HomeMy WebLinkAbout2001-09-11; Municipal Water District; 507; Encina Basin Water Reclamation ProgramCARLSBAD MUNICIPAL WATER DISTRICT -AGENDA BILL
507 TITLE- AB# -’ APPROVAL AND AUTHORIZATION TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH
MTG. 9/l l/01 TETRA TECH, INC., FOR VALUE ENGINEERING SERVICES FOR THE ENCINA BASIN WATER RECLAMATION PROGRAM
DEPT. CMWD PHASE II PROJECT, PROJECT NO. 3675
RECOMMENDED ACTION:
Adopt Resolution No. j 1 3 0 to approve and authorize execution of the professional services agreement with Tetra Tech, Inc., for Value Engineering Services for the Encina Basin, Water Reclamation Program, Phase II Project, Project No. 3675.
ITEM EXPLANATION:
The Encina Basin Water Reclamation Program, Phase II Project (Phase II), will be able to supply up to 8 mgd of advanced tertiary treated recycled water to meet irrigation demands and industrial uses in Carlsbad. The project consists of the following major elements:
0 A new 4 mgd advanced tertiary treatment facility using secondary effluent from the Encina Water Pollution Control Facility.
l A transmission and distribution system consisting of approximately 100,000 feet of pipelines ranging in size from 4 inches to 24 inches in diameter.
0 Three new booster pumping stations.
0 Improvements to the existing Mahr Reservoir to maintain the quality of the stored water.
On January 25, 2000, the Board approved an agreement between the Carlsbad Municipal Water District and Metropolitan Water District to obtain a $21O/AF rebate for the Phase II Project. Since that time, staff has completed the financing plan which utilizes a low-interest loan and grant from the State Water Resources Control Board (SWRCB). To obtain the loans and grants from the SWRCB requires the implementation of Value Engineering studies as a component of the project design.
The Public Works Department, Design Division requested proposals for Value Engineering services from six qualified firms. Three firms responded to the request. After a review of the proposals, Tetra Tech, Inc., was identified as the most qualified consultant. The subject agreement defines the scope of work and fee for the Value Engineering services. The fee associated with the subject agreement is $110,600.
ENVIRONMENTAL REVIEW:
On January 25, 2000, the Board of Directors certified a Mitigated Negative Declaration on the Phase II Project, Case No. EIA 99-09; CMWD Project No. 98-301.
FISCAL IMPACT:
The financing plan for the Phase II Project includes the use of a low-interest loan and a project grant from the State as well as a contribution from the Water Capital Fund as shown below.
State Low-Interest Loan $28,201,000 State Grant $5,000,000
Contribution from the Water Capital Fund $3,689,000
TOTAL FUNDING SOURCES $36.890.000
Page 2 of Agenda Bill No. -537 -
Although it is anticipated that only $3,689,000 will be needed from the Water Capital Fund on a permanent basis, staff previously recommended that the Board appropriate $4 million from the Water Capital Replacement fund to provide additional cash flow for the project until the grants and loans are received. The $4 million appropriation was authorized on October 3, 2000 as part of Resolution No. 1105. The $4 million appropriation from the Water Capital Replacement provides the funding source for the subject contract.
EXHIBITS:
1. Resolution No. I! 30 to approve and authorize execution of the professional services agreement with Tetra Tech, Inc., for Value Engineering services for the Encina Basin, Water Reclamation Program, Phase II Project, Project No. 3675.
2. Agreement with Tetra Tech, Inc., for Value Engineering services for the Encina Basin, Water Reclamation Program, Phase II Project, Project No. 3675.
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RESOLUTION NO. I130
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CARLSBAD MUNICIPAL WATER DISTRICT TO APPROVE AND AUTHORIZE EXECUTION OF A PROFESSIONAL ENGINEERING SERVICES AGREEMENT WITH TETRA TECH, INC., FOR VALUE ENGINEERING SERVICES FOR THE ENCINA BASIN, WATER RECLAMATION PROGRAM, PHASE II PROJECT, PROJECT NO. 3675.
WHEREAS, to obtain loan and grant funding from the State Water Resources Control
3oard, Value Engineering studies must be conducted in conjunction with the project design; and
WHEREAS, the Department of Public Works, Design Division, requested proposals for
4alue Engineering services from six qualified consultants; and
WHEREAS, after reviewing the three proposals submitted, Tetra Tech, Inc., was identified
3s the most qualified consultant.
WHEREAS, the Board of Directors of the Carlsbad Municipal Water District (CMWD) of
zarlsbad, California, has determined it is necessary and in the public interest to enter into an
agreement between Tetra Tech, Inc., and the CMWD for Value Engineering services for the
Encina Basin, Water Reclamation Program, Phase II Project; and
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad
tiunicipal Water District (CMWD) of the City of Carlsbad, California, as follows:
1. That the above recitations are true and correct.
2. That the proposal by Tetra Tech, Inc., in the amount of $110,600 for Value
Engineering services is acceptable and approved.
