground Duct Sections
Miscellaneous One-line Diagrams
Miscellaneous One-line Diagrams
Miscellaneous One-line Diagrams
Instrumentation One-lines
Instrumentation One-lines
Instrumentation One-lines
Instrumentation One-lines
Instrumentation One-lines
HVAC One-line
Schematics
Schematics
Schematics
Panel Schedule
Lighting Fixture Schedule .
Details
Details
Page 3 of 6
93 l-l
94 l-2
95 l-3
96 l-4
97 l-5
98 l-6
99 l-7
100 l-8
101 l-9
102 l-10
103 I-1 1
104 t-12
105 l-13
106 l-14
107 l-15
108 l-16
109 l-17
110 l-18
111 l-19
112 l-20
113 l-21
114 l-22
115 l-23
116 l-24
117 l-25
118 l-26
119 l-27
120 l-28
121 l-29
122 l-30
Carl&ad Municipal Water District
Carlsbad Water Recycling Facility
Preliminary Sheet List
INSTRUMENTATION
P&ID Legend and Abbreviation
P&ID Automatic Strainers
P&ID Microfifters
P&ID Filtrate Storage and Pumping
P&ID CIP Dosing System
P&ID CIP System
P&ID Cartridge Filters
P&ID RO Train
P&ID RO Train
P&ID Decarbonators
P&ID Threshold Inhibitor System
P&ID Sodium Hypochlorite System
P&ID Sulfuric Acid System
P&ID Chemical Containment Sumps
P&ID Filters
P&ID EWPCF Pump Station
P&ID Recycled Water Pump Station
P&ID Thickener
P&ID Disinfection System
Feed Instrument Panel Assembly
Feed Instrument Panel Sections and Details
Feed Instrument Panel Assembly Views
Train Panel Enclosure Layout
Feed Instrument Panel - Frame
Feed Instrument Panel - Nameplates
Train Instrument Panel Assembly
Train Instrument Panel Electrical and Frame
lnstrumetation Installation Details
lnstrumetation Installation Details
lnstrumetation Installation Details
Page 4 of 6
123 A-l
124 A-2
125 A-3
126 A-4
127 A-5
128 A-6
129 A-7
130 A-8
131 A-9
132 A-10
133 A-l 1
134 A-12
735 A-13
136 A-14
137 A-75
138 A-16
139 A-l 7
140 A-18
141 A-19
142 A-20
143 A-21
144 A-22
145 A-23
746 A-24
747 A-25
148 A-26
149 A-27
150 A-28
Carlsbad Municipal Water District
Carlsbad Water Recycling Facility
Preliminary Sheet List
ARCHITECTURE
Cover Sheet
Code/Project Information
Site Plan
Floor Plan/Refective Ceiling Plan
RWPS Floor and Ceiling Plan
Exterior Elevations
Covered Structures
Sections
Roof Plans
Schedules
Details
Details
Details
Technical Specifications
Structural - Operations Building
Structural - Operations Building
Structural - Operations Building
Structural - RWPS Building
Structural - RWPS Building
Structural - RWPS Building
Structural.- Cover Structures
Structural - Cover Structures
HVAC - Operations Building
Plumbing - Operations Building
HVAC - RWPS Building
Plumbing - RWPS Building
Miscellaneous Details
Miscellaneous Details
Page 5 of 6
137 L-l
138 L-2
139 L-3
140 L-4
141 L-5
142 L-6
143 L-7
144 L-8
145 L-9
146 L-10
147 L-11
148 L-12
149 L-l 3
150 L-14
151 L-15
152 L-76
153 L-17
754 L-18
155 L-19
Car&bad Municipal Water District
Cartsbad Water Recycling Facility
Preliminary Sheet List
LANDSCAPING
Site Plan
Construction Details
Construction Details
Enlarged Siie Plan - Bldg Area
Irrigation Plan
Irrigation Plan
Irrigation Plan
Irrigation Plan
Irrigation Legend / Schedule & Details
Irrigation Details
Irrigation Details
Planting Plan
Planting Plan
Planting Plan
Planting Plan
Planting Schedule and Legend
Planting Details
Planting Details
Enlarged Landscape Construction Plan - Building Area
156 L-20 Enlarged Landscape Construction Plan - Drought Tolerant Area
Page 6 of 6
:
i
D : i .
