HomeMy WebLinkAbout2017-05-23; Municipal Water District; ; Adopt a Resolution approving plans and specifications and authorizing the secretary of the Board to advertise and receive bids for the Recycled Water Phase Ill Pipeline Expansion Segment 9, Project No. 5208Meeting Date:
To:
From:
Staff Contact:
Subject:
May 23, 2017
President and Board Members _,
1
/
Kevin Crawford, Executive Manage)l..-l/
Lindsay Leahy, Associate Engineer
Lindsay.Leahy@carlsbadca.gov or 760-603-7325
CA Review 1-{t;
Adopt a Resolution approving plans and specifications and authorizing the
secretary of the Board to advertise and receive bids for the Recycled Water
Phase Ill Pipeline Expansion Segment 9, Project No. 5208.
Recommended Action
Adopt a Resolution approving plans and specifications and authorizing the secretary of the Board
to advertise and receive bids for the Recycled Water Phase Ill Pipeline Expansion Segment 9,
Project No. 5208.
Executive Summary
The Pipeline Expansion Segment 9 is part of the Carlsbad Municipal Water District's (CMWD)
$37M Phase Ill Recycled Water Program and will provide recycled water to customers along
Navigator Circle, Ponto Drive and Avenida Encinas, south of Poinsettia Lane. Staff recommends
approving the plans and specifications and authorizing the secretary to the Board to advertise to
receive bids.
Discussion
CMWD started its recycled water program in 1990 with Phase I, and by 1995 CMWD served over
1,000 acre-feet per year (afy) of recycled water. In 2000, Phase II was initiated with the
construction of the 4 million gallons per day (mgd) Carlsbad Water Recycling Facility (CWRF).
Phase II pipelines and pump stations were completed in 2008, increasing service to
approximately 4,000 afy. The Phase Ill Program began in 2012 with the preparation of a feasibility
study and includes the expansion of the CWRF, 18 miles of new pipeline, and the construction of
a 1.5 million gallon storage tank. Currently, only the storage tank and 8 miles of pipeline remain
to be constructed.
The Pipeline Expansion Segment 9 is located along Avenida Encinas (south of Poinsettia Lane),
Navigator Circle and Ponto Drive. This project includes the construction of approximately 3,170
linear feet of 8-inch diameter and 1,460 linear feet of 6-inch diameter polyvinyl chloride (PVC)
pipeline and recycled water services. Recycled water in these pipeline segments will be used for
landscape irrigation.
The construction contract contains general performance standards, references technical
specifications, and includes a one year warranty period. A 10 percent retention will be withheld
from each progress payment until final acceptance of the project. The construction contract
includes liquidated damages which may be assessed for each day in excess of the time specified
for completion of the work.
Page 353
Fiscal Analysis
The engineer's estimate of the construction costs of the Recycled Water Phase Ill Pipeline
Expansion Segment 9, Project No. 5208 is $1,100,000. This pipeline segment is being funded by
the Clean Water State Revolving Fund with 35 percent as a grant from Proposition 1 for Water
Quality, Supply and Infrastructure Improvement, and the remainder as a low interest loan. A
summary of estimated construction costs and available funds is shown below:
RECYCLED WATER PHASE Ill PIPELINE EXPANSION PROGRAM, CIP NO. 5208
Current Appropriation $21,197,529
Current Expenditures/Encumbrances $5,449,624
TOTAL FUNDS AVAILABLE $15,747,905
RECYCLED WATER PHASE Ill PIPELINE EXPANSION SEGMENT 9, PROJECT NO. 5208
Construction Contract (Engineer's Estimate) $1,100,000
Construction Contingency $110,000
Construction Management, Inspection, and Material Testing $250,000
TOTAL ESTIMATED CONSTRUCTION COSTS (Segment 9) $1,460,000
REMAINING BALANCE AFTER CONSTRUCTION $14,287,905
ADDITIONAL APPROPRIATION ANTICIPATED FOR CONSTRUCTION $0
Next Steps
A Construction Contract Request for Bids will be advertised on the city bid website. Staff will
then return to the Board to recommend awarding a contract to the lowest responsive and
responsible bidder.