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1 3. That the President of the Carlsbad Municipal Water District is authorized and
2 directed to execute the agreement between Tetra Tech, Inc., and the Carlsbad Municipal Water
3 District for Value Engineering Services for the Encina Basin, Water Reclamation Program,
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(SEAL)
Phase II Project.
PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad Municipal
Water District held on the 18th day of , 2001 by the following vote, to wit:
AYES: Board Members Lewis, Ku and Hall.
NOES: None.
ABSENT: Bo
ATTEST 1 A
LOR&INE M.‘;WOOD, Secretary
AGREEMENT FOR
VALUE ENGINEERING SERVICES FOR
THE ENCINA BASIN, WATER RECLAMATION PROGRAM, PHASE 2 PROJECT
THIS AGREEMENT is made and entered into as of the 20th day of
SEPTEMBER ,2001, by and between the CARLSBAD MUNICIPAL WATER
DISTRICT, a Public Agency organized under the Municipal Water Act of 1911, and a
Subsidiary District of the City of Carlsbad, hereinafter referred to as “District” and
TETRA TECH INC., a Delaware corporation, hereinafter referred to as “Contractor.”
RECITALS
District requires the services of a professional engineering services Contractor to
provide the necessary value engineering services for the Encina Basin, Water
Reclamation Program, Phase 2 Project; and Contractor possesses the necessary skills
and qualifications to provide the services required by District;
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, District and Contractor agree as follows:
1. CONTRACTOR’S OBLIGATIONS
Refer to Exhibit “A”, attached hereto and made a part hereof.
2. DISTRICT OBLIGATIONS
The District shall provide the meeting/conference room, project reports, plans
and supplemental information available to the District for use in performing the Value
Engineering services.
Rev. 4/27/00
3. PROGRESS AND COMPLETION
The work under this contract will begin within ten (10) days after receipt of
notification to proceed by the District and be completed within three hundred sixty five
(365) calendar days of that date. Extensions of time may be granted if requested by
the Contractor and agreed to in writing by the Public Works Director. The Public Works
Director will give allowance for documented and substantiated unforeseeable and
unavoidable delays not caused by a lack of foresight on the part of the Contractor, or
delays caused by District inaction or other agencies’ lack of timely action.
4. FEES TO BE PAID TO CONTRACTOR
The total fee payable for the services to be performed shall be $110,600.
No other compensation for services will be allowed except those items covered by
supplemental agreements per Paragraph 8, “Changes in Work.” The District reserves
the right to withhold a ten percent (10%) retention until the project has been accepted
by the District.
Incremental payments, if applicable, should be made as outlined in attached
Exhibit “A.”
5. DURATION OF CONTRACT
This agreement shall extend for a period of three hundred sixty five (365)
calendar days from date thereof. The contract may be extended by the Executive
Manager for one (1) additional one (1) year period or part thereof, based upon a review
of satisfactory performance and the District’s needs. The parties shall prepare
extensions in writing indicating effective date and length of the extended contract.
2 Rev. 4/27/00
6. PAYMENT OF FEES
Payment of approved items on the invoice shall be mailed to the Contractor
within 30 days of receipt of the invoice.
7. FINAL SUBMISSIONS
Within thirty (30) days of completion of each Value Engineering session(s) the
Contractor shall deliver to the District the following items: Final VE Report for the
subject project.
6. CHANGES IN WORK
If in the course of the contract, changes seen merited by the Contractor or the
District, and informal consultations with the .other party indicate that a change in the
conditions of the contract is warranted, the Contractor or the District may request a
change in contract. Such changes shall be processed by the District in the following
manner: A letter outlining the required changes shall be forwarded to the District by
Contractor to inform them of the proposed changes along with a statement of estimated
changes in charges or time schedule. A Standard Amendment to Agreement shall be
prepared by the District and approved by the District according to the procedures
described in Carlsbad Municipal Code Section 3.28.172. Such Amendment to
Agreement shall not render ineffective or invalidate unaffected portions of the
agreement.
3 Rev. 4/27/00
9. COVENANTS AGAINST CONTINGENT FEES
The Contractor warrants that their firm has not employed or retained any
company or person, other than a bona fide employee working for the Contractor, to
solicit or secure this agreement, and that Contractor has not paid or agreed to pay any
company or person, other than a bona fide employee, any fee, commission,
percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting
from, the award of making of this agreement. For breach or violation of this warranty,
the District shall have the right to annul this agreement without liability, or, in its
discretion, to deduct from the agreement price or consideration, or otherwise recover,
the full amount of such fee, commission, percentage, brokerage fees, gift, or contingent
fee.