E
4 : .
E
!
3 I
I
i
!
I
!
I
r
I
1
i t ! g
5 E
i!
ii ‘5
I
.B -E Z
s
0 .
P t
oaco
KAWASAKI
THEILACKER
V ENO
+ ASSOCIATES
SAN DIEGO
+ SOLANA BEACk LANDSCAPE ARCHITECTURE + PLANNING
April 28,200O
Black & Veatch
6 Venture, Suite 315
Irvine, CA 92618-3317
Attn: Mr. Richard ten Bosch, P.E.
Subject: Landscape Architecture Fees
Carisbad Water Recyciing Facility
Phase I
Dear Rich:
Cheri and I reviewed the Site Plan for the Water Recycling Facility and especially the
locations of the processing equipment for the Phase I construction and realized that
wherever grading occurs, there will have to be some landscape planting and irrigation.
It even occurred to us that the access roadway from the Encinas Plant will disturb soil.
It now appears to us that some planting will occur along the north property line and the
access road from the Encinas Plant. We think that you will have to agree that some
grading will have to occur in order to place the WRP Influent Pump Station and storage
basins as shown on the Site Plan; which then means some disturbance and planting
near the northeast corner of the site. The budgets that we gave you reflected grading.
the site for future equipment with A.C. Roadway and temporary seeded areas (like
MWD El Segundo Facility that we saw) for the future equipment areas. If you could
limit the developed area in some logical fashion to reduce upfront costs; that would
assis us :n reducing cur projected costs down to +hc $WO,O!X! that Bill Mumrmer wants ‘t *
to budget. We gave the Water District two concepts (18~ 2) Concept 2 was less
expensive of the two. We need direction on the two concepts to know whether the
$250,000 budget is realistic. We, obviously, need your cooperation to limit the grading
and developable areas to keep costs under our $250,000 budget, yet maintain a quality
project.
We see our scope of services as follows:
1. Prepare a Preliminary Landscape Plan and a probable cost of construction for
Review and approval by the City of Carlsbad Planning Commission and the
Water District. Attend and participate in meetings.
I
39 16 NORMAL STREET l SAN DIEGO, CALIFORNIA . 92103-3413 : i6191294-4477 l FAX t6 191294-9965 l
RLA1084 l RLA 12AS l RLA 1481 l RLA20lO. RLA2386* RLA2342
2. Prepare Construction Documents; consisting of the following deliverables:
a. Pedestrian Paving Plan at the main building. *
b. Perimeter Fencing Plan. l
c. Water Feature and Site Furnishing Plan. *
d. Irrigation Plan and Details.
e. Planting Plan and Details.
f. Specifications.
g. Probable cost of construction.
* These 3 plans may be consolidated into one plan with details.
3. Bid Period - answer questions regarding plans and specifications and prepare
addenda drawings and specifications as necessary.
4. Construction Administration
a. Review submittals.
b. Prepare change order drawings and specifications as necessary.
C. Provide site observation visits and reports.
d. Record contractor - provided as built drawings on CADD format.
e. Deliver all CADD files to Black & Veatch.
Our proposed fees for the above services are as follows:
1. Preparing a Preliminary Plan and probable
cost of construction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 8,700.OO
2. Prepare Construction Documents m..................................,......... $15500.00 -
3. Bid Period Services . ..-.........................................,................... $ 450.00
4. Construction Administration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 4,350.oo
5. Plotting, delivery services (Allowance) . . . . . . . ..*.........e................... $ 1,200.00
6. Travel mileage for meetings at your
Orange County Office . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $49.6O/trip
7. Meetings at your Orange County Office
(Allowance/trip) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $200.00/trip
Once your Site Plan and the Architect’s building foot print has been established and
approved, we need a minimum of three weeks to produce a Preliminary Plan and
probable cost of construction. For the Construction Documents, we need a minimum of
six weeks and preferably eight weeks to complete the assignment.
Can you also advise us if the project is to be completed in Microstation or Autocad? We
are capable in either, but for scheduling purposes it would help us if we knew which
format was required.
Rich, if you have a question, please call me.
Sincerely,
Frank H. Kawasaki, FASLA
3EPARATlON PROCESSES, INC.