Environmental Evaluation (CEQA)
On Nov. 27, 2012, CMWD adopted Resolution No. 1455 adopting a Mitigated Negative
Declaration (MND) and Mitigation Monitoring and Reporting Program (MMRP) for the Phase Ill
Recycled Water Project (EIA 12-02). This project is a sub-component (ES 9) of the Phase Ill
Recycled Water Project and is subject to the Mitigation Measures (MM) that are identified in the
MMRP. The project is within the scope of the prior environmental documents and no further
environmental documentation is required per CEQA Guidelines Section 15162. All applicable
mitigation measures contained in the prior environmental document have been listed as
conditions of approval of the recommended CDP and will be incorporated into the construction
documents.
Public Notification
This item was noticed in accordance with the Ralph M. Brown Act and was available for public
viewing and review at least 72 hours prior to scheduled meeting date.
Exhibits
1. Resolution approving plans and specifications and authorizing the secretary to the Board to
advertise and receive bids for the Recycled Water Phase Ill Pipeline Expansion Segment 9,
Project No. 5208.
2. Location Map.
3. Project plans, specifications, and contract documents are on file at the city's Public Works
Department.
Page 354
RESOLUTION NO. 1572
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CARLSBAD
MUNICIPAL WATER DISTRICT BOARD (CMWD), APPROVING PLANS AND
SPECIFICATIONS AND AUTHORIZING THE SECRETARY OF THE BOARD TO
ADVERTISE AND RECEIVE BIDS FOR THE RECYCLED WATER PHASE Ill
PIPELINE EXPANSION SEGMENT 9, PROJECT NO. 5208.
EXHIBIT 1
WHEREAS, the Carlsbad Municipal Water District (CMWD) Board of Directors of the City of
Carlsbad, California has determined it necessary, desirable, and in the public interest to install
approximately 3,170 linear feet of 8-inch diameter and 1A60 linear feet of 6-inch diameter polyvinyl
chloride (PVC) pipeline for recycled water services; and
WHEREAS, the plans and specifications for furnishing of all labor, materials, tools, equipment,
transportation, and other expenses necessary or incidental of said project have been prepared and are
on file at CMWD and are incorporated by reference herein; and
WHEREAS, an environmental impact assessment was conducted for the Recycled Water Phase
Ill Project, Project No. 5208, and a Mitigated Negative Declaration and Mitigation Monitoring and
Reporting Program was approved by the Board through Resolution No. 1455, on Nov. 27, 2012; and
WHEREAS, the engineer's estimate for the project is $1,100,000; and
WHEREAS, sufficient funds exist in the Recycled Water Fund.
NOW, THEREFORE, BE IT RESOLVED by the Carlsbad Municipal Water District Board of the City
of Carlsbad, California, as follows:
1. That the above recitations are true and correct.
2. That the plans, specifications and contract documents for the Recycled Water Phase Ill
Pipeline Expansion Segment 9, Project No. 5208, on file at CMWD are hereby approved.
3. That the secretary ofthe Board is hereby authorized and directed to publish, in accordance
with State law, a Notice to Contractors Inviting Bids for the construction of the Recycled Water Phase
EXHIBIT 1
Ill Pipeline Expansion Segment 9, Project No. 5208, in accordance with the plans, specifications, and
contract documents referred to herein.
PASSED, APPROVED AND ADOPTED at a Special Meeting of the Carlsbad Municipal Water
District of the City of Carlsbad on the 23rd day of May, 2017, by the following vote, to wit:
AYES: M. Hall, K. Blackburn, M. Schumacher, C. Schumacher, M. Packard.
NOES: None.
ABSENT: None.
~QUk-ty7 BARBARAGlESON, Secretary
(SEAL)
CWRF EXPANSION
PIPELINE
SEGMENT9
PIPELINE
SEGMENTS
PROJECT NAME
LOCATION MAP
PIPELINE
SEGMENTS
PHASE Ill RECYCLED WATER
PROJECT
NUMBER
5208
PLOTTED BY: SCOTT EVANS PLOT DATE:12/17/14 PATfl:O: \UTILJnES DEPAR7MENT\DESIGN DIVISION\AHLES\5208 ALL SEGMEN1S.DWG
EXHIBIT
2
Page 357
THIS PAGE WAS INTENTIONALLY LEFT BLANK
Page 358