10. ANTI-DISCRIMINATION AND ANTI-HARASSMENT CLAUSE
The Contractor shall comply with all applicable state and federal laws and
regulations prohibiting discrimination and harassment.
11. TERMINATION OF CONTRACT
In the event of the Contractor’s failure to prosecute, deliver, or perform the work
as provided for in this contract, the Executive Manager may terminate this contract for
nonperformance by notifying the Contractor by certified mail of the termination of the
Contractor. The Contractor, thereupon, has five (5) working days to deliver said
documents owned by the District and all work in progress to the Public Works Director.
The Public Works Director shall make a determination of fact based upon the
documents delivered to District of the percentage of work which the Contractor has
performed which is usable and of worth to the District in having the contract completed.
4 Rev. 4/27/00
Based upon that finding as reported to the Executive Manager, the Manager shall
determine the final payment of the contract.
This agreement may be terminated by either party upon tendering thirty (30)
days written notice to the other party. In the event of such suspension or termination,
upon request of the District, the Contractor shall assemble the work product and put
same in order for filing and closing and deliver said product to District. In the event of
termination, the Contractor shall be paid for work performed to the termination date;
however, the total shall not exceed the lump sum fee payable under paragraph 4. The
Executive Manager shall make the final determination as to the portions of tasks
completed and the compensation to be made.
12. CLAIMS AND LAWSUITS
The Contractor agrees that any contract claim submitted to the District must be
asserted as part of the contract process as set forth in this agreement and not in
anticipation of litigation or in conjunction with litigation. The Contractor acknowledges
that if a false claim is submitted to the District, it may be considered fraud and the
Contractor may be subject to criminal prosecution. The Contractor acknowledges that
California Government Codes sections 12650 et seq., the False Claims Act, provides
for civil penalties where a person knowingly submits a false claim to a public entity.
These provisions include false claims made with deliberate ignorance of the false
information or in reckless disregard of the truth or falsity of information. If the Carlsbad
Municipal Water District seeks to recover penalties pursuant to the False Claims Act, it
is entitled to recover its litigation costs, including attorney’s fees. The Contractor
acknowledges that the filing of a false claim may subject the Contractor to an
5 Rev. 4/27/00
administrative debarment proceeding wherein the Contractor may be prevented to act
as a Contractor on any public work or improvement for a period of up to five years. The
Contractor acknowledges debarment by another jurisdiction is grounds for the Board of
Directors to disqualify the Contractor from the selection process.
(initial)
The provisions of Carlsbad Municipal Code sections 3.32.025, 3.32.026,
3.32.027 and 3.32.028 pertaining to false claims are incorporated Frein by reference. /i f& ini . (initial)
13. JURISDICTION
Contractor agrees and hereby stipulates that the proper venue and jurisdiction
for resolution of any disputes between the parties arising out of this agreement is
San Diego County, California.
14. STATUS OF THE CONTRACTOR
The Contractor shall perform the services provided for herein in Contractor‘s own
way as an independent Contractor and in pursuit of Contractor’s independent calling,
and not as an employee of the District Contractor shall be under control of the District
only as to the result to be accomplished, but shall consult with the District as provided
for in request for proposal. The persons used by the Contractor to provide services
under this agreement shall not be considered employees of the District for any
purposes whatsoever.
6 Rev. 4127100
The Contractor is an independent Contractor of the District. The payment made
to the Contractor pursuant to the contract shall be the full and complete compensation
to which the Contractor is entitled. The District shall not make any federal or state tax
withholding on behalf of the Contractor or its employees or subcontractors. The District
shall not be required to pay any workers’ compensation insurance or unemployment
contributions on behalf of the Contractor or its employees or subcontractors. The
Contractor agrees to indemnify the District and the City of Carlsbad within 30 days for
any tax, retirement contribution, social security, overtime payment, unemployment
payment or workers’ compensation payment which the District and the City of Carlsbad
may be required to make on behalf of the Contractor or any employee or subcontractor
of the Contractor for work done under this agreement or such indemnification amount
may be deducted by the District and the City of Carlsbad from any balance owing to the
Contractor.
The Contractor shall be aware of the requirements of the Immigration Reform
and Control Act of 1986 and shall comply with those requirements, including, but not
limited to, verifying the eligibility for employment of all agents, employees,
subcontractors and Consultants that are included in this agreement.
15. CONFORMITY TO LEGAL REQUIREMENTS
The Contractor shall cause all drawings and specifications to conform to all
applicable requirements of law: federal, state and local. Contractor shall provide all
necessary supporting documents, to be filed with any agencies whose approval is
necessary.
The District will provide copies of the approved plans to any other agencies.
