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Home My WebLink About2004-09-14; Municipal Water District; 574; El Camino Real Water Transmission Mains4B# 574 TITLE: AWARD OF CONTRACT UITG. 911 4/04 DOMESTIC WATER AND RECYCLED WATER IEPT. ENG FOR CONSTRUCTION OF THE EL CAMINO REAL TRANSMISSION MAINS, PROJECT NOS. 3446 AND 3887-H Q W > 0 Q Q a .. z 0 F 0 a n PL a 0 m I CITY MGR RECOMMENDED ACTION: CONTRACTOR LOCATION 1. Cass Construction 2. TC Construction 3. CNB Excavating 4. Weir Construction 5. CCL Contracting 6. Erreca’s Inc. Adopt Resolution No. 1223 accepting bids and awarding a contract for the construction of the El Camino Real Domestic Water and Recycled Water Transmission Mains, Project Nos. 3446 and 3887-H. BID AMOUNT $3,392,703.00 $3,898,335.00 $3,938,195.00 $4,074,196.00 $4,114,031 .OO $5,016,270.00 ITEM EXPLANATION: This bid for construction contains two projects, referred to as the El Camino Real Domestic Water Transmission Main, Project No. 3446, and El Camino Real Recycled Water Transmission Main, Project No. 3887-H. The projects were prepared on separate drawings and combined as one contract bid set to minimize construction costs and traffic impacts to El Camino Real from Cassia Road north to Palomar Airport Road. The El Camino Real Domestic Water Transmission Main, Project No. 3446, will replace an existing 20” steel water line with a new 24” and 20” PVC water line. The water line will extend from Palomar Airport Road south within El Camino Real, then west on Cassia Road. The existing water transmission main was originally constructed in 1958 and has reached its useful life. The El Camino Real Recycled Water Transmission Main, Project No. 3887-H, construction contract is part of the Encina Basin Water Reclamation Program, Phase II Project (Phase 11). This pipeline will enable the recycled water processed at the Carlsbad Water Recycling Facility (CWRF), which is currently under construction, and the existing Meadowlark Water Reclamation Facility, to reach the District‘s Phase II recycled water customers. On June 8, 2004, the Board of Directors approved the plans and specifications and authorized the advertisement for bids for the El Camino Real Domestic Water and Recycled Water Transmission Mains, Project Nos. 3446 and 3887-H. On July 27, 2004, the Purchasing Department received six (6) bids for the project as follows: The Engineer’s Estimate for the construction of the project was $3,593,000. Staff has reviewed the bids and determined that the apparent low bid submitted by Cass Construction to be in order. Staff recommends that the Board award the contract for the construction of the El Camino Real Domestic Water and Recycled Water Transmission Mains, Project Nos. 3446 and 3887-H to Cass Construction. I Page 2 of Agenda Bill No. 574 DOMESTIC PIPELINE (PROJECT NO. 3446) Construction Construction Contingencies Design Inspection, Testing, and Construction Management PROJECT TOTAL COST CURRENT APPROPRIATION ENVIRONMENTAL REVIEW: ESTIMATED FUNDING COSTS SOURCE $1,801,223 Water 180,000 Replacement 190,000 Funds 180,000 $2,351,223 $3,225,000 Project No. 3446 is categorically exempt from the environmental review process under Section 15302 Class 2 (c) of the Public Resources Code (California Environmental Quality Act). Project No. 3887-H is a part of the Phase II project. A Mitigated Negative Declaration (MND) was prepared for the Phase II project. The Carlsbad City Council approved the MND on January 25, 2000 under Case No. EIA 99-09, Resolution No. 2000-37. The United States Department of the Interior completed its review of the Phase II project for compliance with the National Environmental Policy Act (NEPA) and formally approved the NEPA on March 1, 2002. RECYCLED PIPELINE (PROJECT NO. 3887-H) Construction Construction Contingencies Desian FISCAL IMPACT: $1,591,480 Federal and 96,000 State Grants 64,600 and State Loan The total cost for the project being awarded, which includes a domestic and a recycled water transmission main, is $4.2 million as shown below in Table 1. - Inspection, Testing, and Construction Management PROJECT TOTAL COST 80,000 $1,832,080 CURRENT APPROPRIATION Total Construction .. $1,840,600 $3,392,703 Total Construction Contingencies Total Design Total Inspection, Testing, and Construction