960 West San Marcos Blvd., Ste., 200 San Marcos, CA 920694125 Phone (760) 736-3200 FAX (760) 736-3205
May 1,200O
Rich ten Bosch
izrn: Dick Sudak 04_&
Subject: Carlsbad Water Recycling Facility
Separation Processes, Inc. (SPI) would be pleased to work with Black & Veatch on
design, construction and startup of the subject facility. It is assumed that the facility will
be designed and built on the basis of a design feedwater with a TDS of 1,200 mg/l and a
blended product goal of 1,000 mg/l. SPI would be pleased to perform the following
scope of work:
1.
2.
3.
4.
5.
6.
7.
8.
9.
Develop the process flow diagram and the piping and instrumentation diagrams in
conjunction with B&V. SPI would be responsible for components of the diagrams
related to the microfiltration (MF) and reverse osmosis (RO) systems. Develop technical procurement specifications for the MF system equipment. These
procurement specifications will be limited to three systems: US Filter!Memcor’s CMF, Pall’s Microza and Zenon’s Zeeweed.
Develop technical procurement specifications for the RO system equipment. These
specifications will be prepared on the assumption that the RO system equipment will
be procured on an installed basis from a qualified reverse osmosis equipment
manufacturer.
Interface with B&V in development of the facilities total design, including the plot
plan and site facilities requirements.
Assist B&V with the development of the requirements for the overall facility
instrumentation and control system.
Assist B&V in the preparation of contract bid documents, bid advertisement and
evaluation of bids from the MP and RO suppliers and the contractors.
Review submittals and requests for information from the MP supplier, the RO
supplier and the construction contractor.
Periodically inspect the construction site for proper installation of the MF and RO
equipment and attend up to six construction coordination meetings.
Inspect the RO equipment at the RO manufacturers prior to shipment
10. Provide overall process operator training in addition tto the training being provided
by the MF and RO equipment manufacturers. \
Il. Participate in plant startup and evaluate if the plant meets the requirements to proceed
with demonstration testing.
12. Participate in plant demonstration testing and evaluate this testing for the City.
\ Ii (‘ II I ‘I t 1: I 5
Richard ten-Bosch
Black & Veatch
6 Venture
h-vine, CA
Re: Proposal for Architectural Services, CMWD Operations Building (revised 02
MAY 00)
Rich, as a starting point, the following (revised) proposal is offered for discussion.
Because of the project’s size, we propose to generate our not-to-exceed without prior
approval fee cap by defining the deliverables and the cost to produce those
deliverables.
We understand that we are being asked for a proposal to do the architectural work for
the building and the directly adjacent site. The landscape architect, structural engineer,
mechanical engineer, and the electrical engineer would be under the purview of Black
and Veach. We would be responsible for the coordination of all of the above
disciplines with respect to the building structures.
Our deliverables would be as follows:
Schematic Drawing Package
Concept Site Plan
Concept Floor Plan
Concept Elevations
Concept Section
Subtotal
Completed under separate project
Completed under separate project
Completed under separate project
Completed under separate project
Design Development Package
DD Site Plan
DD Floor Plan(s) all structures
DD Elevations
DD Sections
Outline Specification
Subtotal
16 HRS @ $95.00
36 HRS @ $95.00
24 HRS @ $75.00
16 HRS @ $75.00
24 HRS @ $75.00
1,520
3,420
1,800
1,200
1,800
9,740
Construction Document Package
Cover Sheet 3 HRS @ $75.00 225
Code/Project Information Sheet 4 HRS’@ $75.00 300
Site Plan 24 HRS @ $75.00 1,800
0
2900 BRISTOL STREET, G-205 COSTA MESA, CALIFORNIA
TEL 714-668-4260 FAX 714-668-4265 02 MAY 00 www.gillisarchitects.com
Floor Plan/Reflected Ceiling Plan 24 HRS @ $95.00
Pump House Fl Plan/Refl. Ceil Plan 24 HRS @$75.00
Exterior Elevations 24 HRS @ $75.00
Covered Structure(s) Drawing 36 HRS @ $75.00
Sections 36 HRS @ $75.00
Roof Plan(s) 24 HRS @ $75.00
Schedules 36 HRS @ $75.00
Details 24 HRS @ $75.00
Details 24 HRS @ $75.00
Details 24 HRS @ $75.00
Technical Specifications
Subtotal
36 HRS @ $75.08
Normal Planning Dept Approval 36 HRS @ $75.00 2,700
Normal Building Dept Plan Check 36 HRS @ $75.00 2,700
Subtotal 5,400
Reimbursibles (Plotting and
Blueprinting for meetings, city
Requirements, etc)
Total Proposed Architectural Fee
NTE (w/invoices)
Engineering by others (assume equal to Architect’s Fee)
Total Fee
5,000
46,345
46,345
92,450 A
Bidding and CA - Hourly as needed
2,280
1,800
1,800
2,700
2,700
1,800
2,700
1,800
1,800
1,800
2,700
26,205
Assuming that this is an 10% fee, the “backed into” cost of the
Building would be 0.1 x (X) = 92,450; X = 92,450/0.1 = $924,580
The “backed into” cost of the building per square foot =
$924,500/5,50O(assume) or $168/ Sq Ft
Respectfully,
Donald Gillis AIA
Gillis & Associates Architects
.