7 Rev. 4127100
16. OWNERSHIP OF DOCUMENTS
All plans, studies, sketches, drawings, reports, and specifications as herein
required are the property of the District, whether the work for which they are made be
executed or not. In the event this contract is terminated, all documents, plans,
specifications, drawings, reports, and studies shall be delivered forthwith to the District.
Contractor shall have the right to make one (1) copy of the plans for its records.
17. REPRODUCTION RIGHTS
The Contractor agrees that all copyrights which arise from creation of the work
pursuant to this contract shall be vested in District and hereby agrees to relinquish all
claims to such copyrights in favor of District.
18. HOLD HARMLESS AGREEMENT
Contractor agrees to indemnify and hold harmless the “District” and the “City”
and their officers, officials, employees and volunteers from any and against all claims,
damages, losses and expenses including attorney fees arising out of the performance
of the work described herein caused in whole or in part by any willful misconduct or
negligent act or omission of the Contractor, any subcontractor, anyone directly or
indirectly employed by any of them or anyone for whose acts any of them may be liable.
19. ASSIGNMENT OF CONTRACT
The Contractor shall not assign this contract or any part thereof or any monies
due thereunder without the prior written consent of the District.
8 Rev. 4/27/00
20. SUBCONTRACTING
If the Contractor shall subcontract any of the work to be performed under this
contract by the Contractor, Contractor shall be fully responsible the District for the acts
and omissions of Contractor’s subcontractor and of the persons either directly or
indirectly employed by the subcontractor, as Contractor is for the acts and omissions of
persons directly or indirectly employed by Contractor. Nothing contained in this contract
shall create any contractual relationship between any subcontractor of Contractor and
the District. The Contractor shall bind every subcontractor and every subcontractor of a
subcontractor by the terms of this contract applicable to Contractor’s work unless
specifically noted to the contrary in the subcontract in question approved in writing by
the District.
21. PROHIBITED INTEREST
No official of the District who is authorized in such capacity on behalf of the
District to negotiate, make, accept, or approve, or take part in negotiating, making,
accepting, or approving of this agreement, shall become directly or indirectly interested
personally in this contract or in any part thereof. No officer or employee of the District
who is authorized in such capacity and on behalf of the District to exercise any
executive, supervisor-y, or similar functions in connection with the performance of this
contract shall become directly or indirectly interested personally in this contract or any
part thereof.
9 Rev. 4127100
22. VERBAL AGREEMENT OR CONVERSATION
No verbal agreement or conversation with any officer, agent, or employee of the
District, either before, during or after the execution of this contract, shall affect or modify
any of the terms or obligations herein contained nor entitle the Contractor to any
additional payment whatsoever under the terms of this contract.
23. SUCCESSORS OR ASSIGNS
Subject to the provisions of Paragraph 18, “Hold Harmless Agreement,” all
terms, conditions, and provisions hereof shall inure to and shall bind each of the parties
hereto, and each of their respective heirs, executors, administrators, successors, and
assigns.
24. EFFECTIVE DATE
This agreement shall be effective on and from the day and year first written
above.
25. CONFLICT OF INTEREST
The District has determined, using the guidelines of the Political Reform Act and
the District’s conflict of interest code, that the Contractor will not be required to file a
conflict of interest statement as a requirement of this agreement. However, Contractor
hereby acknowledges that Contractor has the legal responsibility for complying with the
Political Reform Act and nothing in this agreement releases Contractor from this
responsibility.
10 Rev. 4/27/00
26. INSURANCE
The Contractor shall obtain and maintain for the duration of the contract and any
and all amendments insurance against claims for injuries to persons or damage to
property which may arise out of or in connection with performance of the work
hereunder by the Contractor, his agents, representatives, employees or subcontractors.
Said insurance shall be obtained from an insurance carrier admitted and authorized to
do business in the State of California. The insurance carrier is required to have a
current Bests Key Rating of not less that “A-V” and shall meet the District’s policy for
insurance as stated in Resolution No. 772.
A. Coverages and Limits
Contractor shall maintain the types of coverages and minimum limits
indicated herein, unless a lower amount is approved by the General Counsel or
Executive Manager.
1. Comprehensive General Liability Insurance. $1 ,OOO,OOO combined
single-limit per occurrence for bodily injury, personal injury and property damage. If the
submitted policies contain aggregate limits, general aggregate limits shall apply
separately to the work under this contract or the general aggregate shall be twice the
required per occurrence limit.
2. Automobile Liability (if the use of an automobile is involved for
Contractor’s work for the District). $1 ,OOO,OOO combined single-limit per accident for
bodily injury and property damage.
11 Rev. 4/27/00
3. Worker’s Compensation and Employer’s Liability. Worker’s
Compensation limits as required by the Labor Code of the State of California and
Employer’s Liability limits of $1 ,OOO,OOO per accident for bodily injury.
