HomeMy WebLinkAbout2011-02-22; Municipal Water District; 728; APPLICATION EFFICIENCY GRANT FY 2011s^
VWfJ ^CARLSBAD MUNICIPAL WATER DISTRICT - AGENDA(ffLJ_ ^
AB# 728
MTG. 02/15/11
DEPT. UTIL
AUTHORIZE APPLICATION FOR WATER AND
ENERGY EFFICIENCY GRANT FOR FISCAL YEAR
2011 AND PROVIDE MATCHING FUNDS
DEPT. DIRECTOR /*?£/'
CITY ATTORNEY /&<^
CITY MANAGER \/J~~~~" '
RECOMMENDED ACTION:
Adopt Resolution No. 1412 to authorize application for Water and Energy Efficiency Grant
with Federal Department of the Interior, Bureau of Reclamation (BUREC) to implement a Pressure
Control Hydroelectric Facility, Project No. 5025.
1413 _to authorize application for Water and Energy Efficiency GrantAdopt Resolution No.
with Federal Department of the Interior, Bureau of Reclamation (BUREC) for Automated Meter
Replacement Program.
ITEM EXPLANATION:
On February 17, 2011, the CMWD will be submitting two applications for grant funding from the U. S.
Bureau of Reclamation's WaterSMART: Water and Energy Efficiency Grants for FY 2011. The two
applications include funding requests for the following projects: 1) Pressure Control Hydroelectric
Facility, Project No. 5025, and 2) Automated Meter Replacement Program.
On September 22, 2009, through adoption of Resolution No. 1376, the Board approved a professional
engineering services agreement with Carollo Engineers for preliminary design, preparation of plans
and specifications, construction support, and startup services of a Pressure Control Hydroelectric
Facility (PCHF) for Carlsbad Municipal Water District (CMWD). The PCHF would have the benefits of
generating electrical power that will produce annual revenue, and reduce CMWD's carbon footprint by
recovering valuable renewable energy. Carollo Engineers completed the first task, a Technical
Memorandum presenting detailed information on the two alternatives available for the PCHF, and a
preliminary project cost estimate in the range of $1.2 million to $1.5 million. The project is now in final
design.
The Automated Meter Replacement Program retrofits CMWD water meters enabling them to provide
customer consumption information using radio waves rather than through manual meter read. The
new meters are also equipped with acoustic leak detection technology for monitoring leaks, allowing
real-time leak detection within the entire water system.
GRANT Application - In December 2010, the Federal Department of the Interior, Bureau of
Reclamation (BUREC) issued a grant application request under the Department's WaterSMART
(Sustain and Manage America's Resources for Tomorrow) program. A total of $27 million is available
for grants. The submittal deadline is February 17, 2011. Through WaterSMART Grants, the BUREC
provides a grant up to 50 percent of the total project cost. Funding is on a competitive basis for on-
the-ground water conservation and energy efficiency construction projects, and will be awarded in two
groups:
Funding Group I: Federal funds for awards of up to $300,000 per project.
Funding Group II: Federal funds for awards between $300,001 to $1,000,000 per project.
DEPARTMENT CONTACT: William Plummer, (760) 602-2768, bill.plummer@carlsbadca.gov
FOR CITY CLERKS USE ONL Y
BOARD ACTION: APPROVED
DENIED D
CONTINUED D
WITHDRAWN D
AMENDED D
CONTINUED TO DATE SPECIFIC D
CONTINUED TO DATE UNKNOWN D
RETURNED TO STAFF D
OTHER - SEE MINUTES D
Page 2
Staff is recommending applying for two grants in Funding Group I for an amount of $300,000 each.
One grant would be applied toward the PCHF and the other would be applied toward the automated
meter reading program. To obtain the grants the BUREC requires the following:
• The identity of the official with legal authority to enter into agreement. We are recommending the
Executive Director or Utilities Director.
• The CMWD Board of Directors supports the application submitted.
• The capability of the CMWD to provide the amount of funding and/or in-kind contributions specified
in the funding plan.
• That the applicant will work with Bureau of Reclamation to meet established deadlines for entering
into a cooperative agreement.