2900 BRISTOL STREET, G-205 COSTA MESA, CALIFORNIA
TEL 714-668-4260 FAX 714-668-4265
02 MAY 00 www.gillisarchitects.com
EXHIBIT “B” = Ll
BLACK & VEATCH
6 Venlure, Suite 3 IS. Itvine. Calibnio 926 18-33 17, (949) 7530500, Fox: (9491 753.1252
Carlsbad Municipal Water District B&V Project 61764.104
City of Carlsbad Reclamation Project December 14,1999
Mr. William Plummer
District Engineer
Carlsbad Municipal Water District
5950 El Camino Real
Carlsbad, California92008
Subject: Microfiltration/Ultrafiltration Procurement Document Preparation
Dear Mr. Plummer:
Black & Veatch and Separation Process, Inc. are pleased to submit the scope of work and
estimated fee for-the preparation of procurement documents for the microfiltration/ultrafiltration systems for the G&bad Water-Recycling Facility.
Scope of Work
Task 1 - Meetings
Conduct two (2) project meetings at the CMWD office. The meeting will be attended by
the Project Manager and Project Engineer.
Task 2 - Preparation of Procurement Documents
Prepare front end documents and assist in the preparation of the procurement documents.
Task 3 - Bid Phase Services
Assist CMWD in answering bid phase questions and prepare addenda if required.
Task 4 - Subconsultant Services, Separation Processes, Inc.
1. Prepare piping and instrumentation diagrams for each of the three membrane filter
processes.
2. Prepare technical specifications for each of the three membrane’ processes.
3. Work with Black & Veatch to incorporate the technical specifications and piping and
instrumentation diagrams into a procurement document.
61764.104\CARLSLTE.D
Page 2
Carlsbad Municipal Water District B&V Project 61764.104
City of Carlsbad Reclamation Project December 14,1999
4. Answer requests for information during the bidding period as requested by CMWD
and Black & Veatch.
5. Review the bids from the membrane filter vendors for compliance with the technical
specifications.
Estimated Fee
The estimated labor effort and fee to perform the above scope of work is shown on the attached
table.
If you have any questions regarding our scope or fee, please contact me. We look forward to
continuing our working relationship with the District.
Very Truly Yours,
BLACK & VEATCH
James H. Clark, P.E.
Project Manager
61764.104KARLSLTE.DOC
-
= Ia
BLACK & VEATCH
EXHIBIT ‘C”
6 Venture, Suite 3 15. Irvme, Colifornio 926 18.33 17. (949) 7530500. FOX (9491 753-1252
Carlsbad Municipal Water District
Carlsbad Water Recycling Facility
B&V Project 61764.104
B&V File B
January 18,200O
Mr. William Plummer
District Engineer
Carlsbad Municipal Water District
5950 El Camino Real
Carlsbad, California 92008
Subject: Equalization Basin/EWPCF Pump Station Assistance
Dear Mr. Plummer:
Black & Veatch is pleased to submit the scope of work and estimated fee for providing
assistance in the design and review of the Equalization Basin, lnfluent Storage Basin,
Recycled Water Storage Basin, and Recycled Water Pump Station.