4. Professional Liability. Errors and omissions liability appropriate to
the contractor’s profession with limits of not less than $1 ,OOO,OOO per claim. Coverage
shall be maintained for a period of five years following the date of completion of the
work.
B. Additional Provisions
Contractor shall ensure that the policies of insurance required under this
agreement contain, or are endorsed to contain, the following provisions.
1. The District and the City of Carlsbad shall be named as an
additional insured on all policies excluding Workers’ Compensation and Professional
Liability.
2. The Contractor shall furnish certificates of insurance to the District
before commencement of work.
3. The Contractor shall obtain occurrence coverage, excluding
Professional Liability which shall be written as claims-made coverage.
4. This insurance shall be in force during the life of the agreement
and any extension thereof and shall not be canceled without 30 days prior written notice
to the District sent by certified mail.
If the Contractor fails to maintain any of the insurance coverages
required herein, then the District will have the option to declare the Contractor in
breach, or may purchase replacement insurance or pay the premiums that are due on
12 Rev. 4/27/00
existing policies in order that the required coverages may be maintained. The
Contractor is responsible for any payments made by the District to obtain and maintain
such insurance and the District may collect the same from the Contractor or deduct the
amount paid from any sums due the Contractor under this agreement.
27. RESPONSIBLE PARTIES
The name of the persons who are authorized to give written notices or the
receive written notice on behalf of the District and on behalf of the Contractor in
connection with the foregoing are as follows:
For District: Title Public Works Director
Name Lloyd B. Hubbs
Address 1635 Faraday Avenue
Carlsbad, CA 92008
For Contractor: Title Vice President
Name Steve Tedcrsco
Address 16241 Laguna Canyon Road, Suite 200
Irvine, CA 92618
Engineer/License Number: RCE c03gzS1
28. BUSINESS LICENSE
Contractor shall obtain and maintain a City of Carlsbad Business License for the
duration of the contract.
29. ENTIRE AGREEMENT
This agreement together with any other written document referred to or
contemplated herein, embody the entire agreement and understanding between the
parties relating to the subject matter hereof. Neither this agreement nor any provision
hereof may be amended, modified, waived or discharged except by an instrument in
13 Rev. 4/27/00
writing executed by the party against which enforcement of such amendment, waiver or
discharge is sought,
Executed by Contractor this of day I20-.
CONTRACTOR:
TETRA TECH, INC.,
a Delaware Corporation
By: ~fqg-.--
I’ / (sign here)
Steve Tedesco, Vice President
(print name and title)
By:
(sign here)
(print name/title)
RCE CO39261 ArchitectfLicense Number
(Proper notarial acknowledgment of execution by Contractor must be attached.)
(Chairman, president or vice-president and secretary, assistant secretary, CFO or assistant treasurer
must sign for corporations. Otherwise, the corporation must attach a resolution certified by the secretary
or assistant secretary under corporate seal empowering that officer(s) signing to bind the corporation.)
(If signed by an individual partner, the partnership must attach a statement of partnership authorizing the
partner to execute this instrument.)
APPROVED AS TO FORM
x3- I
Deputy Eity Attorney
CMWD No.
14 Revised: 4/27/00
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
State of California
ss.
County of
On ???ze , before me&&&&&5 &&&l/ ,
Name and Title of 0fher~e.g.. ‘Jane Doe. Notary Pubhc”)
personally appeared Name(s) of Signer(s) 6 ersonally known to me
Cl proved to me on the basis of satisfactory
evidence
to be the person(s) whose name(s) is/ace-
subscribed to the within instrument and
acknowledged to me that he/s&e/they executed
gacz?, ir&dhi~h~t~ hyE;z
signature(s) on the instrument the person(s), or
the entity upon behalf of whrch the person(s)
acted, executed the instrument.
WITNESS mv hand and official seal.
Place Notary Seal Above Signature of Notary Public
OPTIONAL
Though the information below is not required by law, it may prove valuable to persons relying on the document
and could prevent fraudulent removal and reattachment of this form to another document.
Description of Attached
Title or Type of Document:
Document Date: w Number of Pages: /#
Signer(s) Other Than Named Above: -
Capacity(ies) Claim
CI Individual
0 Attorney in Fact
0 Trustee
0 Guardian or Conservator
Signer Is Representing:
0 19% NaWmal Notary Assoc~atm .X450 De Solo Ave PO Box 2402 - Chatsworth. CA 91313-2402 . ww namnalnola~ erg Prod NO 5907 Aeor*cr CGA, Tall-Free I-800-876-6827
TETRATECH, INC.