ENVIRONMENTAL IMPACT:
Application for grant funds does not qualify as a "project" under the California Environmental Quality
Act (CEQA) per State CEQA Guidelines Section 15378, as it does not result in a direct or reasonable
foreseeable indirect physical change in the environment.
The hydroelectric facility and meter replacement projects will be subject to CEQA upon final design
and all applicable CEQA documents will be processed and filed prior to adoption of the project's plan
and advertisement for construction.
FISCAL IMPACT:
Funding for the PCHF project has previously been appropriated in the amount of $2,000,000 from the
Water Replacement Fund. Sufficient funds are available for the completion of the project design and
construction.
TABLE 1 - CURRENT EXPENDITURES FOR
PRESSURE CONTROL HYDROELECTRIC FACILITY, PROJECT NO. 5025
TASK DESCRIPTION
Design Phase
Construction, Inspection,
Materials Testing
Studies and Reports
TOTAL
CURRENT YEAR
APPROPRIATION
$425,264
1,563,277
11,459
$2,000,000
CURRENT
FISCAL YEAR
EXPENDITURES/
ENCUMBRANCES
$101,653
0
11,459
$113,112
REMAINING
BALANCES
$323,611
1,563,277
0
$1,886,888
The Board has approved the Automated Meter Replacement Program contingent upon yearly
appropriation of funds. The application for grant funding would be for fiscal year 2010/11. Funding has
been appropriated for this fiscal year. The grant funding would offset the cost of this fiscal year as
shown in Table 2.
TABLE 2 - AUTOMATED METER REPLACEMENT PROGRAM
Fiscal year
2010/2011
Meters
2522
Current Cost
$856,571
Grant Award
$300,000
Cost with
Grant Funds
$556,571
There would be minor administrative costs for staff to prepare the application to request WaterSMART
funding, and if awarded, the BUREC would provide up to a 50 percent total project cost grant.
EXHIBITS:
1. Resolution No. 1412 authorizing the Carlsbad Municipal Water District Pressure
Control Hydroelectric Facility, Project No. 5025 Grant Application to the Bureau of
Reclamation for WaterSMART grant.
2. Resolution No. 1413 authorizing the Carlsbad Municipal Water District Automated
Meter Replacement Program Grant Application to the Bureau of Reclamation.
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RESOLUTION NO. 1412
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A RESOLUTION OF THE BOARD OF DIRECTORS OF
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WHEREAS, the Carlsbad Municipal Water District (CMWD) is organized and operates
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under the Municipal Water District Law of 1911, Division 20 (commencing with Section 71000) of
8 the California Water Code, and is a subsidiary district to the City of Carlsbad; and
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WHEREAS, the United States Department of the Interior Bureau of Reclamation
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CARLSBAD MUNICIPAL WATER DISTRICT, CALIFORNIA,
AUTHORIZING THE CARLSBAD MUNICIPAL WATER DISTRICT
PRESSURE CONTROL HYDROELECTRIC FACILITY, PROJECT
NO. 5025 GRANT APPLICATION TO THE BUREAU OF
RECLAMATION FOR WATERSMART GRANT
provides monetary grants to state, regional, or local authorities, Indian tribes or tribal
organizations, and other entities such as water districts to finance projects that results in water and
energy efficiency, including water conservation, renewable energy in the management of water,
benefits to endangered species, facilitating water markets or addressing climate-related impacts
on water; and
._ WHEREAS, CMWD has committed funding to maximize and diversify water supplies15
and the efficient delivery of those supplies within the CMWD's service area and watershed,
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including projects that result in water savings and improved energy efficiency in the management
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and delivery of water; and
18 WHEREAS, On September 22, 2009, through adoption of Resolution No. 1376, the
19 Board approved a professional engineering services agreement with Carollo Engineers for
preliminary design, preparation of plans and specifications, construction support, and startup
services of a Pressure Control Hydroelectric Facility (PCHF); and
NOW, THEREFORE, BE IT RESOLVED by the Board of the Carlsbad Municipal Water
District, California, as follows:
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1. That the above recitations are true and correct.