Scope of Work
Task 1 - Meetings
Attend three (3) project meetings at the CMWD or EWPCF office. The meetings will
be attended by the Project Manager and Project Engineer.
Task 2 - Equalization Basin Documents and Review
Prepare preliminary design information for the influent storage basin, recycled water
storage basin, and recycled water pump station. Information to be provided
includes storage basin sizes and layout, pump station layout, and other general
design information needed for the design of the complete equalization basin
structure. Perform two (2) design reviews of the design drawings prepared by
others.
Task 3 - EWPCF Effluent Pump Station
Prepare preliminary design information for the EWPCF Effluent Pump Station.
Information to be provided includes number of pumps, pump design criteria, pump
station layout, general piping layout, and electrical and instrumentation
requirements. Perform two (2) design reviews of the design drawings prepared by
others.
61764.104\LTROI18.DOC
Page 2
Carlsbad Municipal Water District B&V Project 61764.104
Carlsbad Water Recycling Facility January 18,200O
Estimated Fee
The estimated labor effort and fee to perform the above scope is shown on the attached
table.
If you have any questions regarding our scope or fee, please contact me. We look
forward to continuing our working relationship with the District.
Very truly yours,
James H. Clark, P.E.
Project Manager
Enclosure
61764.104\LTR0118.DOC
3 (DNN r-r
%I
i I
B .I J $ .g j” e s 3 P a. g .B u.
IJf f s-NV3 :
.
8400 Ward Parkwav
=: Ia
BLACK & “iATCH MAR 14 2000
CH
PO. Box8405
Kansas City, Missouri 64114 USA
Tel: (913) 4%2000
CERTIFICATE OF INCUMBENCY
I, S. K. Sloan, Senior Vice President and Assistant Secretary of Black & Veatch Corporation (the "Corporation"), a Delaware corporation certify that:
1. J. H. Clark is a Vice President of the Corporation; and
2. In his official capacity, J. H. Clark is granted the authority to sign contracts and other documents on behalf of the Corporation; this authority continues to be active and has never been revoked nor rescinded.
IN WITNESS WHEREOF, I have hereunto set my hand and seal this l&'/j of March, 2000.
,.~;a,. .’ ., ‘5 . .
STATE OF KANSAS
COUNTY OF JOHNSON
Sworn to and 2000.
By:
1
BLACK & VEATCH CORPORATION
S. K. Sloan Senior Vice President and Assistant Secretary
) ss 1
subscribed before me this lO& day of March,
the Imagine-build companym
1 Certificate of Insurance cm-
THt-iFr\rltlc \T1 15 1’;2;LEC 4’ A ‘.l ATTEI: c,F .\I \TiO\ O\L\ -?YD C<%FC:RS SC> I:IGtili LI’C~Y 1 OL 1. RTIFICATt HCILrJEIc 1 HI;Ct IITIFIC:\TI 15 \1’1 A\ 1
I\\Lli\\.ct I’C1Llii .\\D DIIE> \LlT i\ll:‘;I, \D. ~11: \I.TTEI: T!it CO\ ERA(;F .AFFCWDCU DY THF I’<)LtC ;TED RFLC~\\ 1
This is to Certify that r BLACK 6 VEATCH CORPORATION
Attn: J. H. Clark
PO BOX 8405
1 Name and LIBERTY
4- address of MUTUAL
KANSAS CITY MO 64114 Insured.
I -l Is. at the issue date of this cmificate, insured by the Company under the polii(iea) listed below. The insurance afforded by the listed
and conditions and is not altered by any requirement term or condition of any contract of other docment with respect to which this cerb
%cy(ies) is subject to all their terms, exclusions
7!-2emaybeissued.