Infrastructure Services Group
August 13,200l
Mr. William E. Plummer
Deputy City Engineer
City of Carlsbad
Engineering Department
163 5 Faraday Avenue
Carlsbad, CA 92008
Reference: Fee Proposal - Value Engineering for Encina Basin Water Reclamation
Program, Phase II Project
Dear Mr. Plummer:
Tetra Tech, Inc. is pleased to provide our fee proposal for the Encina Basin Water Reclamation
Program, Phase II Project. Our fee is based on providing two 40-hour Value Engineering sessions,
along with six copies of a draft report and ten copies of a final report for each session.
The total fee for each session is $55,300. It is our experience that a project such as yours will require
two separate VE sessions. Therefore, our total proposed fee is $110,600. If, due to timing of your
projects or due to other constraints, additional VE sessions are required they can be provided at an
additional fee.
Attached is a breakdown of the costs for a single 40-hour VE session. If you have any questions or if
we can be of any further assistance, please feel free to contact us.
Sincerely, kc ev Tedesco, P.E.
SDT/cg
l:\propOl\pl48fee.doc
Attachment
I624 I Caguna Canyon Road. Suite 200. Irvme. CA 926 I8
Tel 949.727.7099 Fax 949 727.7097
www.tetratech.com
SCOPE OF SERVICES
The overall objective of the VE review is to provide an independent review of the project at the 30% to
60% design level. Our team will review the project documents and quickly get up to speed on the design,
then evaluate various options which can be used to save costs.
Our Team fully understands the desires of the funding agency and we know how to meet their
requirements. We also understand how to work with your design engineers and your engineering staff.
Tetra Tech will assemble a multidisciplinary team which meets all the requirements of the State Water
Resources Control Board (SWRCB). The VE workshop will be conducted in space provided by CMWD.
The following sections outline our detailed approach and work plan:
l Document Review: Each team member will review documents provided by CMWD’s Design
Engineer prior to the VE workshop. These documents will include construction plans, specifications,
soil boring report, cost estimates and Basis of Design Report. Every team member will come to the
VE workshop with an understanding of the specifics of the project.
l Pre- Workshop Activities: Tetra Tech will coordinate with CMWD prior to the formal commencement
of the workshop. A complete agenda for the workshop indicating the activities, the timing of each
activity, and the key sessions of participation for representatives from CMWD’s staff and the design
team will be outlined.
. Value Engineering Workshop: The team will conduct two Value Engineering (“VE”) workshops in
accordance with State Water Resources Control Board (SWRCB) requirements. The workshops will
be conducted at the completion of the thirty to sixty percent final design. The workshops will last
five (5) days with a District staff/design consultant briefing on the final day.
The workshops will follow VE methodology and will be divided into the following six steps:
- Information Phase: Data collection, research and preparation of the project cost model.
- Speculative Phase: Develop an extensive list of alternative solutions to essential project
functions and concentrate on items with highest cost savings potential.
- Evaluation Phase: Evaluate each feasible alternative.
- Investigation Phase: Final evaluation of the most feasible alternatives.
- Recommendation Phase: Detailed recommendation of the most feasible alternatives complete
with rationale and capital/O & M cost benefits.
- Presentation Phase: Present the VE recommendations to CMWD and the Design Consultant and
answer any questions.
l Value Engineering Reports: Within two (2) weeks of the completion of each VE workshop, we will
deliver a VE report to the District. The reports will describe the review process, methodology and
results.
City of Carlsbad
Value Engineering for Encina Bosin Water Reckmarion Program
Phase II Project
TETRA TECH, INC.
Six copies of the draft report will be provided to the District. Following review by the design consultant,
a final post-workshop will be held with the VE team and the District to review final accepted VE
proposals. This meeting will be attended by the VE team leader and QA/QC manager. Ten copies of
the final VE report will then be provided.
City of Co&bad
Value Engineering& Encina Basin Water Reciumation Program
Phase It Project
TETRA TECH, INC.
From: Linda Day At: Lyons Insurance Agency, Inc. To: Cheryl Glen Fax#: (302) 658-1253 Date: B/23/01 09:06 AM Page 2 of 3
ACORD, CERTIFICATE OF LIABILITY INSURANCE AsLg-y LJI DATE IMWBDNYI ,,8,23,01 RDDUCER THS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ;yons Insurance Agency, Inc. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE ?owdermill Sguare HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 1844 Eennett Pike, Suite 210 ALTER THE CO-GE AFFORDED BY THE POLICIES BBLOW.
lilmington DE 19807
Phone: 302-658-5508 Fax:302-658-1253 INSURERS IVFORDING COVERAGE
IEUNED ItvsuRERA Greenwich Insurance Coupany
ImuERs
Tetra Tech, Inc. wasLRmc
3280 E. Foothill Blvd. Ste 350 Pasadena CA 91107 INSWlER D
I INSLRER E
:ovERAGEs
THE P0LlClE.S OF INSlJRbNCE LISTED BELOW HAVE BEEN ISSUED TO THE HSLRXED NAMED ABOVE FOR THE POUCY PERIOD lNDIC.ATED. NOl-WITHSTANDlNG ANY REQUIREMENT, TERM DR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT m RESPECT TO WHICH THlS CBRTFICATE MAY BE ISSUED OR MAY PERTAUU. THE INSURANCE AFFORDED BY THE POLIUES DESCRIBED HEREW IS SUBJECT TO ML THE TERMS, EXCLLkSlONS AND COM)ITK)NS OF SLICH POLlClES. AGGREGATE LIMITS SHOWN I.AhY H&K BEEN EDUCED BY PAID CUIMS.