Management GRAND TOTAL 276,000 254,600 260,000 $4.1 83,303 The domestic transmission main is estimated to cost approximately $2.4 million. There are sufficient water replacement funds appropriated to complete this project. The cost of the recycled water transmission main is estimated at $1.8 million and will be funded by Federal and State grants and a State Loan. This is one of twelve pipeline projects included in the Recycled Water Phase II Program and there are sufficient appropriations available. EXHIBITS: 1. Location Map. 2. Resolution No. 1223 accepting bids and awarding a contract for the construction of the El Camino Real Domestic Water and Recycled Water Transmission Mains, Project Nos. 3446 and 3887-H. DEPARTMENT CONTACT: David Ahles, (760) 602-2748, dahle@ci.carlsbad.ca.us LO CAT1 0 N PROJECT NUMBER 38~7~~ PROJECT NAME CONSTRUCTION OF THE EL CAMINO REAL DOMESTIC 3446 WATER AND RECYCLED WATER TRANSMISSION MAINS MAP EXHIBIT I \\ // \\ I1 \\ Nor ro SCALE SI 3 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 1223 A RESOLUTION OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT (CMWD), ACCEPTING BIDS AND AWARDING A CONTRACT FOR THE CONSTRUCTION OF THE ELCAMINO REAL DOMESTIC WATER AND RECYCLED WATER TRANSMISSION MAINS. PROJECT NOS. 3446 AND 3887-H. WHEREAS, the Board of Directors of Carlsbad Municipal Water District has determined t necessary, desirable, and in the public interest to construct the El Camino Real Domestic Water and Recycled Water Transmission Mains, Project No. 3446 and 3887-H; and WHEREAS, on June 8, 2004, the Board of Directors approved the plans and specifications for the construction of the El Camino Real Domestic Water and Recycled Water Transmission Mains, Project No. 3446 and 3887-H; and WHEREAS, six (6) sealed bids were received on July 27, 2004 for the project; and WHEREAS, the lowest responsive, responsible bid for the project was submitted by Cass Zonstruction, in the amount of $3,392,703; and WHEREAS, Subsection 3.28.172(c)(l) of the Carlsbad Municipal Code authorizes the zxecutive Manager to approve change orders in the amount equal to the contingency set at the .ime of the bid award - WHEREAS, the estimated project cost for the El Camino Real Domestic Water Transmission Main is $2,351,223 and there are sufficient funds appropriated in the Water qeplacement Account, to construct the water pipelines of the project; and WHEREAS, the El Camino Real Domestic Water Transmission Main is categorically 5xempt from the environmental review process under Section 15302 Class 2 (c) of the Public iesources Code (California Environmental Quality Act). WHEREAS, the estimated project cost for recycled water pipelines is $1,832,080 and here are sufficient funds appropriated in the Phase II Pipeline project, Project No. 38871, to :onstruct the recycled water pipeline of the project; and WHEREAS, a Mitigated Negative Declaration has been adopted by the City of Carlsbad 3ty Council by Resolution 2000-37, dated January 25, 2000, as required by the California invironmental Quality Act for the Recycled Water Transmission Main. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Water District as follows: NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of Carlsbad Municipal construction of the El Camino Real Domestic Water and Recycled Water Transmission Mains, Project Nos. 3446 and 3887-H, is hereby accepted and the President is hereby authorized and 1. That the above recitations are true and correct. directed to execute a contract therefore. 2. That the bid submitted by Cass Construction, in the amount of $3,392,703, for the orders up to $276,000. 6. That the award of this contract is contingent upon Cass Construction, executing the required contract and submitting the required bonds and insurance policies, as described in the contract, within twenty (20) days of adoption of this resolution with the understanding that 5. That the Executive Manager is hereby authorized to approve construction change :he Executive Manager may grant reasonable extensions of time. PASSED, APPROVED AND ADOPTED at a special meeting of the Carlsbad Municipal Nater District held on the 14th day of September , 2004 by the following vote, to wit: AYES: Board Members Lewis, Finnila, Kulchin, Hall and Packard NOES: None ATTESTA (SEAL) 5