TYPE OF POLICY
WORKERS COMPENSATION
INCLUDES OTHER
STATES COVERAGE
(EXCEPT
MONOPOLISTIC
STATES)
GENERAL LIABILITY 11/l/99-1 111/00
&l OCCURRENCE
17 CLAIMS MADE
EXP. DATE 1 0 CONTINUOUS
0 EXTENDED
m POLICY TERM
1 l/1/99-1 l/1100
I”“““““[
11/l/99-II/1100
POLICY NUMBER
WA2-64D-004177-289
WC2-64 l-0041 77-039
RG2-6441-004177-049
COVERAGE
INCLUDES:
CONTRACTUAL LIABILITY, BROAD
FORM PROPERTY
DAMAGE, PRODUCTS/
COMPLETED
OPERATIONS. XCU
AS2-641-004177-029
LIMIT OF LIABILITY
COVERAGE AFFORDED UNDER WC LAW OF THE FOLLOWING STATES:
AK.AZ.CA,CO,CT,DC,FL,GA
HI,IA,IL,IN,KS,KY.LA,MA,MD
MI,MN,MO.NC.NE,NJ,NM,NY
OK.PA,SC,TN,TX.VA
NV, OR,Wl
EMPLOYERS LIABILITY
Bodily Injury By Accident
$1 ,ooo,ooo Each
Accident
Bodily Injury By Disease
Each Person jeneral Aggregate - Other than Products/Completed Operations
$2,000,000
kducts/Completed Operations Aggregate
$1 .ooo,ooo
lodily Injury and Property Damage Liability
$1 ,ooo,ooo &II-
‘ersonal Injury
$1 ,ooo,ooo
bther Other
Per Pel-solv OrgMiratiOll
.-
$1 ,ooo,ooo Each Accident - Single Limil
B.I. and P.D. Combined-
Each Person
Each Accident or Occwrenu
Each Accident or Occurrence
JJTOMOBILE UABlLll
I8 OWNED
q NON-OWNED
ix1 HIRED
THER
.DDlTlONAL COMMENTS
B&V Project # 97862
sarlsbad Municipal Water District and the City of Carlsbad, CA included as additional insureds
xn the General Liability and Automobile Liability Policies.
f the certificate expiration date is continuous or extended term. you will be notified if coverage is terminated or reduced before the mtiticate expiration date. ‘ECIAL NOllCE-OHIQ ANY PERSON WO. WITH INTENT TO DEFRAUD OR KNOWlNG THAT HE IS FACILITATING A FRAUD AGAINST AN INSURER SJJSMITS A ‘PLICATION OR FILES A CLAIM CONTAlNlNG A FALSE OR DECEPTIVE STATEMENT IS GUILTY OF HSURANCE FRAUD. Issued b&o~~~o~yho f der
PORTANT NOTlCE TO FLORIDA WUCYHOLDERS AND CERTIFICATE HOLDERS : IN THE EVENT YOU HAVE ANY QUESTIONS OR NEED ,OUTTHIS CERTIFICATE FOR ANY REASON. PLEASE CONTACT YOUR LOCAL SALES PRODUCER. lWER RIGHT HAN0 CORNER OF THIS CERTlflCATE WHOSE NAME AND TELEPHONE NUMBER APPEARS IN n&i berty Mutual Group THE APPROPRIATE LOCAL SALES OFFICE MAlLlNG ADDRESS MAY ALSO BE OBTAINED BY CALLING THIS
I%ikRi3~ cwcELL4noN: (NOT APPLICABLE UNLESS A NUMBER OF 0~~s is ENTERED BELOW BEFORF THF STATED IT CANCEL OR REDUCE THE INSURANCE AFFORDED UNDER THE ABOVE POLICIES UNTIL AT L &T 30 DAYS
NOTlCE OF SUCH CANCELLATION HAS BEEN MAILED TO:
ICarlsbad Municipal Water District
1635 Faraday Avenue
%&wE Carlsbad, CA 92008 Overland Park, KS 913-681-1700 3- 13-00
OFFICE PHONE NUMBER DATE ISSUED$ *
H?