K TYCE DP INDuuIlDE WLWY -El PDIJCY IPP- FOLEY EXWLWIDN DATE -Yl DATE WWDNY) Urn
0ENENNLuNLmY EACH 0cC”RRENCE I
L cct4MERCuL GEWRM UAQUTY FRECW+AGE(MYWlCfi~) s
CUMS MNIE cl OCCUR ME0 w (Aqcm pzrson) s
PERsowLhMvINJuuY S
GEWVLAGGREGATE s
GENLAGGREGATE LIMIT WPUES PER PROWCTS - COMPlDPAGG s
AWDMDBU LlaELnY coMslNEo SINGLE UMT
AWAUTO (Ea accK*ctJ s
ALL OWNED AUTOS BODILY NJURY s SCWDUED AUTOS (Per person)
WE0 AUTOS BODILY INAJW
NOKOWNED AUTOS (Per acclh-q s
PROPWTYWM4GE per accmera) s
GUIDE uuILlw AUTO ONLY- EA ACUOENT s
lwyWT0 OTHER TM,, *Am *
AUTO ONLY AGGS
EXCEEI LlmlLm E&m OCCURRENCE s
CCCCR cl wusH*DE AGGREGATE t
I
s
s
WDNXER~ cDwPeeAnDN AND
EwLOYLRs’LwLm EL E4cnAlzcmEN.r s
EL DISEASE U EMPCOYEE s
EL MS- - WLICY UMT s
OTNEN
A Profass./Pollution PEcooo5771 10/01/00 10/01/01 See Below For Limits
E60 Legal Liab
,EW-N OF -nON~ATIDNYVEHICLCMXC~SONS WOE0 EY ENDORSENENTWECULPRDWSlONS LIMITS: 52,000,OOO Ea. Oct./$2,000,000 Agg. and $100,000 Retention Ea. Cl.
CLAIMS MADE FORM: Maximum for all claims during the policy year. EE: Value
engineering for Encina Basin water reclamation program, phase II project.
:ERTlFlCATE HOLDER N ADDtTlONU 04S”NEo: INCUNEN - CANCELLATION
CITYCLB D”DM.0 ANY OF TM ABOW! DWCNWED l OUCIM SE OANCEWD WFONJ THE EXPlRAllON
D*TE~MEIIKH,THEI~-IWUI~WRLENOEIVONTOMUL 30 DAYS-N
NDT,CE To TNE C-ICATE NDLDER NAMED TO ‘WE LFCI, BUT CALURE TO DO SO SNAU. City of Carlsbad Marshall Plan IWOW ND OEUDATION DR LML"-" DPANYl‘IND”CDNYNEW6UNERlTSADWtE DR
