HomeMy WebLinkAbout2016-06-14; Municipal Water District; 835; Accept bids and award contract to Habitat Restoration Sciences Inc for Lake Calavera Preserve palm grove removal and plant restoration project No. 3821CARLSBAD MUNICIPAL WATER DISTRICT-AGENDA BILl
AB# 835 r------------1
DATE: 06-14-16
DEPT. -pW
ACCEPT BIDS AND AWARD A DESIGN BUILD CONTRACT TO DEPT. DIRECTOR
HABITAT RESTORATION SCIENCES, INC. IN THE AMOUNT
OF $310,100, AND APPROPRIATE $225,000 FOR THE LAKE
CALAVERA PRESERVE PALM GROVE REMOVAL AND
NATIVE PLANT RESTORATION, PROJECT NO. 3821
GEN. COUNSEL
EXEC. DIRECTO ,
RECOMMENDED ACTION:
Adopt a Resolution accepting bids and awarding a design build contract to Habitat Restoration Sciences,
Inc. in the amount of $310,100 and appropriating $225,000 from the Water-Capital Replacement Fund
for the Calavera Preserve Palm Grove Removal and Native Plant Restoration, Project No. 3821.
ITEM EXPLANATION:
Carlsbad Municipal Water District (CMWD) operates the Lake Calavera Dam located at the southwestern
end of Lake Calavera off Tamarack Avenue in the City of Carlsbad, San Diego County, California. In 2009,
the CMWD completed the Lake Calavera Dam Remedial Improvements Project to comply with the State
of California Division of Safety of Dams (DSOD) requirements. That project included repairs to the
existing Lake Calavera Reservoir intake/outlet structure, spillway, and access road; slip-lining the existing
outlet; and construction of a control building including fencing for improved site security around the
dam operations. Vegetation was removed at that time but has since grown back. Pursuant to DSOD
directives, vegetation on the dam and in the spillway should be removed as needed to allow visual
inspection of dam for erosion, rodent burrowing, and for general dam safety.
The most recent vegetation clearing along the dam and spillway was completed Jan. 29, 2016, to remove
the trees and bulrush in the dam spillway and vegetation growing on the dam. As mitigation for the
vegetation removal, and as a condition of the 15-year vegetation maintenance permit issued by the
California Department of Fish and Wildlife (CDFW), CMWD agreed to remove the large palm grove and
enhance and restore the palm grove area to native vegetation. Additionally, the palm trees within two
adjacent areas which are referred to as "palm islands" will be killed in place. The CDFW permit requires
that the palm grove removal and native plant restoration be initiated no later than Sept. 15, 2016.
To ensure that CMWD gets a quality design and a well-constructed project that meets the requirements
of the permits, a best value evaluation process was utilized for this contract as allowed by Carlsbad
Municipal Code section 3.28.085.
DEPARTMENT CONTACT: Sherri Howard 760-602-2756 Sherri.Howard@carlsbadca.gov
FOR CLERK USE. ~ COUNCIL ACTION: APPROVED CONTINUED TO DATE SPECIFIC D
DENIED D CONTINUED TO DATE UNKNOWN D
CONTINUED D RETURNED TO STAFF D
WITHDRAWN D OTHER-SEE MINUTES 0
AMENDED D REPORT RECEIVED D
Item 15; pg. 1
Award Contract to HRS
June 14, 2016
Page 2 of 2
On March 24, 2016, a Request for Proposals (RFP) was advertised to solicit bids for the project. On April
26, 2016, only one proposal was received in response to the RFP. A Selection Committee reviewed the
proposal submitted by Habitat Restoration Sciences, Inc. and found the proposal to be responsive to the
RFP. Based upon this review, staff recommends awarding the Design Build Contract for the Lake
Calavera Preserve Palm Grove Removal and Native Plant Restoration, Project No. 3821, to Habitat
Restoration Sciences, Inc. in the amount of $310,100. The engineer's estimate for the project is
$250,000.
FISCAL IMPACT:
Funding for the project is from the Water — Capital Replacement Fund. A summary of estimated costs
and available funds is shown in the following table:
LAKE CALAVERA PRESERVE PALM GROVE REMOVAL AND NATIVE PLANT
RESTORATION, PROJECT NO. 3821
ESTIMATED
COSTS
Design Build Contract $310,100
Construction Contingency $31,000
Construction Management, Inspection, Public Relations and Biological Monitoring $49,839
TOTAL ESTIMATED CONSTRUCTION COSTS $390,939
Current Appropriation $6,396,908
Current Expenditures/Encumbrances $6,230,969
TOTAL ESTIMATED REMAINING BALANCE $165,939
ADDITIONAL APPROPRIATION ANTICIPATED FOR CONSTRUCTION $225,000
The long term dam maintenance, and selection and installation of the mitigation site, were not originally
scoped with the dam repairs. Additional funds are requested for these costs. Sufficient funds are
available in the Water Replacement Fund for the additional appropriation.