---
ACORD, CERTIFICA. i OF LIABILITY INSURA2E ll,oI;o,, DATE IMMlDDfYY)
3-13-00
PRODUCER 61
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIFHTS UPON THE CERTIFICATE Lockton Companies HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND DR P.O. Box 419351 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Kansas City MO 64141~6351 (9131 676-9000 INSURERS AFFORDING COVERAGE
UmJRED 15231 BLACK & WATCH CORPORATION P.O. BOX 8405 KANSAS CITY. MO 64114
Attn: J. H. Clark
WSUIER A: CONTINENTAL CASUAL-IY
lNsuRm B: (V.O. SCHINNERER)
INSURER c:
INSURER 0:
I.,#?, ,PCP C. L I , II.a”“L” L. I
COVERAGES 23C
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWlTHSTANblNG ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLlCtES OESCRIBED HEREtN IS SUBJECT TO AU THE TERMS, EXCLUSIONS MD CONDITIONS OF SUCH
POLICIES. AGGREGATE IJMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
GENERAL UABIUTY NOT APPLICABLE
CLAIMS MAOE
AUTOMOBILE UABN.KY -
ANY AUTO NOT APPLICABLE f-M4N&ED$lNGLE UMlY a xxxxxxxxxxx
AU OWNED AUYOS BODILY NUJlNY
SCHEIJlkEO AUTOS PW wren) ‘ xxxxxxxxxxx
HIRED AUTOS SOOILY INJURY
NOKOWNED AUTOS 1Pmr acclduul * xxxxxxxxxxx
PROFERl’Y DAMAGE {Pm rccldclN ’ xxxxxxxxxxx
OAKAGE UASNJYY AU’lO ONLY - EA ACCIDENT 0
ANY AUTO NOT APPLICABLE :EiRoEY EAACC 0
AGO $ -
EKCESS UANUTY EACH OCCURRENCE . xxxxxxxxxxx
OCCUR cl CLAIMS MAOE NOT APPLICABLE AGGMGATE * xxxxxxxxxxx
:
OEDUCllSLE 8
RI3ENnON $ 0
WDKKEKS COMPENSATION AND WC STATU- 0Tl-b
EMPLOYEW uANuTY NOT APPLICABLE E.L. EACH ACCIDENT s xxxxxxxxxxx
E.L. DISEASE - EA EMPLOYEE : ~~~~~x~~~~
E.L. DISEASE - PDUCY WIT 8 ~~~~~~~~~~~
ckHE" PfmEssIoNAL PLN 114079627 $1.000.000 EACH CLAIM AND A LIABILITY 11/01/99 11/01/00 IN THE ANNUAL A6GREWE FOR ALL PROJECTS
~SCRlPllDN OF OPERAl’lONSAOCAllONSlVNEHtC~ESIEXCLUSlDNS ADDED BY ENDORSEMENT/SPECIAL PROVlSlolls
B&V Project # 97862
----.-.a - -- . .-. --- I I ---. --. . i--m.
Carlsbad Municipal Water District
1635 Faraday Avenue
Carlsbad, CA 92008
4CORD 29-i (71971
SHOULD ANY OF THE ABOVE DESCNKKD POLICIES SE CANCELLED SEFORE THE EXPlRAlIDN
DATE THEREOF. THE WSUING INSURER WILL ENDEAVOII TO MAlL 30 DAYS WRllTEN
NOTICE TO THE CEKnflCAlE HOLDER NAMED TO THE M, WY FAILUKE TO DO SO SHALL
IMPOSE NO ODUGATION OR UABlllYY OF ANY KIND UPON THE INSUKER. ITS AGENYS DR
REFRESWATIVW.
AUTHDllKED REPRESENYAYIVE vr\
td4kORD CORPORATION 1988
CtH I IPlC;A 1 t HULlJtK 1 1 ADDITIONAL WSURED: INSURER LEtlEft CANCtLlATlON r -t
1
-
STATE OF CALIFORNIA ‘1
COUNTYOF k
1 ss.
sa 1
On before me,
NAME AND TITLE OF OFFICER /
personally appeared
G/ personally known to me - OR - 0 proved to me on the basis of satisfactory evidence to be the person(s) whose
name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in
his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity
upon behalf of which the person(s) acted, executed the instrument.
WITNESS my hand and official seal.
(This area for official notary seal.)
Title or Type of Document
Date of Document No. of Pages
Signer(s) other than named above
CMWD
06/14/95 Rev.
‘NOTTRANSFERABLE’ ‘. ‘. ’ ‘I.
.BUBwNUMBER
.-1207986 - I-
.DATEPAlD
0311312000 ., I .;.
:sIC.ODE .&&s&~~i & .a .eJ n
81tl Engineering S&i& ., .I , ., _. . OWNERFIRMDR %lACK & VEATCH _. ” *I -: i -- -1. -1- :.$a
-MlLfNGADDRESS
CITY AND STATE