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2. That the Executive Director or Director of Utilities is hereby authorized to apply
26 for a grant through the U. S. Department of the Interior's WaterSMART: Water
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1 and Energy Efficiency Grants for the fiscal year 2011 program to construct the
2 Pressure Control Hydroelectric Facility, Project No. 5025.
3. That if recommended for funding by Bureau of Reclamation, CMWD's Board of
Directors supports the application submitted to accept a grant up to $300,000.
4. That if recommended for funding by Bureau of Reclamation, CMWD's Board of
Directors authorizes and ensures capability of CMWD to provide matching funds6
in the form of a cash and in-kind contributions in the amount specified in the
application Funding Plan.
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5. That if recommended for funding by Bureau of Reclamation, CMWD will work
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with Bureau of Reclamation to meet established deadlines for entering into a
10 cooperative agreement to obtain a WaterSMART grant in the amount of
11 $300,000.
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PASSED, APPROVED AND ADOPTED at a Special Meeting of the Carlsbad Municipal
Water District of the City of Carlsbad on the 15th day of February , 2011,
by the following vote, to wit:
AYES: Board Members Hall, Kulchin, Blackburn, Douglas and Packard.
NOES: None.
ABSENT: None.
MATT HALL, President
ATTEST:
ZORR^IJME M.
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D, Secretary
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1 RESOLUTION NO. 1413
2 A RESOLUTION OF THE BOARD OF DIRECTORS OF
CARLSBAD MUNICIPAL WATER DISTRICT, CALIFORNIA,
3 AUTHORIZING THE CARLSBAD MUNICIPAL WATER DISTRICT
AUTOMATED METER REPLACEMENT PROGRAM GRANT
4 APPLICATION TO THE BUREAU OF RECLAMATION FOR
WATERSMART GRANT
5
6 WHEREAS, the Carlsbad Municipal Water District (CMWD) is organized and operates
7 under the Municipal Water District Law of 1911, Division 20 (commencing with Section 71000) of
8 the California Water Code, and is a subsidiary district to the City of Carlsbad; and
WHEREAS, the United States Department of the Interior Bureau of Reclamation
provides monetary grants to state, regional, or local authorities, Indian tribes or tribal
organizations, and other entities such as water districts to finance projects that results in water and
11
energy efficiency, including water conservation, renewable energy in the management of water,
12
benefits to endangered species, facilitating water markets or addressing climate-related impacts
on water; and
WHEREAS, CMWD has committed funding to maximize and diversify water supplies
and the efficient delivery of those supplies within the CMWD's service area and watershed,
16 including projects that result in water savings and improved energy efficiency in the management
17 and delivery of water.
-18 NOW, THEREFORE, BE IT RESOLVED by the Board of the Carlsbad Municipal Water
District, California, as follows:
2Q 1. That the above recitations are true and correct.
2. That the Executive Director or Director of Utilities is hereby authorized to apply
for a grant through the U. S. Department of the Interior's WaterSMART: Water
and Energy Efficiency Grants for the fiscal year 2011 program to install meters
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under the Automated Meter Reading Program.
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3. That if recommended for funding by Bureau of Reclamation, CMWD's Board of
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Directors supports the application submitted to accept a grant up to $300,000.
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4. That if recommended for funding by Bureau of Reclamation, CMWD's Board of
27 Directors authorizes and ensures capability of CMWD to provide matching funds
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1 in the form of a cash and in-kind contributions in the amount specified' in the
2 application Funding Plan.
3 5. That if recommended for funding by Bureau of Reclamation, CMWD will work
with Bureau of Reclamation to meet established deadlines for entering into a
_ cooperative agreement to obtain a WaterSMART grant in the amount of5
$300,000.6
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PASSED, APPROVED AND ADOPTED at a SpecialMeeting of the Carlsbad Municipal
Water District of the City of Carlsbad on the 15th day of February t 2011,
by the following vote, to wit:
AYES: Board Members Hall, Kulchin, Blackburn, Douglas and Packard.
NOES: None.
ABSENT: None.
MATT H^LL, President
ATTEST:
LORRAINE M. WOOJD, Secretary'
/(SEALr