1635 Faraday Avenue NEPNswNrAnYEs.
Carlsbad CA 92008-7314
4CORD 254 (7197) l---T , - -- 0 ACORD CORPORA1 ION lYllll
From: Linda Day At: Lyons Insurance Agency, Inc. To: Cheryl Glen Fad: (302)658-1253 Date:8123101 09:06 AM Page3 of3
I ACORD, CERTIFICATE OF LIABILITY INSURANCE -,zy; LJI will IMMQWVY, 08,23,01
CRODWCR THIS CERTlFlCAlE IS lSSUED AS A MATTER OF INFORMATlON ONLY AN0 CONFERS NO RK;H(TS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND. EXTEND OR ALTER THE CO-GE AFFORMO BY THE POlklES BELOW,
I
Lyons Insurance Agency, Inc. Powdermill Square \A 3044 Kennett Pike, Suite 210 Wilmington DE 19807 (N-y++
Phone: 302-658-5508 Fax:302-658-1253
INEW
INSllRERS AFFORDING COVE w . NSURER A Hartford Insurance
NSJRER B Twin City Fire Insurance Co. \ NSVRW c:
t
Tetra Tech, Inc. 3280 E. Foothill Blvd. Ste 350 Pasadena CA 91107 I
THE POUCIES Cl= NSURMCE LISTED BELOW HAVE BEEN ISSUED TO THE NSURED NAMED ABOVE FOR THE POLICY PERJOD INMCATED. NOTWlTHSTANDlNG ANY REQUIREMENT, TERM OR CONDlTlON OF ANY CONTRACT OR OTHER DOCUMENT WTRi RESPECT TO M-llCH THIS CERTlFiCATE MAY BE ISSUED OR M4Y PERTMN. THE INSURANCE AFFOROED BY THE POLICIES DESCRlBED HERaN IS SUBJECT TO ALL THE TERMS, EXCLLISIOM AND CONDITIONS OF SUCH POUCIES. AGGREGATE LMTS SHOWN MAY HAM BEEN REDUCED BY PAY) CUIMS. iii ! WUCVEWEClM DATE I-VI
10/01/00
wcv EXPIUAVION DAlElMMmDn-rl “Mm
EACH 0CC”RRENCE E 1000000
10/01/01 FlRE@&!AGE,UyOlE~) s 300000
E VVCE OF I”EUU*CE mucv NUMBER
GEnmN. UMm
k x COMMERCULGENERU-TY 44IJUNFU3205
CUB.6 MADE El x OCCUR
1
MEG w (&y one person) ~r10000
PERsoI(pL am lNJwY lr1000000
GENERMAGGREGATE s2000000
PRODUCTS - CGMP,GP AGG I 2000000
_J
GEN’LAGGREGtTE UMIT FU’PUES PER
ImJcY I 7s LOC
AuroMomLEuuuw
44tmNFu3301
LLL -AUTOS
SCM-0 ANTOS
1
AUTO DNLY- EAACCOENT E
0Tt-W THAN u&x *
AUTO OK’? AGO I
EAoi OCCURRENCE I 10000000
10/01/01 AGGREGATE r10000000 10/01/00
0 EWLGVERE’UUUVV 44-3350 AOS 10/01/00
B 44wNMP3351 CA 10/01/00
-
EsmwlloN w WERAllGusAocA ‘“ONENSNlCL”SXCUWONE~EC .V RI)OREE-ECl,LCRGVlE IE The District and City of Carlsbad are included as additional insured with
respects to the general liability and auto liability coverages only. PE:
ralae engineering for the Encina Basin water reclamation program, phase II
project.
i
‘D 1 I
I
7
1
CERTlFlCATE HOLDER Y mmToNAL#tfuRE&lNSURW~ CANCELLATION -
CITYCIb SNGUl.0 NIV OF 'NE AWM DESCRISEC PGUCSE SE CANCELLED BEFORE TUE EXPlRLllGN
DATE TNEREOF. THE IMUING ws"RER Mu. ENDEwoR TO WL 30 DIVE wmnTEw
City of Carlsbad NOTICE 10 m -IcAvE "OLDER - TO WE LEFT, our mu.uRE 10 DO Eo ENALL
Marshall Plan lucosE No 0suGAlloN OR uAsH.rlY OF WV MD UPON TNE INSURER, ITE AGENTS OR
1635 Faraday Avenue RwRJ!sENmlvE,.
Carlsbad CA 92008-7314
ACORD 25-S (7197) OACORD CORPORATION 1998
‘orn: Michelle Connors At: Lyons Insurance Agent 1, Inc. To: Melissa Fax#: (302) 658-1253 Date: B/30/01 09:39 AM Page 2 of 3
POLICY NUMBER: 44UUNFU3205 COMMERCIAL GENERAL LIABILITY
THE HARTFORD
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY
ADDITIONAL INSURED--OWNERS, LESSEES OR
CONTRACTORS (FORM B)
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART.
SCHEDULE
Name of Persons or Organization:
City of Carlsbad, its officials, employees and volunteers
(If no entry appears above, information required to complete this endorsement will be shown in the
Declarations as applicable to this endorsement.)
WHO IS AN INSURED (Section II) is amended to include as an inured the person or organization shown
in the Schedule, but only with respects to liability arising out of “your worK’ for that insured by or for you.
CG201011 85 Copyright, Insurance Service Office, Inc. 1984
morn: Michelle Connors At: Lyons Insurance Agent 1, Inc. To: Melissa Fax#: (302) 658-1253 Date: S/30/01 09:39 AM Page 3 of 3
POLICY NUMBER: 44UENFU3301
THE HARTFORD
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT
CAREFULLY.
IT IS HEREBY UNDERSTOOD AND AGREED THAT:
City of Carlsbad, its officials, employees and volunteers
IS ADDED AS AN ADDITIONAL INSURED AS THEIR INTEREST MAY APPEAR.
This endorsement does not change the policy except as shown
Form IH 12 00 11 85 Printed in LJ S.A.
AK-23-2001 THU 08:38 AM ASL PASADENA FAX NO, 6830040
3 * y(! - . 53 mm
P, 02