ENVIRONMENTAL IMPACT:
A Mitigated Negative Declaration (MND) and Mitigation Monitoring and Reporting Program (MMRP)
were prepared for the Lake Calavera Dam Remedial Improvements Project ([IA 11-03). The MND was
administratively approved by the City Planner on Dec. 13, 2012, in compliance with the California
Environmental Quality Act (CEQA) Guidelines Section 15074. The removal of the palm trees and native
plant restoration is a mitigation measure for the project and, therefore, no further environmental review
is required.
EXHIBITS:
1. Resolution accepting bids and awarding a design build contract to Habitat Restoration Sciences, Inc. in
the amount of $310,100 and appropriating $225,000 from the Water - Capital Replacement Fund for
the Lake Calavera Preserve Palm Grove Removal and Native Plant Restoration, Project No. 3821.
2. Location Map.
Item 15; pg. 2
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RESOLUTION NO. 1550
A RESOUTION OF THE BOARD OF DIRECTORS OF CARLSBAD
MUNICIPAL WATER DISTRICT (CMWD), ACCEPTING BIDS AND
AWARDING A DESIGN BUILD CONTRACT TO HABITAT
RESTORATION SCIENCES, INC. IN THE AMOUNT OF $310,100 AND
APPROPRIATING $225,000 FOR THE LAKE CALAVERA PRESERVE
PALM GROVE REMOVAL AND NATIVE PLANT RESTORATION,
PROJECT NO. 3821.
EXHIBIT I
WHEREAS, the Board of Directors of the Carlsbad Municipal Water District, California
has determined it necessary, desirable, and in the public interest to perform the Lake Calavera
Preserve Palm Grove Removal and Native Plant Restoration, Project No. 3821; and
WHEREAS, the palm grove removal and native plant restoration are required by the
California Department of Fish and Wildlife permit as mitigation to perform routine vegetation
maintenance on the Lake Calavera Dam; and
WHEREAS, on March 26, 2016, a Design Build Request for Proposal for the project was
publicly advertised; and
WHEREAS, one design build proposal was received for the Lake Calavera Preserve Palm
Grove Removal and Native Plant Restoration, Project No. 3821; and
WHEREAS, after reviewing and scoring all elements of the proposal in accordance with
the selection criteria identified in the request for proposat the selection committee determined
that the proposal from Habitat Restoration Sciences, Inc. is the best value proposer to provide
requested design build services to perform the Lake Calavera Preserve Palm Grove Removal and
Native Plant Restoration, Project No. 3821; and
WHEREAS, the design build proposal received is in the amount of $310,100; and
WHEREAS, staff is recommending that the Board approve the design build contract with
Habitat Restoration Sciences, Inc. in the amount of$310,100; and Item 15; pg. 3
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WHEREAS, an additional appropriation is necessary for the construction and
construction related services; and
WHEREAS, under the Operating Agreement with the City of Carlsbad, the Carlsbad
Municipal Water District adopted the city's purchasing rules; and
WHEREAS, subsection 3.28.090(B) of the Carlsbad Municipal Code authorizes the
Executive Manager to approve change orders in the amount equal to the contingency set at the
time of project award.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California
as follows:
II
II
II
II
II
II
I
1.
2.
That the above recitations are true and correct.
That the proposal of $310,100 submitted by Habitat Restoration Sciences, Inc. for
the design and construction of the Lake Calavera Preserve Palm Grove Removal
and Native Plant Restoration, Project No. 3821, is accepted and the President is
hereby authorized to execute the Agreement attached hereto as Attachment A (on
file in the Office of the City Clerk).
3. That the Executive Manager is hereby authorized to approve construction change
orders up to $31,000.
4. That the Administrative Services Director is hereby authorized to appropriate an
additional $225,000 to Project No. 3821 from the Water Replacement Fund.
5. That the award of this contract is contingent upon Habitat Restoration Sciences,
Inc. executing the required contract and submitting the required bonds and
insurance policies, as described in the contract, within 10 days of adoption of this
resolution. The Executive Manager may grant reasonable extensions of time.
Item 15; pg. 4
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PASSED, APPROVED AND ADOPTED at a Special Meeting of the Carlsbad Municipal
Water District Board of Directors and the City Council of the City of Carlsbad and the on the
14th day of June, 2016, by the following vote to wit:
AYES: Hall, Wood, Schumacher, Blackburn, Packard.
NOES: None.
ABSENT: None.
~~ MATI HALL, President
JCI~JJr-CoP ,;___ 'BARB A ENGLESON, Secretary
(SEAL)
Item 15; pg. 5
Calavera Dam
Maintenance Area
LEGEND
'V • • • • 1,••• ••• •• •••1 A Maintenance Site (Impact Area)
Mitigation Areas (Palm Grove
and Native Plant Restoration)
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CITY OF OCEANSIDE
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Native Plant Restoratrion)
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PL017ED Br ALFRED ROMERO PLOT DATE 5/20/2016 PAIN:
J:\ROME9O_ALFRED\Departments_Projects\TRANSPORTATION_DEPT\LOCATION-MAPS_Faraday-flr-plan\SHERRI-HOWARDS\Calavera-Preserve-Plan
PROJECT NAME
LAKE CALAVERA PRESERVE PALM
GROVE REMOVAL AND NATIVE PLANT RESTORATION
PROJECT
NUMBER
3821
EXHIBIT
2 Item 15; pg. 6